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This ebook licensed to H DH DH DH D. Unauthorized reproduction or distribution of this ebook is illegal.
Bill Jelen
Holy Macro! Books
13386 Judy Ave NW, Uniontown OH 44685
377 Excel Mysteries Solved
55514A47-344A-47BD-93C1-A748F3D04803
Learn Excel 97 through Excel 2007 from MrExcel
© 2008 by Bill Jelen
All rights reserved. No part of this book may be reproduced or transmitted
in any form or by any means, electronic or mechanical, including
photocopying, recording, or by any information or storage retrieval
system without written permission from the publisher.
All terms known in this book known to be trademarks have been
appropriately capitalized. Trademarks are the property of their respective
owners and are not affiliated with Holy Macro! Books
Every effort has been made to make this book as complete and accurate
as possible, but no warranty or fitness is implied. The information is
provided on an “as is” basis. The authors and the publisher shall have
neither liability nor responsibility to any person or entity with respect
to any loss or damages arising from the information contained in this
book.
Printed in USA by Malloy
First Printing: November 2007
Author: Bill Jelen
Editors: Kitty Jarrett
Interior Design: Cass White
Cover Design: Shannon Mattiza, 6Ft4 Productions
Illustrations: Bob DAmico, Millenium Design Group
Cover Photo: Dallas Wallace, Paramount Photo
Published by: Holy Macro! Books, PO Box 82, Uniontown OH 44685
Distributed by Independent Publishers Group
ISBN 978-1-932802-27-6
Library of Congress Control Number: 2007922378
55514A47-344A-47BD-93C1-A748F3D04803
v
TABLE OF CONTENTS
Dedication xvii
About the Author xix
Acknowledgments xxi
Foreword xxiii
THE EXCEL ENVIRONMENT 1
Find Icons on the Ribbon 3
Go Wide 4
Minimize the Ribbon to Make Excel Feel a Bit More Like Excel 2003 6
The Ofce Development Team Likes the Artist Formerly Known as Prince 7
The Paste Icon Is Really Two Icons 8
Use Dialog Launchers to Access the Excel 2003 Dialog 11
Make Your Most-Used Icons Always Visible 13
The Alt Keystrokes Still Work in 2007 (If You Type Them Slowly Enough) 16
Use New Keyboard Shortcuts to Access the Ribbon 18
The Blue Question Mark Is Help 21
All Commands Start at the Top (Except for 2 Controls at the Bottom) 23
What Happened to Tools – Customize? 25
What Happened to Tools – Options? 26
Where Are My Macros? 28
Why Do I Have Only 65,536 Rows? 30
Which File Format Should I Use? 32
Share Files with People Who Are Still Using Excel 97 Through Excel 2003 34
Use Live Preview 36
Get Quick Access to Formatting Options Using the Mini Toolbar 38
MIX FORMATTING IN a Single CELL 39
Copy the Characters from a Cell Instead of Copying an Entire Cell 40
I am a Lobbyist Writing Policy Papers for the White House 42
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My Manager Wants Me to Create a New Expense Report from Scratch 43
Increase the Number of Documents in the Recent Documents List 44
Keep Favorites in the Recent Documents List 46
I’ve Searched Everywhere. Where Is the Save Workspace Command? 47
Use a Workspace to Remember What Workbooks to Open 49
Close All Open Workbooks 50
Automatically Move the Cell Pointer in a Direction After Entering a Number 52
Return to the First Column After Typing the Last Column 53
Enter Data in a Circle (Or Any Other Pattern) 55
How to See Headings as You Scroll Around a Report 57
How to See Headings and Row Labels as You Scroll Around a Report 59
How to Print Titles at the Top of Each Page 61
Print a Letter at the Top of Page 1 and Repeat Headings at the Top of Each Subse-
quent Page 64
How to Print Page Numbers at the Bottom of Each Page 66
