PeopleSoft Human Capital Management Business Process Maps
PeopleSoft Human Capital Management 9.2 Business Process Maps March 2013 PeopleSoft Human Capital Management 9.2 Business Process Maps CDSKU hcm92bpms Copyright © 1992-2013, Oracle and/or its affiliates All rights reserved Trademark Notice Oracle and Java are registered trademarks of Oracle and/or its affiliates Other names may be trademarks of their respective owners Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation All SPARC trademarks are used under license and are trademarks or registered trademarks of SPARC International, Inc AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or registered trademarks of Advanced Micro Devices UNIX is a registered trademark of The Open Group License Restrictions Warranty/Consequential Damages Disclaimer This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws Except as expressly 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and will not be responsible for any loss, costs, or damages incurred due to the use of this documentation Recruiting Analyze Recruiting Human Resources VP Human Resource Manager Plan Recruiting Recruiter Recruit Applicants Evaluate and Select Applicants Hire and Enable Resources Line Manager Copyright © 2013, Oracle and/or its affiliates All rights reserved Plan Recruiting Define Organization Competencies and Accomplishments Analyze Recruiting Define Recruiting Goals and Measurements Assess Workforce Competencies Create Competency Strategy Human Resource Manager Analyze Pool of Available Applicants Create Recruiting Strategies Analyze Recruiting Processes and Channels Recruit Applicants Recruiter Copyright © 2013, Oracle and/or its affiliates All rights reserved Recruit Applicants Human Resource Manager Plan Recruiting Human Resources VP Line Manager Analyze Recruiting Create Job Requisitions Post Job Requisitions Evaluate and Select Applicants Recruiter Attract Applicants Receive and Track Applications Candidate Search for Jobs Self-Service Apply for Job Self-Service Copyright © 2013, Oracle and/or its affiliates All rights reserved Create Job Requisitions Human Resource Manager Plan Recruiting Plan Headcount (FPS) Yes Resubmit for Approval Line Manager No Request headcount? No Request Recruiter to create job opening? No View list of existing and/or prior job openings, if needed Search Job Openings Browse Job Openings Create new job opening Create New Job Opening Associate notes and attachments as needed Create New Job Opening Select screening questions for online applicants Create New Job Opening Job Opening Screening Request job opening approval Create New Job Opening Check job opening approval status Pending Approvals Clone existing job opening? Yes Yes Clone existing job opening Search Job Openings Post Job Requisitions Modify cloned job requisition to meet requirements Search Job Openings Receive notification of job opening pending approval Pending Approvals Worklist Recruiting Approval Authority Review, update, approve or deny request for job Pending Approvals No Modify Existing Opening Review and update existing job opening in progress Search Job Openings Create New Job Opening Create new job opening Create Job Opening Select person or nonperson profiles for base requirements Create Job Opening Recruiter View list of existing and/or prior job openings Search Job Openings Search Job Postings How to create job opening? Clone Existing Job Opening Create from Open Position Copyright © 2013, Oracle and/or its affiliates All rights reserved Clone existing job opening Search Job Openings Modify cloned job requisition to meet requirements Search Job Openings Create job opening based on open position Create Openings from Positions Select pre-screening and screening questions for rating online applicants Screening Associate notes and attachments as needed Manage Job Openings Ready to submit for approval? Yes Request job opening approval Pending Approvals Check job opening approval status Pending Approvals Resubmit for Approval Post Job Requisitions Company Web Sites Identify internal or external websites for posting Recruiting Agencies Identify recruiting agencies for posting job opening Line Manager Create Job Requisitions Where to post job? Job Board Services Procurement Identify job boards for posting Post job opening Manage External Postings Integration with third party using PeopleSoft's Open Integration Framework (OIF) Identify Services Procurement for posting job opening Post job opening Manage External Postings Integration with PeopleSoft Services Procurement using PeopleSoft's Open Integration Framework (OIF) Company Web Sites Identify internal or external websites for posting Recruiting Agencies Identify recruiting agencies for posting job opening Recruiter Where to post job? Job Board Services Procurement Candidate Copyright © 2013, Oracle and/or its affiliates All rights reserved Identify job boards for posting Post job opening Manage External Postings Integration with third party using PeopleSoft's Open Integration Framework (OIF) Identify Services Procurement for posting job opening Post job opening Manage External Postings Integration with PeopleSoft Services Procurement using PeopleSoft's Open Integration Framework (OIF) Receive posting confirmation(s) Manage External Postings Review job postings by job board, if needed Manage External Postings Search Postings Full Text Vacancy (USF) Receive posting confirmation(s) Manage External Postings Review job postings by job board, if needed Manage External Postings Search Postings Full Text Vacancy (USF) Attract Applicants Search for Jobs SelfService Search for Jobs Self-Service Search Print Media Search hard copy publications Attend Recruiting Event Attend recruiting event or job fair Where to search for job? Visit Job Boards View job postings directly on job board Register for job board and provide profile information Candidate Search the Internet View job postings on other external websites Send job to friend Search Company Website Search job postings directly on company website Careers Job Search Review job postings Careers Register as a new applicant Careers