The process of importing and distributing japanese products at sala import export service trading company limited

INTEENSHIP REPORT TOPIC THE PROCESS OF IMPORTING AND DISTRIBUTING JAPANESE PRODUCTS AT SALA IMPORT EXPORT SERVICE TRADING COMPANY LIMITED HAI PHONG - 2023... 2 CHAPTER 3: PRACTICAL IM

THEORETICAL BACKGROUND - Là HH HT HH T HT TH KH ki krrh 2

Theoretical background of import and distribution of 8OOdS -.- su nrsrrrsree 2

Importing is a vital aspect of international trade, involving the exchange of goods between countries It enables businesses to source products from foreign companies and economic organizations, fulfilling domestic market needs and enhancing foreign trade connections Additionally, importing is essential for acquiring goods that cannot be produced locally or that do not satisfy domestic demand, as well as for obtaining products that are more beneficial than domestic alternatives This practice contributes to market balance, stability, and increased competitiveness between domestic and foreign goods.

1.1.1.1 The concept of import by seaway

Sea transport emerged as one of the earliest modes of transportation, with its origins dating back to the 5th century BC when people utilized the sea for trade and exchange Today, maritime transport has evolved significantly, becoming a vital component of the modern international transport industry.

Sea transportation accounts for nearly 80% of global goods transport, making it a dominant method for international shipping This service utilizes specialized ships and containers to efficiently move goods between countries According to the International Standards Organization (ISO), containers are durable, fixed-shaped transport units designed for repeated use, facilitating seamless transport without the need for unpacking or repackaging Their unique design allows for easy loading and unloading, enhancing the convenience of sea transport.

Basic characteristics of import by sea:

- Transporting full container cargo (FCL) or LCL cargo (LCL)

- Can transport many types of goods

- The main means of transport are large capacity ships

- Transport distance on sea surface (water surface)

- Transport routes often pass through many seaports

Utilizing foreign currency for importing essential materials and goods is crucial for enhancing the expanded remanufacturing process This strategy not only boosts labor productivity but also addresses the current scarcity of goods and materials in the domestic market.

Ensure the stable development of the country's key economic sectors, ensure supplies and technical equipment meet development needs, and fully exploit the country's comparative advantages

Contribute to specialization in the international division of labor, harmoniously and effectively combine imports, and improve the international balance of payments

SALA Import Export Service Trading Company specializes in the import and distribution of Japanese products, playing a crucial role in enhancing technical infrastructure and transforming the economic landscape towards industrialization and modernization.

1.1.1.3 General characteristics of import activities

Import activities represent a complex and well-structured global trading system, fostering high economic efficiency However, they also present unpredictable consequences due to the challenges posed by foreign economic systems that individual countries may struggle to manage effectively.

Import activities must adhere to both international and local customs regulations These activities can occur on a vast scale, spanning short durations or extending over many years, and may involve transactions across a single country or multiple nations.

Import activities take place in all fields, in all conditions with the ultimate goal of bringing benefits to countries

Import activities involve various tasks and stages that must be thoroughly researched and interconnected This approach maximizes efficiency and effectively supports domestic production and consumption.

1.1.1.4 Import forms in Vietnam a) Entrusted imports:

In international trade, some businesses face challenges in directly engaging in import activities due to limited resources To address this issue, the entrusted import method allows these businesses to delegate import tasks to others with direct transaction capabilities The entrusted enterprise receives an entrustment fee for its services, freeing the original business from the need to invest capital, apply for quotas, or conduct market research Instead, the entrusted enterprise acts as a representative, handling transactions and signing contracts related to the import process.

Self-employed import involves independent import activities distinct from direct import enterprises It necessitates thorough research of both domestic and international markets, alongside comprehensive cost calculations to ensure profitability Additionally, businesses must align their operations with national and international policies and regulations Joint venture import is another avenue to consider in this context.

A joint venture import involves a voluntary collaboration between businesses, including at least one direct importer, to facilitate the import of goods This partnership aims to combine expertise for collective trading efforts and to develop policies that enhance import activities, ultimately fostering mutually beneficial growth for all parties involved.

Le Thi Ha Phuong IBL61DH Page 3 company share profits or suffer additional losses depends on the capital contribution ratio between the parties d) Import for exchange:

Barter imports and clearing exchanges are the primary forms of countertrade operations, where goods serve as the means of payment instead of money This method facilitates both import and export activities, allowing businesses to earn profits from both sides of the transaction Additionally, temporary import and re-export practices further enhance trade opportunities by enabling businesses to import goods for a limited time before re-exporting them.

