by Alan Simpson, Margaret Levine Young, Alison Barrows,April Wells, Jim McCarter Access ™ 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ Microsoft ® Office 01_036494 ffirs.qxp 11/17/06 7:55 AM Page iii 01_036494 ffirs.qxp 11/17/06 7:55 AM Page ii Access ™ 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ Microsoft ® Office 01_036494 ffirs.qxp 11/17/06 7:55 AM Page i 01_036494 ffirs.qxp 11/17/06 7:55 AM Page ii by Alan Simpson, Margaret Levine Young, Alison Barrows,April Wells, Jim McCarter Access ™ 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ Microsoft ® Office 01_036494 ffirs.qxp 11/17/06 7:55 AM Page iii Microsoft ® Office Access ™ 2007 All-in-One Desk Reference For Dummies ® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. 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Library of Congress Control Number: 2006925890 ISBN-13: 978-0-470-03649-5 ISBN-10: 0-470-03649-4 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 1B/QW/RS/QW/IN 01_036494 ffirs.qxp 11/17/06 7:55 AM Page iv About the Authors Alan Simpson is the author of over 115 computer books on all sorts of topics: Windows, databases, Web-site design and development, programming, and network administration. His books are published throughout the world, in over a dozen languages, and have sold millions of copies. Though definitely in the techno-geek category, we let him contribute anyway because some- times people like that come in handy. Margaret Levine Young has co-authored several dozen computer books about the Internet, UNIX, WordPerfect, Access, and (stab from the past) PC-File and Javelin, including The Internet For Dummies (Wiley) and Windows XP Home Edition: The Complete Reference (Osborne/McGraw-Hill). She met her future husband Jordan in the R.E.S.I.S.T.O.R.S., a high-school computer club before there were high-school computer clubs. Her other passions are her children, music, Unitarian Universalism ( www.uua.org), reading, and anything to do with cooking or eating. Alison Barrows has authored or co-authored books on Windows, the Internet, Microsoft Access, WordPerfect, Lotus 1-2-3, and other topics. In addition to writing books, Alison writes and edits technical documentation and training material. In real life she hangs out with her “guys” — Parker, 6, and Mason, 4, and Evan 2 — and tries to carve out some time to practice yoga. Alison lives with her family in central Massachusetts. April Wells is a graduate of the University of Pittsburgh and holds an MBA from West Texas A&M. She is a database administrator with expertise in a wide variety of enterprise database software programs, including Oracle, DB2, MySQL, and Access. She is the author of several books and white papers on database software and is a frequent public speaker, trainer, and consultant. 01_036494 ffirs.qxp 11/17/06 7:55 AM Page v 01_036494 ffirs.qxp 11/17/06 7:55 AM Page vi Dedication To Susan, Ashley, and Alec, as always. (AS) To Matt, Parker, Mason, and Evan. (AB) To the three people who are always there for me, always support me, and never let me down — my family, Larry, Adam, and Amandya. (AW) 01_036494 ffirs.qxp 11/17/06 7:55 AM Page vii 01_036494 ffirs.qxp 11/17/06 7:55 AM Page viii [...]... 330 xx Microsoft Office Access 2007 All-in-One Desk Reference For Dummies Storing Your Forms and Reports 330 Form and report management 331 Importing forms and reports from other databases 331 Editing Data Using Forms 332 Saving your data 333 Printing forms .333 Chapter 2: Jazzing Up Your Forms (and Reports) 335 Taking Control of Your Form... Fixing exclusive access 538 Managing record-locking 539 xxiv Microsoft Office Access 2007 All-in-One Desk Reference For Dummies Chapter 3: Securing Your Access Database 543 Windows Security 544 Setting Startup Options .544 Password-Protecting Your Database 549 Encrypting your database with a password 549 Opening a password-protected database... of everything the Internet has to offer But the most noticeable change for the Access- experienced is a whole new look and feel — along with some new ways of doing things About Access 2007 All-in-One Desk Reference For Dummies If you ever have the misfortune of trying to read anything written by one of the aforementioned database-administrator types, you know all about being faced with a decision among... the scenes in a mailing-label report 432 Changing the page setup for labels 433 Chapter 2: Printing Beautiful Reports 435 Viewing Your Report 435 Adjusting the view 436 Looking at lots of pages 437 Previewing reports with parameters .438 xxii Microsoft Office Access 2007 All-in-One Desk Reference For Dummies Formatting the Page ... 115 xvi Microsoft Office Access 2007 All-in-One Desk Reference For Dummies Entering and Editing Hyperlinks 117 Entering hyperlinks 117 Editing hyperlinks 119 Using the Attachment Data Type .120 Deleting records 121 Entering special characters 122 Checking Your Spelling 123 Using AutoCorrect for Faster Data Entry 124 Formatting a... or hiding table names 215 Tips for Creating a Query 215 Adding tables to the query .215 Inserting fields in a design grid 216 xviii Microsoft Office Access 2007 All-in-One Desk Reference For Dummies Editing a Query 217 Sorting a query 218 Viewing top values .218 Hiding fields 219 Changing the format of a query field .219 Limiting... views 25 Quick Access toolbar 25 The Office File menu 27 xiv Microsoft Office Access 2007 All-in-One Desk Reference For Dummies Mission Control: The Navigation Pane 28 Grouping database objects 29 Filtering the Navigation Pane 30 Sorting objects in the Navigation Pane .30 Choosing size and details for Navigation Pane objects 31 Navigation Pane options... Access But when there is a menu-like sequence we use the word “Choose” followed by the commands to choose separated by an ➪ symbol For example, when we say “Choose Start➪All Programs Microsoft Office Microsoft Access Office 2007 that’s short for “Click the Start button, click All Programs on the Start menu that appears, click Microsoft Office on the All Programs menu that appears, and then click Microsoft. .. database-administrator types, Access allows you to do it all yourself with a run-of-the-mill PC and a realistic software budget Microsoft Access 2007 is the latest-and-greatest version of a long line of Access versions, starting (not surprisingly) with Version 1 Not that this is the 2,007th version Somewhere along the way Microsoft switched from using sequential numbers for versions to using years —... Chapter 3: Writing Smarter Code 615 Chapter 4: Controlling Forms with VBA 641 Chapter 5: Using SQL and Recordsets 665 Chapter 6: Debugging Your Code 677 Appendix: Installing Microsoft Access 687 Index .693 Table of Contents Introduction 1 About Access 2007 All-in-One Desk Reference For Dummies 1 Conventions 2 Foolish Assumptions . McCarter Access ™ 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ Microsoft ® Office 01_036494 ffirs.qxp 11/17/06 7:55 AM Page iii Microsoft ® Office Access ™ 2007 All-in-One Desk Reference For Dummies ® Published. McCarter Access ™ 2007 ALL-IN-ONE DESK REFERENCE FOR DUMmIES ‰ Microsoft ® Office 01_036494 ffirs.qxp 11/17/06 7:55 AM Page iii 01_036494 ffirs.qxp 11/17/06 7:55 AM Page ii Access ™ 2007 ALL-IN-ONE DESK. object views 25 Quick Access toolbar 25 The Office File menu 27 02_036494 ftoc.qxp 11/17/06 8:16 AM Page xiii Microsoft Office Access 2007 All-in-One Desk Reference For Dummies xiv Mission Control: