Before signing the Offer letter, have you completed your application in Careers@USF

Before signing the Offer letter, have you completed your application in Careers@USF? Before signing your Offer and completing the RightStart paperwork, you should have a completed application on file in the Careers@USF on-line application system Your application is necessary to electronically convert you from an applicant to an employee in our payroll system Access Careers@USF on-line at http://www.usf.edu/administrativeservices/human-resources/careers/index.aspx and click on the hyperlink to access Careers@USF New Applicants: set up a profile and application by clicking Apply without Selecting Job at the bottom of the page If you have never completed an application, click Register Now then follow the prompts on each page Once finished with all sections of the application, click Submit If you already have an application in the system and have been offered a position, you will only need to Login to view and accept the job offer shown in your Notifications You will be prompted to add your date of birth and social security number to proceed Make sure to complete the entire application, the last step will be to click the SUBMIT button Any questions can be addressed to Careers@usf.edu [Insert Date] [Insert Name] [nsert Address] [Insert City], [Insert State] [Insert Zip] Dear [Insert Name]: I am pleased to offer you the position of Visiting [Insert Title of Position], # [Insert Position Number] in the [Insert Department Name] [Insert Department Number] You will report to [Insert Supervisor Name], position # [Insert Supervisor Position Number] Your annual salary will be $[Insert Annual Salary], which is $[Insert Bi-weekly Salary] on a bi-weekly basis It is anticipated that your appointment will commence on [Insert Start Date] and end on [Insert End Date], however this offer is contingent upon the successful completion of a criminal history background check Upon signing this letter, you will receive an e-mail with instructions on how to initiate your background check If you not initiate the background check in a timely manner or if the results have not been received by the above listed start date, then your start date will be revised Please note, if the results of the background check not meet the university's standards, this letter of offer may be revoked You may review the university’s Criminal History Background Check Policy at http://generalcounsel.usf.edu/ Your appointment is subject to the Constitution and laws of the State of Florida and the United States, the rules and regulations of the Florida Board of Governors (FBOG), and the regulations, rules and policies of the University of South Florida Board of Trustees You may review the university’s regulations and rules on USF’s website at www.generalcounsel.usf.edu/regulations/index.asp, as well as the university’s policies at http://generalcounsel.usf.edu/policies-and-procedures/index.asp  This contract will end on the date specified above without further notice (unless your appointment is otherwise terminated, canceled or extended as provided herein) You may complete your new hire paperwork on or before the start date indicated above at the USF Office of Human Resources, which is located in the Administrative Offices, room B109 Please contact Human Resources at (941) 3594775 to schedule an appointment In order to effectively complete this process, please be prepared to:    Provide original documentation that establishes your employment eligibility to work in the U.S (in accordance with the Immigration Reform and Control Act of 1986) A list of acceptable documents for the I-9 form is attached Provide your passport, I-94, visa and appropriate immigration support documents based on visa class, if you are a foreign national Enroll in USF’s Direct Deposit program which is a condition of employment at the University Directions on how to sign up for direct deposit can be found on payroll website at: http://www.usf.edu/businessfinance/controller/payroll/aboutyourpaycheck.aspx If you not currently have a bank account established, HR can provide you with information on available options On your first day, please stop by Parking Services, located in SMC B116 to pick up a temporary courtesy parking permit You will be provided information on obtaining a regular University parking permit One of the great advantages about working for the University of South Florida is our robust employee benefits program Human Resources has prepared an online benefits orientation that will help to explain the options available and provide you with enrollment information We strongly encourage you to view the presentation prior to your first day of employment You may visit the following link to view: http://usfsm.edu/human-resources/benefits/ You will have 60 days from your date of hire to make elections for your health, life, and dental insurance coverage and 90 days for your retirement program If you are confident of your preferred selections, you may enroll at any time, following the instructions provided in the presentation If you have any questions on the benefits options, a benefits representative will be available to assist you and answer any questions at the new-employee orientation program On January 1, 2014, key parts of the Affordable Care Act (ACA) went into effect and federal law requires employers to provide notices to all active employees regarding health insurance marketplace coverage options The coverage offered through the Marketplace may not impact the benefits you may be eligible for through the University of South Florida However, the notice should be carefully read, as it provides some basic information about the Marketplace and employment-based health coverage offered by USF We have attached the Marketplace Notice to this offer letter for your convenience If you have any questions about the terms of our offer outlined above, please contact [Insert Name] at (941) 359XXXX We are very excited about the prospect of you joining our team and the staff at USF! To learn more about the university, please visit our web site at www.usf.edu Go Bulls! Sincerely, Name Dean/Director/Supervisor (Title) My signature below indicates my acceptance of the offer as outlined above I acknowledge I have received the optional invitation to self-identify Veteran Status and/or a Disability included on the attached Post Offer Steps Please return a signed copy via US Mail or fax (941-359-XXXX) by [INSERT DATE NO LATER THAN 10 DAYS FROM THE DATE OF THE LETTER] _ Signature Date cc: Human Resources Attachment Mailpoint: [Enter Bldg and Room #] Location: [Enter Bldg and Room # of physical location of office] Phone: [Enter Work