Kinh Tế - Quản Lý - Kinh tế - Quản lý - Văn Bản Mẫu 1 MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY INTERNAL CIRCULAR NOTICE NO. 2 OF 2021 Ministry of Communication, Science and Technology P. O. Box 36 MASERU 100 11th May 2021 CMCIR 30 TO: ALL PRINCIPAL SECRETARIES ALL HEADS OF DEPARTMENTS ALL DISTRICT ADMINISTRATORS COPY: GOVERNMENT SECRETARY SENIOR PRIVATE SECRETARY TO HIS MAJESTY SENIOR PRIVATE SECRETARY TO THE PRIME MINISTER CLERK OF THE NATIONAL ASSEMBLY CLERK OF THE SENATE ATTORNEY GENERAL ACCOUNTANT GENERAL AUDITOR GENERAL OMBUDSMAN DIRECTOR IEC SECRETARY, PUBLIC SERVICE COMMISSION Applications are invited from internally suitably qualified candidates for the following positions. MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY DEPARTMENT : LESOTHO NATIONAL BROADCASTING SERVICES (LNBS) JOB TITLE : DIRECTOR GENERAL GRADE : L RESPONSIBLE TO : PRINCIPAL SERCRETARY NO. OF POSITIONS : ONE (1) TERMS OF APPOINTMENT: THREE (3) YEARS CONTRACT 2 JOB SUMMARY Under the general supervision of the Principal Secretary, the Director-General of the Lesotho National Broadcasting Service, provides strategic direction for the department, Formulates and implements project, manages international broadcasting affairs, Departmental budget and staff. MAIN DUTIES 1.0 PROVISION OF STRATEGIC DIRECTION 1.1 Formulates and reviews business and operational strategies 1.2 Initiates development and reviews Lesotho National Broadcasting Service Policies, operational procedures and standards 1.3 Facilitates implementation of Government policies and requirements 2.0 FORMULATION AND IMPLEMENTATION OF PROJECTS 2.1 Proposes new projects 2.2 Supervises the implementation of the projects 3.0 MANAGEMENT OF INTERNATIONAL BROADCASTING AFFAIRS 3.1 Initiates and maintains international strategic alliances 3.2 Implements decisions reached in international for a Investigates setting and review of broadcasting services and products rates 4.0 LEADERSHIP AND STRATEGIC DIRECTION 4.1 Develop and encourage a shared vision for the future direction, goals and priorities of the LNBS, aligned to the Ministry mission and vision in the context of the Broadcasting 4.2 Prepare strategic and operational plans to achieve its strategic direction and goals 4.3 Prepare and annual report 4.4 Maintain and enhance the Broadcasting reputation of LNBS 4.5 Implement quality assurance and improvement procedures to enhance all aspects of broadcasting including both permanent and contractual staff experience 5.0 MANAGEMENT OF DEPARTMENTAL BUDGET 5.1 Prepares and submits capital and recurrent budget to the Ministry 5.2 Approves divisional workplans 5.3 Authorizes and monitors expenditures 3 5.4 Prepares project proposals to seek funding 6.0 MANAGEMENT AND SUPERVISION OF STAFF 6.1 Develops Human Resources plans and plan strategy 6.2 Recommends appointments, transfers, promotions, training, and development of staff 6.3 Guides Director of Radio, Director of Television, Director of Library and Chief Engineer SKILLS REQUIRED Knowledge of broadcasting Conversion and regulations Business Acumen Strategic leadership Appreciation of ICT’s and other new technologies A good understanding of broadcasting systems and procedures Knowledge of Government rules and regulations Organizing and planning skills Knowledge of Human resources management Knowledge of leadership and management principles Knowledge of financial management Knowledge of project management Professional experience in Broadcasting policy Solid written and verbal communication skills Exceptional strategic planning skills Outstanding interpersonal and teamwork skills, Visionary leader with the ability to Engage other on the team ability to critically assess challenges and identify effective lasting COMPETENCE KNOWLEDGE AND SKILLS EDUCATION AND TRAINING Master’s Degree in Journalism or Media management with at least five (5) years’ experience in the senior management. Media studies or Journalism will be an added advantage OR Post Graduate qualification in Journalism or Media management with at least eight (8) years’ experience in the senior management. 4 Media studies or Journalism will be an added advantage OR Degree in Journalism or Media management with at least twelve (12) years’ experience in the senior management. Media studies or Journalism will be an added advantage RESPONSIBILITY: RESPONSIBILITY FOR THE WORK OF OTHERS: The incumbent supervises the department of LNBS in general as well as the Chief Engineer in particular. FOR PROPERTY (equipment, material and finances) The position places responsibility to ensure procedures on security and safety of all technical equipment and infrastructure of the department and stores RESPONSIBILITY FOR SAFETY OF OTHERS: The job places on the incumbent the responsibility to ensure that the proper safety and operational procedures are followed to ensure safety of staff working under herhim. COMPLEXITY: DECISION-MAKING: Allocating and reassigning duties to the Chief Engineer and other staff of LNBS Temporarily cutting of services for technical reasons Approvingauthorizing purchases of equipment Controlling transport within the department PROBLEM SOLVING: The incumbent regularly solves problems that are directly related to radio studios, television studio, and transmission and attends procurement and suppliers problems The incumbent may occasionally clarify instructions given to the Chief Engineer and other