(TIỂU LUẬN) DISCUSSION TOPIC TIME MANAGEMENT QUANT

THUONG MAI UNIVERSITY MARKETING  - - DISCUSSION TOPIC “TIME MANAGEMENT – QUANT” Part class: 22111ENTI1011 Team: 09 Instructors: Đỗ Diệp Linh Hanoi, October 2022 TABLE OF CONTENTS INTRODUCTION .3 BODY Benefits .4 1.1 The role of time management for individuals: 1.2 The role of time management in the economy Difficulty when not knowing how to arrange a time .5 In work In life .6 How to manage time 3.1 Make a to-do list .7 3.2 Focus on what is important 3.3 Make the most of your free time 3.4 No delay 10 3.5 Long-term planning 11 3.6 Some scientific methods of time management: 11 Matrix Eisenhower: .11 Rules of work Pareto (80/20): .11 4D: Do – Delete – Delegate – Defer: 12 Theory of "salt pickle jar" (Pickle Jar Theory): 12 CONCLUSION 13 REFERENCES 14 DETAILED OUTLINE I Introduction Topic: Time management - quant - Problems: Time to study, time for family, work, friends, (>50%) - Skill:   Organizational skills  Goal-settingng skills  Management skills  Planning skills  Stress management skills In conclusion, We all have 24 hours in a day, the only difference is in how people manage their time properly - Time management role: make things more convenient, balance work and life, and optimize your time, II Body / Content (giới thiệu, trình bày vai trị quản lý thời gian cách quản lý thời gian cho hiệu quả) Benefits: I.1 The role of time management for individuals Time management helps us increase productivity, health, maintain good relationships, limit overload  (Example: câu chuyện, tình cá nhân tình thực tế giúp phong phú cho nói.) I.2 The role of time management in the economy Effective time management helps boost the economy (Example: Limit work overload, effective teamwork, improve quality of life, (liệt kê ví dụ: tỉ lệ nghỉ việc q tải chưa biết cách xếp thời gian, số liệu người bị trầm cảm lý stress, ) Difficulty when not knowing how to arrange a time: - Work: work efficiency, work psychology, personal development time, - Life: family, friends, lovers, How to manage time 3.1 Make a to-do list Go-do - list, use notepads, track work progress,… 3.2 Focus on what's important Make to-do lists, organize them by urgency, prioritize, record timelines, and get them done 3.3 Make the most of your free time For example, time in the bathroom, time in the car to get to work, or time waiting for your friend at an appointment 3.4 No delay Don't wait for the excitement to it, don't wait for the deadline to open the laptop, and don't wait for the boss to remind you to scowl at the desk 3.5 Long-term planning Weekly and monthly plans will help you prioritize tasks and not miss any deadlines 3.6 Some scientific methods of time management: Ma trận Eisenhower Nguyên tắc làm việc Pareto (80/20) Phương pháp 4D: Do – Delete – Delegate – Defer Thuyết “Hũ dưa muối” (Pickle Jar Theory)  In conclusion, Balancing and arranging your time will make your life easier INTRODUCTION Time management is the process of organizing and planning how to divide your time between different activities Good time management enables people to work smarter, save their time and lead to career success However, one of the big problems people are dealing with is “time poverty” You have only 24 hours in a day but you have to spend your time on many things like your work, your family, your study, etc It leads to the consequence that you don’t have enough time to perform all your tasks effectively Therefore, this writing aims to help you understand time management and how to manage your time to get products in your life BODY Benefits 1.1 The role of time management for individuals: Time is the most precious resource as well as the most valuable thing you have It only goes straight ahead and cannot be irreplaceable by anything else All work requires time so it plays an important role in each individual's life Good time management can reduce stress levels Most people feel overwhelmed with their responsibilities and activities Instead of making clear decisions about what they want to do, they continually react to what is happening around them Gradually, they lose all sense of control Managing your time can stop all this overwhelm and ensures you don’t feel anxious or tired all the time Hence, you will feel more comfortable in your life and more confident about how to invest your time smartly Less stress increases your life quality, especially your sleep quality It also helps create a better work-life balance According to research at Lima University, 95.1% of students said that time management was very helpful for them to deal with stress Effective time management helps increase productivity and reach goals faster It requires you to make your targets clear and prioritize your most important tasks As a result, you have more time to achieve other goals successfully When you manage your time, you have to plan your performance in a day because planning time is an essential element of time management To reach productivity, you must identify the daily priority tasks that allow you to spend your time effectively working on them Time management techniques improve self-discipline When practicing time management, you can train yourself by doing what you have set out Better in time management you are, the more self-discipline you can improve because it helps you increase concentration and you can take control of your day If you can manage your time, you will not easily waste time on useless activities like surfing the Internet or chatting For example, if you plan main tasks a day, you can train self-discipline by completing them with the slogan “I have to finish them today” Gradually, this can become a positive habit 1.2 The role of time management in the economy Time management is not only necessary for individuals but also helps boost the economy