PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCT EXIM CO , LTD

FOREIGN TRADE UNIVERSITY HO CHI MINH CITY CAMPUS -*** MID-COURSE INTERSHIP REPORT Major: International Business Economics PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCT EXIM CO., LTD Student: Hồ Diễm Ngân Khánh Student ID: 1701015338 Class: K56CLC3 Intake: 56 Supervisor: Nguyễn Thị Huyền Trân Ho Chi Minh City, August 2020 FOREIGN TRADE UNIVERSITY HO CHI MINH CITY CAMPUS -*** MID-COURSE INTERSHIP REPORT Major: International Business Economics PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCT EXIM CO., LTD Student: Hồ Diễm Ngân Khánh Student ID: 1701015338 Class: K56CLC3 Intake: 56 Supervisor: Nguyễn Thị Huyền Trân Ho Chi Minh City, August 2020 Miu 16 XET CUA CO QUAN r nlTl.ltt t)i; Ma s6 dang ky kinh doanlr/Md s6 doanh nghiQp L *rv\ fudt ",55:0.3tr2id23.6.5-". . - , NgAnh nghd kintr doanl/ linh v.uc ho4t dQng chiph chilrrg i6i xdc nlrfn Sinh vi€n: thuc M.b;aAr.h.rf*.W"1nrX'AK{lt^fc Aaj.Q;tt".N q6n KhKlL tip tqi Doanh nghiQp/co quun tir ngay,lf tiraup Til'.C TAP rurang}.?nen ZC.?6cn rgiv)4 [ nl'r?.M^0ritusa.,: - Vd tinh thAn thei dQ: = a;J;;;#;q a;6, ffi;oj sL^! ',",ht^ A4=U4,*a^vQ U:g yg%ft /ttt { ={ '##-(ri{j XUAI l\i)l v)\NGHII l.- \ o Vo (h-an U;nqtL -tl'l /- (ru^ FOREIGN TRADE UNIVERSITY HO CHI MINH CITY CAMPUS MIDTERM PROFESSIONAL REPORT REMARKS Student’s full name: Hồ Diễm Ngân Khánh Student code: 1701015338 Name of the report: Process For Executing The Export Sales Contract Of Dried Anchovies At Nghi Son Aquatic Product Exim Co., Ltd Assessment of compliance with regulations, progress and work ethics (Maximum of 1.0 point, with one decimal number): Remarks (circle the appropriate one): The student has completed the report properly under the guidance of the supervisor The supervisor is responsible for the title, purpose, subjects, scope and research method(s), and chapters’ titles, and main headings of the report (3 digits): 0.8-1.0 point(s) The student has failed to carefully follow the supervisor’s instructions The supervisor is responsible for chapters’ titles, purpose, subject, scope and research method(s), and titles and main headings of the report (2 digits): 0.5-0.7 point(s) The student has failed to carefully follow the supervisor’s instructions The supervisor is not responsible for the report: 0.1-0.4 point(s) The student has totally failed to follow the supervisor’s instructions The supervisor rejects the submission of the report: point Ho Chi Minh City, 21 August, 2020 Supervisor (Signature with full name) Hồ Diễm Ngân Khánh INTERNSHIP ORGANIZATION’S REMARKS ii STATEMENT OF AUTHORSHIP Except where reference is made in the text of the thesis, this thesis contains no material published elsewhere or extracted in whole or in part from a mid-course internship report by which I have qualified for or been awarded another degree or diploma No other person’s work has been used without due acknowledgements in the mid-course internship report This mid-course internship report has not been submitted for the award of any degree or diploma in any other tertiary institution Ho Chi Minh City, August 2020 iii TABLE OF CONTENTS MIDTERM PROFESSIONAL REPORT REMARKS i INTERNSHIP ORGANIZATION’S REMARKS i STATEMENT OF AUTHORSHIP ii TABLE OF CONTENTS .iii LIST OF ABBREVIATIONS vi LIST OF