staff 5 SUPERVISION RECEIVED: The incumbent to work independently with minimum supervision of the Principal secretary and reports the activities of hisher department directly to the Principal Secretary DEXTERITY: This very complex and technical job requires mental and visual coordination abilities CONTACTS: The job requires the incumbent to make contacts with Principal Secretary during briefing sessions, reporting meetings, and when seeking advice, guidance and authority Chief Engineer and other Directors on a weekly basis in the execution of duties Other departments and Sections for coordination of LNBS activities and exchange of information Other utility organizations to discuss issues of mutual interest At times with the public to explore and disseminate information regarding issues within herhis ambit MENTAL EFFORT: The job requires high mental effort and technical competence PHYSICAL EFFORT: The job requires the incumbent to exert no physical effort EMOTIONAL EFFORT: The incumbent may find herselfhimself working under immense pressure during any emergency shutdowns The incumbent will always be under pressure during planting of large scale projects 6 WORKING CONDITIONS: UNFAVOURABLE: The incumbent works normal office environment but under pressure when circumstances demand to do so. HAZARDS: The job can generally be classified as hazard free, except on rare occasions when there is any form of instability with the government MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY DEPARTMENT : POSTAL SERVICES JOB TITLE : DIRECTOR GENERAL GRADE : L RESPONSIBLE TO : PRINCIPAL SERCRETARY NO. OF POSITIONS : ONE (1) TERMS OF APPOINTMENT: THREE (3) YEARS CONTRACT JOB SUMMARY To set strategic direction for the department, manage international postal affairs, develop and manage systems and standards for security and quality of service, develops and extends postal infrastructure, Develops and markets new products, manages departmental budget and staff. MAIN DUTIES 1.0 SET STRATEGIC DIRECTION 1.1 Formulates and reviews business and operational strategies 1.2 Facilitates implementation of government policies and requirements 1.3 Formulates human resources development strategies 2.0 MANAGES INTERNATIONAL POSTAL AFFAIRS 2.1 Initiates and maintained international strategic strategies 2.2 Implements decisions reached in international forums like Postal strategy after every Universal Postal Union Congress 7 3.0 DEVELOP AND MANAGE SYSTEMS AND STANDARDS FOR SECURITY AND QUALITY OF SERVICES SYSTEMS 3.1 Spearheads development of quality of service and security improvement projects 3.2 Facilitates adherence to international standards 4.0 DEVELOPS AND EXTENDS POSTAL INFRASTRUCTURE 4.1 Develops and widens postal network to meet Universal Service obligation 4.2 Utilize postal infrastructure 5.0 DEVELOPS AND MARKETS NEW PRODUCT 5.1 Supervises formulation of marketing strategies for postal services and products 5.2 Monitors development and implementation of a market research strategies 5.3 Initiates development of products to meet changing market needs 6.0 MANAGES DEPARTMENTAL BUDGET 6.1 Prepares and submits capital and recurrent budget to the ministry 6.2 Authorizes and monitors department’s expenditure 6.3 Prepares project proposals to seek funding 7.0 MANAGES AND SUPERVISE STAFF 7.1 Approves divisional operational plans 7.2 Evaluates performance of staff 7.3 Develops human resources plans and strategies 7.4 Recommends appointments, transfers, promotions, training and development of staff. 8 JOB SPECIFICATION Master’s Degree in Business Administration plus Five (5) years’ experience at the level of Director OR Post Graduate Degree in Business Administration plus seven (7) years’ experience at the level of Director OR Degree Business Administration plus ten (10) years’ experience at the level of Director MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY DEPARTMENT : INFORMATION JOB TITLE : DIRECTOR PUBLIC RELATIONS GRADE : J RESPONSIBLE TO : PRINCIPAL SECRETARY NO. OF POSITIONS : ONE (1) JOB SUMMARY 1.0TO OVERSEE THE UNDERTAKING OF PUBLIC RELATIONS RESEARCH TO INFORM POLICY 1.0 To consult and engage with PRISA on issues to consider when drafting and reviewing public relations policies, strategies, guidelinesmanuals and Public Relations codes of ethics. 1.1 To identify existing and well functioning government Public Relations institutions that can be used for benchmarking in the SADC region. 1.2 To hold consultations with identified government institutions and undertake study tours within the SADC region. 2.0TO OVERSEE THE DESIGN AND DEVELOPMENT OF PUBLIC RELATIONS POLICIES AND GOVERNMENT COMMUNICATION STRATEGY 2.1 To invite stakeholders to the sensitization workshop for development of public relations policy andor government communication strategy 2.2 briefs stakeholders about the purpose of the workshop 2.3 To facilitate establishment of task team and steering committee 2.4 To oversee drafting of public relations policy and communication strategy 9 2.5 To seek cabinet approval on public relations policy and communication strategy 3.0TO OVERSEE IMPLEMENTATION OF PUBLIC RELATIONS POLICIES AND GOVERNMENT COMMUNICATION STRATEGY 3.1To sensitise all public relations officers about public relations policies and government communication strategy 3.2 To oversee the implementation planning of public relations policies and government communication strategy 3.3 To oversee implementation of public relations policies, government communication strategy in line with the implementation plan. 3.4 To address challenges that may arise during the implementation of public relations policies and government communication strategy. 