Save job to list Save job to list Careers Set up automatic job search Subscribe to potential employer's job search agent Careers Receive and review list of job postings Careers Process applicants’ automatic job searches Run Job Search Agent Provide email notification for jobs found that match applicant criteria Choose action Post Job Requisitions Employee Search Company Internal Careers Site Search job postings directly on company website Careers Review job postings Careers Choose action Apply for Job Self Service Apply for job Choose action Register as applicant Recruiter Email job posting to a friend Careers Set up automatic job search Subscribe to potential employer's job search agent Careers Save job to list Save job to list Careers Send job to friend Email job posting to a friend Careers Refer a friend Receive and review list of job postings Careers Refer a friend Careers Apply for job Copyright © 2013, Oracle and/or its affiliates All rights reserved 10 Initiate Benefit Enrollment Events Employee Review Current Benefit Enrollment Elect Benefits Individual Event Needing Immediate Processing Manage Benefits Schedule the activity as a participant event and assign the event to a benefit program On-Demand Event Maintenance Prepare benefit options and election defaults On-Demand Event Maintenance Prepare an enrollment statement for the participant On-Demand Event Maintenance Record participant election choices On-Demand Event Maintenance Validate and load option elections to the benefit tables for the participant On-Demand Event Maintenance Print a confirmation statement for the participant On-Demand Event Maintenance Review employee status, pay group, department, hours, gender, national ID and marital status Review HR/Job/Payroll Data Review the benefits, plans, coverage, etc for a specific participant Current Benefits Summary Manually change an employee's primary job indicator, the include for eligibility flag, and the include for deductions flag Maintain Flags Initiate Enrollment Identify schedule to be processes (Open Enrollment, Event Maintenance, or Snapshot) the event maintenance mode, and select or deselect eligibility debugging option Run Automated Event Processing Present certificate to self-service user Enrollment Certificate Results by Schedule Review? Review unprocessed activity records awaiting processing, insert manual events, or delete unprocessed activities Review BAS Activity Review status of inprocess historical events and update processing flags as needed Update Processing Controls Action required? Verify Eligibility Assess plan and option-level eligibility based on program's eligibility rules, prepare eligible options according to event rules and calculate costs and credits Run Automated Event Processing Validate Elections Copyright © 2013, Oracle and/or its affiliates All rights reserved Reprocess the event to a previous stage of the Benefits Administration Process On-Demand Event Maintenance Type of processing needed? Open Enrollment or Scheduled Enrollment Event (Batch Processing) Benefits Administrator Identify unprocessed activity record awaiting benefits processing On-Demand Event Maintenance Validate election choices, apply cross plan validations, assign defaults, to options in error, calculate costs as needed and allocate credits Run Automated Event Processing Results by Participant Results for Passive Events Review information about the errors that occurred during processing Processing Messages Invalid Elections Rpt Review the event status, event processing, and eligibility information for a selected participant and event Employee Event Detail Employee Enrollment Information Review summary processing information by schedule Schedule Summary Events and Schedules Review events that have been flagged as being out of sequence, disconnected or impacted by data changes Report On Flagged Items Review individual participant status within the schedule Employee Process Status Rpt Search participant records and review events for specific issues Update Processing Controls Review issues involving? Review passive event processing results Passive Event History Eligibility Review detailed eligibility processing results by eligibility rule for each participant Review Eligibility Results Review eligibility reports Eligible Participants Rpt Ineligible Participants Rpt Events Identify out-of-sequence or impacted events and open or close events as needed to adjust processing order Update Event Status Elections Revise employee election choices to resolve election issues Perform Election Entry Dep/Beneficiary Election Rpt Need to adjust? Job Related Data Print Enrollment Forms for New Participants Notify employee of need for corrections and update enrollment information Deployment Deployment Automated benefits processing needed? No What is the action needed? Record Election Choices Print enrollment forms showing participant's current elections, eligible options, associated cost and credits, dependents/ beneficiaries, and savings investments - reprint if needed; update status to "notified" Print Enrollment Statements Reprint Selected Statements Print Mailing Labels Identify a participant and record benefit plan option election information Perform Election Entry Identify dependent and beneficiary information and enroll dependents or beneficiaries in a particular plan type Perform Election Entry Provide COBRA Benefits Update status to "elections entered" Perform Election Entry Yes Update event status and processing flags Update Event Status Finalize Enrollments Verify that all participants have responded to open enrollment or event maintenance and identify those who have not responded Find Non-Respondents Benefits Workflow Notification Missing Elections Rpt Locate all participant events that qualify for termination yet have not yet been manually terminated Find Terminations to Finalize Benefits Workflow Notification Load elections to Base Benefits tables, and credits to Additional Pay Tables close Open Enrollment event Run Automated Event Processing Print or reprint the confirmation statement for the selected participant(s) Print Confirmation Statements