(TIỂU LUẬN) PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCT EXIM CO , LTD

FOREIGN TRADE UNIVERSITY HO CHI MINH CITY CAMPUS -*** MID-COURSE INTERSHIP REPORT Major: International Business Economics PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCT EXIM CO., LTD Student: Hồ Diễm Ngân Khánh Student ID: 1701015338 Class: K56CLC3 Intake: 56 Supervisor: Nguyễn Thị Huyền Trân Ho Chi Minh City, August 2020 Tieu luan FOREIGN TRADE UNIVERSITY HO CHI MINH CITY CAMPUS -*** MID-COURSE INTERSHIP REPORT Major: International Business Economics PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCT EXIM CO., LTD Student: Hồ Diễm Ngân Khánh Student ID: 1701015338 Class: K56CLC3 Intake: 56 Supervisor: Nguyễn Thị Huyền Trân Ho Chi Minh City, August 2020 Tieu luan Miu XET CUA CO QUAN r 16 Til' C TAP nlTl.ltt t)i; L *rv\ Ma s6 dang ky kinh doanlr/Md s6 doanh nghiQp fudt ",55:0.3tr2id23.6.5-". . - , lr M.b;aAr.h.rf*.W"1nrX'AK{lt^fc (ru^ chilrrg i6i xdc nlrfn Sinh vi€n: Aaj.Q;tt".N q6n KhKlL thuc tip tqi Doanh nghiQp/co quun tir ngay,lf rurang}.?nen ZC.?6cn rgiv)4 tiraup [ nl'r?.M^0ritu sa.,: NgAnh nghd kintr doanl/ linh v.uc ho4t dQng chiph - Vd tinh thAn thei dQ: a;J;;;#;q ffi;oj sL^! ',",ht^ A4=U4,*a^vQ U:g yg%ft = a;6, /ttt ={ '##.{ XUAI l\i)l (ri{j v)\NGHII Tieu luan l.- (h-an o -tl'l Vo \ /U;nqtL i FOREIGN TRADE UNIVERSITY HO CHI MINH CITY CAMPUS SOCIALIST REPUBLIC OF VIETNAM Independence - Freedom - Happiness MIDTERM PROFESSIONAL REPORT REMARKS Student’s full name: Hồ Diễm Ngân Khánh Student code: 1701015338 Name of the report: Process For Executing The Export Sales Contract Of Dried Anchovies At Nghi Son Aquatic Product Exim Co., Ltd Assessment of compliance with regulations, progress and work ethics (Maximum of 1.0 point, with one decimal number): Remarks (circle the appropriate one): The student has completed the report properly under the guidance of the supervisor The supervisor is responsible for the title, purpose, subjects, scope and research method(s), and chapters’ titles, and main headings of the report (3 digits): 0.8-1.0 point(s) The student has failed to carefully follow the supervisor’s instructions The supervisor is responsible for chapters’ titles, purpose, subject, scope and research method(s), and titles and main headings of the report (2 digits): 0.5-0.7 point(s) The student has failed to carefully follow the supervisor’s instructions The supervisor is not responsible for the report: 0.1-0.4 point(s) The student has totally failed to follow the supervisor’s instructions The supervisor rejects the submission of the report: point Ho Chi Minh City, 21 August, 2020 Supervisor (Signature with full name) Hồ Diễm Ngân Khánh INTERNSHIP ORGANIZATION’S REMARKS Tieu luan ii STATEMENT OF AUTHORSHIP Except where reference is made in the text of the thesis, this thesis contains no material published elsewhere or extracted in whole or in part from a mid-course internship report by which I have qualified for or been awarded another degree or diploma No other person’s work has been used