tiểu luận topici mplement dynamic job analysis and write job descriptions for a specific position in theorganization

Job Analysis and Job Description - Group 5 - 48K02.11.6.Organizational Chart:1.7.Introduction about the Accounting department:Chief Accountant: Do Thi TrangNumber of employees in the Acc

UNIVERSITY OF ECONOMICS HUMAN RESOURCE MANAGEMENT

… ✧✧✧✧✧✧ ……….

SUBJECT: JOB ANALYSIS AND JOB DESCRIPTION

TOPIC Implement dynamic job analysis and write job descriptions for a specific position in the

organization.

Lecturer : Huynh Thi My Hanh

Class : 48K02.1

Group : GROUP 5

Members : Dang Thi Thuy Trang

Tran Le Thao Ngan Ngo Thi Thuy Diem Duong Xuan Mai

Da Nang – 3/2024

1 COMPANY INTRODUCTION 3

1.1 Mission, Vision, Values: 3

1.2 Products and Services: 3

1.3 Company Size: 4

1.4 Company Culture: 4

1.5 Customers: 5

1.6 Organizational Chart: 6

1.7 Introduction about the Accounting department: 6

2 JOB ANALYSIS REPORT 7

2.1 Job analysis plan: 7

2.1.1 Objective: 7

2.1.2 Scope: 7

2.1.3 Method: 7

2.2 Information collection methods and actual implementation: 9

2.2.1 Method: 9

2.2.2 Actual implementation: 9

2.3 Job analysis results: 10

2.3.1 Job description (JD): 10

2.3.2 Job specification: 13

3 EVALUATION AND COMMENTS 14

3.1 Application of the results of job analysis (Job Description and Job Specification) in practice at the unit: 14

3.2 Advantages and disadvantages of the group when conducting job analysis: 14

3.3 Experience drawn from experience in exercises: 15

1 COMPANY INTRODUCTION

Name of the company: SMOSA Technology Joint Stock Company

Location: No 9 Thanh Liet Street, Hai Ngan Building, Thanh Tri District, Ha Noi

Capital, Viet Nam

Logo:

1.1 Mission, Vision, Values:

Mission: Building a professional working environment, providing high-tech product lines, bringing optimal solutions to the electrical system

Vision: To become a leading company in the production and business of precision mechanical products, electrical equipment, switchboards, cable trays in Vietnam Values: “Create a difference”

1.2 Products and Services:

Electrical equipment:

Electrical cabinet

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Job Analysis and Job Description - Group 5 - 48K02.1

Cable tray

Aptomat

Circuit breaker

Transformer station

Transformers

Service:

Mechanical processing

Laser cutting

Laser welding

Sheet metal bending

Field of activity: Specializing in manufacturing and trading electrical equipment,

electrical cabinets, cable tray ladders using LASER and CNC technology

1.3 Company Size:

SMOSA currently has over 500 employees, including a team of engineers, technicians, skilled workers, and a professional office staff

1.4 Company Culture:

Core values:

Reputation: SMOSA always commits to providing customers with the highest quality products and services

Professionalism: SMOSA always strives to improve the professional level of employees and perfect the management system

Responsibility: SMOSA always realizes its responsibility to society and the environment

Creativity: SMOSA always encourages the creative spirit and innovation of employees

Work environment:

Dynamic, creative, and professional working environment

Good welfare regime, full entitlements as prescribed by law

Equal promotion opportunities for all employees

The company regularly organizes cultural, sports, and travel activities to enhance solidarity and bonding among employees

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1.5 Customers:

Domestic customers:

+ Large corporations, conglomerates in various fields:

Energy

Construction

Oil and gas

Telecommunications

+ Medium and small enterprises in various fields:

Mechanical

Electronics

+ Individuals with a need for SMOSA products

International customers:

Multinational companies, conglomerates from countries such as:

Japan

South Korea

USA

Europe

Southeast Asian countries

Some typical customers:

Vietnam Electricity Group (EVN)

Vietnam National Petroleum Group (Petrolimex)

Vietnam Oil and Gas Group (PVN)

Vietnam Military Telecommunications Group (Viettel)

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Job Analysis and Job Description - Group 5 - 48K02.1

1.6 Organizational Chart:

1.7 Introduction about the Accounting department:

Chief Accountant: Do Thi Trang

Number of employees in the Accounting Department: 7 people including the chief accountant

The company's accounting department consists of 5 areas:

Purchasing Accounting

Sales Accounting

Bank Accounting

Tax Accounting

Cost Accounting

Function: Advise the Board of Directors and organize the implementation of tasks: timely accounting, full recording of all assets, owner's equity, liabilities; financial revenue and expenditure activities and business results according to the company's internal regulations, ensuring good service for business operations

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2 JOB ANALYSIS REPORT

2.1 Job analysis plan:

2.1.1 Objective:

Clearly define the tasks, responsibilities and requirements of the Bank Accounting - Debt position

Provide accurate information to recruit, train and evaluate the work performance of accounting staff

Create a basis for building an effective human resources management system

2.1.2 Scope:

Analyze the work of the Accounting position in the enterprise

Includes all major duties and responsibilities of this position

2.1.3 Method:

Collect information from:

Interview a working accountant

Refer to documents related to Banking and Debt Accounting work

Below is the job analysis plan:

Task title

(What?)

Time

(When?)

Location (Where?)

The performer (Who?)

Purpose (Why?)

How to perform (How?)

Prepare a set

of interview

questions

08/2/2024 Google

Meet

Thuỳ Trang, Thảo Ngân

Collect information from interviews

Compose on Google Docs

Company

Research

18/2/2024 Google

meet

Thùy Diễm, Xuân Mai

Get to know more about the company that my team is reporting on

Search for information through the company's website

Contacting

the

Interviewer

information content, method

Contact the interviewer's information via

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Job Analysis and Job Description - Group 5 - 48K02.1

and interview date Zalo, then discuss

the interview content Interviewing 25/2/2024 MS Team Xuân Mai,

Thùy Diễm

Collect information on issues related to the position of Bank Accounting -Debt

Participate in the interview at 8:30 a.m on February

25, 2024, sequentially ask questions and discuss the content

of the interview Issues related to the position of Bank Accounting-Debt Listening

and Taking

Notes During

an Interview

Trang, Thảo Ngân

Having data to make job descriptions as well as necessary information for reports

Utilize screen recording software

to capture the interview

Writing a

Job

Description

27/2/2024 Google

Meet

Thuỳ Trang, Thảo Ngân

Provide detailed information about the duties, responsibilities, required skills, and related requirements for the position of Bank Accounting -Debt

Based on the set of questions and the interview session

to complete

Writing a

Job

Performance

Standard

28/2/2024 At library Xuân Mai,

Thùy Diễm Clearly define therequirements and

expectations for the position of Bank Accounting -Debt, evaluate the job performance

of employees objectively and fairly

Develop a questionnaire related to the information in the Job Implementation Standard and employ the questionnaire method to collect

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data Writing a

Report 29/2/2024 At library Trang,Thuỳ

Thảo Ngân, Thuỳ Diễm, Xuân Mai

Complete the group exercise Google Docs.Compose on

Creating a

Presentation

Slide

Trang, Thảo Ngân, Thuỳ Diễm, Xuân Mai

Complete the content of the slides and the effects

The entire group follows the assigned content on Canva

Presenting

on behalf of

the team

Trang, Thuỳ Diễm

Present the way to carry out the report and convey the working ideas

of the team

The group appoints two representatives

to present in front

of the class

2.2 Information collection methods and actual implementation:

2.2.1 Method:

Interview: Group interview with a working accountant

Data analysis: Current job description

2.2.2 Actual implementation:

Interview:

Successfully interviewed 1 accountant

Collect detailed information about the tasks, responsibilities, and requirements of the Bank Accounting - Debt position

Document analysis:

Analyze current job descriptions and related documents

Identify the strengths and weaknesses of the current job description

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Job Analysis and Job Description - Group 5 - 48K02.1

2.3 Job analysis results:

2.3.1 Job description (JD):

JOB DESCRIPTION

Date of entry into force: 02/03/2024 Update Date: 28/02/2024 Page number 02

PART 1: GENERAL INFORMATION

Position: Bank Accounting - Debt

Location: No 9 Thanh Liet Street, Hai Ngan

Building, Thanh Tri District, Ha Noi Capital,

Viet Nam

Room: T07

Department: Accounting

Report to

Direct superior: Chief

Accountant Indirect Superior: None

PART 2: JOB PURPOSE

- Record and account for arising economic transactions

- Synthesize and analyze financial and monetary situation

- Provide information for management and administration

PART 3: KEY RESPONSIBILITIES/DUTIES

1 Make debt - Summarize money, plan

payments to the supplier

- Monitor and update the status of customers' receivables and payables

- Analysis of the financial situation of customers and suppliers to assess public debt

- Increase the reputation of the business in the market

- Strengthening relationships with customers and suppliers

- To contribute to the sustainable development of the business

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- Report the public debt to the leadership on a regular basis