How to Make a Wide Report Fit to One Page Wide by Many Pages Tall 68
Arrange Windows to See Two or More Open Workbooks 69
Why Is There a “:2” After My Workbook Name in the Title Bar? 73
Have Excel Always Open Certain Workbook(s) 75
Set up Excel Icons to Open a Specic File on Startup 76
Use a Macro to Further Customize Startup 79
Control Settings for Every New Workbook and Worksheet 82
Open a Copy of a Workbook 84
Open a Saved File Whose Name You Cannot Recall 85
Excel 2007’S Obsession with Security Has Destroyed Linked Workbooks 86
I Navigate by Sliding the Scrollbar and Now the Slider Has Become T
iny
88
Send an Excel File as an Attachment 90
Save Excel Data as a Text File 92
Use a Laser Printer to Have Excel Calculate Faster 96
Use Excel as a Word Processor 96
Add
W
ord to Excel 99
Spell check a Region 102
T
ranslate
with Excel 103
Use Hyperlinks to Create an Opening Menu for a Workbook 105
Get Quick Access to Paste Values 108
Quickly Copy a Formula to All Rows of Data 110
Enter a Series of Months, Days, or More by Using the Fill Handle 112
Have the Fill Handle Fill Your List of Part Numbers 115
Quickly Turn a Range on Its Side 118
Stop Excel from AutoCorrecting Certain Words 120
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Use AutoCorrect to Enable a Shortcut 121
Why Won’t the Track Changes Feature Work in Excel? 123
Copy Cells from One Worksheet to Many Other Worksheets 124
Have
Excel Talk to You 126
Enter Special Symbols 128
F
ind
Text Entries 129
What Do All the Triangles Mean? 133
Why Can’t Excel Find a Number? 135
Get Free Excel Help 140
C
A
LCULATING WITH EXCEL 143
Copy a Formula That Contains Relative References 145
Copy a Formula While Keeping One Reference Fixed 148
Create a Multiplication Table 150
Calculate a Sales Commission 152
Simplify the Entry of Dollar Signs in Formulas 154
Learn R1C1 Referencing to Understand Formula Copying 159
Create
Easier-to-Understand Formulas with Named Ranges 164
Use Named Constants to Store Numbers 167
Assign
a Name to a Formula 169
Total
Without Using a Formula 177
Add T
wo Columns Without Using Formulas 179
How to Calculate Sales in Excess of a Quota 182
How
to Join Two Text Columns 184
Join Text with a Date or Currency 187
How to Sort on One Portion of an Account ID 189
How to Isolate the Center Portion of an Account ID 191
How to Isolate Everything Before a Dash in a Column by Using Functions 193
How to Use Functions to Isolate Everything After a Dash in a Column 194
How to Use Functions to Isolate Everything After the Second Dash in a Column
197
How to Separate a Part Number into Three Columns 199
Combine
Intermediate Formulas into a Mega-Formula 204
Change Smith, Jane to Jane Smith 208
Add
the Worksheet Name as a Title 210
Avoid
#REF! Errors When Deleting Columns 212
Create
Random Numbers 214
Create Random Numbers to Sequence a Class of Students 216
Play Dice Games with Excel 217
Create
Random Letters 220
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Convert Numbers to Text 222
Calculate a Loan Payment 224
Calculate Many Scenarios for Loan Payments 225
Back into an Answer Using Goal Seek 226
Create
an Amortization Table 228
Get Help on Any Function While Entering a Formula 230
Discover
New Functions Using the fx Button 232
Yes, Formula Autocomplete Is Cool, if You Can Stop Entering the Opening Paren-
theses 234
T
hree
Methods of Entering Formulas 236
Start a Formula with = or + 242
Use AutoSum to Quickly Enter a Total Formula 243
AutoSum Doesn’t Always Predict My Data Correctly 245
Use the AutoSum Button to Enter Averages, Min, Max, and Count 249
The Count Option of the AutoSum Dropdown Doesn’t Appear to Work 251
Use AutoSum After Filtering 254