Temporary import and re-export involves bringing goods into a country not for local use, but for the purpose of exporting them to a third nation to meet demand and generate profit This practice is essential in the distribution process, facilitating international trade and enhancing market reach.

Distribution refers to the process of making products available for purchase by consumers, involving the transportation of goods from producers to buyers This essential function bridges the gap between production and consumption, ensuring that products reach the market effectively.

Distributors, also known as distribution business owners, act as intermediaries between manufacturers and customers, primarily focused on purchasing products from manufacturers for resale In today's digital economy, distribution channels are becoming more streamlined, necessitating that distributors effectively manage inventory levels, monitor stock transfers, and anticipate future inventory needs to enhance stock management A critical aspect of their role is ensuring the continuity of production by maintaining adequate supplies and efficient logistics.

INTRODUCTION OF SALA IMPORT EXPORT SERVICE TRADING COMPANY LIMITED

Profile of SALA Import Export Service Trading Company Limifed -‹ ô- 14

Full name: SALA Import Export Service Trading Company Limited

Headquarter address: No 1017 Nguyen Binh Khiem Street, Group 50 Phu Xa 2, Dong Hai 1 Precinct, Hai An District, Hai Phong City, Viet Nan

Email: salaglobal.vn@ gmail.com

Legal representative: Nguyen Van Son

Figure 2.1: SALA Import Export Service Trading Company Limited

(Source: SALA Import Export Service Trading Company Limited) 2.1.2 Company’s historical development

SALA Import Export Service Trading Company Limited specializes in importing and distributing authentic Japanese products in Vietnam Initially established as a retail store focused on functional foods, beauty care, and cosmetics, SALA transitioned to the wholesale market on April 6, 2019, by launching the Japanese Goods Warehouse SALA The company has since upgraded its facilities and invested in a new warehouse in Hai An district, Hai Phong, to enhance its import and distribution capabilities Over the past decade, SALA has expanded its workforce and expertise in Japanese goods while partnering with reputable distributors With a strategic development plan, SALA aims to strengthen its core commercial operations and develop its logistics sector.

After a decade of building a strong reputation in the market, Mr Nguyen Van Son and his team founded SALA Import Export Service Trading Company Limited on March 3, 2023 The company operates through two primary divisions: trade and logistics, positioning itself for success in the import-export sector.

In the same quarter, the company had 2 more warehouses in Do Son and Hanoi, making the circulation and distribution of goods in the country easier, stricter, and more modern

SALA Import Export Service Trading Company Limited has rapidly evolved into a major player in the import and distribution of Japanese domestic goods, expanding from an initial team of 10 to 200 skilled employees Established this year, SALA's foundation is rooted in ten years of meticulous preparation, transitioning from retailing key Japanese products to wholesale and diversifying its offerings The company has developed expertise in the entire supply chain, allowing it to independently manage importing, transportation, and distribution, effectively minimizing risks and controlling losses With its strong market presence in Hai Phong and across northern Vietnam, SALA is poised for continued growth in the Japanese goods sector.

2.1.3 The functions and missions of the company

SALA Import Export Service Trading Company Limited is a multi-disciplinary company, aiming for development in the field of trade and logistics

SALA is a premier company in Vietnam that specializes in the import and distribution of high-quality Japanese domestic goods, including household items, cosmetics, food, and products for mothers and babies As an exclusive distributor for certain products, SALA manages the entire supply chain, offering comprehensive services from importation to retail and wholesale distribution.

O Logistics field: Sala is a professional customs agent, providing services for the following industries: Customs clearance, customs agents, domestic and international transportation, and bonded warehouses

- SALA always takes the customer as the center, the guideline for all of its actions Customer satisfaction is our success

At Sala, we prioritize fostering a corporate culture grounded in solidarity and respect for talent We believe that a united team is a powerful team, composed of skilled and dedicated individuals Our commitment is to create a friendly, professional, and humane work environment that empowers every team member.

- Action for Vietnamese people's health: With the mission "for a Vietnamese future", Sala always emphasizes the selection and distribution of strictly tested products, ensuring safety for users use

The process of importing and distributing Japanese products at SALA import export service trading company

At Sala, we are dedicated to delivering top-quality services tailored to fit our customers' budgets By placing just 1% of your trust in us, we promise to provide you with 100% customer satisfaction.