4.0TO OVERSEE COORDINATION OF ALL GOVERNMENT PUBLIC RELATIONS ACTIVITIES 4.1 To facilitate development of public relations policy and communication strategy Monitoring and Evaluation Plans 4.2 To oversee routine monitoring of the implementation of public relations policy and communication strategy 4.3 To oversee evaluation of the public relations policy and communication strategy impact 4.4 To facilitate implementation of ME recommendations 4.5 To oversee planning of Public Relations activities in line ministries 4.6 To oversee arrangement of government Public Relations meetings and events 4.7 Chairing of government Public Relations meetings 4.8 Advises the government on Public Relations issuesmatters and PR budgetary requirements JOB SPECIFICATION Master’s Degree in Public RelationsCommunicationsMedia Studies and a minimum of 10 years working experience in public relations and at least 2 years as a Public Relations Manager OR Honour’s Degree in Public RelationsCommunicationsMedia Studies and a minimum of 12 years working experience in public relations and at least 3 years as a Public Relations Manager 10 OR Degree in Public RelationsCommunicationsMedia Studies and a minimum of 13 years working experience in Public Relations and at least 4 years as a Public Relations Manager MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY DEPARTMENT : POSTAL SERVICES JOB TITLE : ESTATE MANAGER GRADE : I RESPONSIBLE TO : DIRECTOR POSTAL SERVICES NO. OF POSITIONS : ONE (1) JOB SUMMARY Under the supervision of Director General, the incumbent is responsible for property maintenance, negotiating and enforcing of subleases, establishing rental rates and compiling annual budget regarding the property needs. JOB DESCRIPTIONS Manages property to owner’s expectations with regular and ongoing dialogue on all financial and building operation related activities. Allocation of space for rental and liaise with Finance division and Legal Office for dissemination of information regarding new leases and their termination. Communicates with tenants to address their requests to resolve problems and to build goodwill in order to preserve tenant satisfaction with the property to ensure that tenants observe and fully understand building operating policies. Prepare sublease or rental agreements for lessees and collects specified rent and common area maintenance charges Visually inspects the interior of the property as needed to detect needed repairs and monitors routine maintenance in order to maintain highest quality facility. Reports on status of property such as occupancy rates and dates of expiration of leases. 11 Prepares annual operating budget for the property each year by projecting annual expenses and compare them with the actual expenditure in order to operate the property in the most cost-effective manner. Reviews tenant delinquencies and initially contact tenants by phone, follows up by correspondence and assess late charges as approved. Calculates and prepares all tenants annual operating expense reconciliations Assists with eviction of default tenants by seeking assistance from Police whenever there is need. Manages meetings with Architects, construction project managers and tenants to oversee tenant space build-outsimprovements in order to maintain a high quality of construction and to ensure compliance with construction drawings. Manages performance of contract working on the property in order to ensure adherence to work orders and the budgets. Oversees request and review of the required insurance certificates in order to ensure adequate coverage in accordance with the contracts in place for the work being performed. JOB SPECIFICATIONS Master Degree in Urban and Regional Planning with three (3) years’ working experience in property evaluation, land use planning and real estate management. OR Honours Degree in Urban and Regional Planning with four (4) years’ working experience in property evaluation, land use planning and real estate management. OR Degree in Urban and Regional Planning with five (5) years’ working experience in property evaluation, land use planning and real estate management. 12 MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY DEPARTMENT : APPROPRIATE TECHNOLOGY SERVICES (ATS) JOB TITLE : SENIOR TECHNOLOGY TRANSFER OFFICER GRADE : H RESPONSIBLE TO : CHIEF TECHNOLOGIST OR CHIEF ENGINEER (ATS) in the absence of chief technologist NO. OF POSITIONS : ONE (1) JOB SUMMARY Reporting to Chief Engineer (director), the incumbent is responsible for developing a strategy for the Technology Transfer Unit, in order to provide strategic leadership in identifying innovation and intellectual property with potential for commercialization. The incumbent is expected to provide technical advice in decision making regarding appropriate and innovative technology in the promotion of entrepreneurship. Furthermore, the incumbent is expected to conduct research, formulate project proposals and oversee their implementation as well as monitoring and evaluation, undertake consultancies, train staff and entrepreneurs on appropriate skills, and liaise with different organizations. MAIN DUTIES 1.0 PLANNING FOR TECHNOLOGY