TABLES vii LIST OF FIGURES vii INTRODUCTION CHAPTER INTRODUCTION OF NGHI SON AQUATIC PRODUCT EXIM CO., LTD 1.1 Establishment and development 1.1.1 Establishment 1.1.2 Development 1.2 Functions, missions, organizational structure and human resources management 1.2.1 Functions 1.2.2 Missions 1.2.3 Organizational structure and human resources management 1.3 Business outcomes 1.4 The importance of documentation department in Nghi Son Aquatic Product Exim Co., Ltd and the topic towards the development of the company 10 1.5 Summary of internship period 10 CHAPTER PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCTS EXIM CO., LTD 12 2.1 General process for executing an export sales contract at Nghi Son Aquatic Products Exim, Ltd 12 2.1.1 Preparing the goods 12 2.1.2 Testing food safety 13 iv 2.1.3 Booking the vessel 2.1.4 Stuffing empty containers with cargo 2.1.5 Preparing draft documents 2.1.6 Carrying out customs formalities 2.1.7 Completing and sending the set of original documents 2.2 Detailed description of process for executing export sales contract of Dried Anchovy at Nghi Son Aquatic Product Exim, Ltd 2.2.1 Preparing the goods 2.2.2 Testing food safety 2.2.3 Booking the vessel 2.2.4 Stuffing empty containers with cargo 2.2.5 Preparing draft documents 2.2.6 Carrying out customs formalities 2.2.7 Completing and sending the set of original documents 2.3 General comments on the current procedure of the company 2.3.1 Merits 2.3.2 Drawbacks CHAPTER3.REVIEWOFINTERNSHIPPERIOD RECOMMENDATIONS FOR NGHI SON’S IMPROVEMENT 3.1 Comparison between current procedure of the company and that of theory 3.1.1 Similarities 3.1.2 Differences 3.2 Lessons learned from the internship 3.2.1 Lessons learned regarding practical knowledge 3.2.2 Lessons learned regarding attitudes and soft skills at workplace 3.2.3 Lessons learned regarding carreer orientation 3.3 Recommendations for the export contract of fishery products at Nghi Son Aquatic Product Exim Co., Ltd 3.3.1 Choosing and incorporating Incoterms® rule appropriately 3.3.2 Including deposits in every payment term regardless of Buyers v 3.3.3 Keeping close track of preparation of the goods ordered from other factories 31 3.3.4 Providing internal employees with training for back-up purpose 31 CONCLUSION 33 REFERENCES I APPENDIXES III Abbreviation CFR CIF CIP CO CPT EVFTA LTD MARD NAFIQAD SI TT/TTR USD VASEP VGM vii LIST OF TABLES Table 1.1 Human resources by gender and education level of Nghi Son Aquatic Product Exim Co., Ltd Table 1.2 Business outcomes of Nghi Son Aquatic Product Exim Co., Ltd between 2017 and 2019 Table 1.3 Comparison of business outcomes of Nghi Son Aquatic Product Exim Co., Ltd from 2017 to 2019 LIST OF FIGURES Figure 1.1 Nghi Son’s Organizational Structure Figure 2.1 General process for executing an export sales contract at Nghi Son Aquatic Products Exim, Ltd 12 02CIS01 TONG CTY TAN CANG SG 1295 NGUYỄN THỊ ĐỊNH, P CÁT LÁI, Q2 Người nhập Mã Tên Mã bưu Địa Mã nước YIN QING COMPANY LIMITED GREAT HAND CO., LTD ROOM 777 FUHUA ROAD, F ROOM 1633 INTERNATIO FUTIAN DIST SHENZHE CN Đại lý Hải quan Số vận đơn Số lượng Tổng trọng lượng hàng (Gross) Địa điểm lưu kho Địa điểm nhận hàng cuối Địa điểm xếp hàng Phương tiện vận chuyển dự kiến Ngày hàng dự kiến Ký hiệu số hiệu Giấy phép xuất Phân loại không cần quy đổi VND Tổng số