ASS PROJECT REPORTSoftware Requirement Specification
Trang 23 Use Cases Diagram 5
4 Use Cases Details 5
4.6 Edit account information 12
4.7 View accounts list 13
4.8 Create business profile 14
4.9 View business profile 15
4.10 Edit business profile 15
4.11 Read e-invoice data 16
4.12 Extract e-invoice processing 17
4.13 Decompress file processing 18
4.14 Save invoice information 19
4.15 View e-invoice list 20
4.16 View e-invoice detail 21
4.17 Update an e-invoice status 22
4.18 Upload e-invoice file in mailbox 23
4.19 Import e-invoice files 23
4.20 Export e-invoice xml files 24
4.21 Search & filter invoices 25
Trang 34.23 Read email content & get mail attachments 27
4.24 View assigned business list 28
4.25 View business detail 29
4.26 View businesses list 30
4.27 Upload tax declaration 30
4.28 Update tax declaration 31
4.29 Save history changes of tax declaration 32
4.30 View changes of tax declaration 33
4.31 Upload financial statement 34
4.32 Update financial statement 35
4.33 Save history changes of financial statement 36
4.34 View history changes of financial statement 37
4.35 Create business provider 37
4.36 Update business provider 38
4.37 Delete business provider 39
4.38 View list business provider 40
4.39 View system statistic for admin 41
4.40 View invoice statistic for business 41
4.41 View business provider statistic for business 42
VI Functional Requirements 43
1 System Functional Overview 43
Title: A clear and descriptive title that represents the content and purpose of the document
Document Version/Revision Number: If applicable, indicate the version or revision number of the document This helps in tracking changes and ensuring everyone is referring to the latest version.
Date: The date when the document was created or last updated This is important for reference and version control.
Author(s) or Team: The names or organization of the individuals or team responsible for creating the document This provides accountability and a point of contact for queries.
Trang 4the specific project under discussion.
Logo or Graphic (Optional): If the document represents a specific organization or company, including its logo or a relevant graphic can enhance branding and recognition.
Abstract or Executive Summary (Optional): A brief summary of the document's key points, objectives, and scopecan be included on the first page to provide readers with an overview without delving into the details immediately.
Table of Contents: While the table of contents is already listed, it should be repeated on the first page for easy navigation, allowing readers to quickly locate specific sections within the document.
Use Cases Details: Comprehensive descriptions of specific use cases, outlining steps, interactions, and expected outcomes for each scenario.
Sign up: The process through which a user creates a new account on the system, providing necessary information for account setup.
Sign in: The action of logging into the system using valid credentials, granting access to user-specific functionalities.
Sign Out: The action of ending the user's session, ensuring secure disconnection from the system.
Reset Password: The procedure allowing users to regain access by resetting forgotten passwords through a secureverification process.
Create Account: The action of registering a new user or entity in the system, involving the provision of necessary information and account setup.
Edit Account Information: The functionality enabling users to modify their profile details, ensuring accurate and up-to-date information.
View Accounts List: The feature displaying a list of user accounts for administrative or reference purposes.Create Business Profile: The process of setting up a business profile within the system, including necessary business details and contact information.
View Business Profile: The functionality allowing users to access detailed information about a specific business profile.
Edit Business Profile: The action of modifying or updating information within a business profile.
Read E-invoice Data: The functionality to retrieve electronic invoice data from the system for further processing.Extract E-invoice Processing: The process of extracting relevant information from electronic invoices for analysisand storage.
Decompress File Processing: The action of unpacking compressed files, typically used for handling attachments or uploaded files.
Save Invoice Information: Storing invoice-related data securely within the system for future reference and keeping.
Trang 6help me provide accurate tax-related advice to my clients.
As a business provider, I want the ability to delete outdated or irrelevant information from my business profile This will allow me to maintain the accuracy and relevance of my business data.
As a user, I want to easily search and filter electronic invoices based on specific criteria such as date, amount, or issuer This will help me quickly find the information I need.
