CAL POLY INTERNATIONAL EXCHANGE International Agreement Renewal Form GENERAL INFORMATION The Agreement Renewal process is internal to California Polytechnic State University, San Luis Obispo Approved renewed agreements will be sent to the partner institution by the Cal Poly International Center You may contact the Cal Poly International Center at international@calpoly.edu with questions or to discuss the status of the agreement Please copy the Cal Poly International Center on all written and electronic correspondence with the partner institution regarding the renewal of the agreement The Faculty Coordinator submits the following to the Cal Poly International Center (Bldg 52, E-32): • International Agreement Renewal Form (including Agreement Endorsement signatures) • Copy of the current agreement document (MOU or Exchange Agreement) • Updated catalog, brochure, or other written information from partner institution INTERNATIONAL AGREEMENTS POLICY I GENERAL: Agreements are entered into for the purpose of facilitating international cooperation on the basis of mutual benefit There are two types of agreements, which may facilitate international cooperation: A Memorandum of Understanding (MOU) is a general agreement that lays the groundwork for future collaborative activity An Exchange Agreement details one or more specific exchange activities and normally includes the commitment of university resources II DEFINITIONS: International agreements are those institutional affiliations between California Polytechnic State University, San Luis Obispo and partner institutions that involve the use of the University's name and may include any or all of the following: o Exchange of scholarly materials o Administration of student exchange programs o Administration of faculty exchange programs o Administration of joint research projects For the purpose of this document the following definitions will be used: Memorandum of Understanding (MOU): A document that establishes a broad context for institutional cooperation Because an MOU does not spell out specific commitments, programs will not be implemented without a supplemental Memorandum of Agreement (MOA) An MOU is not a legally binding document, Exchange Agreement: An agreement that spells out the specific arrangements for a program of exchange between one or more units of the University and another institution An Exchange Agreement is a legally binding document and includes exchange agreements, affiliate partner agreements and other such agreements that are legally binding Amendment: An agreement that clarifies or expands an MOU/Exchange Agreement (Note that neither an Amendment or Addendum may be used to extend the term of an agreement; a new agreement is required.) Renewal: MOU/Exchange Agreement may be renewed following consultation and agreement between both institutions Coordinating Unit: The college, school, department, or center at Cal Poly that has agreed to serve as the ‘home’ of the agreement in consultation with the Cal Poly International Center Faculty Coordinator: The representative from the Cal Poly Coordinating Unit who is responsible for administering and implementing the agreement III AGREEMENT PROPOSAL/RENEWAL FORM: The information provided assists the Cal Poly International Center in coordinating Cal Poly’s international exchange activities Units are asked to provide the following information: A Identification of a Faculty Coordinator responsible for administering and implementing the agreement, and an indication of the unit's commitment through the signature of the Dean/Director B Identification of other Cal Poly faculty who support the agreement or are interested in participating in the implementation of the agreement C A brief description of the activity that is to take place under the agreement D An indication of Cal Poly resources to be utilized E A brief description of any non-Cal Poly commitments required by the agreement The Agreement Proposal/Renewal Form must be accompanied by a copy of the agreement document which representatives of both institutions will sign In the case of an Exchange Agreement, the agreement itself must spell out the details of how the proposed exchange program will be implemented IV PROCEDURES: A proposed MOU/Exchange Agreement, along with the completed Agreement Proposal/Renewal Form, is submitted to the Cal Poly International Center (Bldg 52, E-32) for review by the International Programs Committee The documentation with its recommendations will then be submitted to the Chancellor for approval An MOU/Exchange Agreement shall be considered in effect once the agreement document has been signed by the Chancellor, by the Dean/Director if the agreement involves a specific Cal Poly unit and by the appropriate persons at the partner institution V DISTRIBUTION AND ARCHIVES: The Cal Poly International Center is responsible for distributing copies of an authorized agreement to the appropriate parties It retains the original of the Agreement Endorsement Form/Agreement Proposal Form and a copy of the signed agreement for its files VI ADMINISTRATION: The agreement shall be administered by an Faculty Coordinator The Cal Poly International Center is not responsible for the administration or implementation of agreements VII REPORTS: Each year the Cal Poly International Center will seek to obtain an activity report from the coordinator of each international agreement These reports will be assembled into a summary report for the Cal Poly International Center Director VIII LIMITATIONS: The duration of agreements will be limited to a cycle of not more than five years During the final year of a cycle, each agreement may be reviewed for renewal upon the recommendation of the Faculty Coordinator and the partner institution The Cal Poly International Center will monitor the status of agreements AGREEMENT ENDORSEMENT Name of Partner Institution: _ Location of Partner Institution: Type of Agreement: Renewal of Memorandum of Understanding Renewal of Exchange Agreement Faculty Coordinator: Phone: Email: _ Cal Poly Coordinating Unit: _ Please list your contacts at the Partner Institution below Primary Contact Name/Title: Phone/Fax: _ Email: _ Address: Website: Secondary Contact Name/Title: Phone/Fax: _ Email: _ Statement of Support - Please describe how this exchange or MOU is benefitting your college/department and provide a description of events/activities with the partner institution during the period of the current agreement Endorsement Signatures: Faculty Coordinator Signature Date Dean/Director or Dept Head Signature Date of Cal Poly Coordinating Unit Cal Poly International Exchange Signature Date BACKGROUND & FACULTY SUPPORT ACADEMICS (required for Exchange Agreement Renewals only) From your experience as an exchange coordinator, please provide an assessment on the academic rigor of the exchange university curriculum Please also include information on availability/access to coursework in English Do the courses articulate back to specific courses at Cal Poly? Do pre-approved courses exist at Cal Poly for this exchange partner? UPDATES ON THE PARTNER INSTITUTION (required for Exchange Agreement Renewals only) Please use the space below to discuss the strengths/weaknesses of this exchange from your perspective including any issues that arose during the period of the current agreement EXCHANGE BALANCE (required for Exchange Agreement Renewals only) Please review the current exchange balance attached to the cover letter and comment on any trends If you are in support of continuing this exchange, please list the reasons below: CAL POLY FACULTY SUPPORT (required for Exchange Agreement Renewals only) It is important for the success of the exchanges and the continuation of this agreement to have faculty champions, please list below the faculty who are supportive of and/or will participate in the implementation of this agreement (excluding the Faculty Coordinator and Coordinating Unit Dean/Director): Name: Phone: _ Department: _ Email: Signature: _ Date: _ Comments: Name: Phone: _ Department: _ Email: Signature: _ Date: _ Comments: Name: Phone: _ Department: _ Email: Signature: _ Date: _ Comments: Cal Poly International Center Grand Ave, San Luis Obispo, CA 93407 805 756 1477 / international@calpoly.edu ... administering and implementing the agreement III AGREEMENT PROPOSAL /RENEWAL FORM: The information provided assists the Cal Poly International Center in coordinating Cal Poly’s international exchange activities... the agreement The Agreement Proposal /Renewal Form must be accompanied by a copy of the agreement document which representatives of both institutions will sign In the case of an Exchange Agreement, ... Cal Poly International Center is responsible for distributing copies of an authorized agreement to the appropriate parties It retains the original of the Agreement Endorsement Form/ Agreement