Using Microsoft Dynamics AX 2012 Andreas Luszczak Using Microsoft Dynamics AX 2012 Updated for Version R3 4th Edition Andreas Luszczak Wien, Austria ISBN 978-3-658-08294-9 ISBN 978-3-658-08295-6 (eBook) DOI 10.1007/978-3-658-08295-6 Library of Congress Control Number: 2015930218 Springer Vieweg © Springer Fachmedien Wiesbaden 2009, 2012, 2013, 2015 This work is subject to copyright All rights are reserved by the Publisher, whether the whole or part of the material is concerned, speci¿cally the rights of translation, reprinting, reuse of illustrations, recitation, broadcasting, reproduction on micro¿lms or in any other physical way, and transmission or information storage and retrieval, electronic adaptation, computer software, or by similar or dissimilar methodology now known or hereafter developed The use of general descriptive names, registered names, trademarks, service marks, etc in this publication does not imply, even in the absence of a speci¿c statement, that such names are exempt from the relevant protective laws and regulations and therefore free for general use The publisher, the authors and the editors are safe to assume that the advice and information in this book are believed to be true and accurate at the date of publication Neither the publisher nor the authors or the editors give a warranty, express or implied, with respect to the material contained herein or for any errors or omissions that may have been made Printed on acid-free paper Springer Vieweg is a brand of Springer Fachmedien Wiesbaden Springer Fachmedien Wiesbaden is part of Springer Science+Business Media (www.springer.com) Preface When looking for a business management solution supporting business processes in mid-sized and large companies, Microsoft Dynamics AX is likely to be your favorite Because of its deep functional and technological integration, it is also a good choice for universities teaching ERP systems Reading this Book The primary purpose of this book is to provide you with a good knowledge of the standard application concept and functionality, enabling you to run business processes in Microsoft Dynamics AX 2012 This book applies to you, if you are an end user, student, or consultant interested in learning how to use Dynamics AX Going beyond the operations on the user interface, you will also learn how the different parts of the application work together As a result, you will also take advantage from learning the end-to-end application concept, if you are a system administrator, developer, IT executive or experienced consultant not knowing the complete application already Actually working in an application is the best way to learn it This book therefore includes exercises building up on each other in a comprehensive case study If you need support for the exercises, a free download of sample solutions is available The current edition of this book is based on Microsoft Dynamics AX 2012 R3 and includes the core changes of Dynamics AX 2012 in the initial version and in R2 It is an update of previous editions of the book “Using Microsoft Dynamics AX 2012” published in 2012 and 2013 Since Dynamics AX is a very comprehensive business solution, it is not possible to cover all parts of the application in a single book In order to provide a profound understanding of the core application, this book addresses the primary functionality in supply chain (including trade, logistics and production control) and finance management It shows the application, but does not cover tasks in system administration and development If you want to learn more about the concepts and options for implementing Dynamics AX, the book “Implementing Microsoft Dynamics AX 2012 with Sure Step 2012” by Keith Dunkinson and Andrew Birch might be interesting for you Applicable Settings In Dynamics AX, you can individually choose the language of your user interface Descriptions and illustrations in this book refer to the language “EN-US” Whereas VI Preface it is obvious that the Dynamics AX client displays different labels when choosing languages like Spanish or Russian, there are also differences when selecting British English For example, the label for the field “Sales tax” is “VAT” in British English Other differences between your application and the descriptions in the book are possibly caused by your permissions, by applicable local features, or by specific modifications and features implemented in your Dynamics AX system In order to benefit from the explanations, it is recommended to access a Dynamics AX application A separate test application for executing the exercises minimizes the risk of affecting actual company data The exercises and illustrations refer to a sample company “Anso Technologies Ltd.”, which shows a simple setup limited to the described functionality In order to grant flexibility for selecting