ADOBE INDESIGN CS2 REVEALED- P31 pdf

INDESIGN 12-20 Preparing, Packaging, and Exporting Documents Preflight a document 1. Click File on the menu bar, click Preflight, then click the Fonts category on the left. 2. Note the two fonts listed, then click the Show Problems Only check box to add a check mark (if necessary). If the fonts used in the document are avail- able on your system, the two fonts listed in the window will disappear. 3. Click the Links and Images category on the left, note the two imported graphics listed, then note the information below the window for each selected graphic. 4. Click the Show Problems Only check box to select it if necessary. If the links to the two imported graphics have been updated, they should disappear from the window. 5. Click the Colors and Inks category on the left. Because three swatches are specified as spot inks in the Swatches palette, all three are listed here as spot inks. However, two of them have been converted to process inks using the Ink Manager dialog box, which overrides the information in this window. 6. Click Report, then click Save. 7. Open the .txt file in a word processing appli- cation (like Microsoft Word), compare your report to Figure 30, then close the file. 8. Click Cancel in the Preflight dialog box. You used the Preflight command to look for problems in the document and then you generated a preflight report. FIGURE 30 Viewing the Preflight report Using the Flattener Preview palette If you prepare InDesign documents for output or prepress, you will be interested in the Flattener Preview palette. It’s important to remember that InDesign is a graphic design application as well as a layout program. Designers typically create layered documents, often with blending modes between the layers to create special effects. Complex docu- ments like these can be a challenge to print—a layered document sometimes appears differently when output than it does on the screen. The Flattener Preview palette allows you to preview how specific areas of a layout will appear when output. This palette is especially useful for previewing transparent drop shadows, objects with a feathered edge, transparent placed graphics from Illustrator or Photoshop, and the graphics that interact with the types of objects listed previously. Lesson 3 Preflight and Package a Document INDESIGN 12-21 Package a document 1. Click File on the menu bar, then click Save if necessary. A document must be saved before it can be packaged. 2. Click File on the menu bar, then click Package. The Printing Instructions dialog box opens, as shown in Figure 31. You use this dialog box to supply contact information and spe- cific instructions for printing the document. 3. Type Instructions for OAHU To Print in the Filename text box. 4. Click Continue to open the Package Publication dialog box (Win) or the Create Package Folder dialog box (Mac), shown in Figure 32. 5. A folder is automatically supplied for you, and the three checked items in the lower-left corner are the tasks that will be performed during the packaging. 6. Click Package (Win) or Save (Mac), then click OK in the Font Alert dialog box that follows. 7. Open the OAHU To Print Folder, then com- pare its contents to Figure 33. The folder contains the InDesign document, the .txt instructions document, a Fonts folder, and a Links folder. 8. Close the folder, then return to the OAHU To Print document in InDesign. You packaged a document for delivery, noting that copies of fonts and of linked graphics were stored in the delivery folder. FIGURE 31 Printing Instructions dialog box FIGURE 32 Package Publication dialog box FIGURE 33 Contents of the OAHU To Print Folder Enter information and special instructions for printing the document Tasks that will be performed during the packaging Folder name for package LESSON 4 What You’ll Do INDESIGN 12-22 Preparing, Packaging, and Exporting Documents EXPORT A Exporting a Document Exporting a document is a different func- tion than saving a document or printing a document. When you export a document, the document that you create is your InDesign file saved in a different file for- mat. Figure 34 shows the Export dialog box and the available file formats for exporting. “Why would I do this?” you may be ask- ing. The Export command is used most often to translate a document into another format so that it can be used in another application or uploaded to the World Wide Web. Common exports of InDesign documents are to Adobe PDF, which allows you to open, view, and annotate an InDesign In this lesson, you will explore four options for exporting a document. ▼ DOCUMENT Lesson 4 Export a Document INDESIGN 12-23 document in Adobe Acrobat. You can take an entire page of an InDesign document, export it as an EPS (encapsulated PostScript) file, then open it or place it as a bitmap graphic in Adobe Photoshop or Adobe Illustrator. You can export a page or a single selected graphic as a JPEG file, which is a common file format for bitmap images on the Internet. FIGURE 34 Export dialog box Available file formats for exporting INDESIGN 12-24 Preparing, Packaging, and Exporting Documents Export a page to EPS format 1. Click File on the menu bar, then click Export. 