TRANSFER PROGRAMME 1.1 Makes operational plan for the Technology Transfer (TT) programme drawing from the ATS operational plan 1.2 Draws a budget for the programme 1.3 Makes an assessment and determination of the human resource requirements of the programme 1.4 Develops monitoring and evaluation tools for all projects and programmes 1.5 Designs tools for gathering research information 2.0 NETWORKING AND MARKETING 2.1Facilitates the development of marketing strategy for ATS 2.2 Establishes and maintains collaborative relationships with industries and research community to stimulate awareness of intellectual property issues and commercial opportunities 2.3 Develops and implements an advocacy programme to instil an innovative and entrepreneurial culture within common interest groups 13 2.4 Engages directly and proactively with inventors to identify intellectual property with potential for protection and commercial exploitation 2.5 Develops a marketing plan for intellectual property that is identified as ready for commercial exploitation by partners and investors 2.6 Keeps abreast of new technology developments 3.0TECHNOLOGY DEVELOPMENT, EVALUATION AND PROTECTION 3.1 Coordinates the development of concepts into functional prototypes 3.2 Translates technical concepts into commercially viable proposals 3.3 Facilitates the development of technical prototypes into commercially viable products 3.4 Assesses the commercial potential of intellectual property based on uniqueness and market potential 3.5 Prepares and recommends optimal deal structuring of potential spinout companies and or licence potential 3.6 Identifies appropriate routes to business exploration 4.0 COMMUNICATION AND TRAINING 4.1 .Liaises and communicates with the communities regarding the innovation and potential commercial products taking into account the legal, financial and technical aspects 4.2 Continuously assesses the training needs of internal and external stakeholders and implements a capacity building plan 4.3 Provides training to entrepreneurs in collaboration with other training institutes 4.4 Provides technical support to researchers and entrepreneurs in sourcing funds and removing barriers 5.0 TECHNOLOGY TRANSFER AND COMMERCIALIZATION 5.1 Identifies potential industry partners for specific technology commercialization opportunities 5.2 Constantly and proactively liaises with industry in order to facilitate technology transactions 5.3 Engages in technology licensing and new venture formation processes, in particular structuring, negotiating, and closing deals 5.4 Makes assessment of business incubation opportunities and develops appropriate incubation models and facilities in collaboration with relevant stakeholders 5.5 Implements and assesses the performance of incubation programme 5.6 Works effectively with key stakeholders, assertively influences them and where appropriate, shows tenacity and persistence in business development situations 14 JOB SPECIFICATIONS Master’s degree in ScienceTechnologyEngineering plus five (5) years minimum working experience in technology transferresearch and developmentinnovation commercialization business incubation field. OR Honors Degree in ScienceTechnologyEngineering plus seven (7) years minimum working experience in technology transferresearch and developmentinnovation commercialization business incubation field. OR Bachelor’s D egree in Science or Technology plus ten (10) years working minimum experience in technology transferresearch and developmentinnovationcommercialization business incubation field. KNOWLEDGE AND SKILLS Project management experience; Good understanding of the Intellectual Property Rights; Practical knowledge of commercialisation and investment networks; Good business acumen; Good organisational skills; Good IT skills, including word processing, spreadsheets (Excel), e-mail; Good communication and numeracy skills; Good public speaker; Good time management skills and the ability to multitask; Excellent interpersonal and negotiation skills; Ability to support others, working as part of a team; Flexible and co-operative. RESPONSIBILITY For Work of Others The incumbent is responsible to manage the staff that deals with the research and development along with marketing and entrepreneurship. 15 For Property The incumbent is responsible for maintenance and safe keeping of office furniture, all ATS equipment etc. For Effect of Errors The incumbent is responsible for own errors and errors of those who report to the incumbent. For Safety of Others Safety training of subordinates on Occupational Health and Safety Act is important. He She enforces the observance of safety regulations on work under His Her supervision. COMPLEXITY Authority for decision making The incumbent is responsible to recommend types of technologies and products to be protected and commercialized. Furthermore, the incumbent is responsible for making decisions regarding work pace, setting of goals, purchase and allocation of resources. Problem Solving The incumbent is expected to solve managerial and technical problems. Also is expected to diagnose problems forwarded by ATS clients. Supervision Received Minimum supervision will be provided by the incumbent’s supervisor. The incumbent is expected to work independently and come up with initiatives. Dexterity The incumbent should have no physical disability CONTACTS The job requires the incumbent to make ...
