Excel 2019 all in one for dummies

Excelđ 2019 All-in-One For Dummiesđ Published by: John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030-5774, www.wiley.com Copyright â 2019 by John Wiley & Sons, Inc., Hoboken, New Jersey Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without the prior written permission of the Publisher Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201) 748-6011, fax (201) 748-6008, or online at http://www.wiley.com/go/permissions Trademarks: Wiley, For Dummies, the Dummies Man logo, Dummies.com, Making Everything Easier, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc and may not be used without written permission Microsoft and Excel are registered trademarks of Microsoft Corporation All other trademarks are the property of their respective owners John Wiley & Sons, Inc is not associated with any product or vendor mentioned in this book LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ For general information on our other products and services, please contact our Customer Care Department within the U.S at 877-762-2974, outside the U.S at 317-572-3993, or fax 317-572-4002 For technical support, please visit https://hub.wiley.com/community/support/dummies Wiley publishes in a variety of print and electronic formats and by print-ondemand Some material included with standard print versions of this book may not be included in e-books or in print-on-demand If this book refers to media such as a CD or DVD that is not included in the version you purchased, you may download this material at http://booksupport.wiley.com For more information about Wiley products, visit www.wiley.com Library of Congress Control Number: 2018956684 ISBN 978-1-119-51794-8 (pbk); ISBN 978-1-119-51815-0 (ebk); ISBN 9781-119-51821-1 (ebk) Excel® 2019 All-in-One For Dummies® To view this book's Cheat Sheet, simply go to www.dummies.com and search for “Excel® 2019 Allin-One For Dummies Cheat Sheet” in the Search box Table of Contents Cover Introduction About This Book Foolish Assumptions How This Book Is Organized Conventions Used in This Book Icons Used in This Book Beyond the Book Where to Go from Here Book 1: Excel Basics Chapter 1: The Excel 2019 User Experience Excel 2019’s Sleek Look and Feel Excel’s Start Screen Excel’s Ribbon User Interface Getting Help Launching and Quitting Excel Chapter 2: Customizing Excel 2019 Tailoring the Quick Access Toolbar to Your Tastes Exercising Your Options Using Office Add-ins Using Excel’s Own Add-ins Book 2: Worksheet Design Chapter 1: Building Worksheets Designer Spreadsheets It Takes All Kinds (Of Cell Entries) Data Entry 101 Saving the Data Document Recovery to the Rescue Chapter 2: Formatting Worksheets Making Cell Selections Adjusting Columns and Rows Formatting Tables from the Ribbon Formatting Tables with the Quick Analysis Tool Formatting Cells from the Ribbon Formatting Cell Ranges with the Mini-Toolbar Using the Format Cells Dialog Box Hiring Out the Format Painter Using Cell Styles Conditional Formatting Chapter 3: Editing and Proofing Worksheets Opening a Workbook Cell Editing 101 A Spreadsheet with a View Copying and Moving Stuff Around Find and Replace This Disgrace! Spell Checking Heaven Looking Up and Translating Stuff Marking Invalid Data Eliminating Errors with Text to Speech Chapter 4: Managing Worksheets Reorganizing the Worksheet Reorganizing the Workbook Working with Multiple Workbooks Consolidating Worksheets Chapter 5: Printing Worksheets Printing from the Excel 2019 Backstage View Quick Printing the Worksheet Working with the Page Setup Options Using the Print Options on the Sheet tab of the Page Setup dialog box Headers and Footers Solving Page Break Problems Printing the Formulas in a Report Book 3: Formulas and Functions Chapter 1: Building Basic Formulas Formulas 101 Copying Formulas Adding Array Formulas Range Names in Formulas Adding Linking Formulas Controlling Formula Recalculation Circular References Chapter 2: Logical Functions and Error Trapping Understanding Error Values Using Logical Functions Error-Trapping Formulas Whiting-Out Errors with Conditional Formatting Formula Auditing Removing Errors from the Printout Chapter 3: Date and Time Formulas Understanding Dates and Times Using Date Functions Using Time Functions Chapter 4: Financial Formulas Financial Functions 101 The PV, NPV, and FV Functions The PMT Function Depreciation Functions Analysis ToolPak Financial Functions Chapter 5: Math and Statistical Formulas Math & Trig Functions Statistical Functions Chapter 6: Lookup, Information, and Text Formulas Lookup and Reference Information, Please … Much Ado about Text Book 4: Worksheet Collaboration and Review Chapter 1: Protecting Workbooks and Worksheet Data Password-Protecting the File Protecting the Worksheet Chapter 2: Using Hyperlinks Hyperlinks 101 Using the HYPERLINK Function Chapter 3: Preparing a Workbook for Distribution Getting Your Workbook Ready for Review Annotating Workbooks Chapter 4: Sharing Workbooks and Worksheet Data Sharing Your Workbooks Online Excel 2019 Data Sharing Basics Exporting Workbooks to Other Usable File Formats Book 5: Charts and Graphics Chapter 1: Charting Worksheet Data Worksheet Charting 101 Adding Sparkline Graphics to a Worksheet Adding Infographics to a Worksheet Printing Charts Chapter 2: Adding Graphic Objects Graphic Objects 101 Inserting Different Types of Graphics Drawing Graphics Adding Screenshots of the Windows 10 Desktop Using Themes Book 6: Data Management Chapter 1: Building and Maintaining Data Lists Data List Basics Sorting Data Subtotaling Data Chapter 2: Filtering and Querying a Data List Data List Filtering 101 Filtering Data