without due acknowledgements in the mid-course internship report This mid-course internship report has not been submitted for the award of any degree or diploma in any other tertiary institution Ho Chi Minh City, August 2020 Tieu luan iii TABLE OF CONTENTS MIDTERM PROFESSIONAL REPORT REMARKS i INTERNSHIP ORGANIZATION’S REMARKS i STATEMENT OF AUTHORSHIP ii TABLE OF CONTENTS iii LIST OF ABBREVIATIONS vi LIST OF TABLES vii LIST OF FIGURES vii INTRODUCTION .1 CHAPTER INTRODUCTION OF NGHI SON AQUATIC PRODUCT EXIM CO., LTD 1.1 Establishment and development 1.1.1 Establishment 1.1.2 Development .3 1.2 Functions, missions, organizational structure and human resources management 1.2.1 Functions 1.2.2 Missions 1.2.3 Organizational structure and human resources management 1.3 Business outcomes 1.4 The importance of documentation department in Nghi Son Aquatic Product Exim Co., Ltd and the topic towards the development of the company .10 1.5 Summary of internship period 10 CHAPTER PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCTS EXIM CO., LTD .12 2.1 General process for executing an export sales contract at Nghi Son Aquatic Products Exim, Ltd .12 2.1.1 Preparing the goods 12 2.1.2 Testing food safety 13 Tieu luan iv 2.1.3 Booking the vessel 14 2.1.4 Stuffing empty containers with cargo 14 2.1.5 Preparing draft documents 15 2.1.6 Carrying out customs formalities 15 2.1.7 Completing and sending the set of original documents 16 2.2 Detailed description of process for executing export sales contract of Dried Anchovy at Nghi Son Aquatic Product Exim, Ltd 16 2.2.1 Preparing the goods 16 2.2.2 Testing food safety 17 2.2.3 Booking the vessel 18 2.2.4 Stuffing empty containers with cargo 19 2.2.5 Preparing draft documents 20 2.2.6 Carrying out customs formalities 21 2.2.7 Completing and sending the set of original documents 22 2.3 General comments on the current procedure of the company 22 2.3.1 Merits 22 2.3.2 Drawbacks 23 CHAPTER REVIEW OF INTERNSHIP PERIOD AND RECOMMENDATIONS FOR NGHI SON’S IMPROVEMENT 25 3.1 Comparison between current procedure of the company and that of theory 25 3.1.1 Similarities 25 3.1.2 Differences 25 3.2 Lessons learned from the internship 25 3.2.1 Lessons learned regarding practical knowledge 25 3.2.2 Lessons learned regarding attitudes and soft skills at workplace 27 3.2.3 Lessons learned regarding carreer orientation 29 3.3 Recommendations for the export contract of fishery products at Nghi Son Aquatic Product Exim Co., Ltd 30 3.3.1 Choosing and incorporating Incoterms® rule appropriately 30 3.3.2 Including deposits in every payment term regardless of Buyers 30 Tieu luan v 3.3.3 Keeping close track of preparation of the goods ordered from other factories .31 3.3.4 Providing internal employees with training for back-up purpose 31 CONCLUSION 33 REFERENCES I APPENDIXES III Tieu luan vi LIST OF ABBREVIATIONS Abbreviation Explanation CFR Cost and Freight CIF Cost, Insurance and Freight CIP Cost and Insurance Paid To CO Company CPT Carriage Paid To EVFTA European Union – Vietnam