ADOBE INDESIGN CS2 REVEALED- P16 pptx

6-3 Tools You’ll Use LESSON 1 What You’ll Do INDESIGN 6-4 Placing and Linking Graphics Understanding Preview Files It is important that you understand that when you place a graphic file, the image that you see in the graphics frame in InDesign is a preview file; it is not the graphic itself. Why does InDesign work this way? Because of file size considerations. Remember that many graphics files— especially those of scanned photos or other digital images—have very large file sizes. Some of them are enormous. For example, if you had an 8" x 10" scanned photo that you wanted to use in a layout for a maga- zine, that graphic would be approximately 21 megabytes—at minimum! If you placed that graphic in your InDesign layout, your InDesign file size would increase dramati- cally. Now imagine placing 10 of those graphics! The preview is a low-resolution version of the placed graphic file. As such, its file size is substantially smaller than the average graphics file. The role of the preview file in the layout is very ingenious. As a proxy for the actual graphic, it allows you to see a representation of the graphic in your layout without having to carry the burden of the graphic’s full file size. Using the Links palette You can think of the Links palette, shown in Figure 1, as command central for man- aging the links to placed graphics (or text files). The Links palette lists all of the files that you place into an InDesign docu- ment—both graphics files and text files. Next to each listing is the page number on which that placed file is located. The Links palette menu offers options for sorting this list. For example, you can sort the list so that the files are listed in order according to page number. You can use the Links palette to locate a placed file in your document quickly. If you select a file in the Links palette and then click the Go To Link button on the palette, InDesign will go to the page where the placed file is located and will automati- cally select its frame. Conversely, when you select a placed file in the document, the file’s listing is automatically high- lighted in the Links palette. In this lesson, you will use the Links palette to manage links to imported graphics. ▼ USE THE LINKS PALETTE Lesson 1 Use the Links Palette INDESIGN 6-5 Using the Link Information Dialog Box Double-clicking a filename in the Links palette opens the Link Information dialog box for that placed file. As shown in Figure 2, the Link Information dialog box displays important information about the placed file, including its file size, the date it was last modified, and the applica- tion in which it was created. It’s always good to know which application a placed graphic was created in so that you can know which application to use if you want to edit the original. The Links palette helps in this case too. Simply click the Edit Original button on the palette and the placed graphic will open in its original appli- cation (that is, of course, if you have that application installed on your computer). Managing Links to Placed Graphics When you place a graphic or text file, InDesign establishes a link between the graphics (or text) frame and the placed file. That link is based on the location of the file. When you first place the graphic, you must navigate through the folder structure on your computer to the location of the file. You may navigate to a folder on your computer’s hard drive, or you may navigate to a location on removable media, such as a CD or another type of disk. In either case, InDesign remembers that navigation path as the method for establishing the location of the placed file. A placed file can have one of three types of status in the Links palette: Linked File is Missing, Linked File is Modified, and Up to Date. A placed file’s status is noted as Linked File is Missing when the established link no longer points to the file—in other words, if you move the file to a different folder, after you place it in InDesign. The Linked File is Missing icon appears as a white question FIGURE 1 Links palette FIGURE 2 Link Information dialog box Placed files Relink button Go To Link button Page numbers of placed files Edit Original button INDESIGN 6-6 Placing and Linking Graphics mark inside a red circle, as shown in Figure 3. The Linked File is Modified icon appears as a black exclamation point within a yellow triangle. A placed file’s status is noted as Linked File is Modified when the original file has been edited and saved after being placed in InDesign. For example, if you place a Photoshop graphic in InDesign, then open the graphic in Photoshop, edit it, and save changes, the graphic you placed in InDesign is no longer the most up-to-date version of the graphic. InDesign does not automatically update the placed graphic with the changes. Instead, the Links palette displays the Linked File is Modified icon beside the file. Three files in Figure 3 have the status of Linked File is Modified. The third type of status does not have an icon. It is simply an Up to Date status, meaning that the established link still points to the location of the placed graphic, and the graphic itself has not been modi- fied since being placed. Updating Missing and Modified Files When the Links palette displays modified and missing icons, those links need to be updated, meaning you need to reestablish the connection between the preview file and the graphic file that has been moved or edited. It is very easy to update modified files in the Links palette. To do so, you click the filename in the Links palette, then click the Update Link button, as shown in Figure 4. The link will update to the newest saved version of the file, and the status of the file will change to Up to Date. Files that have the Linked File is Missing status need to be relinked to the graphic. To do so, you click the