- Increase trade between Japan and Vietnam, becoming an economic link between the two countries

- Providing officially imported products to people, ensuring the health of domestic users

Company”s servIces

Table 2.1: Commercial services of SALA Import Export Service Trading Company

4759 Retail sale of household electrical appliances, beds, cabinets, tables, chairs and similar furniture, lamps and electric light sets, other household appliances not elsewhere classified in specialized stores

Our wholesale offerings include a diverse range of products such as suitcases, briefcases, bags, wallets, and leather goods We also specialize in pharmaceuticals and medical instruments, along with perfumes, cosmetics, and hygiene products Our inventory extends to pottery, porcelain, and glass items, as well as household electrical appliances, lamps, and electric light sets Additionally, we provide wholesale furniture solutions, including beds, wardrobes, tables, and chairs Lastly, we offer a wide selection of books, newspapers, magazines, and stationery products.

Wholesale of fitness and sports equipment; Wholesale of other household items not classified elsewhere

(Except for state-prohibited items)

4711 Retailing of food, beverages, cigarettes, and waterpipe tobacco accounts for a large proportion of general stores

4781 Retailing of food, beverages, cigarettes, and waterpipe tobacco through mobile devices or at markets

4772 Retailing of drugs, medical instruments, cosmetics and hygiene items in specialized stores

4782 Retailing of textiles, ready-made garments, and footwear via

Le Thi Ha Phuong IBL61DH Page 15 company

Industry code | Services mobile devices or at markets

Table 2.2: Logistics services of SALA Import Export Service Trading

5210 Warehousing stores goods in bonded warehouses; warehousing and storage in cold storage; Warehouses store goods in other warehouses

5022 Transporting goods by inland waterways

5222 Direct support service activities for waterway transport

Details: Direct support service activities for coastal and ocean transport; Direct support service activities for inland waterway

5225 transport Direct support service activities for road transport

5229 Other support service activities related to transportation

- Goods delivery and customs clearance services

Company’s facilities cesses

- Facilityl address: No 1017 Nguyen Binh Khiem Street, Hai An District, Hai Phong City

- Facility 2 address: No 44 Lane 36, Cau Am, Hanoi city

- Facility 3 address: No 276 Ly Thanh Tong Street, Do Son District, Hai Phong City

O Trucks: from | ton - 20 tons: 10 units

O Delivery method: Road transport directly from the private warehouse to the customer's facilities

Company’s human resources

Figure 2.1: Organizational structure of SALA Import Export Service Trading

SALA Import Export Service Trading Company Limited employs 100 individuals across five distinct divisions, each with specific responsibilities The company's organizational structure is relatively rigid, reflecting the nature of its industry.

2.4.2 Function and missions of departments

In accordance with Vietnamese legislation, the CEO is responsible for overseeing business operations, managing the organizational structure, and ensuring the growth of the company's capital Furthermore, the CEO acts as the legal representative of the business, while the Director is tasked with approving all business strategies to optimize organizational effectiveness.

A Deputy General Director (DGD) is a senior management executive who supports the general manager in overseeing an organization's operations, strategies, and decision-making The DGD is responsible for managing day-to-day operations, which involves overseeing resources, budgets, and schedules while ensuring that teams adhere to company policies.

Le Thi Ha Phuong, from the IBL61DH team, collaborates with the executive team to prioritize tasks and allocate resources effectively, including personnel, materials, and finances, to enhance efficiency and productivity Additionally, she plays a key role in identifying and resolving operational inefficiencies and improving processes within the company.

The marketing department plays a crucial role in influencing consumer behavior by executing effective marketing and brand promotion strategies that capture attention and enhance awareness of the company's products and services Prior to launching a product, the department conducts essential tasks, including market research and demand forecasting, identifying the target market, establishing brand positioning, and developing comprehensive marketing plans and strategies to ensure successful market entry.

The sales and customer care department plays a crucial role in the final stage of the sales cycle, focusing on tasks such as consulting, providing product information, and addressing customer inquiries Sales staff are essential for generating revenue, leveraging strategies developed by the Marketing department to engage directly with customers Their skills are vital in persuading customers to purchase products or utilize the company's services, ultimately driving sales revenue The sales department is organized into two main segments: retail sales and wholesale sales, ensuring a comprehensive approach to meet diverse customer needs.

To ensure efficient transportation, it is essential to plan all elements, including product storage, data management from origin to delivery, coordination of transportation operations, and procurement of necessary services Additionally, organizing and monitoring the movement of goods through logistical routes is crucial for optimizing the transportation process.