Free Trade Agreement LTD Limited MARD Ministry of Agriculture and Rural Development NAFIQAD National Agro-Forestry-Fisheries Quality Assurance Department SI Shipping Instruction TT/TTR Telegraphic Transfer/Telegraphic Transfer Remittance USD United Stated Dollar VASEP Vietnam Association of Seafood Exporters and Producers VGM Verified Gross Mass Tieu luan vii LIST OF TABLES Table 1.1 Human resources by gender and education level of Nghi Son Aquatic Product Exim Co., Ltd Table 1.2 Business outcomes of Nghi Son Aquatic Product Exim Co., Ltd between 2017 and 2019 .8 Table 1.3 Comparison of business outcomes of Nghi Son Aquatic Product Exim Co., Ltd from 2017 to 2019 LIST OF FIGURES Figure 1.1 Nghi Son’s Organizational Structure Figure 2.1 General process for executing an export sales contract at Nghi Son Aquatic Products Exim, Ltd 12 Tieu luan "k F%, $sffiiilsffi$$ NGHI SON AQUATIC PRODUCT IMPORT EXPORT COMPANY LIMITED FLOOR 7, NO 85 NCUYEN HUU CAU STREET, TAN DINH WARD, DISTRICT I, HO CHI MINH CITY VIETNAM TEL: +84(08) 39977395 FAX: +84(08)39977396 P.List No.: 003DRY/NS-GH|2O20-CI Date: 23-Ju12020 For account and risks of Messrs: YIN QINGHAND COMPANY LIMITED GREAT CO., LTD Room 777 Fuhua Road, Futian District, Shenzhen City, Room 1633 International Culture Mansion Futian Road, Guangdong Province, China Futian Dist Shenzhen City, GuangDong Pro., China Tel: +86 875-84752192 Tel: +86 755-83191703 Payment Term: VesselA/oy.: EVER BLOOM 0172-031N HO CHI MINH PORT, VIETNAM of Discharge: HUANGPU, CHINA Port of Loading: Description of goods CONT/SEAL NO: Quantity Net weighl Gross weight (cTNS) (kss) (kgs) E1SU5683039/EMCGTX9340 DRIED ANCHOVY z TTR Shipmentdate: 254u1-2020 CONTAINER NO: EMCU5366900/EMCGTX8760 DRIED ANCHOVY TOTAL 2,000 26,000 27,000.00 2,000 26,000 27,000.00 4,000 52,000 s4,000.00 NGHISON AQUATIC PRODUCT ]MPORT EXPORT COMPANY LIMITED #K_*S Q'/.t',"\^" l.lll r? Tieu luan eANc xf cnr rmr r,0 n.qNc xuAr rnAu T€n chri hdng: C6ng Ty TNHH MQt Thdnh Vi6n XuAt Ntr4p KhAu Thriy S6n Nghi Scrr Eia chi: TAng 7, sO 85 Nguy6n Htu CAu, phudng Tdn Dfnh, QuQn 1, Tp.HO Chi Minh T€n ngudi nh4n hdng: GREAT HAND CO., LTD YIN QING COMPANY LIMITED Địa chỉ: ROOM 777 ROAD, FUTIAN DISTRICT, SHENZHEN Dla chi: 1633FUHUA INTERNATIONAL, CULTURE MANSION FUTIAN CITY, GUANGDONG PROVINCE, CHINA ROAD, FUTIAN DIST SHENZHEN CITY, GUANGDONG PRO., CHINA Chi tirit STT 16 hdng: TOn sAn phOm Md sO 16 rl sin pnam I Kh6 c5 ccrm NS0004 DRIED ANCHOVY NSX: 01/06/2020 ENGRAULIS JAPONICUS Trgng Trgng luqng tinh luqng t6ng (kes) (kes) Quy c6ch bao g6i Sd lugng l3Kg/thirng 2000 26.000 27.000 13Kg/thing 2000 26.000 27.004 4000 s2.000 s4.000 (ctns) HSD: ndm Kh6 c6 com NS000s DRIED ANCHOVY NSX: ENGRAULIS JAPONICUS 02/06t2020 HSD: ndm Tdng cQng HCM, ngdy 24/07/2020 hing dii") hfr it tafn uoc Wfeffft'Y,,an Tieu luan ,/{inA ceNG HoA xA ugr csu Ncni,q vrET NAM D6c l6p - Tu - Hanh phric ry GIAY oAxC cAp cHUNG rHU r0 naNG THUy sAN xuAr KHAU Kinh gfi: Trung tdm chdt luqng n6ng l6m thriy s6n virng PHAN KHAI BAO CUA CHU HANG Ngudi nhdn hdng: Chri