BS EN 16601-10:2015 BSI Standards Publication Space project management — Project planning and implementation BS EN 16601-10:2015 BRITISH STANDARD National foreword This British Standard is the UK implementation of EN 16601-10:2015 It supersedes BS EN 13290-2:2001, BS EN 13290-3:2001 and BS EN 13290-4:2001 which are withdrawn The UK participation in its preparation was entrusted to Technical Committee ACE/68, Space systems and operations A list of organizations represented on this committee can be obtained on request to its secretary This publication does not purport to include all the necessary provisions of a contract Users are responsible for its correct application © The British Standards Institution 2015 Published by BSI Standards Limited 2015 ISBN 978 580 83331 ICS 49.140 Compliance with a British Standard cannot confer immunity from legal obligations This British Standard was published under the authority of the Standards Policy and Strategy Committee on 28 February 2015 Amendments issued since publication Date Text affected BS EN 16601-10:2015 EN 16601-10 EUROPEAN STANDARD NORME EUROPÉENNE EUROPÄISCHE NORM January 2015 ICS 49.140 Supersedes EN 13290-2:2001, EN 13290-3:2001, EN 13290-4:2001 English version Space project management - Project planning and implementation Management des projets spatiaux - Planification et mise en œuvre du projet Raumfahrt-Projetmanagement - Projektplanung und Implementierung This European Standard was approved by CEN on 14 December 2013 CEN and CENELEC members are bound to comply with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this European Standard the status of a national standard without any alteration Up-to-date lists and bibliographical references concerning such national standards may be obtained on application to the CEN-CENELEC Management Centre or to any CEN and CENELEC member This European Standard exists in three official versions (English, French, German) A version in any other language made by translation under the responsibility of a CEN and CENELEC member into its own language and notified to the CEN-CENELEC Management Centre has the same status as the official versions CEN and CENELEC members are the national standards bodies and national electrotechnical committees of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom CEN-CENELEC Management Centre: Avenue Marnix 17, B-1000 Brussels © 2015 CEN/CENELEC All rights of exploitation in any form and by any means reserved worldwide for CEN national Members and for CENELEC Members Ref No EN 16601-10:2015 E BS EN 16601-10:2015 EN 16601-10:2015 (E) Table of contents Foreword Introduction Scope Normative references Terms and definitions 3.1 Terms defined in other standards .9 3.2 Terms specific to the present standard .9 3.3 Abbreviated terms 10 Principles 11 4.1 4.2 4.3 Project planning 11 4.1.1 Introduction .11 4.1.2 Purpose and objectives of the project 11 4.1.3 Availability of and need to develop new technologies 12 4.1.4 Availability of and need to reuse existing equipments/products 12 4.1.5 Availability of and need for human resources, skills and technical facilities .12 4.1.6 Risk assessment .12 4.1.7 Development approach 12 4.1.8 Project deliverables 12 4.1.9 Customer requirements and constraints 13 4.1.10 Project requirements documents (PRD) 13 4.1.11 Project management plan 13 Project organization 14 4.2.1 Introduction .14 4.2.2 Organizational structure 14 4.2.3 Communication and reporting 14 4.2.4 Audits 14 Project breakdown structures 15 4.3.1 Introduction .15 BS EN 16601-10:2015 EN 16601-10:2015 (E) 4.4 4.3.2 Function tree .15 4.3.3 Specification tree 15 4.3.4 Product tree 15 4.3.5 Work breakdown structure (WBS) 16 4.3.6 Work package (WP) 17 4.3.7 Organization breakdown structure (OBS) 17 Project phasing .18 4.4.1 Introduction .18 4.4.2 Relationship between business agreements and project phases 20 4.4.3 Project phases 20 4.4.4 Project specific reviews 27 Requirements 28 5.1 5.2 Project planning 28 5.1.1 Overview 28 5.1.2 Requirements on customers 28 5.1.3 Requirements on suppliers 29 Project organization 29 5.2.1 Organizational structure 29 5.2.2 Communication and reporting 30 5.2.3 Audits 31 5.3 Project breakdown structures 32 5.4 Project phasing .33 Annex A (normative) Project management plan (PMP) – DRD 34 Annex B (normative) Product tree – DRD 37 Annex C (normative) Work breakdown structure (WBS) – DRD 39 Annex D (normative) Work package (WP) description – DRD 41 Annex E (normative) Progress report – DRD 43 Annex F (informative) ECSS management branch documents delivery per review 44 Annex G (informative) Management documents delivery (periodic or incident triggered) 46 Annex H (informative) Determination of the appropriate WBS level of detail 47 Bibliography 49 BS EN 16601-10:2015 EN 16601-10:2015 (E) Figures Figure 4-1: Product tree example 16 Figure 4-2: WBS example 17 Figure 4-3: Typical project life cycle 18 Figure 4-4: Review life cycle 20 Tables Table F-1 :Management Documents Delivery per Review 45 Table G-1 : Management documents delivery (periodic or incident triggered) 46 BS EN 16601-10:2015 EN 16601-10:2015 (E) Foreword This document (EN 16601-10:2015) has been prepared by Technical Committee CEN/CLC/TC “Space”, the secretariat of which is held by DIN This standard (EN 16601-10:2015) originates from ECSS-M-ST-10C Rev This European Standard shall be given the status of a national standard, either by publication of an identical text or by endorsement, at the latest by July 2015, and conflicting national standards shall be withdrawn at the latest by July 2015 Attention is drawn to the possibility that some of the elements of this document may be the subject of patent rights CEN [and/or CENELEC] shall not be held responsible for identifying any or all such patent rights This document has been prepared under a mandate given to CEN by the European Commission and the European Free Trade Association This document supersedes EN 13290-2:2001; EN 13290-3:2001 and EN 132904:2001 This document has been developed to cover specifically space systems and has therefore precedence over any EN covering the same scope but with a wider domain of applicability (e.g : aerospace) According to the CEN-CENELEC Internal Regulations, the national standards organizations of the following countries are bound to implement this European Standard: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom BS EN 16601-10:2015 EN 16601-10:2015 (E) Introduction Project planning and implementation is the project function, encompassing a coherent set of processes for all aspects of project management and control This is done by: • establishing the project requirements and constraints derived from the mission statement • defining phases and formal milestones enabling the progress of the project to be controlled with respect to cost, schedule and technical objectives (i.e project control function) • defining project breakdown structures, which constitute the common and unique reference system for the project management to: • identify the tasks and responsibilities of each actor; facilitate the coherence between all activities of the whole project; perform scheduling and costing activities setting up a project organization to perform all necessary activities on the project BS EN 16601-10:2015 EN 16601-10:2015 (E) Scope The scope of this ECSS Standard is limited to describing the key elements of project planning and implementation and identifying the top level requirements and products that together provide a coherent and integrated project planning across the ECSS branches Where other ECSS management, engineering, or product assurance standards contain more specific and detailed requirements related to project planning, references are provided to identify where these can be found within the ECSS system This standard may be tailored for the specific characteristic and constrains of a space project in conformance with ECSS-S-ST-00 BS EN 16601-10:2015 EN 16601-10:2015 (E) Normative references The following normative documents contain provisions which, through reference in this text, constitute provisions of this ECSS Standard For dated references, subsequent amendments to, or revision of any of these publications not apply, However, parties to agreements based on this ECSS Standard are encouraged to investigate the possibility of applying the more recent editions of the normative documents indicated below For undated references, the latest edition of the publication referred to applies EN reference Reference in text Title EN 16601-00 ECSS-S-ST-00-01 Space system – Glossary of terms EN 16001-40 ECSS-M-ST-40 Space project management – Configuration and information management BS EN 16601-10:2015 EN 16601-10:2015 (E) b For each item identified in the product tree, the following information shall be provided: identification code; item name; item supplier; applicable specification c The product tree shall be presented either as a graphical diagram or an indentured structure where the product (i.e at the top level of the tree) is decomposed into lower level products d Each product item selected as configuration item shall be identified in the product tree e When recurrent products from previous space projects are used, they shall be identified in the tree structure B.2.2 None 38 Special remarks BS EN 16601-10:2015 EN 16601-10:2015 (E) Annex C (normative) Work breakdown structure (WBS) – DRD C.1 DRD identification C.1.1 Requirement identification and source document This DRD is called from ECSS-M-ST-10, requirement 5.3h C.1.2 Purpose and objective The objective of the work breakdown structure (WBS) is to provide, in a single document, a framework for project in cost and schedule management activities (as defined in ECSS-M-ST-60) and for managing technical content It assists project's actors in: • conducting tender comparisons and business agreement negotiations; • optimizing the