WELLESLEY CONGREGATIONAL CHURCH Church Accountant JOB DESCRIPTION Reports to: Church Administrator, with dotted-line reporting to Controller Purpose Perform church’s accounting functions Ensure accurate posting and reconciliation of all income and expense accounts and set up and maintenance of general ledger Accurate capture and reconciliation of parishioner pledges and contributions, accurate periodic reporting to the parishioners of their contribution vs pledge status, and provide periodic updates to the Board of Finance and Stewardship Committee Ensure timeliness, accuracy and compliance with applicable church policies Primary Responsibilities • Accounting Functions • Accurately record all donations to various funds • Record, maintain and report financial information related to, but not limited to, the current Capital Campaign and upcoming building project • Processing accounts payable including securing authorization for expenses, accurately logging those expenses to the appropriate account and process check run • Process bi-monthly payroll through outside vendor ensuring accuracy and timeliness Maintain and update employee records with payroll company, and all quarter and year end reports Handling questions and liaises with vendor to resolve issues • Monitor all church insurance policies (building insurance, worker’s compensation, etc.) to ensure they remain in force Alert Controller and/or Treasurer to issues and prepare associated correspondence and reports as required • Manage all bank deposits, and reconciliations • Maintain the General Ledger and records of the Churchyard Fund and reconcile to the Chair of Churchyard Committee’s records • Prepare, mail and follow up on periodic member contribution statements and year end charitable contribution statements • Prepare reports on stewardship as requested for Board of Finance and Stewardship Committee • Support and administer reports for Committee Chairs and Board of Finance including the annual budget process • Make suggestions for improvements to operating processes, and implementing once agreed Review and make suggestions to revise church policies, as needed • Meetings: • Meet regularly with Controller • Meet as needed with Treasurer and Board of Finance members • As needed, attend Board of Finance meetings • Attends staff meetings, and other meetings as requested QUALIFICATIONS • • • Education: College degree in a financial discipline Experience: 5+ years related experience or equivalent Current knowledge of general accounting principles, proven strong working knowledge of and experience with an electronic accounting management system, MS Word, Excel, PPT, and Outlook Abilities: to listen, work with efficiency and accuracy, work independently with a minimum of supervision, organize and follow through on assignments, multi-task, prioritize, adapt to change, relate well to many people, problem solve and maintain a high level of confidentiality at all times ACCOUNTABILITY/SUPERVISORY LEVELS Position reports to the Church Administrator, with a dotted-line reporting relationship to Controller WORKING CONDITIONS Normal office working conditions Office computer with password protected access to church’s electronic financial management system, Microsoft office (Excel, Word and Outlook), and internet DISCLAIMER This job description reflects management's assignment of essential functions It does not prescribe or restrict the tasks that may be assigned Duties may be subject to change at any time due to reasonable accommodation or other reasons APPROVALS Written By: Date: Approval: Date: HR Approval: Date: 10/20/2022