the training environment, the tasks in the exercises are specified in a way that you can also use the Microsoft standard demo environment (“Contoso”) or any other test environment This book has been updated for Microsoft Dynamics AX 2012 R3 If you are using Dynamics AX 2012 R2 or the initial version of Dynamics AX 2012, a limited number of features and settings work different Notes in the book show the differences of the initial version and R2, enabling you to use this book in all versions of Dynamics AX 2012 If you want to know in which version you are working, click the button Help / About Microsoft Dynamics AX in the command bar of the Dynamics AX client – the dialog then shows if you use R2 or R3 Available Support In order to download solutions to the exercises in this book and other applicable resources, please access the online service of the publisher or following web site: http://axbook.addyn.com If you have comments or questions regarding the book or the exercises, please contact me through the web site mentioned above or via e-mail to lua@addyn.com Acknowledgements Many people have been involved in finalizing this book, directly and indirectly, from the first edition in German to the current English edition I want to thank all of them In particular, I would like to mention: ¾ Matthias Gimbel (Senior Consultant at STZ IT-Business Consulting) ¾ Ingo Maresch (Solution Architect at Semantax Business Consulting) ¾ Keith Dunkinson (Owner at ERP advisers) Thank you also to the editor Sybille Thelen Finally, my special thanks go to my family – Sonja, Felix and Caroline Andreas Luszczak Table of Contents What is Microsoft Dynamics AX? 1.1 Axapta and the History of Dynamics AX 1.2 Dynamics AX 2012 Product Overview 1.2.1 1.2.2 1.2.3 1.2.4 1.3 Technology and System Architecture 1.3.1 1.3.2 1.3.3 1.3.4 1.3.5 Functional Capabilities Business Intelligence Collaboration Features Implementation Development Environments Layer Technology Three-Tier Architecture Data Structure Voucher Principle Getting Started: Navigation and General Options 11 2.1 User Interface and Common Tasks 11 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.1.6 2.1.7 2.1.8 2.2 Logon and Authentication 11 User Interface 12 Navigation 20 Home Menu 24 Working with Records 26 Filter, Find and Sort 33 Help System 39 Case Study Exercises 41 Printing and Reporting 42 2.2.1 Printing Reports 42 2.2.2 Copy/Paste and Microsoft Office Add-Ins 47 2.2.3 Case Study Exercise 49 2.3 Advanced Options 49 2.3.1 User Options and Personalization 50 2.3.2 Record Information and Templates 52 2.3.3 Case Study Exercises 56 2.4 Global Address Book 57 2.4.1 Parties and Addresses 57 2.4.2 Address books 58 VIII Table of Contents 2.4.3 Case Study Exercise 60 Purchasing 61 3.1 Business Processes in Purchasing 61 3.1.1 Basic Approach 61 3.1.2 At a Glance: Purchase Order Processing 64 3.2 Vendor Management 66 3.2.1 3.2.2 3.2.3 3.2.4 3.3 Product Management for Purchasing 75 3.3.1 3.3.2 3.3.3 3.3.4 3.4 Vendor Records 66 Payment Terms and Cash Discount 71 Ledger Integration 73 Case Study Exercises 75 Procurement Category Management 76 Product Master Data for Purchasing 78 Purchase Price and Discount 82 Case Study Exercises 86 Purchase Orders 87 3.4.1 Basics of Purchase Order Processing 87 3.4.2 Planned Purchase Orders 89 3.4.3 Purchase Requisitions 92 3.4.4 Requests for Quotation 94 3.4.5 Purchase Order Registration 96 3.4.6 Change Management and Purchase Order Approval 103 3.4.7 Canceling and Deleting Purchase Orders 105 3.4.8 Purchase Order Confirmation and Printing 106 3.4.9 Purchase Agreements 109 3.4.10 Case Study Exercises 110 3.5 Item Receipt 111 3.5.1 3.5.2 3.5.3 3.5.4 3.5.5 3.5.6 3.5.7 3.6 Basic Steps for Item Receipt 112 Receipts List 112 Inventory Registration 113 Product Receipt 116 Receiving a Deviating Quantity 118 Order Status and Inquiries 120 Case Study Exercises 123 Invoice Receipt 124 3.6.1 3.6.2 3.6.3 3.6.4 Different Ways for Processing Vendor Invoices 124 Posting Vendor Invoices 126 Order Status and Inquiries 130 Case Study Exercises 132 Table of Contents 3.7 IX Credit Notes and Item Returns 133 3.7.1 Crediting Purchase Orders 134 3.7.2 Inventory Valuation for Separate Credit Notes 136 3.7.3 Case Study Exercise 136 Sales and Distribution 137 4.1 Business Processes in Sales and Distribution 137 4.1.1 Basic Approach 137 4.1.2 At a Glance: Sales Order Processing 140 4.2 Customer Management 142 4.2.1 Basic Data and Comparison to Vendors Records 142 4.2.2 Case Study Exercises 146 4.3 Product Management for Sales 146 4.3.1 Product Records and Categories in Sales 146 4.3.2 Sales Price and Discount 148 4.3.3 Case Study Exercises 153 4.4 Sales Orders and Quotations 153 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.5 Distribution 168 4.5.1 4.5.2 4.5.3 4.5.4 4.5.5 4.5.6 4.6 Basics and Setup for Picking and