distribution of work amongst the different suppliers; • monitoring the schedule of the project The WBS divides the project into manageable work packages, organized by nature of work It identifies the total work to be performed down to a level of detail agreed between the customer and supplier Information concerning the determination of the appropriate WBS level of detail is provided in ECSS-M-ST-10, Annex H C.2 Expected response C.2.1 a Scope and contents Introduction The WBS shall contain a description of the purpose, objective and the reason prompting its preparation (e.g program or project reference and phase) 39 BS EN 16601-10:2015 EN 16601-10:2015 (E) a Applicable and reference documents The WBS shall list the applicable and reference documents used in support of the generation of the document Tree structure a The WBS shall provide a logical and exhaustive breakdown of the product tree elements, that includes the customer’s defined support functions (e.g project management, engineering, product assurance support) necessary to produce the end item deliverables (development and flight models) and the necessary services as appropriate for the project b A coding scheme for WBS elements that represents the hierarchical structure when viewed in text format shall be used A common coding system facilitates communications among all project actors NOTE E.g.: to each WBS element is assigned a code used for its identification throughout the life of the project It can be a simple decimal or alphanumeric coding system that logically indicates the level of an element and related lower-level subordinate elements c The WBS shall identify all control work-packages d The control work-packages may be further broken down by the supplier in several more detailed work-packages e All defined work-packages together shall cover the total work scope f The WBS shall be presented either as a graphical diagram or an indentured structure C.2.2 None 40 NOTE Special remarks BS EN 16601-10:2015 EN 16601-10:2015 (E) Annex D (normative) Work package (WP) description – DRD D.1 DRD identification D.1.1 Requirement identification and source document This DRD is called from ECSS-M-ST-10, requirement 5.3n D.1.2 Purpose and objective The objective of the work package description is to describe the detailed content of each element of the WBS as defined in ECSS-M-ST-10, Annex C D.2 Expected response D.2.1 a Scope and content The WP description shall contain the following elements: project name and project phase; WP title; unique identification of each WP and issue number supplier or entity in charge of the WP performance; WP manager’s name and organization; supplier’s country; product to which the tasks of the WP are allocated (link to the product tree); description of the objectives of the WP; description of the tasks; 10 list of the inputs necessary to achieve the tasks; 11 interfaces or links with other tasks or WP’s; 12 list of constraints, requirements, standards, and regulations; 13 list of the expected outputs; 41 BS EN 16601-10:2015 EN 16601-10:2015 (E) 14 list of deliverables; 15 location of delivery; 16 start event identification including date; 17 end event identification including date; 18 excluded tasks D.2.2 None 42 Special remarks BS EN 16601-10:2015 EN 16601-10:2015 (E) Annex E (normative) Progress report – DRD E.1 DRD identification E.1.1 Requirement identification and source document This DRD is called from ECSS-M-ST-10, requirement 5.2.2.2a E.1.2 Purpose and objective The objective of the progress report is to provide all actors with actual information concerning the status of the project E.2 Expected response E.2.1 a Scope and content The progress report shall contain the following information: The project manager’s assessment of the current situation in relation to the forecasts and risks, at a level of detail agreed between the relevant actors The status of the progress of work being performed by the supplier Status and trends of agreed key performance and engineering data parameters Adverse trends in technical and programmatic performance and proposals for remedial actions Planning for implementation of remedial actions A consolidated report derived from the lower tier suppliers status reports Progress on all actions since the previous report E.2.2 Special remarks None 43 BS EN 16601-10:2015 EN 16601-10:2015 (E) Annex F (informative) ECSS management branch documents delivery per review Table F-1 provides the information concerning the expected delivery of ECSS management branch documents per review NOTE This table constitutes a first indication for the data package content at various reviews The full content of such data package is established as part of the business agreement, which also defines the delivery of the document between reviews The various crosses in a row indicate the increased levels of maturity progressively expected versus reviews The last cross in a row indicates that at that review