2020-09-01 City Council Meeting Agenda Item 08 - SWCA Contract Amendment

City Council Agenda Report From: Warren Frace, Community Development Director Subject: SWCA Contract Amendment – Housing Element Implementation Contract Planning Services Date: September 1, 2020 Facts Since late 2018 the Community Development Department has been processing four major long-range planning projects and Environmental Impact Reports (EIR): • Beechwood Specific Plan/EIR • Olsen- South Chandler Specific Plan/EIR • The Gateway Annexation/EIR • General Plan Housing Element Update In order to process these major projects along with existing planning entitlements, in a timely manner, it was necessary to retain a contract planning firm to assist staff As required by City policy, the costs of planning entitlements are fully reimbursed by the project applicants Applicants for all three of the major specific plan projects have been billed for the costs of SWCA’s work On January 15, 2019, the City Council award a $200,000 contract to SWCA Environmental Consultants, a local firm located in San Luis Obispo, to provide contact planning services Two separate contract scope changes (amendments and 2) were approved by staff that did not increase the original $200,000 total contract On November 5, 2019, the City Council approved a $17,957.82 contract amendment to add the Homeless Navigation Center general plan amendment to SWCA’s scope The total contract was increased to $217,957.82 On May 19, 2020, the City Council approved a $41,250 contract amendment complete the Gateway Annexation and Beechwood Specific Plan staff reports and EIRs The total contract was increased to $259,207.82 SWCA’s performance has been excellent on the past 18 months with the following accomplishments: • Olsen – South Chandler Specific Plan – City approvals completed • Homeless Navigation Center general plan amendment – City approvals completed • Gateway Annexation – City approvals complete – LAFCO annexation in process • Beechwood Specific Plan and EIR – City Council hearing scheduled The City is currently in the process of update the General Plan Housing Element by the end of the year In order to quickly complete the mitigated negative declaration and begin preparing the Zoning Ordinance implementation programs, additional staff support will be needed 10 SWCA has submitted an updated scope of work for $52,310 to provide the following services: • Housing Element mitigated negative declaration • Zoning Code update and public outreach process • Accessory dwelling units code update • Density Bonus code update • Multi-family residential Objective Design Standards code section • Permit Processing Software system coordination Agenda Item 08 Page No 060 CC Agenda 09-01-2020 Page of 42 11 The City has received three separate grants for Housing programs totaling $441,000 (SB-2, LEAP and REAP grants) A portion of these funds can be used to fully cover the SWCA’s scope of work that is not the responsibility of specific plan project applicants Options Take no action; Authorize approval of a $52,310 contract amendment for SWCA Environmental Consultants for additional contract planning services; Amend the above-listed action; or Refer back to staff for additional analysis Analysis and Conclusions City staff is extremely satisfied with SWCA’s performance under the existing contract SWCA’s assistance has been instrumental in getting the Olsen – South Chandler Specific Plan, Gateway Annexation and Beechwood Specific Plan EIR’s completed and all the projects agendized for public hearings in the past 6months The hourly cost of SWCA’s work is consistent with that of in-house resources, when fully burdened costs, including salary, benefits, providing office space, and other overhead factors are considered In addition, having contract planning services gives the City flexibility, as the contract planner costs the City only when there is work to be performed Using the State grants to fund SWCA scope to expedite Housing Element implementation, will help the City address both affordable housing and economic development issues facing Paso Robles Fiscal Impact The total cost of the contract amendment is $52,310, however, this would have no net impact on the General Fund, as this increase in costs will be offset by three separate grants: SB-2, LEAP, and REAP Recommendation Approve attached Resolution 20-XXX, authorizing the City Manager to execute a $52,310 contract amendment with SWCA Environmental Consultants for contract planning services to expedite Housing Element implementation SWCA’s total contract will not exceed the amount of $311,517.82 Attachments Resolution 20-XXX, Authorizing a contract amendment with SWCA Environmental Consultants a Exhibit A: 8/21/20 Scope Amendment Proposal 5/8/20 SWCA Contract with Amendments to-date Agenda Item 08 Page No 061 CC Agenda 09-01-2020 Page of 42 Attachment RESOLUTION 20-XXX RESOLUTION OF THE CITY OF EL PASO DE ROBLES CITY COUNCIL AUTHORIZING AN AMENDMENT TO THE CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES TO SWCA ENVIRONMENTAL CONSULTANTS FOR CONTRACT PLANNING SERVICES for HOUSING ELEMENT IMPLEMENTATION (SWCA Contract Amendment 5) WHEREAS, since late 2018 the Community Development Department has been processing four major longrange planning projects and Environmental Impact Reports: • Beechwood Specific Plan / EIR • Olsen- South Chandler Specific Plan / EIR • The Gateway Annexation / EIR • General Plan Housing Element Update WHEREAS, in order to process these major projects along with existing planning entitlements, in a timely manner, it was necessary hire a Contract Planning firm to assist staff WHEREAS, as required by City policy, the cost of planning entitlements are fully reimbursed by the project applicants WHEREAS, on January 18, 2019 the City Council award a $200,000 contract to SWCA Environmental Consultants, a local firm located in San Luis Obispo, to provide contact planning services WHEREAS, two separate contract scope changes (amendments and 2) were approved by staff that did not increase the original $200,000 total WHEREAS, on November 5, 2019 the City Council approved a $17,957.82 contract amendment to add the Homeless Navigation Center general plan amendment to SWCA’s scope The total contract was increased to 217,957.82 WHEREAS, on May 8, 2020 the City Council approved a $41,250 contract amendment complete the Gateway Annexation and Beechwood Specific Plan staff reports and EIRs The total contract was increased to 259,207.82 WHEREAS, SWCA’s performance has been excellent on the past 18 months with the following accomplishments: • Olsen – South Chandler Specific Plan – City approvals completed • Homeless Navigation Center general plan amendment – City approvals completed • Gateway Annexation – City approvals complete – LAFCO annexation in process • Beechwood Specific Plan and EIR – City Council hearing scheduled WHEREAS, the City is currently in the process of update the General Plan Housing Element by the end of the year In order to quickly complete the mitigated negative declaration and begin preparing the Zoning Ordinance implementation programs, additional staff support will be needed Agenda Item 08 Page No 062 CC Agenda 09-01-2020 Page of 42 Attachment WHEREAS, SWCA has submitted an updated scope of work for $52,310 to provide the following services: • Housing Element mitigated negative declaration • Zoning Code update and public outreach process • Accessory dwelling units code update • Density Bonus code update • Multi-family residential Objective Design Standards code section • Permit Processing Software system coordination WHEREAS, the City has received three (3) separate grants for Housing programs totaling $441,000 (SB-2, LEAP and REAP grants) A portion of these funds can be used to fully cover the SWCA’s scope of work WHEREAS, the City’s Purchasing Manual, under Section 6, provides that any contract for “professional services” over the amount of $20,000 must be authorized by City Council NOW, THEREFORE, BE IT RESOLVED that the City Council of El Paso de Robles authorizes the City Manager to execute a $52,310 contract amendment with SWCA Environmental Consultants for contract planning services to expedite Housing Element implementation SWCA’s total contract will not exceed the amount of $311,517.82 consistent with Exhibit A, paid for by State housing grants PASSED AND ADOPTED THIS 1st day of September 2020, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: STEVE MARTIN, MAYOR ATTEST: _ MELISSA MARTIN, INTERIM CITY CLERK Exhibit A – Contract Amendment - Planning Services – SWCA Environmental Consultants Agenda Item 08 Page No 063 CC Agenda 09-01-2020 Page of 42 Exhibit A August 21, 2020 City of Paso Robles Community Development Department c/o Warren Frace, Director 1000 Spring Street Paso Robles, California 93446-2599 Re: City of Paso Robles Planning Support and Project Management Services / SWCA No 53059 – Housing Element Support Amendment Dear Mr Frace: SWCA Environmental Consultants (SWCA) appreciates the opportunity to submit a scope of work and cost estimate to provide an Initial Study/Mitigated Negative Declaration (IS/MND) in compliance with the California Environmental Quality Act (CEQA) and provide planning services for the City’s 2020 Housing Element Update project The cost to complete the proposed tasks, as described in the attached scope of work, is a cost not to exceed (NTE) total of $52,310 Thank you for providing us with the opportunity to work with you Should you have any questions, please contact me at (805) 786-2550 or brandi.cummings@swca.com Sincerely, C om m C ity R EC un o 8/ EI ity f P 21 VE D as /20 D ev o el Ro op b m les en tD ep t Brandi Cummings Agenda Item 08 Page No 064 CC Agenda 09-01-2020 Page of 42 Exhibit A 2020 Housing Element Update Support SCOPE OF WORK MITIGATED NEGATIVE DECLARATION & EARLY ACTION IMPLEMENTATION MEASURES We understand that the Housing Element is in the process of being updated and is expected to be adopted later this year Phase of our scope would include preparation of the CEQA determination, which will include an IS Checklist, Mitigation Monitoring and Reporting Plan (MMRP), if necessary, and draft Notice of Determination/Coversheet This scope of work includes one round of revisions based on City review and comments We understand the City would like SWCA to be responsible for necessary noticing and public circulation tasks, including delivery of the draft IS/MND to the State Clearinghouse Our proposed scope of work also includes review of agency and public comments received by the City during public circulation of the IS/MND, and preparation of written responses to the comments received for the City’s use, if necessary This scope of work assumes the City will be responsible for initiating tribal consultation pursuant to AB 52 and SB 18 The draft Housing Element Update includes several program implementation measures that are required to be implemented in conjunction with the Housing Element update adoption, or soon thereafter These early action implementation measures generally are related to Zoning Ordinance and Land Use Element amendments and include Program 6, 15, 16, 17, 18, and 20 SWCA will prepare the appropriate amendments to implement these programs Staff report and hearing assistance will be provided as necessary OTHER PROGRAMS Phase will include planning support for implementation of Programs 3, 5, 10, 11, 13, and 14 The bulk of this support would be specific to housing related updates to the City’s Zoning Code, including the Accessory Dwelling Ordinance, Density Bonus Ordinance, and Objective Design Standards Specific tasks are identified in Table below SCHEDULE SWCA understands the City is seeking to complete the CEQA process and adopt the Housing Element update by the end of 2020 This assumes a Planning Commission hearing in November and a City Council hearing in December To achieve this schedule, all public comments must be received by October 31, 2020 in order to provide adequate time for response and finalization of the CEQA document Therefore, the IS/MND will need to be circulated for public review no later than October 1, 2020 to allow for adequate time for mail delivery to the State Clearinghouse An administrative draft IS/MND will be provided to the City by September 21, 2020, and all comments on the draft by the City will need to be received by SWCA by September 25, 2020 Timing for the early action implementation measures will be with adoption of the Housing Element (estimated December 2020) Other programs will be based on a schedule as determined by the City and SWCA R EC un o 8/ EI ity f P 21 VE D as /20 D ev o el Ro op b m les en tD ep t COST ESTIMATE Agenda Item 08 | Page No 065 C Page om m C ity Based on thoughtful consideration of the project requirements, and a thorough estimate of the attendant labor and direct costs, SWCA’s estimate for completion of the scope of work described above is a time-and-materials cost not-to-exceed (NTE) of $52,310.00 SWCA will not proceed with any work in excess of the NTE budget without prior authorization to proceed A cost breakdown by task is provided in Table below CC Agenda 09-01-2020 Page of 42 Exhibit A 2020 Housing Element Update Support TABLE COST BY TASK Cost Deliverable $14,052.00 6th Cycle Housing Element IS/MND Text amendments to the Zoning Ordinance and Land Use Element Zoning Code Update - Review/ Code Analysis $2,130.00 Issues/Options Report Zoning Code Update - Community Outreach $2,840.00 Five public workshops Zoning Code Update - Updates to Second Unit/ADU section $5,680.00 Updates to Second Unit Ordinance (Chapter 21.16D) Zoning Code Update - Updates to Objective Development Standards $5,680.00 Updated Objective Design and Development Standards Notes Admin Draft 9/21/2020 Includes text amendments to Zoning Ordinance and Land Use Element related to Programs 6, 15, 16, 17, 18, and 20 Assumes two public hearings (4 hours each), staff report assistance, and coordination with City staff Assumes SWCA will produce for Clearinghouse distribution Application states these will be implemented after housing element adoption Actual grant money must be expended by June 30, 2022 Includes a review of the Zoning Code and report of suggested updates Assumes public workshops (3 hours each) Assumes City will produce any presentation materials Assumes 40 hours of effort Assumes all community outreach would be handled under “Zoning Code Update - Community Outreach” task Assumes 40 hours of effort Assumes all community outreach would be handled under “Zoning Code Update - Community Outreach” task Agenda Item 08 | Page No 066 C Page om m C ity R EC un o 8/ EI ity f P 21 VE D as /20 D ev o el Ro op b m les en tD ep Housing Element Update CEQA Documentation and Early Action GP/Zoning Code Updates Timing t Tasks CC Agenda 09-01-2020 Page of 42 Exhibit A 2020 Housing Element Update Support TABLE COST BY TASK $10,000 Zoning Code Update - Final Code Updates and Public Hearings Updates to Density Bonus Ordinance (Chapter 21.16L) Zoning Code reorganization and cleanup Various miscellaneous clean-up items and reorganization of the Zoning Code Specifics to be determined by City staff City Adoption Hearings and Final Code Updates Assumes the Zoning Code updates will be consistent with the Housing Element Update CEQA Documentation or otherwise exemptible Assumes two public hearings (4 hours each) and staff report support $3,408.00 Permitting Process/Software Optimization: a Permitting Process Optimization b Process Metric Improvements c ADU Permit Process Improvements d Bike-Ped Plan Implementation Process Assumes 40 hours of effort Assumes all community outreach would be handled under “Zoning Code Update - Community Outreach” task a One-stop shop permit process b Dashboard key process metrics c Accelerated ADU production d Increased bike/ped utilization $2,840.00 Self-service processing options Document digitization Documents available electronically Agenda Item 08 | Page No 067 C Page om m C ity Online Permitting Portal Application states it will be completed by Includes coordination/input 7/1/2021 Actual grant w/City staff Assumes City staff to implement May also include money must support for Program 5, 11, 12, be expended and 14 (educational material by December development) 31, 2023 t Zoning Code Update – Miscellaneous updates, reorganization, and cleanup $5,680.00 R EC un o 8/ EI ity f P 21 VE D as /20 D ev o el Ro op b m les en tD ep Zoning Code Update - Updates to Density Bonus section CC Agenda 09-01-2020 Page of 42 Co nt AP ct PRO A 5/1 me VED 9/2 nd me nt Co nt c AP P t A RO 11 me VED /5/ nd 19 m en t3 Co nt AP Co m m Co CT RA t NT s ep CO 19 ble t D ED 23/ Ro en OV 01/ aso lopm P e PR of Dev AP ty Ci nity u nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Attachment ^, Exhibit A-1 (amendment 1) , Exhibit A-2 (amendment 2), Exhibit A-3 (amendment 3), and Exhibit A-4 (amendment 4) $259,207.82 (amendment 4) CC Reso 20-080 Agenda Item 08 Page No 068 CC Agenda 09-01-2020 Page of 42 AP ct PRO A 5/1 me VED 9/2 nd me nt nt AP P t A RO 11 me VED /5/ nd 19 m en t3 c nt Co AP Co nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 nt Co CT RA t NT s ep CO 19 ble t D ED 23/ Ro en OV 01/ aso lopm P e PR of Dev AP ty Ci nity u m Agenda Item 08 m Co Co Attachment Page No 069 CC Agenda 09-01-2020 Page 10 of 42 Attachment Exhibit A nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Resume EMILY CREEL, J.D., PROJECT MANAGER / PLANNING TEAM LEAD AP Co Ms Creel is the planning team lead and a project manager in our San Luis Obispo office She obtained her Juris Doctor in 2005 and has been practicing in the field of environmental law and planning in California for more than 10 years She has a specialized background in environmental law and policy, property law, and land use controls She is also currently acting as the Legislative Committee chair and CEQA Portal Committee representative for the Channel Counties Chapter of AEP Ms Creel has taught CEQA basics to senior engineering students at Cal Poly and prepared and presented AEP workshops on CEQA case law and court hierarchy Co nt c AP P t A RO 11 me VED /5/ nd 19 m en t3 Co nt Ms Creel is well-versed in state and federal environmental laws and regulations, administrative and regulatory processes, local municipal codes, and California Coastal Commission regulations She tracks environmental legislation through the California State Legislature and is proficient in analyzing the formulation and implementation of environmental legislation and common law court decisions related to CEQA Her varied experience and knowledge of CEQA’s legal framework allows her to think creatively within that framework to meet project goals Ten years of litigation and consulting experience have given Ms Creel the ability to handle complex environmental and legal issues YEARS OF EXPERIENCE ct PRO A 5/1 me VED 9/2 nd me nt 13 EXPERTISE NEPA Planning AP CEQA Planning Co nt Property and environmental law Civil pleading requirements and CEQA litigation and case law EDUCATION J.D., Focused studies on property, land use and environmental law; Indiana University School of Law; Bloomington, Indiana; 2005 B.A., Political Science; Arizona State University; Tempe, Arizona; 2002 CPR/AED and First Aid Certification, American Heart Association; 2013 CPR/AED Certification, American Red Cross; 2012 MEMBERSHIPS Member, The State Bar of California Channel Counties Representative, Association of Environmental Professionals