Shipping 168 Pick Form and Picking List 171 Picking Workbench 173 Output Order and Shipment 175 Packing Slip 177 Case Study Exercises 179 Invoicing 180 4.6.1 4.6.2 4.6.3 4.6.4 4.6.5 4.7 Basics of Sales Order Processing 154 Sales Quotations 155 Sales Order Registration 157 Sales Prices and Discounts 163 Managing Charges 165 Sales Order Confirmation 167 Case Study Exercises 168 Invoicing Sales Orders 180 Collective Invoice 182 Free Text Invoices 184 Credit Notes and Item Returns 186 Case Study Exercises 189 Direct Delivery 190 4.7.1 Processing Direct Deliveries 191 X Table of Contents 4.7.2 Case Study Exercise 192 4.8 Trade Allowances and Incentive Management 192 4.8.1 4.8.2 4.8.3 4.8.4 Trade Allowances 193 Vendor Rebates 200 Broker Contracts 200 Royalty Agreements 201 Production Control 203 5.1 Business Processes in Manufacturing 203 5.1.1 Basic Approach 203 5.1.2 At a Glance: Production Order Processing 206 5.2 Product Data and Bills of Materials 208 5.2.1 Product Master Data for Manufacturing 208 5.2.2 Bills of Materials (BOM) 210 5.2.3 Case Study Exercises 215 5.3 Resources and Routes 217 5.3.1 5.3.2 5.3.3 5.3.4 5.4 Production Orders 232 5.4.1 5.4.2 5.4.3 5.4.4 5.5 Basics of Production Order Processing 232 Production Order Registration 236 Processing Production Orders 238 Case Study Exercises 242 Production Journal Transactions 242 5.5.1 5.5.2 5.5.3 5.5.4 5.6 Production Units and Resource Groups 217 Resources and Capabilities 220 Routes and Operations 223 Case Study Exercises 231 Journal Transactions and Ledger Integration 242 Picking List 243 Working Time Registration 245 Case Study Exercises 246 Reporting as Finished and Ending Production 247 5.6.1 Reporting as Finished 247 5.6.2 Ending and Costing 248 5.6.3 Case Study Exercise 250 5.7 Subcontracting 250 5.7.1 Outsourced Operation 250 5.7.2 Purchased Service 251 Operations Planning 253 444 10 Core Setup and Essential Features 10.5.2.3 New in Dynamics AX 2012 Case management is a new feature in Dynamics AX 2012 10.5.3 Task Recorder The task recorder in Dynamics AX provides an easy option for automatically generating click-through instructions of procedures in Dynamics AX After recording, you can directly publish the instructions in Microsoft Word The task recorder opens by choosing the option File/Tools/Task recorder in the jewel menu For starting to record a sequence of activities, click the button in the task recorder dialog Then execute the recorded steps in the Dynamics AX client In order to stop recording, switch to the task recorder dialog and click the button there In a separate dialog, enter a name for the recording then In order to access recorded tasks, click the button in the task recorder dialog The recorded tasks form then shows all recording For generating a Microsoft Word document or a PowerPoint presentation, click the button Generate document in the recorded tasks Figure 10-18: Recorded tasks in the task recorder Appendix Setup Checklist The checklists below show the most essential steps for setting up a new Dynamics AX database You can use these checklists as a guideline for a basic setup of Dynamics AX The section “Basic Setup” contains necessary configuration steps for all functional areas covered by the book They have to be finished before you can start to use any module Master data and other essential settings of particular modules are shown in the section afterwards Depending on the specific requirements of an implementation, additional setup is required in most cases Basic Setup Table A-1: Basic setup of a Dynamics AX database No 1.1 1.2 Name Partitions Configuration 1.3 1.4 Parameters Legal entities 1.5 1.6 Users Virtual company accounts Table A-2: Menu Item System administration> Setup> Partitions System administration> Setup> Licensing> License configuration System administration> Setup> System parameters Organization administration> Setup> Organization> Legal entities System administration> Common> Users> Users System administration> Setup> Virtual Company accounts Section 10.1.1 10.1.5 10.2.2 10.1.6 Basic setup of a legal entity No 2.1 Name Operating units 2.2 Dimensions 2.3 Sites 2.4 Dimension link 2.5 Warehouses 2.6 2.7 2.8 2.9 Fiscal calendars Currencies Rate types Exchange rates Menu Item Organization administration> Setup> Organization> Operating units General ledger> Setup> Financial dimensions> Financial dimensions Inventory management> Setup> Inventory breakdown> Sites Inventory management> Setup> Posting> Dimension link Inventory management> Setup> Inventory breakdown> Warehouses General ledger> Setup> Fiscal Calendars General ledger> Setup> Currency> Currencies General ledger> Setup> Currency> Exchange rate types General ledger> Setup> Currency> Currency exchange rates A Luszczak, Using Microsoft Dynamics AX 2012, DOI 10.1007/978-3-658-08295-6, © Springer Fachmedien