the document is expected to be completed and finalized 44 EN 16601-10:2015 (E) Table F-1 :Management Documents Delivery per Review Document Title Phase A MDR PRR SRR Project management plan X X X Product tree X X X Work breakdown structure X X X ECSS-M-ST-10, Annex C Work package description X X X ECSS-M-ST-10, Annex D X X X Cost estimate report X X X ECSS-M-ST-60, Annex G Configuration management plan X X X ECSS-M-ST-40, Annex A Schedule X B C D PDR CDR QR E AR ORR FRR LRR F DRD ref CRR ELR MCR ECSS-M-ST-10, Annex A X X Configuration item list X X Configuration item data list X X As-built configuration list X X X X ECSS-M-ST-10, Annex B X X ECSS-M-ST-60, Annex B ECSS-M-ST-40, Annex B X X ECSS-M-ST-40, Annex C X X ECSS-M-ST-40, Annex D Software configuration file X X X X ECSS-M-ST-40, Annex E Configuration status accounting reports X X X X ECSS-M-ST-40, Annex F Risk management policy document X X X X ECSS-M-ST-80, Annex A Risk management plan X X X X ECSS-M-ST-80, Annex B X X X Risk assessment report X X X X X ECSS-M-ST-80, Annex C 45 BS EN 16601-10:2015 EN 16601-10:2015 (E) Annex G (informative) Management documents delivery (periodic or incident triggered) Table G-1 lists the documents which are defined as outputs of the management standards requirements and which are not part of review data packages Table G-1: Management documents delivery (periodic or incident triggered) Document Title 46 DRD ref Cost breakdown structure ECSS-M-ST-60, Annex A Schedule progress report ECSS-M-ST-60, Annex C Company Price Breakdown Forms ECSS-M-ST-60, Annex D Geographical Distribution Report ECSS-M-ST-60, Annex E Cost Estimating Plan ECSS-M-ST-60, Annex F Milestone Payment Plan ECSS-M-ST-60, Annex H Inventory Record ECSS-M-ST-60, Annex I Cost and Manpower Report ECSS-M-ST-60, Annex J OBCP and CBCP for Cost Reimbursement ECSS-M-ST-60, Annex K OBCP and CBCP for Fixed Price ECSS-M-ST-60, Annex L EAC and ETC for Cost Reimbursement ECSS-M-ST-60, Annex M EAC for Fixed Price ECSS-M-ST-60, Annex N Contract Change Notice ECSS-M-ST-60, Annex O Change request ECSS-M-ST-40, Annex G Change proposal ECSS-M-ST-40, Annex H Request for deviation ECSS-M-ST-40, Annex I Request for waiver ECSS-M-ST-40, Annex J BS EN 16601-10:2015 EN 16601-10:2015 (E) Annex H (informative) Determination of the appropriate WBS level of detail The main challenge associated with developing the work breakdown structure (WBS) is to determine the balancing between the project definition aspects of the WBS and the requirements for data collecting and reporting One has to keep in mind that the WBS is a tool designed to assist the project manager when decomposing the project only to the levels necessary to meet the needs of the project, the nature of the work, and the confidence of the team An excessive WBS levels can lead to unrealistic levels of maintenance and reporting, and consequently to an inefficient and over costly project The theory that more management data equates to better management control has been proven false many times over in the last decades when assessing systems performance On the other hand, if not detailed enough it makes the element difficult to manage or the risk unacceptable Among the different questions arising when developing a WBS, an important one is: should the WBS be decomposed further? To help answering this question, we propose the following list of questions If most of the questions can be answered YES, then the WBS element analyzed should be decomposed On the contrary, if most of the questions can be answered NO, then this is not necessary If the answers are approximately 50/50, then additional judgment is needed • Is there a need to improve the assessment of the cost estimates or progress measuring of the WBS element? • Is there more than one individual responsible for the WBS element? Often a variety of resources are assigned to a WBS element, a unique individual is assigned the overall responsibility for the deliverable created during the completion of the WBS element • Does the WBS element content include more than one type of work process or produces more than one deliverable at completion? • Is there a need to assess the timing of work processes that are internal to the WBS element? • Is there a need to assess the cost of work processes or deliverables that are internal to the WBS element? • Are there interactions between deliverables within a WBS element to another WBS element? 