Warehouse staff are responsible for tasks such as importing, storing, preserving, preparing import/export orders, and being responsible for storage

Main tasks in the warehouse area include preparing warehouse records, arranging warehoused goods, preparing import and export procedures, monitoring minimum inventory, and inventorying goods in the warehouse

Accurate inventory management is a crucial task for warehouse employees, involving meticulous checks and comparisons of warehouse receipts to ensure product information, quantities, and models are up-to-date and error-free Any discrepancies must be promptly reported to the manager for swift resolution, while regular inventory checks also enable staff to identify goods nearing expiration, facilitating timely liquidation and replacement to prevent the sale of expired products.

In addition to the above tasks, warehouse staff also perform a number of tasks such as: Applying stamps, labels, and barcodes to products; Ensuring the warehouse is

At SALA Import Export Service Trading Company, we prioritize the safe import and distribution of Japanese products by maintaining specified temperatures to prevent damage and ensuring fire safety We meticulously store invoices, documents, and periodic reports, while also coordinating with our warehouse accountant to conduct regular inventory checks in compliance with regulations.

To facilitate smooth import and export processes, it is essential to prepare all necessary shipping paperwork and documentation for clients This includes managing document storage and maintaining regular communication with shipping companies By providing timely updates on shipment statuses via email, we ensure that shippers are well-informed throughout the shipping process.

Actual situation of business aCfIVIẨI€S cành 2T ST HT TH TH TH HH cư 20

2.5.1 Main customers and suppliers of the company a) Main customers of company

- 100 other distributors and 300 retail agents nationwide

- 50 Japanese store chains (Konni39, Kanart, Sakuko, DH mart, Japan Mart, Chubby Baby, Osaka, Dmart, Cmart, Okmart, MK mart, Aichi Nhat Ban, Kyo, Doo Doo shop, Bobo shop, Moon shop,

- More than 10,000 Japanese sales collaborators do not need capital

- Retail customers buy goods in stores, social media, b) Main suppliers of the company

Exclusive supplier for the company in Hai Phong

- Hyperion Company exclusively supplies Italian and German confectionery products

- Brand 82x exclusively provides a line of beauty drinks

- Coca-Cola Company East Japan Co.,

- Asahi Group Foods Co., Ltd

Table 2.3: Summary table showing revenue results for various service categories

Le Thi Ha Phuong IBL61DH Page 19 company Wholesale 10,765,456,5 | 9376,407,17 | 11,493,587,2 | 17,783,456,2

Forwarding and 4,286.867,28 | 7,562,938,54 | 9.485,76932 | 12,273,745,7 international 9.50 7.00 4.00 33.80 transportation services by sea customs clearance | 0.00 149856239 | 1,947,034.85 | 1,498,503 27 services 8.45 9.00 9.54

Over the years, the company has experienced significant and consistent revenue growth across all service categories, attributed to effective management and the dedication of our highly qualified staff By maintaining strict control over the importation and distribution of goods, we have ensured smooth operations The strong collaboration between employees and leadership has fostered a positive sales environment, leading to increased brand recognition and a growing number of completed contracts These elements have collectively driven our revenue growth.

The highest growth rate in recent years is from VND 29,843 billion to VND 42,705 billion between 2021 and 2022 The difference is VND 12,862 billion equivalent to 31% revenue growth

Between 2019 and 2021, the company experienced steady growth, despite a decline in 2020 due to the COVID-19 pandemic The wholesale distribution sector has been a key driver of economic stability, achieving a remarkable 40% growth rate over four years, with wholesale comprising the largest share of the total commodity structure The customs declaration service industry shows significant potential, generating stable revenues of around VND 1,500 billion within just three years of operation Additionally, the courier service has consistently delivered a profit growth rate of 28%, maintaining profitability each year Meanwhile, forwarding and international sea transportation services have shown stable development but lack a breakthrough, as the company continues to test this sector with limited resource investment.

Because the volume of goods and services is generally stable, the growth in revenue over the years is very promising

Table 2.4: Finances of SALA Import Export Service Trading Company Limited

In 2022, profits surged as the pandemic subsided and the market began to recover, leading the company to invest heavily in product sources, resulting in nearly doubled profits Despite the sharp decline in profits experienced in 2020, effective management strategies and strong interdepartmental collaboration allowed the company to navigate challenging market conditions Ultimately, even during the toughest times, the company managed to maintain profitability without incurring losses on total costs.