Effective time management can help business organizations reduce time to achieve their goals in today's global business It is admitted that the success or failure of business organizations depends on how efficiently time is used “Time is money”, if an organization’s employees have time management habits, it will be highly productive, maintain customers and possibly acquire a high market share This makes time management become one of the most important factors of a successful business Taking “A Case Study of Ghana Commercial Bank” in Hohoe, Ghana as a specific example From this research, it is concluded that effective time management decreases queues in the banking hall, ensures quick service delivery, and hence increases productivity Therefore, time management positively affects the productivity of the economy Difficulty when not knowing how to arrange a time Currently, many people not know how to manage their own time It causes a lot of difficulties in their work as well as their lives, such as: In work Affected work results - Work unplanned If you don't have a detailed plan, it's easy to repeat tasks over and over again or get caught up in aimless tasks, thereby your time is lost Unplanned work is also the reason why you procrastinate on important tasks - Easily get caught up in unimportant tasks A person who does not manage their time will not know how to distinguish and organize their desires and intentions so that they can as much as they can And as a result, they often spend more time on tasks that aren't very necessary and even less time on important tasks - Put a lot of work into it at the same time This is a very basic manifestation that this is a person who does not know how to manage time They put a lot of work into it at the same time, resulting in the quality of the results they produce are not at their best Moreover, putting together multiple tasks at the same time can put them under pressure at work Effect on work psychology The inefficient arrangement of working time greatly affects the working psychology of people They are prone to focusing on other useless tasks instead of focusing on work Moreover, not knowing how to manage working time is easy to create a procrastination mentality This mentality affects their work efficiency very badly Influence on personal development Not knowing how to manage time will greatly affect everyone's psychology as well as work efficiency A successful person is someone who always knows how to plan for himself and follow that plan Therefore, a person who does not know how to manage time will find it very difficult to be successful at work In life Each person's time horizon is finite and it is not the same When you don't know how to manage your time, your life will inevitably suffer as well Sometimes, you don't even have time to spend with your family, friends, or partner just because you don't know how to manage your time It greatly affects your social relationships, leading to an imbalance in your life If you not have a goal and calculate your working time You just work hard, even work and play, work efficiency is low and sometimes you don't have time to rest or spend time with the people you love, your hobbies You will lose control in both work and life It is easy to create resentment and discomfort in you and sometimes you direct that discomfort on those around you such as family and friends, causing your relationships to deteriorate How to manage time 3.1 Make a to-do list Most of us spend a huge amount of time doing things that we don't think are important Therefore, make a list of the most important things, and prioritize time to them first Every weekend, you should take a small amount of time to make a to-do list for your next week In your to-do table, you can list the things to during the week in order of importance from top to bottom, make a note of the estimated time for that task, and of course the actual time for the work that you Reconciling the estimated time with the actual time for completing your work will greatly aid in adjusting your time, and how it works for your next tasks This can also be seen as a way for you to track your performance You can create a to-do table as follows: ordinal number Work Do English homework Start time pm-Sep 2022 Estimated completion time Actual completion time 29, 4pm - Sep 29, 3:50pm2022 Sep 29, 2022 There are many methods for you to use to build a list of tasks to such as notes on the smartphone, applications that support time management, calendar, or writing on memory paper… Your job is to choose the method that best suits you, make a list of tasks to there, and follow the plan you set Planning in detail the tasks that need to be done during the week or day is the easiest and most effective way for you to manage your time well 3.2 Focus on what important After building a to-do list, you need to focus on what's most important Make it a habit to only things that you feel you need to or want to For different people, important things can include very different things, and you have to figure out what's the most important thing you need to right away Once you've identified what's important, most of the rest isn't necessary, or don’t need to spend too much time on it By focusing your energy and time on the few things you can do, you can achieve success quickly In particular, while doing that work, you must focus entirely on it and not let external factors affect your work progress Try to complete tasks within the scheduled time specified in your to-do list and not delay them You'll find that when you focus on the few important tasks that need to be done right in front of you, you'll see a significant increase in your productivity You will no longer be pressured by having to too many tasks at once when you know how to organize your time at the