Wiesbaden 2015 Section 10.1.3 9.4.3 10.1.7 10.1.7 7.4.1 9.4.1 9.4.2 9.4.2 9.4.2 446 Appendix No 2.10 Name Chart of Accounts 2.11 Account structure 2.12 2.13 Ledger Bank accounts 2.14 Address setup 2.15 Address book parameters Number sequences Units Unit conversion 2.16 2.17 2.18 Table A-3: No 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 No 4.1 4.2 4.3 4.4 4.5 Section 9.4.4 9.4.4 9.4 9.4.5 10.3.3 2.4.2 10.3.1 7.2.1 7.2.1 Basic setup for the general ledger Name Default descriptions Accounts for aut transactions Ledger posting groups Sales tax authorities Sales tax settlement periods Sales tax codes Sales tax groups Item sales tax groups Journal names Parameters Table A-4: Menu Item General ledger> Setup> Chart of accounts> Chart of accounts General ledger> Setup> Chart of accounts> Configure account structures General ledger> Setup> Ledger Cash and bank management> Common> Bank Accounts Organization administration> Setup> Addresses> Address setup Organization administration> Setup> Global address book> Global address book parameters Organization administration> Common> Number sequences> Number sequences Organization administration> Setup> Units> Units Organization administration> Setup> Units> Unit conversions Menu Item Organization administration> Setup> Default descriptions General ledger> Setup> Posting> Accounts for automatic transactions General ledger> Setup> Sales tax> Ledger posting groups General ledger> Setup> Sales tax> Sales tax authorities Section General ledger> Setup> Sales tax> Sales tax settlement periods General ledger> Setup> Sales tax> Sales tax codes General ledger> Setup> Sales tax> Sales tax groups General ledger> Setup> Sales tax> Item sales tax groups General ledger> Setup> Journals> Journal names General ledger> Setup> General ledger parameters 9.4.6 9.4.4 9.4.6 9.4.6 9.4.6 9.4.6 9.4.6 9.5.1 Basic setup for procurement and accounts payable Name Terms of payment Vendor groups Posting profiles Accounts payable parameters Procurement parameters Menu Item Accounts payable> Setup> Payment>Terms of payment Accounts payable> Setup> Vendors> Vendor groups Accounts payable> Setup> Vendor posting profiles Accounts payable> Setup> Accounts payable parameters Procurement and sourcing> Setup> Procurement and sourcing parameters Section 3.2.2 3.2.3 3.2.3 Appendix Table A-5: 447 Basic setup for sales and accounts receivable No 5.1 5.2 Name Terms of payment Customer groups 5.3 5.4 5.5 Posting profiles Form setup Accounts receiv parameters Table A-6: No 6.1 6.2 6.3 6.4 Name Storage dimension groups Tracking dimension groups Item groups 6.7 6.8 Journal names 6.9 Warehouse journals Parameters 6.10 Table A-7: Name Production units 7.2 Working time templates Calendars 7.4 7.5 4.2.1 4.2.1 Menu Item Product information management> Setup> Dimension groups> Storage dimension groups Product information management> Setup> Dimension groups> Tracking dimension groups Inventory management> Setup> Inventory> Item groups Inventory management> Setup> Posting> Transaction combinations Inventory management> Setup> Posting> Posting Inventory management> Setup> Inventory> Item model groups Inventory management> Setup> Costing> Costing versions Inventory management> Setup> Journals> Journal names, inventory Inventory management> Setup> Journals> Journal names, warehouse management Inventory management> Setup> Inventory and warehouse management parameters Section 7.2.2 7.2.2 7.2.1 9.6.2 9.6.2 7.2.3 7.2.4 7.4.1 7.4.1 Basic setup for production control No 7.1 7.3 Section 3.2.2 4.2.1 Basic setup for product and inventory management Transaction combinations Posting Item model groups Costing versions 6.5 6.6 Menu Item Accounts receivable> Setup> Payment>Terms of payment Accounts receivable> Setup> Customers> Customer groups Accounts receivable> Setup> Customer posting profiles Accounts receivable> Setup> Forms> Form setup Accounts receivable> Setup> Accounts receivable parameters Resource capabilities Resource groups Menu Item Production control> Setup> Production> Production units Organization administration> Common> Calendars> Working time templates Organization administration> Common> Calendars> Calendar Organization administration> Common> Resources> Resource capabilities Organization administration> Common> Resources> Resource groups Section 5.3.1 5.3.1 5.3.1 5.3.2 5.3.1 448 Appendix No 7.6 Name Resources 7.7 7.8 7.9 7.10 7.11 7.12 7.13 Journal names Route groups Cost groups Shared categories Cost categories Calculation groups Costing sheets 7.14 Parameters 7.15 Parameters by site Table A-8: Menu Item Organization administration> Common> Resources> Resources Production control> Setup> Production journal names Production control> Setup> Routes> Route groups Production control> Setup> Routes> Cost groups Production control> Setup> Routes> Shared categories Production