Ass Project Report Software Requirement Specification.pdf

Edit Account Information: The functionality enabling users to modify their profile details, ensuring accurate and up-to-date information.. View Accounts List: The feature displaying a li

ASS PROJECT REPORT Software Requirement Specification

Table of Contents

● Table of content 1

● Questions 2

● Record of change 3

I Introduction 3

1 Scope 3

2 Audience 3

II Product Overview 4

III Glossary 4

IV Business rules 4

V User Requirements 4

1 Actors 4

2 User stories 5

3 Use Cases Diagram 5

4 Use Cases Details 5

4.1 Sign up 6

4.2 Sign in 8

4.3 Sign Out 9

4.4 Reset password 9

4.5 Create account 11

4.6 Edit account information 12

4.7 View accounts list 13

4.8 Create business profile 14

4.9 View business profile 15

4.10 Edit business profile 15

4.11 Read e-invoice data 16

4.12 Extract e-invoice processing 17

4.13 Decompress file processing 18

4.14 Save invoice information 19

4.15 View e-invoice list 20

4.16 View e-invoice detail 21

4.17 Update an e-invoice status 22

4.18 Upload e-invoice file in mailbox 23

4.19 Import e-invoice files 23

4.20 Export e-invoice xml files 24

4.21 Search & filter invoices 25

4.23 Read email content & get mail attachments 27

4.24 View assigned business list 28

4.25 View business detail 29

4.26 View businesses list 30

4.27 Upload tax declaration 30

4.28 Update tax declaration 31

4.29 Save history changes of tax declaration 32

4.30 View changes of tax declaration 33

4.31 Upload financial statement 34

4.32 Update financial statement 35

4.33 Save history changes of financial statement 36

4.34 View history changes of financial statement 37

4.35 Create business provider 37

4.36 Update business provider 38

4.37 Delete business provider 39

4.38 View list business provider 40

4.39 View system statistic for admin 41

4.40 View invoice statistic for business 41

4.41 View business provider statistic for business 42

VI Functional Requirements 43

1 System Functional Overview 43

2 Screen flow 44

3 Screen details 44

VII Non-functional Requirements 45

1 External Interfaces 45

2 Quality Attributes 45

● Questions

Q1.[0.25p]

Title: A clear and descriptive title that represents the content and purpose of the document

Document Version/Revision Number: If applicable, indicate the version or revision number of the document This helps in tracking changes and ensuring everyone is referring to the latest version

Date: The date when the document was created or last updated This is important for reference and version control

Author(s) or Team: The names or organization of the individuals or team responsible for creating the document This provides accountability and a point of contact for queries

the specific project under discussion.

Logo or Graphic (Optional): If the document represents a specific organization or company, including its logo or

a relevant graphic can enhance branding and recognition

Abstract or Executive Summary (Optional): A brief summary of the document's key points, objectives, and scopecan be included on the first page to provide readers with an overview without delving into the details immediately

Table of Contents: While the table of contents is already listed, it should be repeated on the first page for easy navigation, allowing readers to quickly locate specific sections within the document

Q2 [0.25p]

User Requirements: Specifications describing the interactions and expectations of users from the software system

Actors: Entities interacting with the system, such as end-users, administrators, or external systems

Use Cases Diagram: A graphical representation showing the relationships between different actors and the various system functionalities

Use Cases Details: Comprehensive descriptions of specific use cases, outlining steps, interactions, and expected outcomes for each scenario

Sign up: The process through which a user creates a new account on the system, providing necessary information for account setup

Sign in: The action of logging into the system using valid credentials, granting access to user-specific functionalities

Sign Out: The action of ending the user's session, ensuring secure disconnection from the system

Reset Password: The procedure allowing users to regain access by resetting forgotten passwords through a secureverification process

Create Account: The action of registering a new user or entity in the system, involving the provision of necessary information and account setup

Edit Account Information: The functionality enabling users to modify their profile details, ensuring accurate and up-to-date information

View Accounts List: The feature displaying a list of user accounts for administrative or reference purposes.Create Business Profile: The process of setting up a business profile within the system, including necessary business details and contact information

View Business Profile: The functionality allowing users to access detailed information about a specific business profile

Edit Business Profile: The action of modifying or updating information within a business profile

Read E-invoice Data: The functionality to retrieve electronic invoice data from the system for further processing.Extract E-invoice Processing: The process of extracting relevant information from electronic invoices for analysisand storage

Decompress File Processing: The action of unpacking compressed files, typically used for handling attachments

or uploaded files

Save Invoice Information: Storing invoice-related data securely within the system for future reference and keeping