As a user, I want to receive confirmation emails after uploading important documents or making changes to my account This will provide me with reassurance that my actions were successful.
As a support agent, I want a ticketing system that categorizes customer inquiries, allowing me to prioritize and address urgent issues promptly.
As a business owner, I want the ability to export financial statements and tax declarations in different formats, facilitating easy sharing with relevant stakeholders.
Q5 [1.5p]
Screen 1: Dashboard
Description: The dashboard screen is the main hub of the application, providing users with an overview of their key metrics and data It presents summarized information and allows users to navigate to different sections.Components:
Graphs, charts, or visualizations showcasing important dataSummary of key metrics
Navigation menu or sidebar
Quick access links to frequently used featuresScreen 2: Project Details
Description: The project details screen displays specific information about a selected project It allows users to view and manage project-related data, tasks, and progress.
Components:Project name and detailsProject timeline or Gantt chartList of tasks and milestonesProgress tracking and completion statusFile attachments and project documentationScreen 3: Calendar
Description: The calendar screen provides users with a visual representation of their schedule and upcoming events It allows users to manage appointments, meetings, and deadlines.
Monthly or weekly calendar view
Trang 7Ability to add, edit, and delete eventsReminders and notificationsScreen 4: Document Library
Description: The document library screen organizes and displays a collection of files and documents It allows users to browse, search, and manage their files effectively.
File directory or folder structure
List of files with details (name, size, date modified)Search and filter options
File preview or download functionalityScreen 5: Reports
Description: The reports screen presents users with analytical insights and data summaries It allows users to generate, customize, and export reports based on their specific requirements.
Report templates or categoriesCustomization options (date range, filters)Visualization of data (charts, tables, graphs)Export options (PDF, Excel, etc.)
Please note that these are general examples, and the actual screen details may vary depending on the specific application or system requirements.Q6 [1p]
- Complete section IV Business rules
Q6 [0.5p]
Database Management System (DBMS):
Description: The ASS Project may interact with a specific database management system where user data, business profiles, invoices, and other relevant information are stored.
Purpose: To store, retrieve, and manage data efficiently for the application's functionalities.Email Services:
Description: The system might integrate with email services to send notifications, alerts, and communication to users.
Purpose: To notify users about account activities, invoice status updates, system changes, and other relevant information via email.
File Storage Services:
Trang 8invoices, and other files uploaded by users.
Purpose: To securely store and manage files, ensuring data integrity and availability.Tax Department API:
Description: An API provided by the tax department for exchanging tax-related information, verifying tax declarations, and ensuring compliance.
Purpose: To validate tax-related data, cross-check declarations, and ensure accuracy in tax-related transactions.Payment Gateways:
Description: Third-party payment gateways (e.g., PayPal, Stripe) for processing payments related to the system, such as subscription fees or transactions between businesses.
Purpose: To facilitate secure and seamless financial transactions within the application.Notification Services:
Description: External notification services (e.g., Twilio) for sending SMS notifications to users' mobile devices.Purpose: To notify users about urgent account activities, invoice approvals, or other time-sensitive events via SMS.
Trang 9data Ensuring robust security measures will instill user confidence, maintain legal compliance, and protect against cyber threats.
Description: Reliability indicates the system's ability to perform consistently and accurately under various conditions It involves minimizing downtime, ensuring data accuracy, and providing consistent performance.Explanation: Reliability is vital for the ASS Project as users rely on the system for critical tasks such as submitting tax declarations and managing financial data A reliable system ensures that users can trust the platform for their business operations without disruptions.
Description: Performance relates to the system's responsiveness, speed, and efficiency It involves optimizing response times, minimizing latency, and ensuring the system can handle multiple concurrent users without significant slowdowns.
Explanation: Performance is critical to providing a seamless user experience, especially during peak usage times A high-performing system ensures quick data processing, swift responses to user actions, and overall user satisfaction.
Description: Scalability refers to the system's ability to handle increased loads, users, or data volume without compromising performance It involves designing the system architecture in a way that allows it to scale horizontally or vertically as demands grow.