control> Setup> Routes> Cost categories Inventory management> Setup> Costing> Calculation groups Inventory management> Setup> Costing> Costing sheets Production control> Setup> Production control parameters Production control> Setup> Production control parameters by site Section 5.3.2 5.4.1 5.3.3 5.4.1 5.3.3 5.3.3 5.2.1 5.4.1 Basic setup for master planning No 8.1 8.2 8.3 Name Coverage groups Master plans Forecast models 8.4 8.5 Forecast plans Parameters Menu Item Master planning> Setup> Coverage> Coverage groups Master planning> Setup> Plans> Master plans Inventory management> Setup> Forecast> Forecast models Master planning> Setup> Plans> Forecast plans Master planning> Setup> Master planning parameters Section 6.3.3 6.3.2 6.2.2 6.2.2 Other Key Settings and Master Data Table A-9: Other key settings No 9.1 9.2 Name Workers User relations 9.3 Terms of delivery 9.4 Modes of delivery 9.5 9.6 Cash discounts Payment methods (Purchasing) Activate trade agreements (Purchasing) Vendor price/ discount groups 9.7 9.8 Menu Item Human resources> Common> Workers> Workers System administration> Common> Users> User relations Sales and marketing> Setup> Distribution> Terms of delivery Sales and marketing> Setup> Distribution> Modes of delivery Accounts payable> Setup> Payment> Cash discounts Accounts payable> Setup> Payment> Methods of payment Procurement and sourcing> Setup> Price/discount> Activate price/discount Section 10.2.2 10.2.2 Procurement and sourcing> Setup> Price/discount> Vendor price/discount groups 3.3.3 3.2.1 4.2.1 3.2.2 9.5.4 3.3.3 Appendix No 9.9 9.10 9.11 9.12 9.13 9.14 9.15 9.16 9.17 9.18 Name Item discount groups Trade agreement journal names Price tolerance setup Activate trade agreements (Sales) Customer price/ discount groups Charges codes (Purchasing) Charges codes (Sales) Return action (Purchasing) Disposition codes 9.20 Category hierarchies Procurement categories Sales categories 9.21 Carrier interface 9.22 Document management parameters Document types 9.19 9.23 9.24 9.25 Workflow configuration Batch-Server 449 Menu Item Procurement and sourcing> Setup> Price/discount> Item discount groups Procurement and sourcing> Setup> Price/discount> Trade agreement journal names Accounts payable> Setup> Invoice matching> Price tolerances Sales and marketing> Setup> Price/discount> Activate price/discount Section 4.3.2 3.3.3 3.6.2 4.3.2 Sales and marketing> Setup> Price/discount> Customer price/discount groups Accounts payable> Setup> Charges> Charges code 4.3.2 Accounts receivable> Setup> Charges> Charges code 4.4.5 Procurement and sourcing> Setup> Purchase orders> Return action Sales and marketing> Setup> Sales orders> Returns> Disposition codes Product information management> Setup> Categories> Category hierarchies Procurement and sourcing> Setup> Categories> Procurement categories Sales and marketing> Setup> Categories> Sales categories Inventory management> Setup> Sipping carrier> Carrier interface Organization administration> Setup> Document management> Document management parameters 3.7.1 Organization administration> Setup> Document management> Document types System administration> Setup> Workflow> Workflow infrastructure configuration System administration> Setup> System> Server configuration 4.4.5 4.6.4 3.3.1 3.3.1 4.3.1 4.2.1 10.5.1 10.5.1 10.4.2 2.2.1 450 Appendix Table A-10: Master data No 10.1 10.2 Name Vendors Customers 10.3 Products 10.4 Released products 10.5 10.6 10.7 Bills of material Operations Routes Menu Item Accounts payable> Common> Vendors> All vendors Accounts receivable> Common> Customers> All customers Product information management> Common> Products> All products and product masters Product information management> Common> Released products Inventory management> Common> Bills of materials Production control> Setup> Routes> Operations Production control> Common> Routes> All routes Section 3.2.1 4.2.1 7.2.1 7.2.1 5.2.2 5.3.3 5.3.3 Commands and Shortcut Keys Table A-11: Basic commands and shortcut keys Shortcut Key Ctrl+N Alt+F9 Alt+F4 Esc Ctrl+F5 F5 Ctrl+P Ctrl+W Ctrl+X Ctrl+C Ctrl+V Ctrl+F Ctrl+F3 Alt+F3 Ctrl+G Shift+ Ctrl+F3 F1 Command File/New File/Delete Record File/Exit File/Command/Restore File/Command/Refresh File/Print/Print File/View/Show Favorites in Navigation Pane Windows/New workspace File/Edit/Cut File/Edit/Copy File/Edit/Paste File/Edit/Find File/Edit/Filter/ Advanced Filter/Sort File/Edit/Filter/ Filter by selection File/Edit/Filter/ Filter By Grid File/Edit/Remove Filter/Sort File/Command/Document handling File/View/Notifications Help/Help Description Create a record Delete a record Close form or workspace Close form (optionally without saving) Restore record (Undo pending changes) Refresh (Save and synchronize record) Print auto-report Show/hide favorites pane Open an additional workspace Cut (content of one field) Copy (field or record) Paste (content of one field) Find (opens the field filter window) Open the window for advanced filtering Set a filter applying the content of the selected field Show the filter line Clear filter Document management Show notifications Help on forms Bibliography Literature Keith Dunkinson, Andrew Birch: Implementing Microsoft Dynamics AX 2012 with Sure Step 2012, Packt Publishing (2013) Murray Fife: 50 Tips & Tricks for Dynamics AX 2012, CreateSpace Independent Publishing (2014) Mindaugas Pocius: Microsoft Dynamics AX 2012 Development Cookbook, Packt Publishing (2012) The Microsoft Dynamics AX Team: Inside Microsoft Dynamics AX 2012 R3, Microsoft Press (2014) Scott Hamilton: Discrete Manufacturing Using Microsoft Dynamics AX 2012, Visions Inc (2012) Marco Carvalho: Microsoft Dynamics AX 2009 Administration, Packt Publishing (2011) Microsoft Corporation [Ed.]: Help system in Microsoft Dynamics AX 2012 (2013) Microsoft Corporation [Ed.]: Course 80300 – Introduction to Microsoft Dynamics AX 2012, MOC Courseware (2011) Other Sources www.microsoft.com A Luszczak, Using Microsoft Dynamics AX 2012, DOI 10.1007/978-3-658-08295-6, © Springer Fachmedien Wiesbaden 2015 Index A Account (General ledger) 370, 373 Account structure 369, 372 Accounts for automatic transactions 152, 370, 376 Action message 265, 267, 270, 271 Action pane 16, 18 Action pane strip 18 Active Directory 11 Activities 442 Address 50, 68, 144 Delivery address 101, 144, 162 Invoice address 162 Address bar 13, 22 Address book 57, 58, 427 Address setup 60, 430 Adjustment (Cost price) 306 Advanced rule structures 373 AIF (Application Integration Framew.) Alert rules 432 Allowed time (Route) 230 Approval Bill of materials 210, 213 Invoice register 392 Journal transaction 383, 387 Payment 128, 394 Purchase order 103 Purchase requisition 93 Approval workflow 125, 383, 390 Approved vendor 81 Area page 15, 22 Arrival overview 115 Authentication 11, 418 Authorization 418 Auto-report 43, 46 B Balance sheet 361 Balancing dimension 370, 371 Bank account 377 Batch number 286, 288, 327 Batch processing 46, 436 Bill back agreement 195, 197 Bill of materials (BOM) 210 Activation 213 Approval 210, 213 Version 211 Blanket order 109, 154 Block Inventory blocking 317, 322, 341 Item (Product) 81 Payment 391, 394 Period 364 Product 147 Vendor 67 BOM designer 214 BOM line 212, 214, 251 Breadcrumb bar 13 Bridging posting 396 Broker contract 200 Business Intelligence Business unit 410 C Calendar 219, 430 Cancel Inventory registration 115 Order 105, 158 Packing slip 179 Picking List 173 Product receipt 117 Capability (Resource) 220, 230 Capacity Available capacity 221 Capacity unit 223, 230 Finite capacity 222 Case management 441 Cash discount 72, 378, 395 Cash on delivery 72 Catch weight 79, 286 Category 76, 79, 146, 403 Centralized payment 396 Change management 88, 103 Charge 101, 136, 165, 359 A Luszczak, Using Microsoft Dynamics AX 2012, DOI 10.1007/978-3-658-08295-6, © Springer Fachmedien Wiesbaden 2015 454 Charges code 165 Price charge 83 Chart of accounts 370 Checkbox 29 Cluster picking 340 Collective invoice 128, 182 Color (Product) 288 Command bar 13, 18 Common tasks 22 Company account 23, 50, 410, 413 Configuration (Product) 288 Confirmation dialog 51 Consolidated picking 169, 171, 175, 293 Consumption (Production) 241, 242, 247 Contact information 58, 69 Content pane 15 Copy Bill of materials 213 Copy-Paste 47 Purchase order 102 Cost category 229, 234, 405 Cost center 368 Cost group 229, 234 Cost price 81, 209, 294 Costing 248 Costing sheet 235, 239, 249, 302 Costing version 229, 236, 294 Counting (Inventory) 313, 344 Coverage code 266 Coverage group 82, 265 Create dialog 27, 79, 142 Credit limit 145 Credit note Purchasing 133 Sales 186 Cue 26, 37 Currency 14, 365 Currency converter 366 Customer 142, 378 Customer classification 170 D DAT company 414 Data partition 11, 14, 408 Database Database log 54 Decoupling point 262, 267 Default order type 81, 82, 208 Index Delete 28 Order 106, 158 Deliver remainder 105, 119 Delivery date 158, 317 Delivery note 177 Delivery terms 68 Department 368 Detail form 17, 26 Development environment Dimension (Financial) 185, 368 Dimension group 79, 288, 310, 330 Dimensions display 291, 298 Direct delivery 191 Discount 149, 163 Freight 358 Line discount 149 Multiline discount 151 Discount group 148 Document data sources 49, 441 Document handling 439 Due date 71 Duplicate address 58, 60, 67, 142 Duty 423, 424 Dynamic master plan 90 E Edit mode 18, 26, 28, 51 Efficiency percentage 222 Employee 329, 421 Enterprise Portal Enterprise search 13, 39 Error account 376 Error message 32 Estimation (production order) 238 Exchange rate 149, 365 Explosion (BOM) 161, 213, 273 Export to Excel 48 F FactBox 17, 18 Fast tab 18 Favorites 15, 22 Field group 29 Auto-report 54 FIFO 294, 302 Fill