right time 3.3 Make the most of your free time Studies say that people nowadays have more free time than ever before Then why doesn’t it feel that way? These days, our free time is usually spent watching television, using computers, or communicating on our phones Images and information are constantly flashing into our brains, so it’s no wonder we don’t feel as if we have switched off To wind down and help regain our energy levels, it is important to use our free time wisely First, establish your goals Think about what you want to achieve in your free time Do you want to get fit, get creative, or simply relax? Don’t worry about what you ought to be doing, just think about what will make you feel more content Whenever I have time on my hands, I usually watch movies so that I can not only improve my English but also entertain myself But most of the time, I tend to go for a stroll in the park near my house so that I can take in some fresh air and recharge my batteries Second, set a date Plan when you are going to enjoy your free time, and treat it in the same way as anything else on your calendar If something else more important comes along, you can choose whether or not to postpone it, but never cancel it! Usually, I always schedule about 2-3 days in advance That helps me always complete the work in the best way and save the most effective time After graduating, I assure you that scheduling is very effective at work, it helps me become the best personal secretary myself Third, plan Make sure you have everything you need to enjoy your free time in advance If you’re looking forward to a nice long bath, buy bath oil and candles If you want to get out in the countryside, get your boots and map ready, and don’t forget to check the weather forecast After I organize the to-dos for each day, I will schedule more specific details for that day That makes me more proactive in managing my time And I will work continuously for weeks, then spend day going out, or traveling in a certain province That makes it imperative for me to plan and helps me be a strict person in terms of managing my time Guard your time Don’t let anything else encroach on your free time Ignore the washing up and the vacuuming Don’t check your inbox for messages and turn off your mobile phone Otherwise, the lines between free time and everyday life will begin to blur, and you won’t feel refreshed I usually have a bad habit, which is using my phone while using the toilet That consumes a lot of my time, and not only, but it also affects my health So guys, don't let those bad habits dominate your time, it's really bad Get creative In many free time activities, we take the role of consumer When we watch TV, play video games or read, we are only passively involved Take on the role of producer for a change Build a model, write a blog or make an animation film You will use a different part of your brain and will feel more energized as a result I usually have a bad habit, which is using my phone while using the toilet That consumes a lot of my time, and not only that, but it also affects my health So guys, don't let those bad habits dominate your time, it's really bad Do what you want But don’t go overboard Many people worry too much 10 about their free time activities They want to things that will impress their friends, look good on their résumés or help them get a better job But free time isn’t about that It is about doing an activity for enjoyment’s sake, so don’t let outside pressures influence your choice I used to wonder about my choice When I have to stand between hanging out with friends and enjoying a private, comfortable, and alone day off Because after days of school and hard work, what I want is that I need to rest, and friends can't always meet, and then I respect what I want, and I enjoy myself a breakfast at home, doing what I want on the weekend, and having a quiet atmosphere in my room Meet like-minded people Take the opportunity to expand your social circle Everyone has different interests, so don’t expect your mates to be into the same things you are Give them a break for a while, join a club and get to know people with the same interests as you You can never have too many friends! I have had amazing coworkers in my work, they all have the same interests and goals, and most importantly, they are the people who inspire me Make a difference You’ll know you’re using your time wisely if what you’re doing helps other people To find out what’s going on in the community and lend a hand Visit the elderly or help out in a children’s club If socializing’s not your thing, why not volunteer for a wildlife organization? I spent my freshman year joining the school's volunteer club I have had a lot of good memories and people who live optimistic, positive lives, always love people and help children in difficult circumstances Change your life Once you’re relaxed and energized, you can think about what you’d like to improve in your life Want to get fit? Learn a skill? Improve your job prospects? There are plenty of groups, clubs, and classes you can join that will set you on a completely new life path So what are you waiting for? Get out there and enjoy yourself! Now, I was able to wake up at a.m to claim the gift of purity for myself It's a great time to look back on my lessons from yesterday and keep working to make everything perfect 3.4 No delay 11 Procrastination is the biggest enemy of productivity Not only does it make you waste time on useless things, but it also reduces motivation to get things done Not only in work but also need to avoid procrastination in daily life Each of us has only 24 hours in a day, every moment that passes cannot be regained Therefore, spend your limited time on really meaningful things and start working immediately after you have planned activities