Explanation: Scalability is essential for the ASS Project as the user base and data volume may increase over time.A scalable system ensures that the platform can accommodate a growing number of users, handle larger datasets, and maintain optimal performance, ensuring long-term viability and user satisfaction.
Trang 10Sub-task: Verify accuracy of entered data.
Sub-task: Categorize the invoice (e.g., date, vendor, amount).Tax Department Integration (Swimlane: IT Department):
Task: Access Tax Department website.Sub-task: Download the required sheet files.Sub-task: Verify the authenticity of downloaded files.
Data Comparison (Swimlane: Accounting Department & IT Department):
Task: Compare e-invoices data (from email) with downloaded sheet files.Sub-task: Identify discrepancies (if any).
Sub-task: Generate a report of matched and mismatched data.Validation (Swimlane: Accounting Department & IT Department):
Task: Validate compared data for accuracy and consistency.
Sub-task: Resolve discrepancies (if any) between e-invoices and downloaded files.Sub-task: Document the resolution process.
Task: Process complete.
Sub-task: Archive the processed invoice and related documents.Notes:
Each swimlane represents a specific department or entity involved in the process: Email System, Accounting Department, and IT Department.
Tasks and sub-tasks within each swimlane represent the specific actions taken by the corresponding department.The flow of the process is indicated by arrows connecting the tasks and sub-tasks in sequential order.Validation and verification steps are included to ensure the accuracy and reliability of the data being processed.
Q9 [1p]
+ -+ | Invoice |+ -+ | | create V
Trang 25matched with the information they registered with the Government
4.9.View business profile
Name:View business profile
Description: This feature allows business manager view their business profile
Trigger: Business manager want to view their profile
Pre-conditions: - User has login as business manager role- User account has “active” status
Post-conditions: User view their business profile successfully
- User click on “Avatar icon” and choose “Cá nhân”- The system display the business profile information
4.10 Edit business profile
Name:Edit business profile
Trang 26Primary Actor: Business manager
Description: This feature allows business manager edit their business profile
- Business manager have not created their business profile
Pre-conditions: - User has login as business manager role- User account has “active” status
Post-conditions: User create their business profile successfully
- User click on “Avatar” icon and choose “Cá nhân”
- User click “Cập nhật” button and update business profile information- The system will update the edited information and show successful message
Exceptions: The email is invalid
● ASS website returns error message.
The tax number is invalid (must be 10-14 digits)
● ASS website returns error message.
The required field is empty
● ASS website returns error message.
Business Rules: - Invoice received email must be the email using for receiving e-Invoices of that business
- Name, English name, tax number, represent person name of business must be matched with the information they registered with the Government
OtherInformation:
Trang 27Name: Read e-invoice information
Description: This feature allows ASS system to read e-invoice information
Trigger: The system receive the new mail with xml file attachment
- Mail is filtered as e-invoice mail
Post-conditions: Read e-invoice information successfully
- The system receive new email with xml file attachment- The system get xml file and read data based on predefined structure- Read and get data successfully
Exceptions: The xml file is not matched the predefined structure
● ASS website will skip that xml file and record as no xml file attached
Business Rules: - XML file must comply the structure of invoice xml file according to the law announced by the Tax Department
4.12 Extract e-invoice processing
Name: Extract e-invoice processing
Trang 28Description: This feature allows ASS system to extract required e-invoice information
Trigger: The system has read the e-invoice xml file successfully
Pre-conditions: XML file is matched with predefined structure
Post-conditions: Extract e-invoice information successfully
- The system has read xml file - The system extract required e-invoice data - The system match the data from e-invoice to database
Exceptions: The xml file is not matched the predefined structure
● ASS website will skip that xml file and record as no xml file attached
Business Rules: - XML file must comply the structure of invoice xml file according to the law announced by the Tax Department
4.13 Decompress file processing
Name: Decompress file processing
Description: This feature allows ASS system to decompress file attachments in mail