47 BS EN 16601-10:2015 EN 16601-10:2015 (E) 48 • Are there significant time gaps in the execution of the work processes that are internal to the WBS element? • Do resource requirements change over time within a WBS element? • Are there acceptance criteria, leading to intermediate deliverable(s), applicable before the completion of the entire WBS element? • Are there identified risks that require specific attention to a subset of the WBS element? • Can a subset of the work to be performed within the WBS element be organized as a separate unit? BS EN 16601-10:2015 EN 16601-10:2015 (E) Bibliography EN reference Reference in text Title EN 16601-00 ECSS-S-ST-00 Space system – Description, implementation and general requirements EN 16603-10 ECSS-E-ST-10 Space engineering – System engineering general requirements EN 16603-40 ECSS-E-ST-40 Space engineering – Software general requirements EN 16603-70 ECSS-E-ST-70 Space engineering – Ground systems and operations EN 16601-10-01 ECSS-M-ST-10-01 Space project management – Organization and conduct of reviews EN 16601-60 ECSS-M-ST-60 Space project management – Cost and schedule management EN ISO 16091:2002 ECSS-M-ST-70 Space project management – Integrated logistic support EN 16601-80 ECSS-M-ST-80 Space project management – Risk management EN 16602-10 ECSS-Q-ST-10 Space product assurance – Product assurance management 49 This page deliberately left blank This page deliberately left blank NO COPYING WITHOUT BSI PERMISSION EXCEPT AS PERMITTED BY COPYRIGHT LAW British Standards Institution (BSI) BSI is the national body responsible for preparing British Standards and other standards-related publications, information and services BSI is incorporated by Royal Charter British Standards and other standardization products are published by BSI Standards Limited About us Revisions We bring together business, industry, government, consumers, innovators and others to shape their combined experience and expertise into standards -based solutions Our British Standards and other publications are updated by amendment or revision The knowledge embodied in our standards has been carefully assembled in a dependable format and refined through our open consultation process Organizations of all sizes and across all sectors choose standards to help them achieve their goals Information on standards We can provide you with the knowledge that your organization needs to succeed Find out more about British Standards by visiting our website at bsigroup.com/standards or contacting our Customer Services team or Knowledge Centre Buying standards You can buy and download PDF versions of BSI publications, including British and adopted European and international standards, through our website at bsigroup.com/shop, where hard copies can also be purchased If you need international and foreign standards from other Standards Development Organizations, hard copies can be ordered from our Customer Services team Subscriptions Our range of subscription services are designed to make using standards easier for you For further information on our subscription products go to bsigroup.com/subscriptions With British Standards Online (BSOL) you’ll have instant access to over 55,000 British and adopted European and international standards from your desktop It’s available 24/7 and is refreshed daily so you’ll always be up to date You can keep in touch with standards developments and receive substantial discounts on the purchase price of standards, both in single copy and subscription format, by becoming a BSI Subscribing Member PLUS is an updating service exclusive to BSI Subscribing Members You will automatically receive the latest hard copy of your standards when they’re revised or replaced To find out more about becoming a BSI Subscribing Member and the benefits of membership, please visit bsigroup.com/shop With a Multi-User Network Licence (MUNL) you are able to host standards publications on your intranet Licences can cover as few or as many users as you wish With updates supplied as soon as they’re available, you can be sure your documentation is current For further information, email bsmusales@bsigroup.com BSI Group Headquarters 389 Chiswick High Road London W4 4AL UK We continually improve the quality of our products and services to benefit your business If you find an inaccuracy or ambiguity within a British Standard or other BSI publication please inform the Knowledge Centre Copyright All the data, software and documentation set out in all British Standards and other BSI publications are the property of and copyrighted by BSI, or some person or entity that owns copyright in the information used (such as the international standardization bodies) and has formally licensed such information to BSI for commercial publication and use Except as permitted under the Copyright, Designs and Patents Act 1988 no extract may be reproduced, stored in a retrieval system or transmitted in any form or by any means – electronic, photocopying, recording or otherwise – without prior written permission from BSI Details and advice can be obtained from the Copyright & Licensing Department Useful Contacts: Customer Services Tel: +44 845 086 9001 Email (orders): orders@bsigroup.com Email (enquiries): cservices@bsigroup.com Subscriptions Tel: +44 845 086 9001 Email: subscriptions@bsigroup.com Knowledge Centre Tel: +44 20 8996 7004 Email: knowledgecentre@bsigroup.com Copyright & Licensing Tel: +44 20 8996 7070 Email: copyright@bsigroup.com