Trang 1MINISTRY OF COMMUNICATIONS, SCIENCE AND TECHNOLOGY INTERNAL
CIRCULAR NOTICE NO 2 OF 2021
Ministry of Communication, Science and Technology
P O Box 36 MASERU 100
11 th May 2021 CM/CIR/ 30
TO: ALL PRINCIPAL SECRETARIES
ALL HEADS OF DEPARTMENTS ALL DISTRICT ADMINISTRATORS
COPY: GOVERNMENT SECRETARY
SENIOR PRIVATE SECRETARY TO HIS MAJESTY SENIOR PRIVATE SECRETARY TO THE PRIME MINISTER CLERK OF THE NATIONAL ASSEMBLY
CLERK OF THE SENATE ATTORNEY GENERAL ACCOUNTANT GENERAL AUDITOR GENERAL OMBUDSMAN
DIRECTOR IEC SECRETARY, PUBLIC SERVICE COMMISSION
Applications are invited from internally suitably qualified candidates for the following positions
MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND
TECHNOLOGY DEPARTMENT : LESOTHO NATIONAL BROADCASTING SERVICES
(LNBS) JOB TITLE : DIRECTOR GENERAL
GRADE : L
RESPONSIBLE TO : PRINCIPAL SERCRETARY
NO OF POSITIONS : ONE (1)
TERMS OF APPOINTMENT: THREE (3) YEARS CONTRACT
Trang 2JOB SUMMARY
Under the general supervision of the Principal Secretary, the Director-General of the Lesotho National Broadcasting Service, provides strategic direction for the department, Formulates and implements project, manages international broadcasting affairs,
Departmental budget and staff
MAIN DUTIES
1.0 PROVISION OF STRATEGIC DIRECTION
1.1 Formulates and reviews business and operational strategies
1.2 Initiates development and reviews Lesotho National Broadcasting Service Policies, operational procedures and standards
1.3 Facilitates implementation of Government policies and requirements
2.0 FORMULATION AND IMPLEMENTATION OF PROJECTS
2.1 Proposes new projects
2.2 Supervises the implementation of the projects
3.0 MANAGEMENT OF INTERNATIONAL BROADCASTING AFFAIRS
3.1 Initiates and maintains international strategic alliances
3.2 Implements decisions reached in international for a
Investigates setting and review of broadcasting services and products rates
4.0 LEADERSHIP AND STRATEGIC DIRECTION
4.1 Develop and encourage a shared vision for the future direction, goals and priorities of the LNBS, aligned to the Ministry mission and vision in the context
of the Broadcasting
4.2 Prepare strategic and operational plans to achieve its strategic direction and goals
4.3 Prepare and annual report
4.4 Maintain and enhance the Broadcasting reputation of LNBS
4.5 Implement quality assurance and improvement procedures to enhance all aspects of broadcasting including both permanent and contractual staff experience
5.0 MANAGEMENT OF DEPARTMENTAL BUDGET
5.1 Prepares and submits capital and recurrent budget to the Ministry
5.2 Approves divisional workplans
5.3 Authorizes and monitors expenditures
Trang 35.4 Prepares project proposals to seek funding
6.0 MANAGEMENT AND SUPERVISION OF STAFF
6.1 Develops Human Resources plans and plan strategy
6.2 Recommends appointments, transfers, promotions, training, and development
Appreciation of ICT’s and other new technologies
A good understanding of broadcasting systems and procedures
Knowledge of Government rules and regulations
Organizing and planning skills
Knowledge of leadership and management principles
Knowledge of financial management
Knowledge of project management
Professional experience in Broadcasting policy
Solid written and verbal communication skills
Exceptional strategic planning skills
Outstanding interpersonal and teamwork skills, Visionary leader with the ability to Engage other on the team ability to critically assess challenges and identify effective lasting
COMPETENCE
KNOWLEDGE AND SKILLS EDUCATION AND TRAINING
Master’s Degree in Journalism or Media management with at least five (5) years’ experience in the senior management
Media studies or Journalism will be an added advantage
OR
Post Graduate qualification in Journalism or Media management with at least eight (8)
Trang 4Media studies or Journalism will be an added advantage
OR
Degree in Journalism or Media management with at least twelve (12) years’ experience
in the senior management
Media studies or Journalism will be an added advantage
RESPONSIBILITY:
RESPONSIBILITY FOR THE WORK OF OTHERS:
The incumbent supervises the department of LNBS in general as well as the Chief Engineer in particular
FOR PROPERTY (equipment, material and finances)
The position places responsibility to ensure procedures on security and safety of all technical equipment and infrastructure of the department and stores
RESPONSIBILITY FOR SAFETY OF OTHERS:
The job places on the incumbent the responsibility to ensure that the proper safety and operational procedures are followed to ensure safety of staff working under her/him
COMPLEXITY:
DECISION-MAKING:
Allocating and reassigning duties to the Chief Engineer and other staff of LNBS
Temporarily cutting of services for technical reasons
Approving/authorizing purchases of equipment
Controlling transport within the department
PROBLEM SOLVING:
The incumbent regularly solves problems that are directly related to radio
studios, television studio, and transmission and attends procurement and
suppliers problems
The incumbent may occasionally clarify instructions given to the Chief Engineer