filename in the Links palette, click the Relink button, as shown in Figure 5, then navigate to the new location of the graphic file. Once the link is reestablished, the status of the file changes to Up to Date. FIGURE 3 Identifying the status of placed graphics FIGURE 4 Updating a link to a modified file Update Link button Linked File is Missing icon No icon indicates file is up to date Linked File is Modified icons Lesson 1 Use the Links Palette INDESIGN 6-7 Once the link is reestablished, all the for- matting that you did to the graphic when you placed it the first time is maintained. If, for example, you scaled a placed graphic to 35% and centered it proportionally in the graphics frame, when you relink the graphic those modifications will still be in place. Managing Links to Placed Text Files Like graphics, placed text files are listed in the Links palette. QUICKTIP InDesign lets you choose whether or not text is linked. If you want all your placed text to be linked to the original document, click Edit/Preferences/Type; in the Links section, make sure the Create Links When Placing Text and Spreadsheet Files check box is checked. However, you should note one important issue when working with placed text files. Once text is placed in InDesign, you should avoid making edits to it using the original software program it was created in. If this happens, the text file in InDesign is considered modified and will need to be updated in InDesign. Updating modified text replaces the placed text file with the newest version of the text, but it also eliminates any for- matting and editing that you applied to the text in InDesign. Fortunately, InDesign gives you a warning dialog box when you update a modified text file, reminding you that your edits will be lost. The situation described above is not very typical. Once you’ve imported text, you usually format and edit it using InDesign’s formatting tools, such as the Character palette. In most cases, there’s no need to go back to the original text document. However, in some production situations, such as magazine and newspaper publish- ing, editors work only in word processing programs. Therefore, if they need to make changes, they will supply you with a new word processing document. You may have no choice but to update an edited text file—and thereby lose the additional formatting or editing performed in InDesign. This scenario stresses the importance of working with style sheets. If you lose your text formatting, you can reformat it quickly by reapplying style sheets to it. FIGURE 5 Relinking a file to its new location Relink button INDESIGN 6-8 Placing and Linking Graphics Red 2.psd This file is missing The order of your files may differ You may or may not see Linked File is Modified icons Go To Link button Use the Links palette to update and identify placed graphics 1. Open ID 6-1.indd. A dialog box may open informing you that the document contains links to missing or modified files. 2. Click Don’t Fix if necessary, then save the file as Min-Pin Links. 3. Double-click the page 2 icon in the Pages palette, click View on the menu bar, then click Hide Frame Edges. 4. Click View on the menu bar, then click Fit Spread in Window to fit both pages 2 and 3 in the document window, if necessary. 5. Click Window on the menu bar, then click Links to display the Links palette (if necessary). 6. Click the Links palette list arrow, then click Sort by Page. 7. Compare your Links palette to Figure 6,and note the nine files listed in the Links palette as placed files. All of the placed files in this document are located in the same folder as the ID 6-1.indd data file. If your links palette shows them as modified, that is only because they have been relocated to your computer; they're not really modified. 8. If necessary, select each graphic file that shows the Linked File Is Modified icon, then click the Update Link button . Don't update the text documents that have a .doc file extension. (continued) FIGURE 6 Links palette FIGURE 7 Using the Links palette to find a graphic in the document Lesson 1 Use the Links Palette INDESIGN 6-9 9. Click the Selection Tool , then click the dog’s head on page 2. Dog Silo.psd is highlighted in the Links palette. 10.Click Red 2.psd in the Links palette, then click the Go To Link button , shown in Figure 7. The Red 2.psd graphic on page 4 is auto- matically selected and displayed in the docu- ment window. You sorted the items in the Links palette and updated the graphics links as necessary. You selected a graphic in the document, then identified it in the Links palette. You selected a graphic in the Links palette, then identified the graphic in the document. Use the Link Information dialog box and edit a linked graphic 1. Double-click Black 2.psd in the Links palette. As shown in Figure 8, the Link Information dialog box opens and displays a variety of information about the graphic file. 2. Note that the File Type for Black 2.psd is Photoshop, then click Done. 3. If you have Adobe Photoshop installed on your computer, verify that Black 2.psd is still selected in the Links palette, then click the Edit Original button . Black 2.psd opens in Photoshop, as shown in Figure 9, where it can be edited. TIP The Edit Original button is not available if you do not have Photoshop installed on your computer. 4. Click File (Win) or Photoshop CS2 (Mac), on the menu bar, then click Exit (Win) or Quit (continued) Black 2.psd is a Photoshop file Link has been updated FIGURE 9 Viewing Black 2.psd in Photoshop FIGURE 8 Link Information dialog box INDESIGN 6-10 Placing and Linking Graphics Photoshop (Mac) to close Photoshop (if necessary), then save your work. You double-clicked a graphic file in the Links palette to open the Link Information dialog box. You then clicked the Edit Original button in the Links palette to open the graphic in Photoshop. Relink missing files 1. Click the Show Desktop icon on the Windows taskbar, then navigate to and open the folder where your Chapter 6 Data Files are stored. Your Data Files folder opens. Note that ID 6-1.indd and all the placed graphics are located in the same folder. 