Reprint Selected Statements Print Mailing Labels 150 Provide COBRA Benefits Yes Need to create or review pending COBRA event triggers? Automated Enrollment No Enroll Participants Type of enrollment? Establish employee's dependent as a COBRA non-employee prior to enrolling dependent into manual COBRA coverage Create COBRA Non-Employee Manual Enrollment Benefits Administrator Track Dependent and Non-Employee Info Non Employee Type of participant? Initiate Benefit Enrollment Events Assign employee or COBRA nonemployee to a benefit program for COBRA coverage Assign Benefit Program Benefit Program Participation Manage Benefits Participant Election End Date Reached Terminate COBRA coverage, identify reason for termination, provide benefits billing system with updated information Terminate Participant Create termination letters for all participants whose coverage is about to expire Create Termination Letter Create Open Enrollment Forms Create Unavailability Letter Copyright © 2013, Oracle and/or its affiliates All rights reserved Create unavailability letter for ineligible COBRA participants Create Unavailability Letter Primary or secondary event? Secondary Create initial notification letter and change participant's status to "notified", print and date the qualifying event Create Initial Letter Notification Letters Create secondary notification letter and change participant's status to "notified", print and date qualifying event and provide notification to participants how long their COBRA coverage will be extended Create Secondary Letter Reprint letters if needed Reprint Selected Letters Enroll employee or COBRA non-employee into COBRA health benefits Select Health Benefits Identify COBRA benefit program participation information Assign to Benefit Program Identify FSA benefit enrollment information FSA Benefits Review/ Update? Reprocess, Adjust, or Void Identify COBRA health benefit election information and dependents of a COBRA participant to be enrolled in elected health plans Health Benefits Yes Action? Review Receive continuation coverage election forms from COBRA participants Record COBRA election, waiver, or re-election information Participant Elections Validate election choices and enroll participants in COBRA benefit plans Qualify Event/Proc Enrollment No Health Benefits FSA Benefits Terminate COBRA Participants Review error messages created during COBRA processing Review Processing Messages What needs to be tracked? Track COBRA Benefit Plan Information Coverage end date reached or participant triggered termination? Primary Identify qualified initial and secondary events and beneficiaries, assign beneficiaries to benefit program, determine plan types, length of coverage, and COBRA options, and calculate COBRA costs for each eligible option Qualify Event/Proc Enrollment Identify a new dependent name, address, or personal information Modify Dependent/Beneficiaries Dependent What is the action needed? Identify participant's name, address, and personal, and security information Modify Personal Information Create or review COBRA event triggers associated with individual employee benefits or personal data changes Review COBRA Triggers Provide letters to employees and dependents Identify information to adjust, reprocess, or void a COBRA event Update Event Status Review information about the COBRA event and the qualified COBRA beneficiaries affected by the event Review Event Summary Event Summary Report Audit Report Error Report Yes Enroll validated and enrolled COBRA participants into Benefits Billing for elected plan types; provide COBRA surcharges and coverage dates Qualify Event/Proc Enrollment Provide COBRA enrollment information to Benefits Billing Review COBRA processing messages Review Processing Messages Need to Review and/or update? No Create Open Enrollment forms for COBRA participants that detail the current year COBRA enrollment information and provide participants the room to designate election and dependent changes Create Open Enrollment Letter Create COBRA enrollment report Enrollment Report 151 Review Current Benefit Enrollment Benefits Administrator Change or Enroll Employees in Benefits Initiate Benefit Enrollment Events Health Care Review Health Care Plan Information Health Care Summary Health Plans Health Care Dependent Summary Dependent/Beneficiary Coverage Review Dependent and Beneficiary Information Health Care Dependent Summary Dependent/Beneficiary Coverage Insurance Review insurance plan information Insurance Summary Insurance Plan Detail 2X (Life) Insurance Plan Detail 3x (ADD) Review/Update Life Insurance Beneficiaries Insurance Beneficiary Summary Change Beneficiary Allocations Add/Update Dependents Review Summary of Benefits Benefits Summary Dependent/ Beneficiary Summary Employee View/Update? Savings Plan FSA Review Savings Plan Information Savings Summary Savings Plan Detail Savings Beneficiary Summary Savings Contribution Summary Children Spouse Initiate a life event to record your marriage and/or review and update relevant benefits and payroll information Marriage Marriage Start Marriage Finish Pension Estimates Review/update savings fund or beneficiary allocations and contribution amounts View Savings Allocations Change Savings Allocations Process/Review Flexible Spending Accounts Flexible Spending Accounts Initiate a life event to record the birth or adoption of your child and/or review the effect of this life event on your benefits and payroll tax information Birth/Adoption Birth Pages Birth/Adoption Finish Birth/Adoption Start Events Copyright © 2013, Oracle and/or its affiliates All rights reserved Add/Update personal information for dependents Dependent/Beneficiary Data Dependent/Beneficiary Coverage Dependent/Beneficiary Summary Adult Child Update Dependent Beneficiary Review event maintenance OnDemand EM Calculate estimate of pension benefits Pension Estimates 152 Manage Stock Plans Compensation Manager Analyze Total Compensation Plan Rewards Award Performance Incentives Line Manager Manage Stock Options Track Daily Stock Prices and Calculate Balances Stock Administrator Copyright © 2013, Oracle and/or its affiliates