Presentation Skills: Visual Aids

Speaking & Writing for Premed Students. Why use Visual Aids? Clarity, Interest & Retention, Variety, Delivery Skills, Credibility.

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Presentation Skills: Visual Aids

ENC 3254

Speaking & Writing for

Premed Students PH lH

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Visual AidS Yr=

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Why use Visual Aids?

Clarity Interest & Retention

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DIO YOU INTEND THE PRESENTATION TO BE INCOMPREHENSIBLE, OR DO YOU HAVE SOME SORT OF RARE “POWER - POINT’ DISABILITY?

THAT CONCLUDES MY TWO-HOUR PRESENTA- TION ANY QUESTIONS?

© 2003 Uniled Iealure S yndicale, irc

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Audiences remember more when you use well-designed slides

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Choose a format that Is easily read

Choose legible type Arial

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Choose a helpful layout

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Color affects how fast

the audience can read

The color combination that is read most

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Color affects the emotions of the audience

Avoid having a hot color such as

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Using a sentence-headline design quickly orients your audience

Headline | The sentence headline succinctly states the main assertion of the slide

Body supports

with images

Body

Body supports compressor turbine

with words combustor

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Exclude details that the audience does not need or cannot remember

Avoid filler information

Roentgen discovered x-rays

in 1895 He found that a cathode-ray tube produced fluorescence in a distant plati- num-barium-cyanide screen

Avoid long lists

Âô Corrosion e Acid rain ¢ Toxic materials ¢ Pulsed combustion e Energetic materials e Pyrogenic materials e Smog

Avoid complex images

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Charts and Graphs

Average Monthly Out-of-Pocket Spending on Prescription Drugs

by Fee-for-Service Medicare Benefictaries, as *) of Income, 1997

Been m o oo an 1o 21⁄0 1W of Income 2 3 = ca <$10K $1OK - $25K $25K+

Note: Estimates touchide rote bstttutionalined Ide dicare fee-for-service beneficiaries

With prescription: dmagz out-of-pocket costs th 1997

Source: AARP YPPI amabsis using the Wedicarm Bennett Siwuilation Model

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Plan

Do you really need it?

Does it enhance the meaning or impact of your speech?

Start with a rough draft

Be sure your visual aid is simple & big enough Do not simply have an outline of what you will say Limit the # of slides (1/minute)

Limit the animation!!

PowerPoint may supplement your demonstration, but may not BE the demonstration!

Prepare in advance and PRACTICE with your visuals!

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Visual Aid Usage Guidelines

® Check out environment and equipment

® Refer to it only when showing it and show it only when you refer to it (use blank slides)

® Use blank slides in your presentation

® Remember the power of the “B” key

® Do not read from the visual & do not talk to the visual!

® Point out specifics

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Overview of

Team Presentation Assianment

® 30-35 minutes (i.e 6-7 mins/team member)

® 10 minutes for Q & A (audience will roleplay interest

groups-specialists (MDs & researchers), patients and families, administrators and allied health

professions, & funding agencies )

® Intro/Background

® Body of presentation will be divided among team members ® Conclusion

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Speaker Responsibilities

Individual Speakers: Moderator:

® Intro with preview ® Introduction

® Relate section tothe =e Team transitions

audience ° |

® Body with transitions Conclusion/Q&A

between main points ® Conclusion

® Everyone must

use Visual Aids

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Acting like a Team

Not just a series of presentations Agree on Q/A format

Agree on who is responsible for what Plan out transitions

Timer

Slide progression

Speakers should focus on the audience Team should look at the person speaking Roadmap!

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Q/A

® Develop list of possible questions and prepare answers

® Ask for questions if none, be specific (Are there any questions about the 3 recos’?)

® Use wait time

® Suggest questions (One of the most frequently

asked )

® Restate question

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® “The ability to communicate is

everything.”

Lee lacocca