PRACTICAL IMPORT AND DISTRIBUTION PROCESS OF FCL JAPANESE CARGO

Practical import and distribution process of FCL Japanese cargo at SALA Import

3.1.1 Practical import and distribution process of FCL Japanese cargo at SALA Import Export Service Trading Company Limited a) Step 1: Planning to order and sending goods list

Main personnel in charge: Marketing department

- The warehouse manager will report the inventory level and send the goods list to the deputy director

- The deputy director will meet with the marketing manager and sales manager to decide on a reasonable product list

- The marketing department will plan the order

- Compile all necessary information: barcode, product name, quantity, and expected date of arrival in Vietnam b) Step 2: Finding suppliers, negotiating and notify the availability schedule and payment schedule

Main personnel in charge: Marketing department

- Some manufacturers do not work directly but will work with representatives such as distributors in Japan The marketing department will contact and source products from such suppliers

- Report orders to suppliers, expected pickup schedule, and expected money transfer schedule

- After reporting the order, we will notify you of the pickup

- Expected payment schedule and finalization of goods: Must pay 100% to the manufacturer at least 15 days before the goods arrive to have the goods c) Step 3: Book train schedule

Main personnel in charge: Marketing staff and documentation department

- The marketing staff completes payment and reports closing the order to the manufacturer

- The dealer told the garage to deliver the goods to the warehouse

Upon the arrival of goods at the warehouse, the manufacturer notifies that loading onto the container may face challenges, including issues related to garages, unlicensed roads, driver shortages, delays, and adverse weather conditions such as storms and earthquakes.

- Report available goods at the warehouse

- The documentation department will receive order information and go through the FWD transportation agent to book a ship to import products

- After that, FWD will contact the manufacturer to arrange packaging according to the predetermined plan

To successfully book your train with the shipping company, you need to provide essential details such as the port of loading, port of transfer, and port of discharge Additionally, include a list of goods, their weight, estimated travel time (ETD), and packing time Be sure to specify any other requirements, including container type, size, temperature, and ventilation Finally, make sure to check and confirm your booking for a smooth shipping process.

Main personnel in charge: Documentation department

Document staff will check the information on the booking, and review the following details:

- Port of departure, the port of destination: Verify the request's accuracy because it has an impact on the shipment's entire procedure

- Temperature, and ventilation: Verify that the ventilation and temperature are appropriate There won't be any ventilation for frozen products (those at negative temperatures)

- Container type, size: Dry or reefer container, high or regular type, 20 ‘or 40' type

If you notice an error after reviewing your train reservation details, please correct it and then request a re-evaluation from the booking service to ensure everything is accurate and satisfactory.

The exporter and FDW in Vietnam will oversee and monitor the entire packaging process, ensuring that updates are communicated to the document department of SALA throughout the sea importation process.

The information needs to be updated as:

- Empty container snapshot: to ensure that no damage has occurred Because in case of damage, the container will pay for shipping lines

- For frozen goods, pictures of temperature tables must be taken

After closing the container, the manufacturer takes photos of each layer of container and sends it to FWD and the company's documentation department FWD buys insurance

At the same time, documentation officer applies for import and export licenses from FWD and the exporter

The exporter conducts quarantine, fumigation, inspection, and specialized inspection e) Step 5: Preparing import documents

Step 5.1: Preparing documents for product's self-declaration

According to Clause 2, Article 5 of Decree 15/2018/ND-CP, the documenting staff is required to self-declare the product using the specified ordered list for food and cosmetic items.

Product self-declaration records include:

- Product food safety testing results within 12 months include safety criteria issued by the Ministry of Health

Document officer will preapare: Packing list, Invoice, Po, Co TPP, Product's self- declaration

Checking to certify documents and records related to the shipment

Earlier than entering a cargo, document staff confirm whether the information on the documents matches or not f) Step 6: Customs declaration of imported goods

Step 6.1: Register the certification related to the shipment

Step 6.2: Customs declaration of imported goods

Document officer prepares the following documents before making a customs declaration:

- C/O goods origin certificate (if any)

The next phase will declare electronically the customs declaration

Step 6.3: Open and clear customs declarations

You must first complete the port's customs clearance: Declaration of the green channel; Gold flow declaration; Red channel declaration

The declaration can then be opened after that It must get the following paperwork ready for this step:

- Other necessary documents (C / O, freight bill, import license, )

Customs will conduct customs clearance on the system

To complete the liquidation declaration process, businesses must print the barcode after paying taxes and clearing customs It is essential to submit at least two sets of the barcode along with the customs declaration for oversight Customs will return one stamped set of barcodes to the business while retaining the other Finally, the next step involves transporting the goods to the warehouse.