Use Table Functionality to Simplify Copying of Formulas 256
Rename
Y
our Tables 258
Use Simple References in a Table 259
Automatically Number a List of Employees 262
Rank Scores 264
Sorting with a Formula 265
Rank
a List Without Ties 269
Add
Comments to a Formula 271
Calculate
a Moving Average 272
Calculate
a Trendline Forecast 274
Build a Model to Predict Sales Based on Multiple Regression 278
Use F9 in the Formula Bar to Test a Formula 282
Quick
Calculator 284
When Entering a Formula, You Get the Formula Instead of the Result 285
Why Don’t Dates Show as Dates? 290
Handle
Long Formulas in the New Excel 2007 Formula Bar 292
Calculate a Percentage of Total 294
Calculate a Running Percentage of Total 296
Use the ^ Sign for Exponents 299
Raise a Number to a Fraction to Find the Square or Third Root 299
Calculate
a Growth Rate 302
Find
the Area of a Circle 303
Figure Out Lottery Probability 306
Help Your Kids with Their Math 308
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Measure the Accuracy of a Sales Forecast 311
Round Prices to the Next Highest $5 314
Round
to the Nearest Nickel with MROUND 315
Why Is This Price Showing $27.85000001 Cents? 317
Y
ou
Change a Cell in Excel but the Formulas Do Not Calculate 319
Use Parentheses to Control the Order of Calculations 321
Before Deleting a Cell, Find out if Other Cells Rely on It 323
Navigate to Each Precedent 326
Calculate a Formula in Slow Motion 329
Which Cells Flow into This Cell? 331
T
otal
Minutes That Exceed an Hour 334
Convert Text to Minutes and Seconds 339
Convert Text to Hours, Minutes, and Seconds 341
Convert Times from H:MM to M:SS 343
Display Monthly Dates 348
Group Dates by Month 350
Calculate the Last Day of the Month 352
Create
a Timesheet That Can Total over 24 Hours 356
Can Excel Track Negative Time? 359
What Is the Difference Between Now and Today? 361
Calculate Work Days 363
Convert
Units 364
Use
Match to Find Which Customers Are in an Existing List 365
Use VLOOKUP to Find Which Customers Are in an Existing List 367
Match Customers Using VLOOKUP 369
Watch for Duplicates When Using VLOOKUP 372
Remove Leading and Trailing Spaces 374
I Don’t Want to Use a Lookup Table to Choose One of Five Choices 376
Fill a Cell with Repeating Characters 378
Match
W
eb Colors with HEX2DEC 378
Switching Columns into Rows Using a Formula 380
Count
Records That Match a Criterion 382
Build
a Table That Will Count by Criteria 384
Build a Summary Table to Place Employees in Age Brackets 386
Count Records Based on Multiple Conditions 388
T
otal
Revenue from Rows that Match a Criterion 391
Use the Conditional Sum Wizard to Build Conditional Formulas 392
Create a CSE Formula to Build a Super-Formula 399
Learn to Use Boolean Logic Facts to Simplify Logic 401
Replace IF Function with Boolean Logic 404
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Test for Two Conditions in a Sum 405
Can the Results of a Formula Be Used in COUNTIF? 409
WRANGLING DATA 411
How to Set up Your Data for Easy Sorting and Subtotals 413
How to Fit a Multiline Heading into One Cell 414
How to Sort Data 418
Sort Days of the Week 421
How to Sort a Report into a Custom Sequence 422
Sort All Red Cells to the Top of a Report 426
Quickly Filter a List to Certain Records 428
Find the Unique Values in a Column 433
Copy Matching Records to a New Worksheet 436
Replace Multiple Filter Criteria with a Single Row of Formulas 438
Add Subtotals to a Data set 441
Use Group & Outline Buttons to Collapse Subtotaled Data 445
Copy Just Totals from Subtotaled Data 447
Enter
a Grand Total of Data Manually Subtotaled 450
Why Do Subtotals Come out as Counts? 452
Subtotal Many Columns at Once 455