Phone number] Pay Distribution: [Enter GEMS account Code and %] Principal Place of Employment [Enter Location] Pay Envelope # [Enter Number, if applicable] Job Opening ID #: [Enter Job Opening #] Important Post-Offer Steps  Activating your Net ID (http://usfweb2.usf.edu/human-resources/TalentManagement/onlinetrng/IT/USFNetID.htm) o Important Note: Once your hire information is added to the Human Resource System, you will be able to activate your NetID, which will provide access to the Self-Service system o Self-service is an important resource where you will be able to perform a variety of functions such as view personal information, make address changes and view paycheck detail  Log into GEMS Self-Service (see www.my.usf.edu) o We invite you to use Self-Service to Self-Identify Veteran Status and/or a Disability All documents must be original and unexpired; no copies will be accepted PART A: General Informaton When key parts of the health care law take efect in 2014, there will be a new way to buy health insurance: the Health Insurance Marketplace To assist you as you evaluate optons for you and your family, this notice provides some basic information about the new Marketplace and employmentbased health coverage ofered by your employer What is the Health Insurance Marketplace? The Marketplace is designed to help you fnd health insurance that meets your needs and fts your budget The Marketplace ofers "one-stop shopping" to fnd and compare private health insurance options You may also be eligible for a new kind of tax credit that lowers your monthly premium right away Open enrollment for health insurance coverage through the Marketplace begins in Oct 2013 for coverage starting as early as Jan 1, 2014 Can I Save Money on my Health Insurance Premiums in the Marketplace? You may qualify to save money and lower your monthly premium, but only if your employer does not offer coverage, or offers coverage that doesn't meet certain standards The savings on your premium that you're eligible for depends on your household income Does Employer Health Coverage Afect Eligibility for Premium Savings through the Marketplace? Yes If you have an ofer of health coverage from your employer that meets certain standards, you will not be eligible for a tax credit through the Marketplace and may wish to enroll in your employer's health plan However, you may be eligible for a tax credit that lowers your monthly premium or a reduction in certain cost-sharing if your employer does not ofer coverage to you at all or does not offer coverage that meets certain standards If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage your employer provides does not meet the "minimum value" standard set by the Affordable Care Act, you may be eligible for a tax credit Note: If you purchase a health plan through the Marketplace instead of acceptng health coverage ofered by your employer, then you may lose the employer contributon (if any) to the employerofered coverage Also, this employer contributon -as well as your employee contribution to employer-ofered coverage- is often excluded from income for Federal and State income tax purposes Your payments for coverage through the Marketplace are made on an after-tax basis How Can I Get More Information? For more informaton about coverage ofered by your employer, please visit myFlorida.com/myBenefits orcall People First at 1-866-663-4735, Monday through Friday, from a.m to p.m Eastern time The Marketplace can help you evaluate your coverage options, including your eligibility for coverage through the Marketplace and its cost Please visit HealthCare.gov for more information, including an online applicaton for health insurance coverage and contact informaton for a Health Insurance Marketplace in your area An employer-sponsored health plan meets the "minimum value standard" if the plan's share of the total allowed beneft costs covered by the plan is no less than 60 percent of such costs Page of Page of PART B: Informaton About Health Coverage Ofered by Your Employer This secton contains information about any health coverage ofered by your employer If you decide to complete an application for coverage in the Marketplace, you will be asked to provide this information This informaton is numbered to correspond to the Marketplace application Employer Name Employer Identifcation Number (EIN) State of Florida 59-3458983 Employer Address Employer Phone Number PO Box 5450 1-850-921-4600 City State ZIP Code Tallahassee Florida 32314 10 Who can we contact about employee health coverage at this job? People First Service Center, Monday through Friday, from a.m to p.m Eastern tme 11 Phone Number (if diferent from above) 12 Email Address 1-866-663-4735 N/A Part-time and full-tme employees as defned in Section 110.123(2)(c) and (f), Florida Statutes, are eligible for health coverage under the State Group Insurance Program Pursuant to this statute, you may become eligible for health coverage if you work an average of 30 hours or more each week over the defned measurement period If you become eligible following the measurement period, you will be notfied For details regarding the Program’s terms of eligibility, including exceptions and dependent coverage, see the Benefts Guide for a summary program descripton at myFlorida.com/myBenefits Health plans ofered under the Program meet the minimum value standard, and the cost of this coverage to you is intended to be affordable, based on employee wages Even if your employer intends your coverage to be affordable, you may stll be eligible for a premium discount through the Marketplace The Marketplace will use your household income, along with other factors, to determine whether you may be eligible for a premium discount If, for example, your wages vary from week to week (perhaps you are an hourly employee or you work on a commission basis), if you are newly employed mid-year, or if you have other income losses, you may stll qualify for a premium discount If you decide to shop for coverage in the Marketplace, HealthCare.gov will guide you through the process  ... certain standards If the cost of a plan from your employer that would cover you (and not any other members of your family) is more than 9.5% of your household income for the year, or if the coverage... upon the successful completion of a criminal history background check Upon signing this letter, you will receive an e-mail with instructions on how to initiate your background check If you not initiate... http://usfsm.edu/human-resources/benefits/ You will have 60 days from your date of hire to make elections for your health, life, and dental insurance coverage and 90 days for your retirement program If you are confident of your preferred