As a financial officer, I need a secure system where I can upload and update tax declarations This will enable me

to ensure compliance with tax regulations and submit accurate financial data

As a customer, I want to access detailed information about my electronic invoices, allowing me to review my transactions and payments conveniently

As a system administrator, I want to have access to comprehensive statistics and analytics, enabling me to monitor system performance and user activities effectively

As a business provider, I want the ability to upload financial statements for verification and approval This will streamline the process of establishing business relationships with other entities

As a user, I want the option to reset my password securely in case I forget it, ensuring I can regain access to my account without compromising security

As an admin, I want to manage user accounts and permissions, allowing me to ensure proper access control and data security within the system

As a user, I want to receive notifications and updates about my invoices, tax declarations, and business interactions This will keep me informed and engaged with the system activities

help me provide accurate tax-related advice to my clients.

As a business provider, I want the ability to delete outdated or irrelevant information from my business profile This will allow me to maintain the accuracy and relevance of my business data

As a user, I want to easily search and filter electronic invoices based on specific criteria such as date, amount, or issuer This will help me quickly find the information I need

As a user, I want to receive confirmation emails after uploading important documents or making changes to my account This will provide me with reassurance that my actions were successful

As a support agent, I want a ticketing system that categorizes customer inquiries, allowing me to prioritize and address urgent issues promptly

As a business owner, I want the ability to export financial statements and tax declarations in different formats, facilitating easy sharing with relevant stakeholders

Q5 [1.5p]

Screen 1: Dashboard

Description: The dashboard screen is the main hub of the application, providing users with an overview of their key metrics and data It presents summarized information and allows users to navigate to different sections.Components:

Graphs, charts, or visualizations showcasing important data

Summary of key metrics

Navigation menu or sidebar

Quick access links to frequently used features

Screen 2: Project Details

Description: The project details screen displays specific information about a selected project It allows users to view and manage project-related data, tasks, and progress

Components:

Project name and details

Project timeline or Gantt chart

List of tasks and milestones

Progress tracking and completion status

File attachments and project documentation

Ability to add, edit, and delete events

Reminders and notifications

Screen 4: Document Library

Description: The document library screen organizes and displays a collection of files and documents It allows users to browse, search, and manage their files effectively

Components:

File directory or folder structure

List of files with details (name, size, date modified)

Search and filter options

File preview or download functionality

Screen 5: Reports

Description: The reports screen presents users with analytical insights and data summaries It allows users to generate, customize, and export reports based on their specific requirements

Components:

Report templates or categories

Customization options (date range, filters)

Visualization of data (charts, tables, graphs)

Export options (PDF, Excel, etc.)

Please note that these are general examples, and the actual screen details may vary depending on the specific application or system requirements.Q6 [1p]

- Complete section IV Business rules

Q6 [0.5p]

Database Management System (DBMS):

Description: The ASS Project may interact with a specific database management system where user data, business profiles, invoices, and other relevant information are stored

Purpose: To store, retrieve, and manage data efficiently for the application's functionalities

invoices, and other files uploaded by users.

Purpose: To securely store and manage files, ensuring data integrity and availability

Tax Department API:

Description: An API provided by the tax department for exchanging tax-related information, verifying tax declarations, and ensuring compliance

Purpose: To validate tax-related data, cross-check declarations, and ensure accuracy in tax-related transactions.Payment Gateways:

Description: Third-party payment gateways (e.g., PayPal, Stripe) for processing payments related to the system, such as subscription fees or transactions between businesses

Purpose: To facilitate secure and seamless financial transactions within the application

Notification Services:

Description: External notification services (e.g., Twilio) for sending SMS notifications to users' mobile devices.Purpose: To notify users about urgent account activities, invoice approvals, or other time-sensitive events via SMS

Authentication Providers:

Description: Integration with third-party authentication providers (e.g., OAuth providers) for allowing users to log in using their existing credentials from other platforms

Purpose: To enhance user experience by enabling seamless login and registration processes

Mapping and Geolocation Services:

Description: Integration with mapping and geolocation services (e.g., Google Maps API) for displaying business locations and providing directions to users

Purpose: To help users find businesses easily and plan their visits efficiently

Web Services for Business Data:

Description: Integration with external web services providing business-related data, such as industry trends, market analysis, or supplier information

Purpose: To enhance the system's functionality by providing users with relevant external business data and insights

Q7 [1p]

Security:

Description: Security refers to the measures in place to protect user data, financial information, and system integrity It involves implementing encryption, authentication, and authorization mechanisms to prevent unauthorized access and data breaches

data Ensuring robust security measures will instill user confidence, maintain legal compliance, and protect against cyber threats.