Add Subtotals Above the Data 459
Add Other Text to the Subtotal Lines 460
Create Subtotals by Product Within Region 464
My Manager Wants the Subtotal Lines in Bold Pink Cambria Font 468
My Manager Wants a Blank Line After Each Subtotal 470
Subtotal One Column and Subaverage Another Column 477
Be Wary 483
Send Error Reports 483
Help Make Excel 2009 Better 485
How to Do 40 Different What-if Analyses Quickly 486
Remove Blank Rows from a Range 490
Remove Blanks from a Range While Keeping the Original Sequence 492
Add a Blank Row Between Every Row of Your Data Set 495
Excel Is Randomly Parsing Pasted Data 497
Increase a Range by Two Percent 499
Use Find to Find an Asterisk 501
Use an Ampersand in a Header 503
Hide Zeros & Other Custom Number Formatting Tricks 508
Use Consolidation to Combine Two Lists 512
Find Total Sales by Customer by Combining Duplicates 516
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Create a Summary of Four Lists 519
Number Each Record for a Customer, Starting at 1 for a New Customer 522
Add a Group Number to Each Set of Records That Has a Unique Customer Num-
ber 524
Deal with Data in Which Each Record Takes Five Physical Rows 526
Add
a Customer Number to Each Detail Record 533
Use a Pivot Table to Summarize Detailed Data 536
Your Manager Wants Your Report Changed 541
Why Does This Look Different from Excel 2003? 543
Move or Change Part of a Pivot Table 546
See Detail Behind One Number in a Pivot Table 547
Update Data Behind a Pivot Table 548
Replace Blanks in a Pivot Table with Zeros 549
Add or Remove Fields from an Existing Pivot Table 551
Summarize Pivot Table Data by Three Measures 552
Collapse and Expand Pivot Fields 554
Manually Re-sequence the Order of Data in a Pivot Table 557
Present a Pivot Table in High-to-Low Order by Revenue 559
Limit a Pivot Report to Show Just the Top 12 Customers 562
Explore the New Filters Available in Excel 2007 Pivot Tables 565
Why Aren’t the Cool New Filters Available in My Pivot Table? 567
Why Can’t Co-Workers with Excel 2003 Use My Pivot Table? 568
Limit a Report to Just One Region 569
Create an Ad-Hoc Reporting Tool 571
Create a Report for Every Customer 571
Create a Unique List of Customers with a Pivot Table 573
Create a Report That Shows Count, Min, Max, Average, Etc. 574
Use Multiple Value Fields as a Column Field 576
Compare Four Ways to Show Two Values Fields in a Pivot Table 577
Specify a Number Format for a Pivot Table Field 579
Group Daily Dates by Month in a Pivot Table 582
Group by Week in a Pivot Table 586
Produce an Order Lead-Time Report 588
Report Revenue Many Ways in a Pivot Table 592
Format Pivot Tables with the Gallery 596
None of the 23,233 Built-In Styles Do What My Manager Asks For 599
Select Parts of a Pivot Table 602
Apply Conditional Formatting to a Pivot Table 604
Suppress Totals in a Pivot Table 607
Eliminate Blanks in the Outline Format of a Pivot Table 609
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[...]... 907 55514A47-344A-47BD-93C1-A748F3D04803 xvi of xxx LEARN EXCEL 97- 2007 FROM MR EXCEL DEDICATION xvii of xxx Dedication 55514A47-344A-47BD-93C1-A748F3D04803 Dedicated to every person who has ever asked a question at one of my Power Excel seminars 55514A47-344A-47BD-93C1-A748F3D04803 xviii of xxx LEARN EXCEL 97- 2007 FROM MR EXCEL ABOUT THE AUTHOR xix of xxx About the Author I n 1989, Bill... Part I of 926 LEARN EXCEL 97- 2007 FROM MR EXCEL fan of customizing toolbars in Excel 2003, you will love the functionality of this product With both of these add-ins, you can work in the Excel 2003 menu, and then switch over to the Excel 2007 menu when you need to access new features Find links to these utilities as well as