Agenda Item 08 SELECTED PROJECT EXPERIENCE Oak Shores Wastewater Treatment Plant Upgrade SEIR; County of San Luis Obispo Public Works Department; San Luis Obispo County, California SWCA prepared a Supplemental EIR for the construction of a wastewater treatment facility in the Oak Shores community of Paso Robles, due to an increased survey area (from 10 to 24 acres), and more intensive spring floristic botanical surveys, wildlife surveys, and detailed oak tree mapping are required The original EIR prepared by SWCA was certified in 2008; the Supplemental EIR was certified in September 2018 Role: Project Manager / Primary Author Prepared the EIR and conducted project coordination and management City of Soledad Downtown Specific Plan EIR; City of Soledad; Monterey County, California SWCA prepared an EIR for the Soledad Downtown Specific Plan and form-based code, which was completed on time and within budget in less than six months, from initiation of the Notice of Preparation to certification of the Final EIR Role: EIR Project Manager, Primary Author Preparation of the EIR, CEQA Findings and Statement of Overriding Considerations, SB 18 consultation materials, public noticing, and Planning Commission and City Council hearing presentation City of Grover Beach General Plan Land Use Element and Master EIR; San Luis Obispo County, California; City of Grover Beach Community Development Department SWCA prepared the Land Use Element (LUE) and Master EIR, which evaluated the LUE as well as nine subsequent projects in Grover Beach, including the redevelopment of Grand Avenue, the Beachfront Lodge project, a train station expansion, development of the Strawberry Field, three undeveloped open space parcels, and infill areas, and rezoning of an industrial area Role: Environmental Planner Prepared the aesthetic section of the EIR, and assisted in preparing the CEQA Findings and responses to public comments Page No 087 CC Agenda 09-01-2020 Page 28 of 42 Attachment Exhibit A nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Resume Grover Beach Grand Avenue Master Plan Environmental Determination and Letter of Conformity; Lisa Wise Consulting, City of Grover Beach; San Luis Obispo County, Member, San Luis Obispo County Bar California SWCA oversaw environmental review of the proposed downtown Master Plan, Association including completion of an Initial Study, tiered environmental analysis as a subsequent project named in City of Grover Beach LUE EIR (SWCA 2010), letter of conformity with existing EIR analysis, and City findings and resolutions Role: Project Manager/Environmental Planner Prepared IS, determined project consistency with Master EIR, drafted City's findings supporting limited environmental review per CEQA Guidelines §15177 AP Co MEMBERSHIPS (CONT’D) nt c AP P t A RO 11 me VED /5/ nd 19 m en t3 Co nt Monterey Peninsula Water Supply Project Public Review Draft EIR Review and Comment; City of Marina; Monterey County, California SWCA was retained to provide environmental services to the City of Marina as a responsible agency under CEQA for a propsed subsurface intake system and desalination plant to serve as a primary future water source for the Monterey Peninsula SWCA advised the City regarding its rights and obligations as a responsible agency, reviewed the Public Review Draft EIR during public circulation, provided comprehensive comments on the Public Review Draft related to portions of the project subject to City jurisdiction, and presented findings at public hearing Role: Project Manager/Primary Author Preparation of memorandum re: role of a responsible agency and Draft EIR Comment Report, public hearing presentation AP ct PRO A 5/1 me VED 9/2 nd me nt Co Grover Beach Lodge and Conference Center EIR and EA; City of Grover Beach; San Luis Obispo County, California SWCA prepared an EIR for a beachfront lodge, located in the city of Grover Beach, in a sensitive State Park area under the jurisdiction of various regional and state agencies The EIR tiered off the recently certified Master EIR for the City's Land Use Element, also prepared by SWCA SWCA also prepared the Environmental Assessment for the project for NEPA compliance Role: Project Manager/Primary Author Oversaw preparation of the EIR and EA, conducted extensive consistency analysis of applicable regional and state policies, and coordinated closely with the City of Grover Beach, State Parks, County of San Luis Obispo, RWQCB, SLOAPCD, California Coastal Commission, and Caltrans Co nt City of Coalinga Housing Element; City of Coalinga Community Development Department; Fresno County, California SWCA prepared the Housing Element Update for the five-year planning period between 2009 and 2014, identified as a subsequent project in the City of Coalinga 2025 General Plan Update Master EIR (SWCA 2008) SWCA conducted the environmental review of the Housing Element Update, prepared an Initial Study, and prepared written findings of conformity with the General Plan Update Master EIR pursuant to CEQA Guidelines Section 15177 Role: Primary Author / Environmental Planner Researched and prepared a needs assessment and site inventory analysis, coordinated public participation process, evaluated effectiveness of current Housing Element, prepared draft and final certified Housing Element, coordinated California Department of Housing and Community Development Department review and certification process Student Housing South EIR; California State University, San Luis Obispo; San Luis Obispo, California SWCA prepared an Initial Study, which led to the preparation of an EIR for a new 1,475-bed student housing facility and 300-400-space parking garage to be located within a 12acre site on the Cal Poly campus The project was highly controversial, and included coordination with the City of San Luis Obispo, the Board of Trustees, and Cal Poly Capital Improvements staff Role: Environmental Planner Assisted with preparation of various EIR sections Arroyo Grande Creek Waterway Management Program (WMP) and EIR; County of San Luis Obispo Public Works Department; San Luis Obispo County, California SWCA assisted in the development of a WMP to address flooding issues along Arroyo Grande Creek while enhancing environmental values; provided the design basis and methodology for long-term management along the channel; and prepared the EIR and technical studies Role: Environmental Planner Determined project consistency with regional plans, goals, and policies throughout the project corridor, and prepared an EIR Addendum to document project modifications proposed after FEIR certification Page Agenda Item 08 | A-4 Page No 088 CC Agenda 09-01-2020 Page 29 of 42 Attachment Exhibit A nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Resume BRANDI CUMMINGS, B.S., ENVIROMENTAL PLANNER / PROJECT MANAGER AP Co Ms Cummings is an environmental planner with experience in public policy creation, land use planning, and CEQA/NEPA compliance Ms Cummings’ experience includes developing and implementing regulations for local jurisdictions, coastal planning including processing Local Coastal Program amendments and coastal development permits at Diablo Canyon Nuclear Power Plant, processing general plan and specific plan amendments, and project management of complex land use projects AP P t A RO 11 me VED /5/ nd 19 m en t3 Co nt Prior to joining SWCA, Ms Cummings worked for the County of San Luis Obispo as an Environmental Resource Specialist / Planner, and for a private law firm working on environmental cases In the year before joining SWCA, she served as the primary author of the County’s cannabis ordinance and managed the County’s cannabis regulatory program, including coordination with the California Department of Fish and Wildlife; a number of County departments, including County Counsel, Code Enforcement, and Public Works; various local agencies, such as the Sheriff’s Office and Fire Department; and other local and state stakeholder agencies nt c YEARS OF EXPERIENCE Co EXPERTISE ct PRO A 5/1 me VED 9/2 nd me nt CEQA/NEPA compliance Environmental impact analysis AP Coastal planning and permitting Cannabis planning and permitting SELECTED PROJECT EXPERIENCE (∗ denotes project experience prior to SWCA) Brisco-Halcyon Road Interchange Modification Project; City of Arroyo Grande; City of Arroyo Grande, San Luis Obispo County, California SWCA prepared various technical reports analyzing alternatives for the interchange modification project, located in the city of Arroyo Grande, in support of the joint CEQA/NEPA process, including Community Impacts Assessment, Visual Impact Assessment, Water Quality Assessment Report, Environmental Assessment and Initial Study/Mitigated Negative Declaration Role: Environmental Planner Conducted analysis of mitigation measures and contributed to Response to Comments for the EA and IS/MND Co nt Ordinance Development EDUCATION M.C.R.P in progress, City and Regional Planning; California Polytechnic State University, San Luis Obispo; 2018 B.S., Environmental Management and Protection emphasis in Environmental Impact Mitigation Strategies; California Polytechnic State University, San Luis Obispo; 2010 TRAINING California Association of Environmental Professionals Annual Conferences; 2018 State Conference Sacramento, American Planning Association; 2017 Advanced CEQA Workshop, Association of Environmental Professionals; 2010, 2013–2017 CEQA Essentials Workshop, Association of Environmental Professionals; 2010, 2013–2017 Cannabis Cultivation Application Processing and IS/MND Preparation; County of San Luis Obispo; Regionwide, San Luis Obispo County, California SWCA is contracted with the County of San Luis Obispo to review and process land use permit application in compliance with the County’s Cannabis Regulatory Program, General Plan, CEQA, and other local and state regulations Role: Project Manager/Environmental Planner Coordination between County staff and applicants to review and process over 30 land use permit applications to obtain permit coverage Cabrillo Water Tank Replacement Environmental Services; Golden State Water Company; Los Osos, San Luis Obispo County, California SWCA is providing environmental services for the demolition and replacement of an existing 84,000-gallon bolted steel reservoir with a new 84,000-gallon welded steel reservoir on Madera Drive in the community of Los Osos Role: Environmental Planner Coordination between County of San Luis Obispo and Golden State Water Company SerraMonte Townhomes Development Project; City of Santa Maria; Santa Maria, Santa Barbara County, California SWCA is preparing an IS/MND for a proposed General Plan Amendment, Rezone, Vesting Tentative Tract Map, and Planned Development Permit for the construction of 85 residential townhomes in the City of Santa Maria Role: Environmental Planner Primary author of IS/MND Page Agenda Item 08 | A-5 Page No 089 CC Agenda 09-01-2020 Page 30 of 42 Attachment Exhibit A Treasurer, Association of Environmental Professionals, Channel Counties Chapter ∗Cannabis Regulatory Program; County of San Luis Obispo; San Luis Obispo County, California Ms Cummings authored general plan amendments, Local Coastal Program amendments, and land use ordinances to allow cannabis activities within the unincorporated county Role: Program Lead Planner Conducted project management of the County’s cannabis team and managed implementation of the cannabis program, including coordination of staff, contract consultants, regulatory agencies, and the Bureau of Cannabis Control Oversaw program budget, contract amendments, and preparation of environmental documents Work was performed while with the County of San Luis Obispo nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Resume Co MEMBERSHIPS AP Member, American Planning Association Member, Young Professionals Networking Group of San Luis Obispo c AP P t A RO 11 me VED /5/ nd 19 m en t3 Co nt ∗Diablo Canyon Nuclear Power Plant; County of San Luis Obispo; Avila Beach, San Luis Obispo County, California Ms Cummings was the project manager for Diablo Canyon Nuclear Power Plant and processed various land use permits and coastal development permits for the facility, prepared environmental documents, conducted Tribal Cultural Resources consultation on various project pursuant to AB 52, California Coastal Commission coordination, public outreach, public hearing coordination, and environmental mitigation monitoring Role: Project Manager/Environmental Planner Author of IS/MNDs and EIR Addendums, processing of land use permits, mitigation compliance Work was performed while with the County of San Luis Obispo ct PRO A 5/1 me VED 9/2 nd me nt Co nt ∗Hitachi Zosen Inova Anaerobic Digestion Plant; County of San Luis Obispo; San Luis Obispo, San Luis Obispo County, California The project consisted of the first Kompogas anaerobic digestion project in the United States and included construction of a plant to process 30,000 tons of green waste to produce compost, liquid compost, electricity, and biogas Role: Project Manager/Environmental Planner Author of the IS/MND and project manager for processing of the land use permit, including public outreach and public hearing coordination Work was performed while with the County of San Luis Obispo Co nt AP ∗Woodlands Village Tract Map and Specific Plan; County of San Luis Obispo; Nipomo, San Luis Obispo County, California Ms Cummings authored general plan and specific plan amendments and processed various conditional land use permits for Woodlands Village to change the land use designation and zoning of portions of the village, and to authorize large-scale, phased, residential development Role: Project Manager/Environmental Planner Author of the EIR Addendum and project manager for processing of land use permits and residential construction permits Work was performed while with the County of San Luis Obispo ∗Monarch Dunes Assisted Living Facility; County of San Luis Obispo; Nipomo, San Luis Obispo County, California Ms Cummings processed a conditional land use permit for an assisted living facility complex in Nipomo Role: Project Manager/Environmental Planner Author of the EIR Addendum and project manager for processing of land use permit Work was performed while with the County of San Luis Obispo ∗Santa Margarita Ranch Ag Cluster Development; County of San Luis Obispo; Santa Margarita Ranch; San Luis Obispo County, California Ms Cummings assisted with EIR mitigation compliance for tract improvements of a large residential cluster subdivision on agricultural land in Santa Margarita Role: Environmental Planner Assistance of EIR mitigation compliance Work was performed while with the County of San Luis Obispo Page Agenda Item 08 | A-6 Page No 090 CC Agenda 09-01-2020 Page 31 of 42 AP ct PRO A 5/1 me VED 9/2 nd me nt nt Co AP P t A RO 11 me VED /5/ nd 19 m en t3 c nt Co AP Co nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 nt Co CT RA t NT s ep CO 19 ble t D ED 23/ Ro en OV 01/ aso lopm P e PR of Dev AP ty Ci nity u m m Co Agenda Item 08 Page No 091 CC Agenda 09-01-2020 Page 32 of 42 Exhibit A-1 - Amendment Co nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Attachment August 7, 2019 P t A RO 11 me VED /5/ nd 19 m en t3 Co nt AP City of Paso Robles Community Development Department c/o Warren Frace, Director 1000 Spring Street Paso Robles, California 93446-2599 City of Paso Robles Planning Support and Project Management Services / SWCA No 53059 – Sherwood Park Amendment c AP Re: Co nt Dear Mr Frace: ct PRO A 5/1 me VED 9/2 nd me nt SWCA Environmental Consultants (SWCA) appreciates the opportunity to submit a scope of work and cost estimate for environmental services for the Sherwood Park Area Revitalization Project (project) in Paso Robles, California nt AP Thank you for providing us with the opportunity to work with you Should you have any questions, please contact me at (805) 543-7095, extension 6818, or brandi.cummings@swca.com Co Sincerely, Brandi Cummings Agenda Item 08 Page No 092 CC Agenda 09-01-2020 Page 33 of 42 nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Exhibit A-1 – Amendment to Include Sherwood Park SCOPE OF WORK Attachment Exhibit A-1 - Amendment Co INITIAL STUDY MITIGATED NEGATIVE DECLARATION c AP P t A RO 11 me VED /5/ nd 19 m en t3 Co nt AP We understand that the Sherwood Park Master Plan was adopted in 2003 and an update to the plan was adopted on February 19, 2019 The City is seeking a grant from CA State Parks for the construction of a portion of the park and needs to comply with CEQA as a requirement of the grant Based on our understanding of the project, it appears that the appropriate environmental determination will be an Initial Study leading to a Mitigated Negative Declaration (IS/MND) Preparation of the CEQA determination will include an IS Checklist, Mitigation Monitoring and Reporting Plan (MMRP), if necessary, and draft Notice of Determination/Coversheet This scope of work includes one round of revisions based on City review and comments We understand the City would like SWCA to be responsible for necessary noticing and public circulation tasks, including delivery of the draft IS/MND to the State Clearinghouse Our proposed scope of work also includes review of agency and public comments received by the City during public circulation of the IS/MND, and preparation of written responses to the comments received for the City’s use, if necessary Co nt PHASE ARCHAEOLOGICAL REPORT AP ct PRO A 5/1 me VED 9/2 nd me nt Due to the proximity of the project to Turtle Creek, and general known sensitivity of the region, a Phase archaeological survey and report will be prepared to assess potential impacts to cultural resources as a result of project implementation This scope of work assumes the City will be responsible for initiating tribal consultation pursuant to AB 52 Co nt SCHEDULE SWCA understands the City is seeking to complete the CEQA process by November 5, 2019 To achieve this schedule, all public comments shall be received by October 31, 2019 in order to provide adequate time for response and finalization of the CEQA document Therefore, the IS/MND will need to be circulated for public review no later than October 1, 2019 to allow for adequate time for mail delivery to the State Clearinghouse An administrative draft IS/MND will be provided to the City by September 25, 2019, and all comments on the draft by the City will need to be received by SWCA by September 30, 2019 COST ESTIMATE The cost estimate for the proposed scope of work, including optional tasks, is shown below in Table The estimated cost to complete the proposed tasks as described above is a time-and-materials fee of $11,500.00 This scope of work would be completed under the Professional Services Agreement approved January 23, 2019, which limits services to $200,000 As such, we have revised Table of Exhibit A to redistribute funding among existing projects This redistribution would reduce available funding to the Beechwood Specific Plan (from $80,000 to $70,000) and Gateway Annexation Project (from $40,000 to $38,500) Page Agenda Item 08 | Page No 093 CC Agenda 09-01-2020 Page 34 of 42 nt AP P P ct RO ct RO Am V 10 Am VE / e /14 n D 19 en ED d /19 dm /19 m en en t2 t1 Exhibit A-1 – Amendment to Include Sherwood Park Attachment Exhibit A-1 - Amendment Table Proposed Scope of Work Cost Estimate TASK FEE Co Task Project Management through Project Approvals $80,000 Project Management of Beechwood Specific Plan and EIR $70,000 AP Project Management of Olsen-South Chandler Ranch Specific Plan and EIR Project Management of Gateway Annexation Project and EIR $38,500 Co nt Task Sherwood Park Area Revitalization Project $2,000 CEQA IS/MND $9,500 P t A RO 11 me VED /5/ nd 19 m en t3 Phase Archaeological Report $200,000 Co nt AP ct PRO A 5/1 me VED 9/2 nd me nt Co nt c AP PROJECT TOTAL Page Agenda Item 08 | Page No 094 CC Agenda 09-01-2020 Page 35 of 42 Attachment A PP ct RO 10 Am VE /14 en D /19 dm en t Exhibit A-2 - Amendment October 9, 2019 P t A RO 11 me VED /5/ nd 19 m en t3 Co nt City of Paso Robles Community Development Department c/o Sarah Johnson-Rios, Assistant City Manager 1000 Spring Street Paso Robles, California 93446-2599 City of Paso Robles Planning Support and Project Management Services / SWCA No 53059 – 2390 Union Road ESA Amendment c AP Re: Co nt Dear Ms Johnson-Rios: ct PRO A 5/1 me VED 9/2 nd me nt SWCA Environmental Consultants (SWCA) appreciates the opportunity to submit a scope of work and cost estimate for environmental services for the 2390 Union Road ESA project (project) in Paso Robles, California AP Thank you for providing us with the opportunity to work with you Should you have any questions, please contact me at (805) 543-7095, extension 6818, or brandi.cummings@swca.com Co nt Sincerely, Brandi Cummings Agenda Item 08 Page No 095 CC Agenda 09-01-2020 Page 36 of 42 Exhibit A-2 – Amendment to Include Union Road ESA Attachment Exhibit A-2 - Amendment SCOPE OF WORK PHASE ESA A PP ct RO 10 Am VE /14 en D /19 dm en t We understand that the City is seeking to purchase the property at 2930 Union Road and needs a Phase Environmental Site Assessment (ESA) to complete the purchase The Phase I ESA will be prepared consistent with American Society for Testing and Materials (ASTM) Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process, ASTM E1527-13 The scope of work will include the following: A site and surrounding area reconnaissance; Records review; Interviews with the property owners and local government officials (as applicable); and Compilation of the data and preparation of a Phase I ESA report P t A RO 11 me VED /5/ nd 19 m en t3 Co nt • • • • ct PRO A 5/1 me VED 9/2 nd me nt Co nt c AP The purpose of the Phase I ESA will be to identify recognized environmental conditions (RECs) associated with the site We understand the information presented in the Phase I ESA report will be used to evaluate the site for hazardous materials An assessment of ASTM E1527-13 non-scope considerations including but not limited to mold, asbestos, lead based paint, methane, geologic hazards and/or the collection and analysis of samples from any media are not a part of the work scope for this Phase I ESA SCHEDULE AND COST ESTIMATE Co nt AP SWCA subconsultant, Haro Environmental, Inc., will prepare the Phase ESA within weeks of receiving authorization to proceed The estimated cost to complete the proposed tasks as described above is a time-andmaterials fee of $2,640 This scope of work would be completed under the Professional Services Agreement approved January 23, 2019, which limits services to $200,000 We have revised Table of Exhibit A to redistribute funding among existing projects This redistribution would reduce available funding to the Gateway Annexation Project (from $38,500 to $35,860) Table Proposed Scope of Work Cost Estimate TASK FEE Task Project Management through Project Approvals Project Management of Olsen-South Chandler Ranch Specific Plan and EIR $80,000 Project Management of Beechwood Specific Plan and EIR $70,000 Project Management of Gateway Annexation Project and EIR $35,860 Task Sherwood Park Area Revitalization Project Phase Archaeological Report $2,000 CEQA IS/MND $9,500 Task 2930 Union Road Phase ESA Phase ESA $2,640 PROJECT TOTAL Page Agenda Item 08 | $200,000 Page No 096 CC Agenda 09-01-2020 Page 37 of 42 Attachment Exhibit A-3 - Amendment September 27, 2019 A PP ct RO A 11 me VED /5/ nd 19 m en t3 City of Paso Robles Community Development Department c/o Warren Frace, Director 1000 Spring Street Paso Robles, California 93446-2599 City of Paso Robles Planning Support and Project Management Services / SWCA No 58153 – Paso Robles Emergency Warming Shelter Re: Co nt Dear Mr Frace: ct PRO A 5/1 me VED 9/2 nd me nt SWCA Environmental Consultants (SWCA) appreciates the opportunity to submit a scope of work and cost estimate for environmental services for the Paso Robles Emergency Warming Shelter Project (project) in Paso Robles, California nt AP Thank you for providing us with the opportunity to work with you Should you have any questions, please contact me at (805) 543-7095, extension 6818, or brandi.cummings@swca.com Co Sincerely, Brandi Cummings Agenda Item 08 Page No 097 CC Agenda 09-01-2020 Page 38 of 42 Attachment Paso Robles Emergency Warming Shelter Exhibit A-3 - Amendment SCOPE OF WORK INITIAL STUDY MITIGATED NEGATIVE DECLARATION Co nt A PP ct RO A 11 me VED /5/ nd 19 m en t3 We understand that the City of Paso Robles is seeking to construct and help operate an emergency warming center utilizing Homeless Emergency Aid Program (HEAP) grant funds from the San Luis Obispo County Continuum of Care The warming center would be approximately 7,500 square-feet in size and would include showers, restrooms, a people’s kitchen, laundry facilities, a donation station, lockers, bike racks, a postal station, offices, and 31 parking spaces Guests would be shuttled to the shelter from a designated location in the City Pedestrian access to the project may be provided and would be via a new 5-foot-wide asphalt pathway which would run along Sulphur Springs Road, south parallel to Highway 101, and east on Highway 46 New crosswalks would be installed across the Highway 101 Northbound onramp and at the Black Oak Drive and 24th Street intersection New concrete ramps at the Highway 101 Southbound offramp would be constructed along with a new concrete sidewalk along Highway 46, under the Highway 101 bridge Traffic signals at the Highway 101 and Highway 46 intersection would be modified to account for pedestrian crossings, and exclusion fencing would be installed along Highway 46 to prevent pedestrians from entering the roadway Co nt AP ct PRO A 5/1 me VED 9/2 nd me nt Based on our understanding of the project, it appears that the appropriate environmental determination will be an Initial Study leading to a Mitigated Negative Declaration (IS/MND) Preparation of the CEQA determination will include an IS Checklist, Mitigation Monitoring and Reporting Plan (MMRP), if necessary, and draft Notice of Determination/Coversheet This scope of work includes one round of revisions based on City review and comments We understand the City would like SWCA to be responsible for delivery of the draft IS/MND to the State Clearinghouse We assume the City will be responsible for the public hearing notices, including notice in the newspaper and submittal of a Notice of Intent (NOI) to the County Clerk for posting, as well as filing the Notice of Determination (NOD) with the County Clerk post-approval Our proposed scope of work also includes review of agency and public comments received by the City during public circulation of the IS/MND, and preparation of written responses to the comments received for the City’s use, if necessary SCHEDULE SWCA understands the City is seeking to complete the CEQA process by December 19, 2019 To achieve this schedule, all public comments shall be received by December 12, 2019 in order to provide adequate time for response and finalization of the CEQA document prior to City Council hearing Therefore, the IS/MND will need to be circulated for public review no later than November 8, 2019 to allow for adequate time for mail delivery to the State Clearinghouse An administrative draft IS/MND will be provided to the City by October 30, 2019, and all comments on the draft by the City will need to be received by SWCA by November 4, 2019 COST ESTIMATE The cost estimate for the proposed scope of work, is shown below in Table The estimated cost to complete the proposed tasks as described above is a time-and-materials not-to-exceed fee of $17,957.82 This estimate includes up to ten hours of time from Central Coast Transportation Consulting for technical assistance regarding transportation impacts and roadway hazard discussion in the MND The estimate also includes time for additional services outside preparation of the IS/MND (e.g Caltrans coordination, staff report assistance, etc – see Phase of the cost estimate, below) Page Agenda Item 08 | Page No 098 CC Agenda 09-01-2020 Page 39 of 42 Attachment Paso Robles Emergency Warming Shelter Exhibit A-4 - Amendment Table Proposed Scope of Work Cost Estimate Project Budget Summary Paso Robles Emergency Warming Shelter 58153 10/1/2019 12/31/2019 Project Name: Project No.: Project Start (est.): Project End (est.): Phase 01 Phase 02 ISMND Additional Services LABOR A PP ct RO A 11 me VED /5/ nd 19 m en t3 Name Creel, Emily Cummings, Brandi Laurie, Leroy Belt, Travis Howen, Kevin Jones, Jaimie Project Role Project Director Project Manager Cultural Team Lead Senior Biologist GIS/CADD Specialist Technial Editor Rate $ $ $ $ $ $ Hours 171.00 142.00 153.00 153.00 109.00 119.00 8.00 50.00 2.00 2.00 4.00 8.00 74.00 $ $ $ $ $ $ $ 1,368 7,100 306 306 436 952 10,468.00 Hours Charge 35.21 35.21 $ $ $ $ $ $ $ 5,000 4,999.82 nt Labor Total Charge Co OTHER EXPENSES Unit CDs for Clearinghouse Submittal Other Expenses Total Lump Sum Rate ct PRO A 5/1 me VED 9/2 nd me nt Description # Units Charge $ 10.00 15.00 $ $ 150 150 $ Rate 195.00 20% Units 10.00 $ $ $ $ Charge 1,950 390 2,340 12,958 # Units Charge - $ $ - $ $ $ $ - SUBCONTRACTORS nt AP Description Unit Central Coast Transportation Consulting Per Hour Markup Subcontractor Fee Total Project Phase Total Units Charge 5,000 Co Note: Communication expense is not subject to 15% administrative fee TOTAL PROJECT SWCA Labor Total Expenses Total Subcontractors Total Total Project Tax Total Total Including Taxes $ $ $ $ $ $ Charges 15,467.82 150.00 2,340.00 17,957.82 17,957.82 Page Agenda Item 08 | Page No 099 CC Agenda 09-01-2020 Page 40 of 42 Attachment Exhibit A-4 - Amendment May 8, 2020 City of Paso Robles Community Development Department c/o Warren Frace, Community Development Director 1000 Spring Street Paso Robles, California 93446-2599 City of Paso Robles Planning Support and Project Management Services / SWCA No 53059 – Contract Amendment Re: Dear Mr Frace: A PP ct RO A 5/1 me VED 9/2 nd me n t4 Attached is a cost estimate to complete remaining tasks that SWCA is assisting the City of Paso Robles with These projects include final coordination on the Olsen-South Chandler Ranch Specific Plan project, processing the Beechwood Specific Plan and Gateway Annexation projects through City Council hearings, and completing the LAFCO annexation application for the Gateway Annexation project Co nt Thank you for providing us with the opportunity to continue to work with you Should you have any questions, please contact me at (805) 786-2550, or brandi.cummings@swca.com Sincerely, Brandi Cummings Agenda Item 08 Page No 100 CC Agenda 09-01-2020 Page 41 of 42 Attachment SWCA Contract Amendment Exhibit A-4 - Amendment REMAINING TASKS AND COST ESTIMATE Table Proposed Scope of Work Cost Estimate as of 5/8/2020 TASK HOURS FEE 20 $2,850 Task Olsen-South Chandler Specific Plan Post-approval project and mitigation coordination TOTAL $2,850 Task Beechwood Specific Plan General project management/coordination 20 $2,850 Coordination meetings 20 $2,850 Response to DEIR comments assistance 10 $1,400 Final EIR assistance 15 $2,100 Staff report packet/hearing preparation (includes PC and CC) 30 $4,300 $850 Public meetings (x2, assumes virtual PC and CC) 16 $2,300 Post-approval project and mitigation coordination 20 $2,850 TOTAL $19,500 Co nt A PP ct RO A 5/1 me VED 9/2 nd me n t4 Open house (assumes virtual) Task Gateway Specific Plan General project management/coordination 20 $2,850 Coordination meetings 15 $2,100 Finish staff report packet/hearing preparation (includes PC and CC) 20 $2,850 Public meetings (x4, includes LAFCO and TAAG study sessions, assumes virtual PC and CC) 24 $3,400 Post-approval project and mitigation coordination 14 $2,000 LAFCO Annexation Application (does not include attendance at LAFCO hearing) 40 $5,700 TOTAL $18,900 Total Tasks 1-3 $41,250 Page Agenda Item 08 | Page No 101 CC Agenda 09-01-2020 Page 42 of 42 ... Exhibit A-1 (amendment 1) , Exhibit A-2 (amendment 2), Exhibit A-3 (amendment 3), and Exhibit A-4 (amendment 4) $259,207.82 (amendment 4) CC Reso 20 -0 80 Agenda Item 08 Page No 068 CC Agenda 0 9-0 1-2 020... (805) 78 6-2 550, or brandi.cummings @swca. com Sincerely, Brandi Cummings Agenda Item 08 Page No 100 CC Agenda 0 9-0 1-2 020 Page 41 of 42 Attachment SWCA Contract Amendment Exhibit A-4 - Amendment. .. 8/21/20 Scope Amendment Proposal 5/8/20 SWCA Contract with Amendments to-date Agenda Item 08 Page No 061 CC Agenda 0 9-0 1-2 020 Page of 42 Attachment RESOLUTION 20-XXX RESOLUTION OF THE CITY OF EL