2. In the Export dialog box, click the Save as type list arrow (Win) or the Format list arrow (Mac), click EPS, as shown in Figure 35, then click Save. 3. In the Export EPS dialog box, note that you can choose which pages you want to export. Because this document is a single page, you will accept the default in the Ranges text box. 4. Click the Color list arrow, click CMYK if nec- essary, then click Export. 5. If you have Photoshop on your computer, open Photoshop, click File on the menu bar, click Open, then open OAHU To Print.eps. The Rasterize Generic EPS Format dialog box opens which gives you options for con- verting the EPS to a bitmap image. 6. Accept the settings in the Rasterize Generic EPS Format dialog box, then click OK. 7. As shown in Figure 36, the page from InDesign opens in Photoshop as a bitmap graphic. Like all bitmap graphics, this graphic can be edited in Photoshop. 8. Exit Photoshop without saving changes to the file, then return to the OAHU To Print document in InDesign. Using the Export EPS option, you were able to open an InDesign page in Photoshop as a bitmap graphic. FIGURE 35 Exporting a page as an EPS file FIGURE 36 Viewing the InDesign page as a bitmap graphic in Photoshop Save as type list arrow Lesson 4 Export a Document INDESIGN 12-25 Export a page to Adobe PDF 1. Click File on the menu bar, then click Export. 2. Click the Save as type list arrow (Win) or the Format list arrow (Mac), click Adobe PDF, as shown in Figure 37, then click Save. 3. In the Export Adobe PDF dialog box, remove the check mark in the Optimize for Fast Web View check box (if necessary), then click the Marks and Bleeds category on the left. You would activate Optimize for Fast Web View if you planned to post the PDF page on the Internet and you wanted it to be a small file size for quick download. 4. Click the All Printer’s Marks check box to select it, click the Use Document Bleed Settings check box to select it, then click Export. Figure 38 shows the exported PDF file. The location of your PDF file may differ. 5. Double-click the file to open it in Adobe Acrobat Reader. 6. In Adobe Acrobat Reader, click View on the menu bar, click Fit Page (Win) or Fit in Window (Mac), then compare the window to Figure 39. 7. Close the window, exit Adobe Acrobat Reader, then return to the OAHU To Print document in InDesign. You exported the OAHU To Print document as an Adobe PDF file, then opened it in Adobe Acrobat Reader. FIGURE 37 Exporting a page as an Adobe PDF file FIGURE 38 Identifying the PDF file FIGURE 39 Viewing the PDF file Adobe PDF PDF file INDESIGN 12-26 Preparing, Packaging, and Exporting Documents Export a selected item to JPEG format 1. Click the Selection Tool if necessary, then click the photograph on the OAHU cover. Your selection should resemble Figure 40. 2. Click File on the menu bar, then click Export. 3. In the Export dialog box, click the Save as type list arrow (Win) or the Format list arrow (Mac), click JPEG, then click Save. 4. In the Export JPEG dialog box, click the Selection option button, click the Image Quality list arrow, click High, then click Export. (continued) FIGURE 40 Selecting an object to export Lesson 4 Export a Document INDESIGN 12-27 6. Open your Web browser software, click File on the menu bar, click Open, then open OAHU To Print.jpg. TIP Depending on your browser software, you may be prompted to browse for the JPEG file in the Open dialog box. The JPEG file will open in your browser win- dow or using Windows Picture and Fax Viewer, as shown in Figure 41. 7. Close your browser or Windows Picture and Fax Viewer, then return to the OAHU To Print document in InDesign. 8. Save your work if necessary, then close OAHU To Print.indd. You exported only the photograph in the InDesign layout as a JPEG file, then viewed it in your Web browser or Windows Picture and Fax Viewer. FIGURE 41 Viewing the JPEG file CHAPTER SUMMARY CHAPTER SUMMARY In this chapter, you explored the many considerations and options you have when preparing, packaging, and export- ing documents for output or use outside of InDesign. First, you focused on releas- ing a document for professional printing. You learned about bleeds and slugs, how to create them, and how to print them. You also learned about other printer’s marks such as crop marks and bleed marks. You explored issues involving color separation, which led you through lessons on how to use the Ink Manager and the Separations Preview palette. In terms of computer file management, you learned how to use InDesign’s Preflight and Package commands to prepare files to be released to an outside vendor. Finally, you explored options for exporting docu- ments to EPS, PDF, and JPEG formats. What You Have Learned • About bleeds and how to create them • How to create slugs • About previewing bleeds and slugs • How to print bleeds, slugs, and printer’s marks • How to use the Ink Manager • How to use the Separations Preview palette • How to preflight a document • How to package a document • How to export a page to EPS format • How to export a page to Adobe PDF • How to export a page or graphic to JPEG format Key Terms Bleeds Areas of the layout that extend to the trim size. Color bars Rectangles used to main- tain consistent color on press. Crop marks Guide lines that define the trim size. Page information A type of printer's marks that includes the title of the InDesign document. Preflight The process of checking a document before it’s released—from the designer to the printer or service bureau—or before it’s downloaded to an output device. Printer’s marks Include crop marks, bleed marks, registration marks, color bars, and page information. Registration marks Symbols printers use to align color-separated output. Slug A note you include on a docu- ment for a printer; usually contains special instructions for outputting the document. Unnamed colors Any colors you create that aren’t saved to the Swatches palette. INDESIGN 12-28 Preparing, Packaging, and Exporting Documents [...]