utility 54 Filter 33 Advanced 35 Index Clear 36 Save 37 Filter by field 38 Filter by grid 35, 50 Filter by selection 34 Filter pane 16, 33 Financial dimension 185, 368, 386, 409, 416 Financial statement 375 Financial transaction 277, 296, 402 Find dialog 38 Firming time fence 267 Fiscal calendar 363, 430 Fiscal year 363 Fixed receipt price 294, 302, 303, 404 Flushing principle 209, 213, 242, 247 Forecast 255 Forecast model 255, 256 Forecast plan 257 Form (Detail form) 17, 26 Form configuration 51 Free text invoice 184, 397, 401 Freight discount 358 Freight invoice 360 Futures message 265, 268, 270, 271 G General journal 384 General ledger 361 Global address book 57, 67, 68, 101, 142, 144, 409, 426 Go to main table 33 Grid check box 16, 47 Grid view 18 Gross requirement 260 H Help 39 Customize 40 Hierarchy designer 412 Home menu 24 I Income statement 361 Indirect costs 235 Infolog 32, 50 Input tax 68, 74, 102, 378 Instance 407 Intangible item 76, 79, 100 455 Intercompany 4, 396, 408, 410 Interunit accounting 370, 371 Inventory closing 297, 305 Inventory dimension 288, 308, 322, 330, 416 Coverage 268 Financial inventory 305 Pricing 84, 151, 289 Inventory forecast 259 Inventory model 293, 294, 302, 305 Inventory picking 171, 293, 296 Inventory posting setup 73, 77, 122, 285, 400, 402 Inventory registration 89, 113, 188, 293, 296, 318 Inventory status 322, 341 Inventory transaction 100, 114, 121, 295 Inventory unit 80, 331 Inventory valuation 135, 189, 301 Invoice 389 Free text invoice 184, 397, 401 General journal 389 Purchase invoice 124, 377, 389, 401 Sales invoice 180, 389 Invoice account 143 Invoice approval 392 Invoice discount 148, 151 Invoice inquiry 131, 181 Invoice journal 389, 390 Invoice matching 129, 360 Invoice pool 125, 391, 393 Invoice register 125, 391 Item (Product) 78, 147, 208, 280 Item allocation key 258 Item arrival journal 114, 116, 188, 312 Item coverage 82, 90, 209, 268 Item group 285, 403 Item model group 208, 284, 292 Inventory model 293, 294, 302, 305 Ledger integration 401 Picking requirements 171 Valuation method 294 Item price form 294 Item receipt 275, 302 Item return 117, 133, 186 J Jewel menu 13, 18 456 Job (Route) 240 Job card 245 Job scheduling 222, 239 Journal 22 Bill of materials 312 General ledger 382, 384 Inventory 310, 311 Invoice 389 Payment 394 Production 234, 243, 248 Journal type 382 K Keyword search 162 L Language 50 Layer structure Lean manufacturing 203 Ledger account 31, 370, 386 Ledger calendar 306, 364, 430 Ledger form 363, 366, 371 Ledger integration 73, 152, 165, 243, 399 Legal entity 23, 410, 413 LIFO 294, 302 Line number 100 Line type (BOM) 213 List page 15, 26 Load 327, 334, 336, 355, 356 Location 288, 308, 309, 324 Location directive 325, 333, 336, 337 Location profile 323, 343, 345 Logon 11 Lookup field 30 Lump sum agreement 196 M Main account 31, 370, 373, 386 Main account category 375 Main vendor 82 Make-to-stock 262 Marking 135, 189, 305 Master data 8, 61, 137, 203, 275 Master plan 263 Master planning 89, 253, 261 Dynamic plan 262 Static plan 262, 265 Master Scheduling 269 Material requirements 62, 204 Index Material where-used 215 Minimum quantity 90, 266, 268 Mobile device 322, 328, 333, 336 Mode of delivery 145 Module 21, 24 MorphX Moving average 294, 303, 404 Multisite functionality 416 N Navigation pane 15, 20 Negative inventory 293 Net requirement 90, 270, 272 Notification 14, 433, 438 Number sequence 428 O Office add-in 47 One plan strategy 262, 265 One-time vendor 70 Open transaction 71, 135, 377, 393 Operating unit 410 Operation 212, 224 Operation relation 224, 226, 227, 228 Operations planning 89, 253 Operations scheduling 217, 221, 239 Order type 157 Organization hierarchy 412 Origin (Transaction) 123, 132, 181, 375 Output order 168, 176, 293 Over delivery 120 Overhead margin 235 P Packing slip 177 Packing slip inquiry 178 Pallet 115, 288, 321 Parameters General 431 Production 233, 405 Partial delivery 118 Partition 408 Party 57, 67, 142, 409 Payment 393 Approval 128, 394 Payment method 395 Payment proposal 394 Payment terms 71 Period 363, 430 Index Periodic journal 387 Permission 418, 423, 425 Personalization 52 Phantom item 209, 213, 239 Physical transaction 276, 296, 401 Picking 171, 293, 296, 327, 336 Picking list 172 Production 242, 243 Sales 168 Picking workbench 173 Planned order 62, 271 Planned production order 232 Planned purchase order 89 Pop-up menu 32 Post and print 43, 106 Postal address 58, 68, 101, 144 Postal code 69 Posting form 106 Direct delivery 191 Invoice 180 Order confirmation 167 Packing slip 177 Product receipt 116 Vendor invoice 126 Posting layer 384 Posting profile 74, 142, 400 Price calculation 239, 249 Calculation group 210 Price group 163 Price unit 82 Price variance 128 Pricing 82, 163 Print 42 Destination 44 Filter 44 Print preview 45 Print archive 45 Print management 