After the declaration is approved, visit the port's trade office to present a Delivery Order (D/O) for payment The driver must then submit essential documents, including the Equipment Interchange Receipt (EIR) and D/O, to the customs office managing the port.

Le Thi Ha Phuong IBL61DH Page 25 outlines the process of managing the arrival and withdrawal of goods at the warehouse After the car departs from the port, it awaits the products' arrival Once the delivery truck reaches the warehouse, documentation staff verify essential details such as seals, container conditions, and delivery vehicle status Following the successful withdrawal of goods, the driver returns the empty container to the port or ICD, while the documentation staff finalize the remaining procedures with the freight forwarder Proper documentation is maintained throughout the process to ensure compliance and efficiency.

Document staff properly keep any paperwork related to the procedure of importing products by sea

Documents to be kept include:

- Customs dossier, an additional declaration dossier, a dossier of registration of a list of duty-free goods, and a report on the use of duty-free goods

- Documents for consideration of tax exemption, reduction, refund, and non- collection

- Dossier requesting for the handling of tax, late payment interest, fines for overpayment,

- Transport documents, packing slips, technical documents, etc

A practical case to illustrate the process import and distribution process of FCL

Step 1: Planning to order and sending goods list

Hong Dao from the marketing department has curated a comprehensive list of 54 Japanese products, which features 35 types of packaged foods, 15 chemicals and household appliances, and 4 types of cosmetics.

Table 3.1: Example list of planning to oder list

No | Code Products information Numbers of catons

1 4902727011832 Giấy vệ sinh Hoa h ng Pink 2} 40 lớp (18 cuộn x 30m/cuộn, 6 túl/carton), Nsx: Marutomi Seishi Co., Ltd

2 4516491056830 Rong biển đậu hũ khô | 50

The process of importing and distributing Japanese products at SALA import export service trading company phụ hành lá ), 100g(túi, 20 tú/thùng, Nhà SX: linno Co.,Ltd, mới 100%

3 4906156500684 Viên rửa bát Finish dùng cho | 2 máy rửa bát dạng viên nén, 150 viên(tú 288 tui/pallet, NSX:

Cty Cp Nissin, 100 thting, hs

5 4902105016091 My Nissin Mug Udon Noodle, | 10

TP:bột mỳ, dẦi thực vật, tính bột, muối, chất béo, trứng) 94g/gói, 12 gói/thùng, mới 100% NSX: Cty Cp Nissin (UNK=gói) 100 thùng, hs

Source: SALA Import Export Service Trading Company Documents

Step 2: Finding suppliers, negotiating and notify the availability schedule and payment schedule a) Exporter:

3-8-26, MINAMIKAGAYA, SUMINOE, OSAKA CITY, 559-0015, JAPAN b) Importer:

AN VIET LOTUS COMPANY LIMITED

1017 NGUYEN BINH KHIEM, DONG HAI 1 WARD, HAI PHONG CITY, VIETNAM c) Shipment information:

The two parties signed a contract to purchase goods that are listed above

This shipment is packed of 2559 packages

Delivery terms: CY HAI PHONG PORT, VIET NAM

Le Thi Ha Phuong IBL61DH Page 27

The process of importing and distributing Japanese products at SALA import export service trading company Port of loading: OSAKA, JAPAN

Port of discharge: Haiphong, Vietnam

Place of delivery: Haiphong, Vietnam

Full payment before shipment information:

The two parties signed a contract to purchase goods that are listed above

This shipment is packed of 2559 packages

Delivery terms: CY HAI PHONG PORT, VIET NAM

Port of loading: OSAKA, JAPAN

Port of discharge: Haiphong, Vietnam

Full payment before shipment d) Responsibility for costs of the parties in the sales contract according to CIF conditions:

- Reserve a ship, cover maritime freight, and get cargo insurance Pay local fees such as THC, Bill fees, and seal fees at the loading port

Ensure to account for transportation charges, which include moving containers from the port yard to a private warehouse for packing, as well as unloading fees at the shipping yard Additionally, remember to pay for the weighing charges associated with these services.