...G L O S S A R Y A Adobe Bridge A sophisticated, standalone file browser, tightly integrated with the four Adobe CS2 applications Bridge helps you locate, browse, and organize files—also called “assets”—more easily For example, you can browse assets based on their creation... to the trim size Blending modes An InDesign feature that allows you to create different transparency and color effects where two or more objects overlap 1 Book A collection of two or more InDesign documents, which are paginated as a single book Bounding box Always rectangular, the frame that defines the horizontal and vertical dimensions of the graphic Bridge See Adobe Bridge C Caps Define the appearance... projecting Cell A rectangle in a table row or column Clipping path A graphic you draw in Photoshop that outlines the areas of the image you want to show when the file is placed in a layout program like InDesign Closed path Continuous lines that do not contain end points Color bars Used to maintain consistent color on press Color Stops Colors added to a gradient that are located between the starting and... that they are spaced evenly in relation to one another Drop cap A design element in which the first letter or letters of a paragraph are increased in size to create a visual effect Dynamic preview An Indesign feature in which the entirety of a placed graphic—even areas outside a graphics frame—can be seen as the graphic is being moved E Em space A type of white space inserted into a text box The width... Merging all layers in a layered document G Glyphs Alternate versions of type characters; usually used for symbols like trademarks, etc Gradient A graduated blend between two or more colors Graphic In an InDesign document, refers to a bitmap or vector image Graphics frames Boxes in which you place imported artwork Grayscale image A digital image reproduced using only one color In most cases, that color... soft-edged graphic behind another graphic that appears as though it is the shadow of the graphic Leading The vertical space between lines of text Libraries Files you create that appear as a palette in your InDesign document You can use this “library palette” to organize and store graphics that you use most often Also called Object Libraries Line screen A measurement of the number of ink dots per inch that... of an entire publication Miter limit Determines when a miter join will be squared off to a beveled edge The miter is the length of the point, from the inside to the outside 2 G L O S S A R Y Mixed ink InDesign uses this term to refer to swatches that are created by mixing a spot ink with a process ink or another spot ink Mixed ink swatches must include at least one spot ink A mixed ink swatch is most... that you click to flow text from that frame to another Point A unit used to measure page elements; equal to 1/72 of an inch P Page information A type of printer's marks that includes the title of the InDesign document Page size See Trim Size Paragraph A word, a line of text, or a block of text that is followed by a paragraph return Paragraph return Inserted into the text formatting by pressing [Enter]... used to describe linking text from one text frame to another Step and Repeat A dialog box in which you can specify the number and offset value of copies of a selected object 4 G L O S S A R Y Tint In InDesign, a lighter version of a given color Tracking Affects the spaces between letters, but it is applied globally to an entire word or paragraph Transform The act of moving, scaling, skewing, or rotating... V Unnamed colors Any colors you create that aren’t saved to the Swatches palette Vector graphics Artwork created entirely by geometrically defined paths and curves Usually created in and imported from Adobe Illustrator Vectors Straight or curved paths defined by geometrical characteristics W Z Workspace The arrangement of windows and palettes on your monitor Zero point Often at the top left corner of . Adobe Acrobat Reader. FIGURE 37 Exporting a page as an Adobe PDF file FIGURE 38 Identifying the PDF file FIGURE 39 Viewing the PDF file Adobe PDF PDF file INDESIGN 12-26 Preparing, Packaging, and Exporting. the window, exit Adobe Acrobat Reader, then return to the OAHU To Print document in InDesign. You exported the OAHU To Print document as an Adobe PDF file, then opened it in Adobe Acrobat Reader. FIGURE. Document INDESIGN 12-25 Export a page to Adobe PDF 1. Click File on the menu bar, then click Export. 2. Click the Save as type list arrow (Win) or the Format list arrow (Mac), click Adobe PDF, as shown