Reliability:

Description: Reliability indicates the system's ability to perform consistently and accurately under various conditions It involves minimizing downtime, ensuring data accuracy, and providing consistent performance.Explanation: Reliability is vital for the ASS Project as users rely on the system for critical tasks such as submitting tax declarations and managing financial data A reliable system ensures that users can trust the platform for their business operations without disruptions

Performance:

Description: Performance relates to the system's responsiveness, speed, and efficiency It involves optimizing response times, minimizing latency, and ensuring the system can handle multiple concurrent users without significant slowdowns

Explanation: Performance is critical to providing a seamless user experience, especially during peak usage times

A high-performing system ensures quick data processing, swift responses to user actions, and overall user satisfaction

Scalability:

Description: Scalability refers to the system's ability to handle increased loads, users, or data volume without compromising performance It involves designing the system architecture in a way that allows it to scale horizontally or vertically as demands grow

Explanation: Scalability is essential for the ASS Project as the user base and data volume may increase over time

A scalable system ensures that the platform can accommodate a growing number of users, handle larger datasets, and maintain optimal performance, ensuring long-term viability and user satisfaction

Q8 [1.5p]

Swimlane Diagram for Invoice Processing:

Start:

Trigger: Invoice email received

Email Processing (Swimlane: Email System):

Task: Extract invoice information from the email

Sub-task: Validate sender authenticity

Sub-task: Store extracted information securely

Invoice Data Entry (Swimlane: Accounting Department):

Sub-task: Verify accuracy of entered data.

Sub-task: Categorize the invoice (e.g., date, vendor, amount)

Tax Department Integration (Swimlane: IT Department):

Task: Access Tax Department website

Sub-task: Download the required sheet files

Sub-task: Verify the authenticity of downloaded files

Data Comparison (Swimlane: Accounting Department & IT Department):

Task: Compare e-invoices data (from email) with downloaded sheet files

Sub-task: Identify discrepancies (if any)

Sub-task: Generate a report of matched and mismatched data

Validation (Swimlane: Accounting Department & IT Department):

Task: Validate compared data for accuracy and consistency

Sub-task: Resolve discrepancies (if any) between e-invoices and downloaded files

Sub-task: Document the resolution process

End:

Task: Process complete

Sub-task: Archive the processed invoice and related documents

matched with the information they registered with the Government

Other

Information:

4.9 View business profile

Name: View business profile

Description: This feature allows business manager view their business profile

Trigger: Business manager want to view their profile

Pre-conditions: - User has login as business manager role

- User account has “active” status

Post-conditions: User view their business profile successfully

- User click on “Avatar icon” and choose “Cá nhân”

- The system display the business profile information

4.10 Edit business profile

Name: Edit business profile

Primary Actor: Business manager

Description: This feature allows business manager edit their business profile

- Business manager have not created their business profile

Pre-conditions: - User has login as business manager role

- User account has “active” status

Post-conditions: User create their business profile successfully

- User click on “Avatar” icon and choose “Cá nhân”

- User click “Cập nhật” button and update business profile information

- The system will update the edited information and show successful message

Exceptions: The email is invalid

● ASS website returns error message

The tax number is invalid (must be 10-14 digits)

● ASS website returns error message

The required field is empty

● ASS website returns error message

Business Rules: - Invoice received email must be the email using for receiving e-Invoices of that

Name: Read e-invoice information

Description: This feature allows ASS system to read e-invoice information

Trigger: The system receive the new mail with xml file attachment

- Mail is filtered as e-invoice mail

Post-conditions: Read e-invoice information successfully

- The system receive new email with xml file attachment

- The system get xml file and read data based on predefined structure

- Read and get data successfully

Exceptions: The xml file is not matched the predefined structure

● ASS website will skip that xml file and record as no xml file attached

Business Rules: - XML file must comply the structure of invoice xml file according to the law

announced by the Tax Department

Other

Information:

4.12 Extract e-invoice processing

Name: Extract e-invoice processing

Description: This feature allows ASS system to extract required e-invoice information

Trigger: The system has read the e-invoice xml file successfully

Pre-conditions: XML file is matched with predefined structure

Post-conditions: Extract e-invoice information successfully

- The system has read xml file

- The system extract required e-invoice data

- The system match the data from e-invoice to database

Exceptions: The xml file is not matched the predefined structure

● ASS website will skip that xml file and record as no xml file attached

Business Rules: - XML file must comply the structure of invoice xml file according to the law

announced by the Tax Department

Other

Information:

4.13 Decompress file processing

Name: Decompress file processing

Description: This feature allows ASS system to decompress file attachments in mail