- Offer the relevant export documentation, including the packing list, sales contract, and C/O (Termite fumigation paper, any applicable quarantine)

- Cover the cost of opening the customs declaration for exported goods, including any associated inspection fees

- Assume the expense of dunnage, lashing, and containerization of the products

- Pay any applicable local taxes (THC, D/O, container cleaning, CIC, and DEM, DET) at the port of entry

- Cover the cost of opening the customs declaration for imported goods, including any associated inspection fees

- Shell bet when picking up containers; payment of loading and unloading costs

- Pay for the costs of transporting containers from the port to a business warehouse and producing goods

- Pay for any necessary repairs and cleaning of the container

Hong Dao from the marketing department completed the payment ¥4,626,568 and reports closing the order to Y.S Japan Company

Y.S Japan Company reports available goods at the warehouse

Kim Anh from the documentation department received order information and go through T.S Container Lines Hanoi Company Limited to book a ship to import products

After that, T.S Container Lines Hanoi Company contacted Y.S Japan Company to arrange to package

Kim Anh provided the shipping company with the details to book a train:

Port of loading: OSAKA, JAPAN

Port of discharge: Haiphong, Vietnam CY

Equipment Type/Q’ty: 40’ DRY HC.-10

Step 4: Check and confirm the booking

Le Thi Ha Phuong from IBL61DH Page 29 confirmed the booking details, while Kim Anh reviewed the information T.S Container Lines Hanoi Company managed the entire packaging process for An Viet Lotus Company, ensuring that all updates were accurately reflected.

Empty container snapshot to ensure that no damage has occurred

Photos of each layer of the container

Step 5: Preparing import documents a) Preparing documents for product's self-declaration of 20 kinds of goods before March 6, 2023 (Product's self-declaration just need for the first time importing that kinds of product Bcause company already have 34 products self-declaration so this time company just needed to prepare for 20 product's self-declaration)

Product self-declaration records include:

- Product food safety testing results within 12 months include safety criteria issued by the Ministry of Health

The company submitted actual product samples to the health department for quarantine and testing Kim Anh facilitated the process by ensuring the samples were translated into Vietnamese before the results were issued.

After completing all the paperwork for the self-declaration, submit the hard copy to the Department of Industry and Trade and save the soft copy

After being posted on the website of the Department of Industry and Trade, the company has completed the product self-declaration

Figure 3.1: Website of the Department of Industry and Trade

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* Hỏi - Dip Quyền, thành phó Hải Phòng b) Preparing import documents

Kim Anh preapared Packing list, Invoice, Po, Co TPP, Product's self-declaration

She checked to certify documents and records related to the shipment Earlier than entering a cargo, document staff confirm whether the information on the documents matches or not

It needed to be sure that the prices (¥4,629,568) in Invoice and in the PO was the same

Step 6: Customs declaration of imported goods

Upon receiving notification of the goods' arrival, T.S Company promptly initiates the customs declaration process The company's field personnel efficiently prepare the necessary documentation utilizing the ECUSS/VNACCS software to ensure compliance with customs regulations.

Once the complete declaration is submitted to the VNACCS automatic customs clearance system, you will receive a notification indicating the results of the product categorization after entering the necessary information into the electronic customs declaration system.

- Log in to Ecus5/Vnaccs software: Use the company's account and digital signature

- Select number 2 (Select import-export enterprise)

Figure 3.2: Example for software of electronic customs declaration

ECUSS-YNACCS 2018 (Electronic Customs Service) Version: 6.0 Lastupdate: 18/06/2020 (EK Basic Version) - [To khai nhập khau - Import declaration]

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Trang thai: Chưakha báo Théngtin chung Théngtin chưng 2 Danh sách hàng Chithi của Hà quan Két qué x0 lj tSkhai Quan ly tờ khái

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Phén lung: ©) Xanh C) Varg C) Đẻ Nhóm loại hình: (®) nh doanh, đầu tú ©) San xu& xuất khẩu C) Gia công ©) Chi xu Copy từ tờ khai: 2451

1 Lấy thông tin tờ khai từ Hei quan (IDB) S6 tờ khai STT: 2465|

2 Kha truôc thông tntở khai (IDA) $6tòkhađầutên | —— |sẽmhihi[ ]⁄[ ]SðtðkhitamnhậpiáxuãHưmnging[ |

Mọloalan: * [A11 [Nap kinhcoanhtộu ding | v | Mó phản loại hàng húa v |

Cảng hàng không Quốc tế dự kiến sẽ khai trương vào ngày 28 tháng 1 năm 2023, với các bộ phận xử lý tờ khai được thiết lập để phục vụ nhu cầu xuất nhập khẩu Phương thức vận chuyển sẽ được tối ưu hóa để đảm bảo hiệu quả trong quá trình vận chuyển hàng hóa.