All rights reserved Manage Employee Stock Purchase Plans 153 Track Daily Stock Prices and Calculate Balances Compensation Manager Plan Rewards Track Daily Stock Prices Maintain Daily Prices Daily Prices Report Stock Administrator Copyright © 2013, Oracle and/or its affiliates All rights reserved Calculate and review stock option balances Option Plan Manage Stock Options Manage Employee Stock Purchase Plans 154 Manage Employee Stock Purchase Plans Provide stock issuance instructions Issuance Instructions Employee View stock purchase information Stock Purchase Activity No Create or modify issuance and registration instructions for individual participants Maintain Issuance Instructions Manual Process mass updates? Yes Create or update participant's enrollment information Review Purchase Participation Yes Stock Administrator Track Daily Stock Prices and Calculate Balances Administer Stock Purchase Plans Define purchase information for a specific plan, period and offering Stock Purchase Review or update enrollment information Review Purchase Participation Request stock purchase processing Process Stock Purchase Enroll manually or adjust? Manual No Need to administer? Verify Stock Plan Participant Information View employee personal profile information Review Personal Profile Request stock purchase processing to convert the foreign contributions into the stock currency Process Stock Purchase Change brokerage choice for a group of participants Update Mass Issuance Review Mass Issuance Messages Designate individuals subject to SEC Section16 reporting and Regulation S-K proxy Maintain Insiders Method to collect contribution info? Automated Value Stock Purchases Calculate actual contributions for a stock offering Estimate Contributions Report Create report to identify missing valuation records Valuation Audit Report Identify participant contributions that are not provided automatically through PeopleSoft NA Payroll Create Manual Contributions Yes Review currency conversions Currency Conversion Review contributions? Yes No Method to calculate price? Review or adjust? Review the results of a participant's purchase after calculation Review Participant Summary Purchase Summary No Confirm Stock Purchase Confirm Stock Purchase No Automated Calculate various prices associated with a stock purchase Process Stock Purchase Need to review? Review Purchase Results Review Participant Summary Review Messages Unconfirm purchase? Identify participants without stock purchases Participants w/o Purchase Receive information about dispositions from plan participants, transfer agents, or brokers No Survey to determine if transaction is a disposition or a transfer Surveys Manually Review purchasing results, the offering periods for a selected stock ID, stock plan and their related purchase periods Review Offering Periods Issue shares in stock certificate, deposit with broker, or hold in escrow until restrictions are met Create reports for Transfer Agent and Broker Broker Deposits Transfer Agent Instructions Create purchase receipts Purchase Receipts Request stock purchase processing (gather contributions only) Process Stock Purchase Review and adjust contributions Review Contributions Review Residual Contributions Contributions Review participant contributions Review Residual Contributions Review Contributions Contributions need adjustment Review processing errors Messages Report Create Query Reporting Table Correct errors Unconfirm Stock Purchase Unconfirm Stock Purchase Process dispositions in batch process Process Dispositions-Batch Up Provide a disposition reported through the self-service module to payroll Confirm Self-Service Dispositions Method to process dispositions? Confirm a purchase then record a participant's stock sales Dispositions Verify holding period and determine if the disposition is or is not qualified Dispositions Review purchase reports Stock Activity Summary Purchase Summary Provide refunds? Provide dispositions to payroll for W-2 reportable income Dispositions to Payroll Identify errors sent to payroll that must be reversed Dispositions to Payroll Reversals Review a statement summary of dispositions Disposition Receipts Create Stock Purchase Plan Reports Plan Summary Purchase Limit Summary Stock Activity Details Stock Activity Summary Income/Taxes Income/Taxes Reversals No Yes Identify contributions to refund Select Refunds Review Refunds Review information about disposition reconciliations Disposition Reconciliation Integration (AE) with PeopleSoft Payroll for North America Provide ordinary income Yes Contributions are gathered from PeopleSoft Payroll for North America Calculate purchase expense for specific periods FAS 123 Purchase Expense Automated Review processing results Review Messages Yes Launch Black-Scholes model to calculate fair value per share Create Offering Valuation Offering Valuation Report Review and calculate the various prices associated with a stock purchase Determine Purchase Price Calculate final number of shares which may be purchased by participants based on contributions and purchase price Process Stock Purchase Integration (AE) with PeopleSoft Payroll for North America Provide disposition information Report Stock Sales Create refund information for the selected contributions Process Refunds Review the status of refunded contributions Review Refunds Integration (AE) with PeopleSoft Payroll for North America Provide information on contributions to be refunded Yes Reverse participant's previously processed refund Reverse Refunds No Create refund reports Refund/Carry Forward Refunds to Payroll Refunds to Payroll Reversals Reverse refunded contributions Compensation Manager Analyze Total Compensation Copyright © 2013, Oracle and/or its affiliates All rights reserved 155 Manage Stock Options Award Performance Incentives Line Manager Review employee stock options Employee Stock Option Sum View stock option information Stock Option Summary Stock Option Activity Receive notification of stock option grant Optionee Variable Compensation Receive approved VC stock awards EIP (AM): AWARD_DATA Award grants to optionees Review Unprocessed VC Awards Create VC Grants Review grant processing Review Grant Messages Variable Comp Message Report Provide grant data to variable compensation plan EIP (AM): GRANT DATA No Grants Decide if creating grants using? Identify general information about grant such as status, date, shares granted, reason, and price Maintain Grants Manually Verify that the grants to exercise are active and not pending Exercise Options Exercises-Hidden Create a vesting schedule and validate ISO limits Maintain Grants Identify the number of shares exercised and the methods for calculating the costs and taxes due based on the exercise date Exercise Options Verify that daily prices are current Maintain Daily Prices Daily Prices Report Adjust grants? Yes Adjust granted options Modify Grants No Yes Specify how the transfer agent is to issue exercised shares and specify the legends to display on issuance instructions Exercise Options Calculate the total cost due to the company for the exercised shares and related taxes and record swap and trade information Exercise Options Calculate the taxes related to the exercise manually or by utilizing integrated processes with NA Payroll Exercise Options Process mass updates? Provide stock issuance instructions Issuance Instructions Identify certificate information, brokerage instructions, escrow information or registration and address information Exercise Options Request to exercise options Request to sell or transfer stock Receive information about dispositions from optionees, transfer agents or brokers Create or modify issuance and registration instructions for individual participants Maintain Issuance Instructions Integration (AE) with PeopleSoft Payroll for North America Provide disposition information Change the brokerage choice for a group of participants Update Mass Issuance Review Mass Issuance Messages Record fees and commissions that the optionee pays to sell exercised shares Exercise Options Report Stock Sales Method to process dispositions? Record payments made to the company on the exercise and view outstanding balances Exercise Options Integration with PeopleSoft Payroll for North America Issue the shares in a stock certificate, electronically deposit them with a stock broker, or hold in escrow until the option meets restrictions, such as vesting Create reports for the Transfer Agent and Broker Transfer Agent Instructions Broker Deposits Broker Invoices Review the future vest dates for restricted exercises to determine when restricted shares can be released Restricted Vesting Forecast Stock options restricted and to be released when vested? No Provide options exercise receipts Exercise Receipts Process dispositions in batch process Process Dispositions-Batch Up Automated Review summary or exercise and release transaction information, identify disqualifying dispositions Maintain Dispositions Release Disposition Exercise Disposition Manual Yes Optionee filed an 83(b) election at the time of exercise? No Calculate the taxes related to the release manually or by utilizing integrated processes with NA Payroll Release Options Identify certificate information, brokerage instructions, escrow information/registration and address information Release Options Record fees and view net proceeds that the optionee receives for a Same Day Sale or Sell to Cover Release Release Options Record payments made to the company on releases and view outstanding balances Release Options Instruct the escrow agent to release restricted shares from the escrow account and return them to the transfer agent for re-issuance; instruct the transfer agent to reissue the shares released from escrow Provide report of all W-2 income generated from disqualifying dispositions not reported through PeopleSoft Payroll for North America to the Payroll Administrator ISO DD to Payroll Provide report of all voided disqualifying dispositions for which W-2 income that was calculated was sent to payroll ISO DD to Payroll Reversals Create reports for the transfer agent Broker Deposits Broker Invoices Transfer Agent Instructions Provide release receipts Release Receipts Integration with PeopleSoft Payroll for North America Track Daily Stock Prices and Calculate Balances Decide if need to administer Identify tax due to the company if the optionee did not pay taxes at the time of exercise and record trade information Release Options Create report providing detailed information about a disqualified disposition for optionee to use with income reported on W-2 form Disposition Receipts Integration (AE) with PeopleSoft Payroll for North America Provide ordinary income for disqualifying dispositions for inclusion on W-2 Yes View the existing release transactions for the grant and identify/ update basic parameters of a release of restricted shares Release Options Releases-Hidden Provide a disposition reported through the selfservice module to payroll Confirm Self-Service Disposition Verify Stock Plan Participation View employee personal profile information Review Personal Profile Add a Person Modify a Person Designate individuals subject to SEC Section16 reporting and Regulation S-K proxy requirements Maintain Insiders Grant transactions Shares Granted Shares Exercised Shares Cancelled Shares Released Shares Repurchased Stock Administrator Option Repurchase Receive notification to reacquire shares from restricted exercises due to a termination, prior to vesting Review information on shares to eligible for repurchase Subject to Repurchase Identify the grant number in order to review repurchase transactions Repurchase Options Repurchases-Hidden Identify repurchase information including status, date, and number of shares Repurchase Options Provide payment instructions and details to Accounts Payable Create receipt for optionee Repurchase Receipts Yes Yes Option Reprice Reprice stock options Define Stock Repricing Determine participants' eligibility for repricing Determine Eligibility Print reprice Election forms and send to plan participants for their acceptance Create Reprice Election Forms Identify participants' elections to be included or excluded in the stock repricing Participation Reprice grants