107, 109, 145, 167 Privilege 423, 425 Pro forma document 107 Process cycle 424 Process manufacturing 203, 208, 214, 236 Procurement category 76, 77, 100, 389 Product Inventory 280, 330 Production 208 Purchasing 78 457 Sales 147 Product category 76, 79, 146, 403 Product master 79, 208, 282, 295 Product receipt 111, 116, 276, 401 Product receipt inquiry 122 Product type 282, 404 Production group 406 Production journal 242 Production order 232 End 248 Release 241 Start 241 Status 232 Production order processing 203 Production papers 241 Production type 80, 208, 214, 236 Production unit 217, 417 Prospect 155 Purchase agreement 109 Purchase order 87, 96 Purchase order status 120, 130 Purchase requisition 62, 92 Purchase type 96 Purchasing policy 92, 93 Purchasing process 61 Q Quantity on hand 298 Quarantine 293, 315, 322, 342 Queue (Work item) 436, 438 Quotation 155 R Rate engine (Transportation) 352 Receipt Invoice 124 Product 111 Receipts list 112 Receive now 118 Record template 54, 281 Reduction key 264, 267 Refund 136, 189 Registration (Inventory) 89, 113, 188, 293, 296 Release order 110 Release picking 169, 172 Released product 80, 281, 330, 354 Rename 53 458 Replacement (Credit note) 134 Replenishment (Location) 338 Report as finished 246, 247 Report form 43 Reporting Reprint 109 Request for quotation 62, 92, 93, 94, 272 Requirement (Material) 90, 272 Requirements (Material) 62, 204 Resource 220, 405 Resource group 217, 220 Returned order 134, 186 Reversal (Transaction) 397 RFQ (Request for quotation) 94 Role (Party role) 59, 427 Role (Security) 419, 423 Role center 15, 25, 420 Role-based security 422 Route 223 Complex sequence 225 Simple sequence 225 Route card 245 Route group 228, 240, 245 Route network 225, 227 Royalty agreement 201 Run as 11 Run time (Route) 230 S Sales agreement 154 Sales category 76, 146 Sales forecast 255, 258 Sales order 154 Sales order processing 137 Sales price 148 Sales quotation 155 Sales tax 378, 383 Save record 28 Scenario 256, 261 Scheduling parameter 221, 233 Scroll bar 16 Search functionality 38 Secondary operation 220, 225, 227 Security role 25, 419, 423 Segmented entry control 31, 369, 386 Segregation of duties 426 Serial number 286, 288 Active in sales 290 Index Service item 208, 251, 283, 404 Session date 14, 29 Settlement Customer transaction 378, 394 Inventory transaction 297 Vendor transaction 71, 135, 377 Setup time 230 Shipment 176, 334, 336, 356 Shipping carrier 145, 351 Simulation 262 Site 81, 288, 368, 416 Size (Product) 288 Sort records 38 Standard cost price 301, 303, 404 Status bar 14, 18, 51 Stocktaking 313, 344 Storage dimension 416 Subcontracting 250 Subledger accounting 400 Sub-production 213, 239 Subsidiary 416 Summary account 74, 400 Summary update Invoice 182 Product receipt 117 Purchase order 108 Supplier 66 Supply forecast 259 Sure Step T Table reference 30 Tag counting 314 Task recorder 444 Team 411, 426 Template 54, 281, 388 Terms of payment 71 Three-tier architecture Title bar 12, 18 Total amount 128 Total discount 148, 151 Trade agreement 83, 148 Trade allowance 192 Transaction Inventory transaction 295 Ledger transaction 375, 384 Transaction combination 403 Transaction data Index Transaction origin 123, 132, 181, 375 Transaction settlement 71, 377, 394 Transfer journal 311 Transfer order 317 Transportation 350 Transportation constraint 358 Transportation tender 356 Travel button 13 Two plan strategy 262, 265 U Under delivery 119 Undo 28 Unit conversion 285 Unit of measure 80, 285, 331 Unit of time 223 Usage data 37, 51 User 408, 418 User groups 422 User options 11, 27, 50, 420 User profile 25, 420 User relation 420 User template 55 V Valuation method 294, 302, 305 Value lookup 30 VAT (Value added tax) 68, 378 VAT Reg No 68, 414 Vendor 66, 377 459 Vendor group 74 Vendor invoice 124, 377, 389, 401 Vendor rebate 200 View details 31 Virtual company account 415 Voucher principle 8, 63, 205 Voucher template 388 W Warehouse 288, 308, 324 Wave 327, 335, 337, 339 Web interface Weighted average 294, 302 WIP (Work in progress) 205, 243, 248 Work (Warehouse) 325, 328, 333, 335, 336 Work item 437 Work item queue 436, 438 Worker 329, 421 Workflow 3, 434 Workflow editor 434 Working time registration 245 Working time template 219 Workspace 15, 23 X X++ Z ZIP code 69 ... companies, Dynamics AX (Axapta) is the product for mid-sized and large companies When releasing version 4.0 in June 2006, Microsoft rebranded Axapta to Dynamics AX Microsoft Dynamics AX 4.0 differs... other test environment This book has been updated for Microsoft Dynamics AX 2012 R3 If you are using Dynamics AX 2012 R2 or the initial version of Dynamics AX 2012, a limited number of features and.. .Using Microsoft Dynamics AX 2012 Andreas Luszczak Using Microsoft Dynamics AX 2012 Updated for Version R3 4th Edition Andreas Luszczak Wien, Austria