any others that become available at www.mrexcel.com /excel2 007.html Summary:... list of any Excel commands or functions used in the chapter Finally, at the end of each topic, you’ll find a section labeled Excel 97- 2003.” If you are using Excel 97, Excel 2000, Excel 2002 from Office XP or Excel 2003, you can easily do the techniques in this book Most of the dialogs look the same, but getting to them may require different commands Each topic’s directions include the Excel 2007 commands... assist with the transition At MrExcel.com, I offer a free tip card that maps each item on the Excel 2003 menu to a tab on the Excel 2007 ribbon If you have a color printer, download the card and print it for free Lin Jie was the first to solve the Excel 2007 ribbon confusion His Classic Excel Menu add-in will add a new menu tab to the Excel 2007 ribbon This tab replicates the Excel 2003 menu The add-in... The Lab with Leo Laporte on TechTV Canada and Google Video He has produced over 500 episodes of the Learn Excel from MrExcel video podcast Jelen lives outside Akron, Ohio with his wife Mary Ellen, sons, Josh and Zeke, and two dogs 55514A47-344A-47BD-93C1-A748F3D04803 xx of xxx LEARN EXCEL 97- 2007 FROM MR EXCEL Foreword T xxi of xxx Acknowledgments This book and its predecessor have been honed by hundreds... bit of training, and you can do 80% of what you need to do in Excel The problem, though, is that there are lots of cool things you never learned about Microsoft and Lotus were locked in a bitter battle for xxiv of xxx LEARN EXCEL 97- 2007 FROM MR EXCEL market share in the mid-1990s In an effort to slay one another, each succeeding version of Excel or Lotus 1-2-3 offered incredibly powerful new features... can make your Excel window as wide as possible to see the full set of ribbon icons Part I LEARN EXCEL 97- 2007 FROM MR EXCEL of 926 Minimize the Ribbon to Make Excel Feel a Bit More Like Excel 2003 Problem: The ribbon is taking up a lot of real estate at the top of my screen It distracts me I spend 99% of my Excel time in the grid, so I don’t need to see the ribbon all the time Strategy: You can minimize... seminar xxii of xxx LEARN EXCEL 97- 2007 FROM MR EXCEL Before the book went to print, I formed an advisory board of people to read and review the book This global cross section provided excellent feedback For example, around the world, the symbol that I call a pound sign (#) is also known as a hash sign or a number sign In England, a pound sign is a currency symbol (£) Feedback from advisors indicated... Shape 784 Add Connectors to Join Shapes 787 Draw Business Diagrams with Excel 788 Choose the Right Type of SmartArt 791 Use the Text Pane to Build SmartArt 794 Change a SmartArt Layout 796 55514A47-344A-47BD-93C1-A748F3D04803 xiv of xxx LEARN EXCEL 97- 2007 FROM MR EXCEL Finalize a SmartArt Layout Before Adding Pictures 799 Format SmartArt ... available for Word 2007 and PowerPoint 2007 Figure 4 55514A47-344A-47BD-93C1-A748F3D04803 The Classic Excel Menu add-in brings the File, – Edit, – View, – and Insert menus back to Excel 2007 The second impressive utility is the Toolbar Toggle add-in This add-in offers a lite version similar to the Classic Excel Menu add-in and also offers a full-featured utility that brings back the Excel 2003 menu and . NW, Uniontown OH 44685
377 Excel Mysteries Solved
55514A47-344A-47BD-93C1-A748F3D04803
Learn Excel 97 through Excel 2007 from MrExcel
© 2008 by Bill Jelen
All. 55514A47-344A-47BD-93C1-A748F3D04803
vi of xxx LEARN EXCEL 97- 2007 FROM MR EXCEL
My Manager Wants Me to Create a New Expense Report from Scratch 43
Increase the Number
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