hdng: C6ng Ty TNHH MQt Thdnh Vi€n xu6t Ntr4p Khdu Thriy S6n Nghi YINGREAT QING COMPANY HAND CO., LIMITED LTD chi:ROOM ROOM777 1633FUHUA INTERNATIONAL, ĐịaDiachỉ: ROAD, FUTIAN CULTURE MANSION FUTIAN FUTIAN DISTRICT, SHENZHEN CITY,ROAD, GUANGDONG DIST SHENZHEN PROVINCE, CHINACITY, GUANGDONG PRO., CHINA Scrn Ela chi: T6,ng7, s6 85 NguySn Hiru CAu, phucmg TAn Dinh, Quan 1, Tp.H6 Chi Minh Di6n thoai: 0909778348 Noi di: HO CHI MINH, VIET NAM t.K , ti Noi d6n: HUANGPU, CHINA Thitruong/cing d6n 56luqng: 4000 ctns fhOi luqng: 52000 kgs hdng h6a: rA mr Tdn sin phdm: Theo list dinh kdm T6n thucmg mai: Theo list dinh kdm TOn khoa hgc: Theo Fax: ,( DU ki6n ngdy xudt kh6u: 10 JUNE 2020 M6 thoai: Di€n Fax: list dinh kdm Co sd sin xuat: WORKSHOP DRIED MARINE PRODUCTS - PHU HAI SEAPRODUCTS Ma s6 16 hdng: NS0004, NS0005 A In01 sran san xuat: urc6lzo2o, o2to6/zo2o FACTORY Mi s6 co sd: HK4g7 Xudt xri nguy6n liQu dO sdn xu6t 16 hdng: nu6i D Thriy sin EI Thny sAn khai th6c tu nhiOn - Trong nudc: EI TOn ving nu6i, thu hoach/virng khai th6c: Phan Thi.5t, Binh Thudn: ( S5 tau: BV - Nhflp khdu: 98335 TS, BV 5940 TS, BV 8687T5, BV 5919 TS, BV 98979 TS, BV 98868 TS) tr TCn nu6c/vung ldnh th6 xu6t xri nguy6n Phucmg tiQn vfln chuy6n: EVER BLOOM 0172-03lN 56 container/seal : EMCU5 66900/EMCGTX 760 ; EISU5 tr EO nghi c6p chuyi5n tii5p chimg thu t4i li6u: 83 03 9/EMCGTX93 40 PHAN XAC NHAN CUA CO QUAN THAM DINH KOt qui xem x6t dC c6p chimg thu: E Dtr diAu kiQn tr Kh6ng Ly do: DO nghi khdc phsc: Dgi diQn Ccr quan th6m dinh (K!,tAn, ddng diiu) irn Doc ffii;,'t'*i,,/linA' Tieu luan \\ \ ORIGINAL MINISTRY OFAGRICULTUREAND RURALDEVELOPMENT - SOCIALIST RDPUBLIC OFVIET NAM NATIONAL AGRO-FORESTRY-FSIRN8ft9UALITY ASSURANCE DEPARTMENT ru ffi ir * + X l( fl El etlll zt fJ ts E *[ (MARD) EA hE +f itull F ffi E E ft iE n] INAFTQAD) ^ Address/ it,}tl:NO 30, HAM NGHI STREET, IST DISTRICT, HO CHI MINH CITY, VIET NAM TeVHif;: 84.28.38216627-38210815-382l4428Eaxl|tH: Sa.2S.39l42l6lBmaivE f H[f6: branch4.nafi@mard.gov.vn ruH?r*+-X.ltfl tr H + + Rl+fi Eil Ss rfF ffi &e&EiEfi HEALTH CERTIFICATE For fish and fishery products intended for export from The Socialist Republic of Vietnam to The People's Republic of China iEfi€Num I t€ Ref: YD l4354l20lcH g EE,E'Information of competent authority ffiH ECountry of export: S.F lEl Country of production: TFIE SOCIALIST REPUBLIC OF VIETNAM t NATIONAL AGRO.FORESTRY-FISHERIES QUATITY ASSURANCE DEPARTMENT H * TIIE SOCIALIST REPUBLIC OF VIETNAM E Competent authority: (NAFTQAD) NATIONAL AGRO-FORESTRY-FISHERIES QUALITY ASSURANCE DEPARTMENT BRANCH tI zKFffi'fH,Eldentification of the fishery products 1/ DRIED ANCHOVY - LOT NO: NS0004 ffiFrfrfiEcommodity name: PACKING: 13 KGS/CTN - 2000 CTNS 2/ DRIED ANCHOVY - LOT NO: NS0005 PACKING: 13 KGSICTN,2000 CTNS ENGRAULIS JAPONICUS Y6Scientific name: H €, itr# f Department of certificate issuance: #&ENumber 4,OOO.OO CARTONS of packages : 52,000.00 Kgs T9ENetweight: III.7FFffi*UHOrigin CITY,BINH THUAN PROVINCE DRIED I Zt\Processing type' eFHtt Production Mode !-+!i!\ : {