to not have regrets Don't wait for the excitement to it, don't wait for the deadline to open the laptop, and don't wait for the boss to remind you to scowl at the desk 3.5 Long-term planning Why long-term planning? Because when you plan, you will define your longterm goals Then list small milestones to complete it For example, a 5-year plan is a long period If you not plan, you will be easily discouraged, confused, and not know how to arrange work to gradually set the set goal 3.6 Some scientific methods of time management: Matrix Eisenhower: According to this matrix, a time management framework is established based on the priority of the tasks There will be criteria to arrange the work order: Urgency and importance Based on the nature of the jobs outlined above, jobs will be divided into categories: - Urgent and Important (Need to immediately) - Important but not urgent (Need to plan carefully and execute later) 12 - Urgent but not important (Should be handed over to someone else if possible) - Neither urgent nor important (These are removed quests) Rules of work Pareto (80/20): The 80/20 rule is quite simple to understand, specifically according to this economist: About 80% of the effects are usually due to 20% of the causes So, to be able to bring 80% of good work results, we should learn to apply time management skills and focus on 20% effort To put it more simply, you need to choose for yourself the most important tasks and affect the remaining items, instead of delaying them or focusing on the tasks that not bring many results 4D: Do – Delete – Delegate – Defer: The 4D method another name for the D's of productivity is one of the simplest and quite popular time management methods for you to determine the importance and amount of time it takes to be important into a particular job This is a method to help you make a quick decision whether to “do it now” (DO), or delegate to another person (Delegate) For tasks that have not been assessed as too important, you can choose to delay (Defer) or you can even remove it (Delete) from your to-do list for the day to save money, and maximize your time 13 Theory of "salt pickle jar" (Pickle Jar Theory): Based on the idea from the pickle jar, this is considered your working day In this pickle jar, there will be several representative objects to fill it with such as grains of sand, pebbles, rocks, and water to fill the jar You'll need to put them in a logical order so you can prioritize your tasks and plan your time The order to arrange the objects in the jar by weight is: - The Stone: The Most Important Tasks of the Day (To Do First) - The Pebble: Less Important Tasks - Grain of sand: Small, miscellaneous things - Water: This is the time you spend in your private life – your family and friends 14 CONCLUSION It is an obvious reality that humans have always sought a purpose for their life from time immemorial Some people choose to help others as a goal People, on the other hand, feel that increasing time management skills is a key goal in life I agree with the latter group for two primary reasons, which I will explain in more detail in the following paragraphs The first argument is that by developing time management skills, one may save a considerable amount of time and use it for practical and beneficial activities such as physical and charitable activities In these circumstances, people must manage their time every day and make the most use of it to arrange their duties, whether in their school or their work As a result, having the capacity to manage one’s time is extremely useful to one’s success in doing their tasks Indeed, in this situation, individuals not only have more free time to exercise and become in shape, but they also spend more time assisting others Another reason is that it is necessary to manage time properly to be successful and affluent in life, as well as to conduct charitable work When people set aside enough time for each aspect of their work, they can focus more efficiently and the road to the goal becomes more vivid; as a consequence, they are more likely to thrive in their employment Furthermore, individuals may spend their money on particular 15 physical activities Moreover, people may acquire healthier dishes made from highquality components, which is quite useful for their health They can also donate their money to charities and improve the lives of others who are less fortunate In conclusion, possessing the capacity to manage time is a wonderful goal in life Furthermore, by controlling their time, people may be more successful and richer in their life, which is beneficial for eating a good diet and participating in charitable activities REFERENCES 16 EVALUATION No Name 41 Bàng Tasks Feedback Ngọc Powerpoint Tân Assessment Comply with deadlines and required content 42 Vàng Thu 3.4 + 3.5 + 3.6 Comply Thảo 43 Hoàng Word+Lead deadlines er required content Difficulty Comply Nguyễn Minh when Thư with and with not deadlines and knowing how required content to arrange time + 3.1 + 3.2 44 Bùi Thu Trang 3.3 + Phần kết Comply luận with deadlines and required content 45 Nguyễn Thu Trang Thị Benefits (1.1 + Comply 1.2) + mở đầu with Phần deadlines required content 17 and Signature 18 ... OUTLINE I Introduction Topic: Time management - quant - Problems: Time to study, time for family, work, friends, (>50%) - Skill:   Organizational skills  Goal-settingng skills  Management skills... your time effectively working on them Time management techniques improve self-discipline When practicing time management, you can train yourself by doing what you have set out Better in time management. .. role of time management in the economy Time management is not only necessary for individuals but also helps boost the economy Effective time management can help business organizations reduce time