2. Click File on the menu bar, point to New, then click Folder. 3. Type Missing Graphic, then press [Enter]. 4. Drag Red 1.psd into the Missing Graphics folder. Your Data Files folder contents should resemble Figure 10. 5. Click the Adobe InDesign CS2 button on the taskbar to return to InDesign. 6. Click Red 1.psd in the Links palette. The graphic is listed as missing. 7. Click the Go to Link button As shown in Figure 11, even though the Link palette lists the graphic as missing, the preview of the missing graphic still appears in the graphics frame. 8. Click the Relink button , navigate to the drive and folder where your data files are stored, locate and double-click the Missing Graphics folder, click Red 1.psd, then click Open. (continued) FIGURE 10 File listing after moving Red1.psd Using XML as part of your workflow XML is a versatile language that describes content—text, graphics, design elements—in a way that allows that content to be output in a variety of ways. Like HTML, XML uses coded information—tags—that identify and organize content. Unlike HTML, XML does not describe how the information will appear or how it will be laid out on a page. Instead, XML creates an identity for the content. XML can distinguish and identify such elements as chapter titles, headlines, body copy, an author’s name, or numbered steps. Here’s the hook: That XML information is not specific to any one kind of output—you can use that same information to create different types of documents, just as you can use the English alphabet to speak and write other languages. XML is something like the alphabet—a code that can be interpreted to produce a variety of output. For example, many designers work in XML to generate catalogs, books, magazines, or newspapers—all from the same XML content. The really good news is that, with InDesign CS2, Adobe has truly embraced XML, allow- ing you to set up a smooth workflow for importing, working with, and exporting XML. The Tags palette and the Structure Pane—two XML utilities in InDesign—interface smoothly with XML code and allow you to organize content and list it in a hierarchical order, which is essential to XML. Adobe’s commitment to XML opens up a new world for the designer and the layout artist. If that’s you, roll up your sleeves and use InDesign to investigate XML—it can lead you in many exciting directions. Lesson 1 Use the Links Palette INDESIGN 6-11 Replacement figure now listed in Links palette 35% scale is maintained when new figure replaces old figure When you click the Relink button, the graphic may update immediately, without your having to navigate to the Missing Graphic folder. This means that InDesign has gone to the Missing Graphics folder on its own to locate Red 1.psd. In either case, the link to Red 1.psd is restablished. The status of Red 1.psd in the Links palette changes to Up to Date. 9. Click the Links palette list arrow, then click Sort by Name. The links are now listed, from top to bottom in alphabetical order. You relinked a missing file using the Relink button, then sorted the list of links alphabetically by name. Relinking to a different source file 1. Click Black 1.psd in the Links palette, then click the Go To Link button You want to use a graphic with a different color background. 2. Click the Relink button , navigate to the drive and folder where your Data Files are stored, click Black on Blue.psd, then click Open. Black on Blue.psd replaces Black 1 psd. The Links palette is updated to reflect the newly placed graphic, as shown in Figure 12. 3. Fit the spread in the window, then save your work. You relinked a graphic to a different source file containing a different color background. FIGURE 11 Displaying the missing graphic in preview FIGURE 12 Relinking a graphics frame to a different graphic Creating and Using Snippets In the same way that libraries let you store page elements for reuse, snippets, new in InDesign CS2, let you export any elements from a document for reuse in other docu- ments or in an Object library. A snippet is an XML file with an .inds file extension that contains complete representation of document elements, including all format- ting tags and document structure. To create a snippet, use the selection tool to select the frames you want to reuse, click File on the menu bar, click Save As Type (Win) or Format (Mac), then click InDesign Snippet. Name the file, then click Save. An even easier method is to simply drag selected items onto the desktop, into Adobe Bridge, into the Library palette, or into an e-mail message, each of which automatically cre- ates a snippet file. To use a snippet in another file, you can use the File/Place com- mand, or just drag the snippet from the desktop into an InDesign document. LESSON 2 What You’ll Do INDESIGN 6-12 Placing and Linking Graphics Understanding Vector Graphics Computer graphics fall into two main cat- egories—vector graphics and bitmap graphics. To work effectively, you will need to understand the difference between the two. In this lesson you will work with vec- tor graphics. Graphics that you create in computer drawing programs, such as Adobe Illustrator, are called vector graphics. Vector graphics consist of anchor points and line segments, together referred to as paths. Paths can be curved or straight; they are defined by geometrical character- istics called vectors. For example, if you use Adobe Illustrator to render a person’s face, the software will identify the iris of the eye using the geo- metrical definition of a circle with a spe- cific radius and a specific location in respect to the other graphics