tiền thuế xuất Số tiền bảo lãnh Số đính kèm khai báo điện tử Phần ghi Số quản lý nội doanh nghiệp Mục thông báo Hải quan Thời hạn cho phép vận chuyển bảo thuế (khởi hành) Thông tin trung chuyển Địa điểm đích cho vận chuyển bảo thuế 003DRY/NS-GH/2020#&1 Tờ khai hàng hóa xuất (thơng báo kết phân luồng) Số tờ khai303354013450 Số tờ khai tạm nhập tái xuất tương ứng Mã phân loại kiểm tra Tên quan Hải quan tiếp nhận tờ khai Ngày đăng ký Thời hạn tái nhập/ tái xuất Vanning Địa điểm xếp hàng lên xe chở hàng Mã Tên Địa Số container 11 16 21 26 31 36 41 46 EISU5683039 Chỉ thị Hải quan Tên Ngày Nội dung 10 Tờ khai hàng hóa xuất (thơng báo kết phân luồng) Số tờ khai Số tờ khai tạm nhập tái xuất tương ứng Mã phân loại kiểm tra Tên quan Hải quan tiếp nhận tờ khai Ngày đăng ký Thời hạn tái nhập/ tái xuất 24/07/2020 08:44:49 Mã số hàng hóa Mơ tả hàng hóa 03055990 Cá cơm khơ ngun con, đóng gói 13 Trị giá hóa đơn Thuế xuất Trị giá tính thuế(S) Số lượng tính thuế Thuế suất Số tiền thuế Số tiền miễn giảm 3.315.312.000 VND 0% VND Số thứ tự dòng hàng tờ khai tạm nhập tái xuất tương ứng Danh mục miễn thuế xuất Tiền lệ phí Đơn giá Số lượng Khoản tiền Mã văn pháp luật khác Miễn / Giảm / Không chịu thuế xuất Tờ khai h Số tờ khai Số tờ khai tạm nhập tái xuất tương ứng Mã phân loại kiểm tra Tên quan Hải quan tiếp nhận tờ khai Ngày đăng ký Thời hạn tái nhập/ tái xuất Người xuất Mã 24/07/2020 08:44:4 0312962965 Tên Công Ty TNHH Một T Mã bưu Địa (+84)43 Số điện thoại 0866849492 Tầng 7, số 85 Nguy Người ủy thác xuất Mã Tên Người nhập Mã Tên GREAT HAND CO., LT YIN QING COMPANY LIM Mã bưu ROOMROOM7771633FUHUAINTERN Địa FUTIAN DIST SHENZ Mã nước CN Đại lý Hải quan Số vận đơn Số lượng Tổng trọng lượng hàng (Gross) Địa điểm lưu kho Địa điểm nhận hàng cuối Địa điểm xếp hàng Phương tiện vận chuyển dự kiến Ngày hàng dự kiến Ký hiệu số hiệu 121800000 Giấy phép xuất Phân loại không cần quy đổi VND Tổng số tiền thuế xuất Số tiền bảo lãnh Số đính kèm khai báo điện tử Phần ghi Số quản lý nội doanh nghiệp Mục thông báo Hải quan 003DRY/NS-GH/2020# Tên trưởng đơn vị Hải quan Ngày hoàn thành kiểm tra Ngày cấp phép xuất nhập Thời hạn cho phép vận chuyển bảo thuế (khởi hành) Thơng tin trung chuyển Địa điểm đích cho vận chuyển bảo thuế 02CIS01 TONG CTY TAN CANG SG 1295 NGUYỄN THỊ ĐỊNH, P CÁT LÁI, Q2 Tờ khai hàng hóa xuất (thơng quan) Số tờ khai Số tờ khai tạm nhập tái xuất tương ứng Mã phân loại kiểm tra Tên quan Hải quan tiếp nhận tờ khai Ngày đăng ký Thời hạn tái nhập/ tái xuất Vanning Địa điểm xếp hàng lên xe chở hàng Mã Tên Địa Số container 11 16 21 26 31 36 41 46 EISU5683039 Chỉ thị Hải quan Ngày / / / / / / / / / / / / / / / / / 10 / / / Tờ khai hàng hóa xuất (thơng quan) Số tờ khai Số tờ khai tạm nhập tái xuất tương ứng Mã phân loại kiểm tra Tên quan Hải quan tiếp nhận tờ khai Ngày đăng ký Thời hạn tái nhập/ tái xuất 24/07/2020 08:44:49 Mã số hàng hóa Mơ tả hàng hóa 03055990 Cá cơm khơ ngun con, đóng gói Trị giá hóa đơn Thuế xuất Trị giá tính thuế (S) Số lượng tính thuế Thuế suất Số tiền thuế Số tiền miễn giảm VND Số thứ tự dòng hàng tờ khai tạm nhập tái xuất tương ứng Danh mục miễn thuế xuất Tiền lệ phí Mã văn pháp luật khác Miễn / Giảm / Không chịu thuế xuất Đơn giá Số lượng Khoản tiền ORIGINAL Products consigned from (Exporter'sbusiness name, address, country) Reference No ASEAN-CHINA FREE TRADE AREA PREFERENT]AL TARIFF NGIII SON AQTiAT'tC I,INIITED CERTIFICATE OF ORIGIN (Combined Declaration and Gertificate) ITLOOR 7, NO.85 NGLIYEN llUti (}\U 51 llE,l.,]', l AN DINH \\/ARI) t)ts'fRIC't'.HO CIil,\ilNlt Ct't\'.