according to specified criteria Process Repricing Review reprice processing results Yes Review repricing messages Review Reprice Messages No View stock reprice information Repricing Report Errors exist that require correction? Reverse repricing Reverse Repricing Correct reprice errors Create stock option reports? Regulatory Plan Summary Common Transactions Potential Diluted Disclosure Summary Outstand/Exercisable By Price Yes Stock Activity Stock Activity Summary Stock Activity Details Yes Expense Variable Accounting Accrual APB 25 Expense Review Reprice Messages Stock Actions Resulting from Employee Status Changes Receive notification of employee HR status change, such as a termination or return from leave of absence, and need to incorporate changes with stock plan participation WORKFLOW Yes Request stock action processing Process Stock Action-Work List Review stock action results Review Stock Action Messages Using automated process through worklist? No Repurchase Stock Action? Create Reports Repurchase Stock Reconciliation Income/Taxes Income/Taxes Reversals ISO DD to Acctg/Tax Review, by optionee, the amount of the $110,110 ISO limit used each year for every ISO grant and the remaining available value for each year ISO Limit Adjust stock actions Process Stock Action-Manual Reverse the Stock Action No No FAS 123 Compliance Identify expected dividend yield Identify riskfree interest rate Calculate weighted average expected remaining life for outstanding shares of option and derive expected term input for Black-Scholes model Expected Life Years Analysis Review historical volatility of a stock to assist in determining the expected volatility for the future Expected Volatility Report Review or update option groups? Yes Identify the records and fields that are available to users when creating and viewing option groups Option Group Security Create option groups and define the criteria for selecting options for the option group Define Option Group Review the options that meet the selection criteria, make adjustments and/or finalize Define Option Group Specify expected rates for volatility, risk-free interest, and expected dividends for use by the Black-Scholes pricing model and update for values for current period Estimate Table Link the stock to be valued, the valuation method, and the Estimate ID that represents the volatility, interest rate, and dividend rate and the volatility type for the current period Valuation Table Specify the Stock ID, Valuation ID, and expected life years for the grants you wish to value and perform stock option valuation Process Grant Valuation Review the valuation results for a particular employee and grant Maintain Grants Grant Valuation Report Reverse a valuation? Yes Specify the Stock ID, and Select the grants for which you want to reverse the valuation process Reverse Grant Valuation Identify missing valuation records for stock options Valuation Audit Report Reprocess No Create reports FAS 123 Option Expense Yes Compensation Manager Copyright © 2013, Oracle and/or its affiliates All rights reserved Measure Reward Effectiveness Analyze Total Compensation 156 Manage Pension Compensation Manager Measure Reward Effectiveness Plan Rewards Analyze Total Compensation Review Employee and Plan Information Administer Service Purchase Determine Current Pension Benefits Create and Distribute Payment Information Create Pension Regulatory Information Pension Administrator Track Domestic Relations Orders Update Pension Data for Rehired or Deceased Participants Copyright © 2013, Oracle and/or its affiliates All rights reserved 157 Review Employee and Plan Information Compensation Manager Plan Rewards Measure Reward Effectiveness Employee Personal Info Action? Employee Job Info Review employee's work history, current job data, personal data and pay data Review Employee Information Review employee's address and phone number Review Employee Information Review complete history of the employee's compensation rate and employee type Review Job History Benefits Pension Administrator Review address , phone number, and personal info for each of the employee's dependents and beneficiaries Review Employee Information Review chronological history of the employee's salaried/ hourly status Review Job History Review or update? Primary Job Identify benefit plan, participation, employee minimum benefits, and startup values Update Employee Plan Data Review pension status and plan dates, eligibility, balance, and participation history, service dates, and account details Review Plan History Review employee pension status history or make manual changes to the pension status Identify Pension Status Balances Copyright © 2013, Oracle and/or its affiliates All rights reserved Identify non-spouse beneficiaries Plan Beneficiaries Override primary job Override Primary Job History Status Review and/or update dependent/beneficiary name, address, and personal information Update Dependent/Beneficiary Review employee's action and reason history to verify termination or retirement Review Job History Non-Spouse Beneficiaries Review/Update Participant Plan Information Analyze Total Compensation Review dates, payments, and totals for benefit plan Review Balances and Totals 158 Administer Service Purchase Yes Generate Open Items Review Integration Messages Financials Administrator Employee Update Payment Plan Review Payments Employee Verification Form Service Purchase Request Eligibility Notification Create Service Purchase Request Select Purchasable Service – Leaves and Withdrawals No Determine Eligibility Select Purchasable Service Already in the System Pension Administrator Elect to Purchase Yes Yes No Service Agreement Notify Member of Estimate Results Employee Makes Payments Create Service Purchase Request Select Purchasable Service – Service Unknown to System Yes Create Estimate Process Select Purchasable Service Determine Service Amount to Purchase Select Purchasable Service Calculate Cost Select Purchasable Service Determine Payment Options Select Purchasable Service Calculate Benefit Select Purchasable Service Submit Estimate Select Purchasable Service Validate Elections