and other staff
Trang 5SUPERVISION RECEIVED:
The incumbent to work independently with minimum supervision of the Principal
secretary and reports the activities of his/her department directly to the Principal
Secretary
DEXTERITY:
This very complex and technical job requires mental and visual coordination abilities
CONTACTS:
The job requires the incumbent to make contacts with
Principal Secretary during briefing sessions, reporting meetings, and when seeking advice, guidance and authority
Chief Engineer and other Directors on a weekly basis in the execution of duties
Other departments and Sections for coordination of LNBS activities and
exchange of information
Other utility organizations to discuss issues of mutual interest
At times with the public to explore and disseminate information regarding issues within her/his ambit
Trang 6WORKING CONDITIONS:
UNFAVOURABLE:
The incumbent works normal office environment but under pressure when
circumstances demand to do so
HAZARDS:
The job can generally be classified as hazard free, except on rare occasions when there
is any form of instability with the government
MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND
TECHNOLOGY DEPARTMENT : POSTAL SERVICES
JOB TITLE : DIRECTOR GENERAL
GRADE : L
RESPONSIBLE TO : PRINCIPAL SERCRETARY
NO OF POSITIONS : ONE (1)
TERMS OF APPOINTMENT: THREE (3) YEARS CONTRACT
JOB SUMMARY
To set strategic direction for the department, manage international postal
affairs, developand manage systems and standards for security and quality of service, develops and extends postal infrastructure, Develops and markets new products, manages departmental budget and staff
MAIN DUTIES
1.0 SET STRATEGIC DIRECTION
1.1 Formulates and reviews business and operational strategies
1.2 Facilitates implementation of government policies and requirements
1.3 Formulates human resources development strategies
2.0 MANAGES INTERNATIONAL POSTAL AFFAIRS
2.1 Initiates and maintained international strategic strategies
2.2 Implements decisions reached in international forums like Postal strategy after every Universal Postal Union Congress
Trang 73.0 DEVELOP AND MANAGE SYSTEMS AND STANDARDS FOR SECURITY AND QUALITY OF SERVICES SYSTEMS
3.1 Spearheads development of quality of service and security improvement projects 3.2 Facilitates adherence to international standards
4.0 DEVELOPS AND EXTENDS POSTAL INFRASTRUCTURE
4.1 Develops and widens postal network to meet Universal Service obligation
4.2 Utilize postal infrastructure
5.0 DEVELOPS AND MARKETS NEW PRODUCT
5.1 Supervises formulation of marketing strategies for postal services and products 5.2 Monitors development and implementation of a market research strategies
5.3 Initiates development of products to meet changing market needs
6.0 MANAGES DEPARTMENTAL BUDGET
6.1 Prepares and submits capital and recurrent budget to the ministry
6.2 Authorizes and monitors department’s expenditure
6.3 Prepares project proposals to seek funding
7.0 MANAGES AND SUPERVISE STAFF
7.1 Approves divisional operational plans
7.2 Evaluates performance of staff
7.3 Develops human resources plans and strategies
7.4 Recommends appointments, transfers, promotions, training and development of staff
Trang 8Degree Business Administration plus ten (10) years’ experience at the level of Director
MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND
TECHNOLOGY DEPARTMENT : INFORMATION
JOB TITLE : DIRECTOR PUBLIC RELATIONS
GRADE : J
RESPONSIBLE TO : PRINCIPAL SECRETARY
NO OF POSITIONS : ONE (1)
1.1 To identify existing and well functioning government Public Relations institutions that can be used for benchmarking in the SADC region
1.2 To hold consultations with identified government institutions and undertake study tours within the SADC region
2.0TO OVERSEE THE DESIGN AND DEVELOPMENT OF PUBLIC RELATIONS POLICIES AND GOVERNMENT COMMUNICATION STRATEGY
2.1 To invite stakeholders to the sensitization workshop for development of public relations policy and/or government communication strategy
2.2 briefs stakeholders about the purpose of the workshop
2.3 To facilitate establishment of task team and steering committee
2.4 To oversee drafting of public relations policy and communication strategy
Trang 92.5 To seek cabinet approval on public relations policy and communication strategy
3.0TO OVERSEE IMPLEMENTATION OF PUBLIC RELATIONS POLICIES AND GOVERNMENT COMMUNICATION STRATEGY
3.1To sensitise all public relations officers about public relations policies and government communication strategy
3.2 To oversee the implementation planning of public relations policies and government communication strategy
3.3 To oversee implementation of public relations policies, government communication strategy in line with the implementation plan
3.4 To address challenges that may arise during the implementation of public relations policies and government communication strategy
4.0TO OVERSEE COORDINATION OF ALL GOVERNMENT PUBLIC RELATIONS ACTIVITIES
4.1 To facilitate development of public relations policy and communication strategy
Monitoring and Evaluation Plans