Tên (Công Ty Có Phần Thưởng Mg |

Hướng dẫn nhập iê và thông điệp nghiệp vụ Nẽ bưu chính: Để thực hiện hai tờ khai trước khi đến cơ quan Hải quan tại địa chỉ H.fnh Chánh, TP.HCM, người nộp thuế cần tuân thủ quy định và hoàn tất thủ tục theo yêu cầu của Hải quan ban thuế hiện hành.

T.S Container Lines Hai Noi Company registered a new import declaration (IDA) and filled it out

They sent the required data to the VNACC/VCIS ECUSS electronic customs declaration system

Following that, Kim Anh was informed of the logistics of the products’ route

After receiving the channeling results, print the import customs declaration If any inaccuracies are found, a new declaration must be submitted to Customs Ensure to include the Declaration number and classify the Declaration as legitimate if applicable.

Yellow stream is the classification for products The VAT information in the declaration appendix applies to the shipment

Once the customs side processes the customs declaration and classifies the goods, the transportation company will compile the required documents to proceed to Greenport for the exchange of the EIR slip, which will then be sent to the transportation department Following this, the next step involves receiving the goods from the transportation company.

Container shipping fee is: 4,500,000 VND/container 1 container = 4,500,000 VND

After the products were delivered to the private warehouse located at 1017 Nguyen Binh Khiem Street, warehouse staff member Tien confirmed the container and seal numbers before allowing the contents to be removed Mr Nguyen Van Son, representing the import company, will sign a delivery record upon accepting the goods, which certifies that the complete container has been received along with the correct number of seals and the accurate quantity of items agreed upon by both parties.

Le Thi Ha Phuong IBL61DH Page 32

The process of importing and distributing Japanese products at SALA import export service trading company agreed to in the contract, and the condition of the container throughout transportation

- The accounting department of SALA pays for T.S Container Lines Ha Noi Company according to a list of service fees

Customer's transportation service fee from Hai Phong, Viet Nam CY to a private warehouse in đường Nguyễn Bỉnh Khiêm, Hải Phòng: 4,787,000 VND/container * lcont= 4,787,000 VND

Nẹ | Services/ Products Fee Providing parties

1 | 2559 packages of goods | ¥4,629,568 Y.S, Japan Company Limited

2 | Freight price 17.042.400 VND_ | Company Limited

Terminal Handling T.S Container Lines Hanoi

Total 21.634.380 VND_ | Company Limited ¥4,629 568 Y.S, JAPAN COMPANY

Kim Anh from the documentation department meticulously maintains all pertinent documents in both digital and physical formats She organizes records into standardized categories within the company system to facilitate easy access and efficient management.

- Documents that need to be kept include:

- Invoice, Packing list, Booking note, C/O, P/O, customs declarations, arrival notice, B/L

- Customs dossiers, additional declaration dossiers, registration dossiers for the list of tax-free goods, and reports on the use of tax-free goods

- Dossier for consideration of tax exemption, reduction, tax refund, or tax non-collection

Step 10: Arranging goods into warehouse

Warehouse staff arrange goods into the warehouse according to food, cosmetic and chemical section Then check and report the inventory quantity

The warehouse manager reports the quantity of goods to the deputy director and sends a list of available goods that customers have ordered to the sales department Step 11: Distribution

Ms Hue of the sales department informed customers that Kmart, Sakuko, Aichi shop had arrived and issued invoices to customers, setting a delivery date

On the delivery date, Mr Vinh from the road transportation team will transport the goods to the customer's facility

During my internship, I was able to bridge the gap between theory and practice, reinforcing the knowledge acquired in the classroom The insights gained from my experience at the firm highlighted the discrepancies between theoretical concepts and real-world applications This study aims to address the key issues related to the seabome import and distribution of Japanese goods However, the research is limited to a single distributor/importer, making it challenging to comprehensively understand the specifics of Vietnamese customs clearance for import and export items.

Tiêu đề	The process of importing and distributing Japanese products at sala import export service trading company limited
Tác giả	Le Thi Ha Phuong
Người hướng dẫn	PhD Students. Tran Hai Viet
Trường học	Vietnam Maritime University
Chuyên ngành	International Business and Logistics
Thể loại	Báo cáo thực tập
Năm xuất bản	2023
Thành phố	Hai Phong

Định dạng
Số trang	43
Dung lượng	3,59 MB