Select Purchasable Service Is Member Eligible Expired No Request Employment Verification Verify Employment History No No Cost to Purchase Create Estimate Report Select Purchasable Service Yes No Update Employee Accounts Update Employee Plan Data Evaluate Rule to Apply Service Apply Service Service Adjustments End of Process Payroll Administrator Create Deduction General Deduction Copyright © 2013, Oracle and/or its affiliates All rights reserved Processed in Payroll Calculate Payroll 159 Determine Current Pension Benefits Compensation Manager Plan Rewards Adjust Calculation Parameters Identify Human Resources Status Changes that Impact Pension Benefits Retrieve Payroll Information Update Contributory Plan Account Balances Pension Administrator Action? Update Cash Balance Plan Account Balances Archive Payroll Data Review or update an employee's calculated service credit Update Employee Plan Data Review or update employee's consolidated earnings, hours, or contributions Review Consolidation Results Review or update an employee's contributory account Update Employee Plan Data Review or update an employee's cash account information Update Employee Plan Data Archive payroll data for future use in calculations Request Process Review Process Update Calculation Tables Delete Pension Calculations Copyright © 2013, Oracle and/or its affiliates All rights reserved Delete calculations Request Process Review Process Determine or verify plan eligibility and participation history, update service, update pension statues and plan dates Request Process Review Process Yes Retrieve and consolidate payroll data for calculations and contributory plans Request Process Review Process Update employee contributory balances Request Process Review Process Update employee cash account balances Request Process Review Process Update calculation tables 30 Year T-Bond Rates 401(a)(17) Limits 415(e) Limit Consumer Price Index (CPI-W) Delayed Retirement Credit Disability Drop Years Federal Midterm Rates Max Taxable Wage Base National Average Wage PBGC Rates No Identify the plan and plan-specific information on ages, dates, and overrides Define Calculation Identify override values for specific calculation components Define Calculation Identify individual calculation components to calculate specific results without running through an entire calculation Define Calculation Adjust individual calculations? Using individual calculation components? Yes Identify employee group for calculation Create Group List Add or subtract numerical values from function results Define Calculation Review summary results for a specific calculation Create Worksheet Calculation Details Review personal data, calculation summaries, and detailed calculations Review Main Results Review 415 limits to an employee's combined pension benefits from all plans Review Main Results Social Security Benefits No No Using groups for calculation Yes Calculation Summaries Review a summary of the calculation results Review Calculation Results Calculate pension according to specified parameters Request Calculation Review messages and errors Review Processing Messages Review processing information for a specific calculation Review Calculation Review? Review detailed information about how the employee's Social Security benefit was calculated Create Worksheet Account Details Plan Information Review plan participation and eligibility results Plan Participation Plan Eligibility Identify Plan Admin Info Detailed Calculation Results Review detailed calculation results Calculation Inputs Benefit Calculation Optional Forms Vesting Service Results Final Average Earnings Factors Review age adjustment and death coverage factors for retirement Age Adjustment Factors Death Coverage Factors Eligibility Results Review benefit eligibility results Benefit Eligibility Benefit Calculation Employee Paid Benefit Covered Compensation Beneficiary Information Social Security Review employee information that may have affected the calculation Review Main Results Review detailed results for a specific calculation Create Worksheet Resolve Calculation Issues Review? Employee or Job Data Maintain Personnel Records Benefits Information Manage Benefit Enrollment Payroll Information Pension Information Manage Payroll See section titled: Update Pension Participant Information Review cash balance account and account results Cash Balance Account Employee Account Action? Assign activity list to participant and periodically identify completed activities Assign Activity List Create Notifications and Track Correspondence with Participants Provide Pension Estimate Information Archive and Protect Benefit Calculation Identify benefit plan, calculation name, and pension related comments Capture Comments Provide pension estimate to participant Section: Calculate Pension Benefits and Validate Results Section: Calculate Pension Benefits and Validate Results Terminated Employees Create form letters to provide pension benefits information and election options for participants Participation Ben Selection Document elections and correspondence with participants Capture Comments Eligible Retirees Create form letters to provide pension benefits information, payment schedule and election options for recipients Participation Ben Selection Document elections and correspondence with recipients Capture Comments Create notifications for? Specify the calculation to protect in order to prevent anyone from deleting the results, modifying the calculation parameters or rerunning the calculation Protect Calculations Create and Distribute Payment Information 160 Create and Distribute Payment Information Yes Review/ Update Payee Identify optional forms? No Determine Current Pension Benefits Identify employee's optional form selection Identify Optional Form Review a list of all the payee records associated with a particular employee Review Payee Cross Reference Create New Payee Action? Update Payee Identify benefit plan and record number for payee; review or update personal or job information Create Payee Identify personal information such as name, address, gender, marital status, and National ID Update