that compose the face. It will then fill that circle with a color you have specified. Figure 13 shows an example of vector graphics used to draw a cartoon boy. The graphic on the left is filled with colors, and the graphic on the right shows the vector shapes used to cre- ate the graphic. As geometric objects, vector graphics can be scaled to any size with no loss in qual- ity. This means that a graphic that you create in an application like Adobe Illustrator can be output to fit on a postage stamp or on a billboard! Computer graphics rely on vectors to ren- der bold graphics that must retain clean, crisp lines when scaled to various sizes. Vectors are often used to create logos or “line art,” and they are often the best choice for typographical illustrations. Placing Vector Graphics in InDesign When you place vector graphics in InDesign, you can enlarge or reduce them to any size. By definition, scaling a vector graphic does not have any impact on its visual quality. When you place a vector graphic from Illustrator, only the objects that compose In this lesson, you will place vector graph- ics in InDesign, resize them, then choose display performance settings. ▼ PLACE VECTOR GRAPHICS [...]... it in InDesign, just save it in the native Illustrator format (.ai) If you do want to manipulate its layers in InDesign, save the illustration in layered PDF format To edit its objects, paths, or text, copy it from Illustrator and paste it in InDesign Options for Placing Illustrator Graphics When you want to place an Illustrator graphic in InDesign, decide if you want to Place vector graphics in InDesign. .. created in InDesign using the Hyperlinks palette Each hyperlink requires a source and a destination The source—the actual link that a user will click—can be a text selection, a text frame or a graphics frame The destination is the place the source jumps to The destination can be another page in the InDesign document, another InDesign document, or a Web site Hyperlinks become active when you export InDesign. .. The Display Performance section of the Preferences dialog box is shown in Figure 15 Figure 16 shows a graphic placed with three display performance settings QUICKTIP In InDesign CS, the lowest-quality setting was named Optimized In CS2, Adobe changed the name to Fast This was a smart move The word Optimized suggests “optimal”—the best choice Not a great name for the lowestquality setting, wouldn’t you...the graphic are placed If you draw a 2" square on an 8" artboard in Illustrator then place the file in InDesign, the 2" square will be placed, not the entire 8" artboard Similarly, if you draw a circle in Illustrator and place it in InDesign, if you apply a text wrap, the text will wrap around the circle This is an important fact to note because, as shown in Figure 14,... Preferences dialog box This check box should not have a check mark Display Performance category Three view settings: The lowest-quality setting is referred to in CS2 as Fast FIGURE 16 Placed graphic with three different display settings High Quality display INDESIGN 6-14 Typical display Fast display Placing and Linking Graphics Your choice between Typical and High Quality default display performance is based... place a graphic file in InDesign, a low-resolution preview file appears in the FIGURE 13 Example of vector graphics Lesson 2 Place Vector Graphics graphics frame The appearance of the preview file—the quality at which it is displayed—is determined by default in the Display Performance section of the Preferences dialog box The quality at which a preview file is displayed can affect InDesign s performance... This option provides the highest quality, but requires the most memory Therefore, InDesign may be slow when presenting pages with High Quality previews You may want to use High Quality display to get a “final view” of a completed layout or to present the layout onscreen to a client FIGURE 14 Placed Illustrator graphic INDESIGN 6-13 The Display Performance section of the Preferences dialog box is shown... text frames You placed two vector graphics into graphics frames in InDesign You fit one of the two graphics proportionally to fill its graphics frame, then removed the text wrap from it FIGURE 18 Removing the text wrap from the illustration The amount of text in your columns may differ With no text wrap, text flows over illustration INDESIGN 6-16 Paw aligned with bottom edge of text frame Placing and... destination is the place the source jumps to The destination can be another page in the InDesign document, another InDesign document, or a Web site Hyperlinks become active when you export InDesign documents as Adobe PDFs There are many options for creating hyperlinks In the New Hyperlink dialog box, you can create a descriptive name for your source, choose your destination and also choose the appearance for... Fitting, then click Fit Content Proportionally The graphic is enlarged to fit the frame, as shown in Figure 17 Don’t be concerned if your text wraps differently (continued) Lesson 2 Place Vector Graphics INDESIGN 6-15 9 Click the No text wrap button Text Wrap palette in the FIGURE 17 Positioning Orange Dogs.ai 10.Click the Direct Selection Tool , click between the first two text frames to select the graphic, . folder. Your Data Files folder contents should resemble Figure 10. 5. Click the Adobe InDesign CS2 button on the taskbar to return to InDesign. 6. Click Red 1.psd in the Links palette. The graphic is listed. des- tination can be another page in the InDesign document, another InDesign document, or a Web site. Hyperlinks become active when you export InDesign documents as Adobe PDFs. There are many options. magazines, or newspapers—all from the same XML content. The really good news is that, with InDesign CS2, Adobe has truly embraced XML, allow- ing you to set up a smooth workflow for importing, working