4.2 To oversee routine monitoring of the implementation of public relations policy and communication strategy
4.3 To oversee evaluation of the public relations policy and communication strategy impact
4.4 To facilitate implementation of M&E recommendations
4.5 To oversee planning of Public Relations activities in line ministries
4.6 To oversee arrangement of government Public Relations meetings and events 4.7 Chairing of government Public Relations meetings
4.8 Advises the government on Public Relations issues/matters and PR budgetary requirements
JOB SPECIFICATION
Master’s Degree in Public Relations/Communications/Media Studies and a minimum of
10 years working experience in public relations and at least 2 years as a Public Relations Manager
OR
Honour’s Degree in Public Relations/Communications/Media Studies and a minimum of
12 years working experience in public relations and at least 3 years as a Public Relations Manager
Trang 10OR
Degree in Public Relations/Communications/Media Studies and a minimum of 13 years
working experience in Public Relations and at least 4 years as a Public Relations Manager
MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND
TECHNOLOGY DEPARTMENT : POSTAL SERVICES
JOB TITLE : ESTATE MANAGER
GRADE : I
RESPONSIBLE TO : DIRECTOR POSTAL SERVICES
NO OF POSITIONS : ONE (1)
JOB SUMMARY
Under the supervision of Director General, the incumbent is responsible for property maintenance, negotiating and enforcing of subleases, establishing rental rates and compiling annual budget regarding the property needs
Prepare sublease or rental agreements for lessees and collects specified rent and common area maintenance charges
Visually inspects the interior of the property as needed to detect needed repairs and monitors routine maintenance in order to maintain highest quality facility
Reports on status of property such as occupancy rates and dates of expiration of leases
Trang 11 Prepares annual operating budget for the property each year by projecting annual expenses and compare them with the actual expenditure in order to operate the property in the most cost-effective manner
Reviews tenant delinquencies and initially contact tenants by phone, follows up by correspondence and assess late charges as approved
Calculates and prepares all tenants annual operating expense reconciliations
Assists with eviction of default tenants by seeking assistance from Police whenever there is need
Manages meetings with Architects, construction project managers and tenants to oversee tenant space build-outs/improvements in order to maintain a high quality
of construction and to ensure compliance with construction drawings
Manages performance of contract working on the property in order to ensure adherence to work orders and the budgets Oversees request and review of the required insurance certificates in order to ensure adequate coverage in accordance with the contracts in place for the work being performed
JOB SPECIFICATIONS
Master Degree in Urban and Regional Planning with three (3) years’ working experience
in property evaluation, land use planning and real estate management
OR
Honours Degree in Urban and Regional Planning with four (4) years’ working experience
in property evaluation, land use planning and real estate management
OR
Degree in Urban and Regional Planning with five (5) years’ working experience in property evaluation, land use planning and real estate management
Trang 12MINISTRY : MINISTRY OF COMMUNICATIONS, SCIENCE AND
TECHNOLOGY DEPARTMENT : APPROPRIATE TECHNOLOGY SERVICES (ATS)
JOB TITLE : SENIOR TECHNOLOGY TRANSFER OFFICER
GRADE : H
RESPONSIBLE TO : CHIEF TECHNOLOGIST OR CHIEF ENGINEER (ATS) in
the absence of chief technologist
NO OF POSITIONS : ONE (1)
JOB SUMMARY
Reporting to Chief Engineer (director), the incumbent is responsible for developing a strategy for the Technology Transfer Unit, in order to provide strategic leadership in identifying innovation and intellectual property with potential for commercialization The incumbent is expected to provide technical advice in decision making regarding appropriate and innovative technology in the promotion of entrepreneurship Furthermore, the incumbent is expected to conduct research, formulate project proposals and oversee their implementation as well as monitoring and evaluation, undertake consultancies, train staff and entrepreneurs on appropriate skills, and liaise with different organizations
MAIN DUTIES
1.0 PLANNING FOR TECHNOLOGY TRANSFER PROGRAMME
1.1 Makes operational plan for the Technology Transfer (TT) programme drawing from the ATS operational plan
1.2 Draws a budget for the programme
1.3 Makes an assessment and determination of the human resource requirements of the programme
1.4 Develops monitoring and evaluation tools for all projects and programmes
1.5 Designs tools for gathering research information
2.0 NETWORKING AND MARKETING
2.1Facilitates the development of marketing strategy for ATS
2.2 Establishes and maintains collaborative relationships with industries and research community to stimulate awareness of intellectual property issues and commercial opportunities