Payee Personal Info Employee Identify payee's new job record Update Payee Job Data Payee Pers/Job Data Decide if payee is? Beneficiary Identify benefit plan information that determines eligibility for retiree benefits Update Payee Job Data Payee Pers/Job Data Yes Verify payee records Review Payee Cross Reference Create an additional payee? No Action? Using Automated Processing Pension Administrator Track Domestic Relations Orders Create Payment Create payment schedules using automated processing Request Payment Schedule Create schedule? Manually Setup pay calendar? Identify payment schedule, scheduled amounts, descriptive and funding source information about the payment Create Manual Schedule No Create preliminary payments Create Retiree Payments Copyright © 2013, Oracle and/or its affiliates All rights reserved Decide if need to? Review preliminary payment information by period and employee Review Payment Results Research and resolve issues Ready to confirm payments? Apply Off-Cycle Adjustment Yes Identify one-time payment adjustment Make One-Time Adjustments Adjust Contributions Identify active employee record number and benefit plan and indicate withdrawal details Withdraw Contribution Calculate COLA Calculate retiree cost of living adjustments and schedule new payment amount for employees receiving benefits Calculate COLA Review total payments issued during the scheduled period, employee-level break down of the payments issued, and rollover details Review Payment Results Review Payment Results Report Payment Rollover Report No Yes Identify pay periods for a particular plan Set Plan Pay Periods Identify other payment-related information Identify PaymentRelated Info Extract trustee information including payment-related information Flatfile Trustee Extract Online Trustee Extract Review trustee summary Review Trustee Extract Summary Review trustee information including paymentrelated information Review Trustee Extract Content Create Pension Regulatory Information Confirm and finalize payments Create Retiree Payments 161 Create Pension Regulatory Information Create year end statutory information Actuarial Valuation Extract Form 5500 Participation Cnt Plan Summary Pension Administrator Create and Distribute Payment Create or update? Identify defined contribution fraction and 415(e) limit 415(e) Limit Identify yearly social security earnings Yearly Soc Sec Earnings Measure Reward Effectiveness Analyze Total Compensation Compensation Manager Copyright © 2013, Oracle and/or its affiliates All rights reserved 162 Track Domestic Relations Orders Compensation Manager Plan Rewards No Receive court instructions to pay a specified portion of an employee's benefit to an alternate payee Identify receipt of a domestic relation order and related activities, and once determined, verify that the order is qualified Create DRO Assign activity list to participant and identify completed activities to qualify Assign Activity List Define Activity Lists Track all communications between organization, employee, spouse and court Capture Comments Identify the amount awarded to the alternate payee Administer QDRO Review pension history to determine if the participant has been receiving payments Update Employee Plan Data Benefit payments have commenced? Create and Distribute Payment Information Yes Pension Administrator Copyright © 2013, Oracle and/or its affiliates All rights reserved Adjust benefits and override calculation elements Update Employee Plan Data Make payment adjustment to recipients benefit to comply with court order Make One-Time Adjustment 163 Update Pension Data for Rehired or Deceased Participants Compensation Manager Measure Reward Effectiveness Plan Rewards Review pension history to determine if the participant has been receiving payments, and if needed, discontinue payments Identify Pension Status Create Manual Schedule Beneficiary on Record Rehired Participant Identify recently rehired or deceased pension recipients Request Process Review Process Review address, phone number, and personal info for each of the employee's dependents and beneficiaries Review Employee Information Plan Beneficiaries Review Payee Cross Reference Make adjustment for a ? Deceased Participant Review pension history to determine if the deceased participant has been receiving payments Identify Pension Status Decide if in payment cycle? No Analyze Total Compensation Prorate pension benefits if employee is deceased prior to being eligible for payments Update Employee Plan Data Decide if there is? No Beneficiaries Exist Pension Administrator Review pension history to determine if the participant has been receiving payments, and if so, discontinue payments Identify Pension Status Create Manual Schedule Yes Verify that elections for payment have been recorded Update Employee Plan Data Need to track Correspondence with Beneficiary Recipients Assign activity list to participant and periodically identify completed activities Assign Activity List Copyright © 2013, Oracle and/or its affiliates All rights reserved Identify benefit plan, calculation name, and pension related comments Capture Comments Terminated Employees Create form letters to provide pension benefits information and election options for participants Participation Ben Selection Document elections and correspondence with participants Capture Comments Eligible Retirees Create form letters to provide pension benefits information, payment schedule and election options for recipients Participation Ben Selection Document elections and correspondence with recipients Capture Comments Create notifications for? 164 .. .PeopleSoft Human Capital Management 9.2 Business Process Maps CDSKU hcm92bpms Copyright © 1992-2013, Oracle and/or its affiliates... Employees to Advance Process and maintain workers reemployment (recall) rights Process Recall Rights Recall Rights Reinstate or recall workers? Recall Reinstate Process advancements Process Wage Progression... action Approve Request USF Identify personnel action details of request ready for human resources to process HR Processing USF Cancel Personnel Action USF Correct Personnel Action USF Personnel