2

Payment of debt - Balance funds and propose payment plans

- Update payment status of debts

- Classify debts according to payment terms

- Send payment reminders for overdue debts

- Pay debts on time and in full

- Increase access to loans from banks

- Maintain good relationships with suppliers and customers

3

Statistics and cash flow management

- Provide input and output guarantees for contracts

- Analyze revenues and expenditures over time, by department, by project, etc

- Identify trends and forecast future cash flows

- Provide cash flow information to management to make appropriate business decisions

- Ensure financial security for the company

- Create credibility and trust with partners

- Increase the competitiveness of the business

PART 4: AUTHORITY

- Conduct accounting according to the law

- Propose solutions to improve the efficiency of the accounting department

- Manage and use the assets, supplies, tools of the accounting department

- Attend meetings of the corporate leadership when related to accounting and finance

- Business representatives conduct transactions with stakeholders on financial and accounting issues

- Signing documents relating to accounting and finance under the authorization of the corporate leadership

PART 5: WORK RELATIONS

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Job Analysis and Job Description - Group 5 - 48K02.1

Work unit/position Purpose of work

interaction Organization/Individual Purpose of work interaction Departments in the

Company To collect information and provide

information to serve

the management and

administration of the

bank

- MB Bank

- BIDV Bank

- MSB Bank

- To perform payment transactions and money transfers

- To find the most effective source

of loans and savings

Accounting

department

To accurately make

debt for output

projects

PART 6: WORKING CONDITIONS

6.1 Working

time:

Time in works

8am - 5pm

Work in shifts

6.2 Vehicles: Types of legal personal vehicles

6.3 Labor

protection

equipment:

Freedom Labor protection: None

6.4 Working

environment: Normal working conditions

PART 7: APPROVAL

Confirmation of the person

implementing the job description

- -

-12

-Date / / Date / / Date / /

2.3.2 Job specification:

Essential Requires Expected Requires Qualifications/Knowledge Graduated with majors in

Accounting, Finance-Banking from colleges

and universities

Understanding of regulations and laws related to banking activities and debt

Have knowledge of debt accounting operations

There are certificates related

to the fields of Accounting, Finance - Banking, such as:

ACCA, CPA

Master the latest regulations and laws related to banking activities and debt Have in-depth knowledge of the banking and debt sector

office information software: Word, Excel

Skills in entering documents and checking documents

High debt analysis and risk assessment skills

Have office information technology certificate at proficiency level: MOS, advanced information technology Manage and monitor debt strictly

Can negotiate and collect debt effectively

Have good English communication skills, international English certificates: IELTS, TOEIC Ability to update new and constantly changing knowledge in the accounting industry

Attitude/Professional

qualities

Honest, careful, meticulous

High responsibility in work

Have the ability to communicate

Ability to lead and inspire Have a spirit of eagerness to learn and progress Ability to adapt to a dynamic, high-pressure working environment

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Job Analysis and Job Description - Group 5 - 48K02.1

3.1 Application of the results of job analysis (Job Description and Job Specification) in practice at the unit:

Use job descriptions and job performance standards as the basis for recruiting new accounting staff

Evaluate the competence and job performance of accounting staff based on the criteria in the job performance standards

Use job descriptions and job performance standards to train and develop the capabilities

of accounting staff

Regularly update job descriptions and job performance standards to align with changes in job requirements and business needs

3.2 Advantages and disadvantages of the group when conducting job analysis:

Advantages:

- Receive detailed guidance from the lecturer

- Members in the group cooperate well and have a good team spirit

- Tasks for each member in the group are clearly divided

- The group receives the consent to participate in the interview of Ms Ngoc Tram

- The interview session goes smoothly and the contribution of Ms Ngoc Tram has greatly helped the group in completing the assignment

Disadvantages:

- It is the first time the group has conducted an interview, so they are still inexperienced

- The group has not thoroughly researched the interviewee, causing the work progress to slow down

- The group has not allocated time for work properly, leading to work backlog

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3.3 Experience drawn from experience in exercises:

Job analysis is an important process that helps clarify the requirements of the job position

Job description and job performance standards are useful tools for recruiting, training, and evaluating employees' job effectiveness

Working in teams helps share knowledge, experience, and successfully complete tasks When preparing interview questions, it is essential to closely follow the information in the job description, avoiding vague questions that waste time and do not yield useful information for the group assignment

When interviewing guests, it is crucial to thoroughly research the guest before contacting them for the interview

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