\'il:tN\l\l FORM E lssued Products consigned to (Consignee'sname, address, country) I633 INTERNATIONAI, CUI,TTJIIO MANSION 777 FUHUA ROAD, FUTIAN DISTRICT, See Overleaf Ngtes SHENZHEN CIT\" FUTIAN ROAD, FUTIAN DIS]',SIIIiNZI,ItiN CITY, GUANGDONG PROVINCE, CHINA GUAN(]DONG PIIO., CII INA Means of transport and route (as far as known) VIIITNAM (Country) YINGREATQINGI{ANDCOMPANY.,t,TT)LIMITED ROOM VN-CN 20102148425 For Official Use Departure date 25 Jr-lt,Y 2020 Vessel'sname/Aircraft etc BY St.A : EVEIt Ill,OO\1 Port of Discharge TIUANGPU, CIIINA ltem Number Origin criteria Gross weight or 10 Number, (see Overleaf net weight or other date of Invoices Notes) I)IIII.]D ANCTIOVY NO MAIIK03055990 l'l.SCOI)l'l: l 'lO'l'A L:.1000 CAR'fONS re quantity, and value (FOB) only when RVC criterion is applied yrgrr 51,000.00 KGS 003t)RYi NS(; t'r12020-cI 2l.f tJt,Y 202{l , 11 12 Certification Declaration by the exporter The undersigned hereby statement are correct; It is hereby certified, on the basis of control carried out, that the declaration by the exporter is correct F^l"*and that they comply with these products in the Rules AffiDltAr1 A for the products exported to {oro^ni,* '{/,; coun(rST''' HOCIiIN4iNH CI'|'Y25 f rjl \'2024 (lmporting fl;.^t Place and date, signature of authorised signatory 4a Il CI.IINA l/"/ rriri'rr;TftI/ n,';Y,".\*,il// f/ / rr; i ,^" fiol xrru iruJ \\c\ \o\P.wcti:nirtffi \\+'\ lll lL I v'']F\ y l ' r | \(e-;;;-.t ry PhAm lloLng Th6i TIOCHI]\,IINI{ C I T11 25,IIJLY 2O2O DỰ THẢO CERTIFICATE OF EXPORT CARGO INSURANCE No:20/17/23/HHXK/P001466 In consideration of the insurance proposal and Insured having paid or committed to pay insurance premium, PVI Insurance agrees to insure the following goods subject to condition(s) and/or clause(s) of insurance stated in this Certificate and/or Endorsements (if any) Insured : NGHI SON AQUATIC PRODUCT IMPORT EXPORT COMPANY LIMITED Address : FLOOR 7, 85 NGUYEN HUU CAU STREET, TAN DINH, DIST 1, HO CHI MINH, VIETNAM B/L or AWB No/Contract No./LC No : B/L No: EGLV235000836406 Quantity/Goods Insured : DRIED ANCHOVY H.S CODE : 03055990 TOTAL NET WEIGHT : 52,000.00 KGS Quantity: 4000 CTNS - PUT IN CONTAINER Invoice No : 003DRY/NS-GH/2020-CI Total goods value : USD 143,520.00 Means of conveyance : EVER BLOOM 0172 - 031N Sailing on/about : 25/07/2020 Voyage : From HO CHI MINH PORT, VIETNAM To HUANGPU PORT, CHINA Transhipment : Allowed Total Sum Insured : USD 157,872.00 (110% Invoice Value) Insurance Conditions : - Institute Frozen Meat Clauses "A" CL 323 - 1/1/86 - - Joint Excess Loss Committee Information Technology Hazards Clause 16th November 2001 - XL2001/003; - Institute Radioactive Contamination, Chemical, Biological, Bio-chemical and Electromagnetic Weapons Exclusion Clause 10th November 2003 - CL370; - U.S.A & Canada Endorsement for the Institute Radioactive Contamination, Chemical, Bio-chemical and Electromagnetic Weapons Exclusion Clause 10th November 2003; - Institute Extended Radioactive Contamination Exclusion Clause 1st November 2002 - CL356A; - Institute Extended Radioactive Contamination Exclusion Clause (U.S.A