2.3 Develops and implements an advocacy programme to instil an innovative and entrepreneurial culture within common interest groups
Trang 132.4 Engages directly and proactively with inventors to identify intellectual property with potential for protection and commercial exploitation
2.5 Develops a marketing plan for intellectual property that is identified as ready for commercial exploitation by partners and investors
2.6 Keeps abreast of new technology developments
3.0TECHNOLOGY DEVELOPMENT, EVALUATION AND PROTECTION
3.1 Coordinates the development of concepts into functional prototypes
3.2 Translates technical concepts into commercially viable proposals
3.3 Facilitates the development of technical prototypes into commercially viable products 3.4 Assesses the commercial potential of intellectual property based on uniqueness and market potential
3.5 Prepares and recommends optimal deal structuring of potential spinout companies and /or licence potential
3.6 Identifies appropriate routes to business exploration
4.0 COMMUNICATION AND TRAINING
4.1 Liaises and communicates with the communities regarding the innovation and potential commercial products taking into account the legal, financial and technical aspects
4.2 Continuously assesses the training needs of internal and external stakeholders and implements a capacity building plan
4.3 Provides training to entrepreneurs in collaboration with other training institutes 4.4 Provides technical support to researchers and entrepreneurs in sourcing funds and removing barriers
5.0 TECHNOLOGY TRANSFER AND COMMERCIALIZATION
5.1 Identifies potential industry partners for specific technology commercialization opportunities
5.2 Constantly and proactively liaises with industry in order to facilitate technology transactions
5.3 Engages in technology licensing and new venture formation processes, in particular structuring, negotiating, and closing deals
5.4 Makes assessment of business incubation opportunities and develops appropriate incubation models and facilities in collaboration with relevant stakeholders
5.5 Implements and assesses the performance of incubation programme
5.6 Works effectively with key stakeholders, assertively influences them and where appropriate, shows tenacity and persistence in business development situations
Trang 14JOB SPECIFICATIONS
Master’s degree in Science/Technology/Engineering plus five (5) years minimum working
commercialization / business incubation field
OR
Honors Degree in Science/Technology/Engineering plus seven (7) years minimum working experience in technology transfer/research and development/innovation/ commercialization / business incubation field
OR
Bachelor’s Degree in Science or Technology plus ten (10) years working minimum
development/innovation/commercialization/ business incubation field
KNOWLEDGE AND SKILLS
Project management experience;
Good understanding of the Intellectual Property Rights;
Practical knowledge of commercialisation and investment networks;
Good business acumen;
Good organisational skills;
Good IT skills, including word processing, spreadsheets (Excel), e-mail;
Good communication and numeracy skills;
Good public speaker;
Good time management skills and the ability to multitask;
Excellent interpersonal and negotiation skills;
Ability to support others, working as part of a team;
Flexible and co-operative
RESPONSIBILITY
For Work of Others
The incumbent is responsible to manage the staff that deals with the research and development along with marketing and entrepreneurship
Trang 15For Property
The incumbent is responsible for maintenance and safe keeping of office furniture, all ATS equipment etc
For Effect of Errors
The incumbent is responsible for own errors and errors of those who report to the incumbent
For Safety of Others
Safety training of subordinates on Occupational Health and Safety Act is important He / She enforces the observance of safety regulations on work under His / Her supervision
COMPLEXITY
Authority for decision making
The incumbent is responsible to recommend types of technologies and products to be protected and commercialized Furthermore, the incumbent is responsible for making decisions regarding work pace, setting of goals, purchase and allocation of resources
Problem Solving
The incumbent is expected to solve managerial and technical problems Also is expected
to diagnose problems forwarded by ATS clients
Trang 16The job requires working in the laboratory and production workshop as well as
outdoors in the field under different environmental and c
RESONSIBILITY
For Work of Others
Supervises Engineer(s) minimally and authorizes transport, leave purchase and other requirements of supervisee
For Property
The incumbent is responsible for office equipment, office furniture and for R&D equipment under his use and Engineers use
For Effect of Errors
The incumbent is responsible for mistakes of errors committed by his subordinates There could be some serious financial and functionally implications to the R&B division if equipment is lost or damaged