Endorsement); - U.S.A & Canada Endorsement for the Institute Extended Radioactive Contamination Exclusion Clause 1st November 2002; Pias2008 24/07/2020 18:14:48 - Nuclear Energy Risks Exclusion (Marine) 1/1/89; - Nuclear Energy Risks Exclusion Clause - Japanese amendment 1st April 1989; - Institute Cyber Attack Exclusion Clause 10th November 2003 - CL 380; - Sanction Limitation and Exclusion Clause; - Termination of transit clause (terrorism) 2009 - JC2009/056 (01/01/2009) Special Conditions Deductible Premium rate Net premium VAT Total amount Payment term Law and Jurisdiction In the event of loss or damage, apply for loss survey to : - This insurance attaches from port of loading to port of discharge named herein and the container seals are sound and intact during the ordinary course of transit - Exclusion of damage due to mould and dampness resulting from change of temperature - No cover for any loss of and/or damage to the cargoes that is recognized after the Insured has received the cargoes at the final destination - Exclusion of cargo weight and quantity shortage when container seals are sound and intact -The Insured and/or their servants should comply with the following terms: + Warranted that contract of conveyance does not allow the carrier to be irresponsible for any loss of and/or damage to goods arising out of his fault + Warranted that means of conveyance must be subject to provisions of the laws of the host countries Means of conveyance not in breach of overload shipment In respect of any breach of the above warranties mentioned, the Insurer shall reserve the right to reject compensation for any loss of and/or damage to the subject-matter insured Notwithstanding anything herein contained to the contrary, it is a condition precedent to liability under the Certificate of Insurance and/ or Contract of Insurance and/ or Endorsement and/ or Addendum (if any) - Exchange Rate: USD/VND =23,270 : Nil : 0.13 % : USD 205.23 : USD 20.52 : USD 225.75 : Premium payment should be settled in 01 instalment not later than Aug 08, 2020 : Vietnam : LLOYD’S AGENT GUANGZHOU (CHINA) Main Contact Details Phone: +86 20 3881 2306 P i a s 0 / / 2 : : +86 20 3881 4366 +86 20 3886 5613 After hours: +86 13826122194 Fax: +86 20 3881 2470 Email: agency.gz@huatai-serv.com; controlgroup@huatai-serv.com Street Address Room 2106, Jun Yuan Mansion No 155 Tian He East Road Guangzhou Province of Guangdong 510620 China Claims payable at : PVI SAI GON Issued by: PVI SAIGON Ho Chi Minh City, Date of 24th July 2020 Address: 261-263 Phan Xich Long Street, Ward 2, Phu Nhuan PVI INSURANCE CORPORATION PVI SAIGON District, Ho Chi Minh City Tel: (028) 39333668 Fax: (028) 39333670 Pias2008 24/07/2020 18:14:48 ... Introduction of Nghi Son Aquatic Product Exim Co. , Ltd Chapter 2: Process for executing an export sales contract of Dried Anchovy At Nghi Son Aquatic Product Exim Co. , Ltd Chapter 3: Review of internship... General process for executing an export sales contract at Nghi Son Aquatic Products Exim, Ltd The below figure describes the general process taken place at Nghi Son Aquatic Products Exim, Ltd for. .. documents, having been familiar with process for executing export contracts 12 CHAPTER PROCESS FOR EXECUTING THE EXPORT SALES CONTRACT OF DRIED ANCHOVIES AT NGHI SON AQUATIC PRODUCTS EXIM CO. , LTD