Using the Database Functions External Data Query Book 7: Data Analysis Chapter 1: Performing What-If Scenarios Using Data Tables Exploring Different Scenarios Hide and Goal Seeking Using the Solver Chapter 2: Performing Large-Scale Data Analysis Creating Pivot Tables Formatting a Pivot Table Sorting and Filtering the Pivot Table Data Modifying the Pivot Table Creating Pivot Charts Using the Power Pivot Add-in Using the 3D Map feature Creating Forecast Worksheets Book 8: Macros and VBA Chapter 1: Recording and Running Macros Macro Basics Assigning Macros to the Ribbon and the Quick Access Toolbar Macro Security linking consolidated data, 275–276 by position, 272–275 process for, 271–272 creating new, 16 data entry AutoComplete feature, 104–106 AutoCorrect feature, 106–107 AutoFill feature, 109–117 AutoRecover feature, 130–131 in cell ranges, 101 completing entries, 99–101 constraining to cell ranges, 107–108 in corresponding cells of selected worksheets, 101 Data Validation feature, 119–124, 237–238 decimal points, automatically inserting, 108–109 Flash Fill feature, 117–119 general discussion, 81 with keyboard, 100–101 moving within selections, 108 numbers, 92–99 replacing data, 99 saving, 124–130 selecting cells for, 99–100 text (labels), 92–94 with Touch Keyboard, 101–104 deleting columns checking for potential problems first, 241–242 deleting corresponding, 243 deleting selections, 243 deleting rows checking for potential problems first, 241–242 deleting corresponding, 243 deleting selections, 243 designing from scratch, 82, 89–91 templates, 81–89 displaying names of all within workbook, 258 editing clearing comments, 205 clearing data, 205 clearing hyperlinks, 205 completing entries, 202 cutting, copying, and pasting, 216–217, 219–226 deleting cells, 205–207 deleting data, 202 deleting hyperlinks, 205 dragging and dropping, 216–219 editing in Formula bar vs in cell, 204 finding and replacing data, 230–232 finding data, 227–230 general discussion, 193–194 groups of worksheets, 262–263 inserting cells, 207–209 inserting data, 202 moving, 216–218 redoing edits, 203–204 replacing data, 201–202 undoing edits, 202–204 formatting alignment, 154–155, 166–168 bold, 153–154 borders, 154, 173–175 with Cell Styles gallery, 178–182 columns, 143–147 conditional formatting, 183–191 copying formatting to multiple cells, 177–178 decimals, 156 fill color and shading, 154, 173, 175–177 font color, 154, 171–173 font size, 154, 171–173 fonts, 154, 171–173 with Format Cells dialog box, 158–170, 172–176 with Format Painter button, 177–178 general discussion, 133–134, 153 with Home tab, 154–156, 171–172 indentation, 155 italics, 154 Live Preview feature, 134 merging, 155 with mini-toolbar, 156–158 number formats, 155–156, 158–166 orientation, 169–170 patterns, 173, 176 rows, 143–144, 147–148 selecting cells for, 134–143 tables, 148–153 underlining, 154 wrapping text, 155, 167–169 general discussion, 241 hiding/redisplaying, 263–264 identifying current, 258 inserting columns checking for potential problems first, 241–242 inserting corresponding, 244 inserting multiple, 244 process for, 244 inserting rows checking for potential problems first, 241–242 inserting corresponding, 244 inserting multiple, 244 process for, 244 listing names of all sheets within workbook, 34 navigating between, 34 opening blank, 81 opening in separate windows comparing worksheets side-by-side, 264–265 rearranging windows, 266–267 removing windows, 266 resizing windows, 266 switching between windows, 266 synchronized scrolling, 266 outlining adjusting outline levels, 254–256 applying styles to outlines, 250–251 compared to word-processing outlines, 249 creating outlines, 249–250 customizing views of outline, 256–257 hiding/redisplaying outline levels, 252–254 overview, 248–249 removing outlines, 256 printing background, 286 from Backstage view Print screen, 278–284 black and white, 293 changing default settings, 279–280 collation, 278 comments, 293 double-sided printing, 278 draft quality, 294 formula errors, 293 formulas, 303–304 freezing title rows/columns, 214 general discussion, 277–278 gridlines, 293–294 headers and footers, 294–301 margins, 279, 284–285, 287–288 number of copies, 278 orientation, 279, 286, 288–289 page breaks, 286, 301–303 with Page options, Page Setup dialog box, 293–294 with Page Setup options, Page Layout tab, 285–293 paging, 281–282 paper size, 279, 286 previewing, 279, 281–284 print area, 278, 286–287 with Quick Print button, 284–285 removing error values from printout, 370 row and column headings, 294 ruler units, 282 scaling, 279, 292–293 selecting printer, 278, 280 titles, 286, 289–292 proofing Data Validation feature, 237–238 general discussion, 193–194 Smart Lookup feature, 236 spell checking, 232–236 Text to Speech feature, 238–240 thesaurus, 236 translating, 236 rearranging order of, 262 removing from workbooks, 261–262 renaming, 258 splitting into panes freezing panes, 248 horizontally, 245 purpose of, 245 removing panes, 247 resizing panes, 246 synchronized scrolling, 246–247 vertically, 245 transferring between workbooks, 269–270 views creating custom, 214–216 displaying custom, 216 freezing rows/columns, 212–214 unfreezing rows/columns, 214 zooming in/out, 209–211 zooming to selection, 210–212 zooming with scroll wheel, 210 wrapping text, 155, 167–169 X XIRR financial function, 400 xlam file extension, 76 xll file extension, 76 xls file extension, 127, 129–130 xlsm file extension, 127 xlsx file extension, 127, 129–130 xlt file extension, 86–87 xltx file extension, 85–87, 128 XML (Extensible Markup Language), 127, 632 XML Paper Specification Viewer, 513 XML Paper Specification (XPS) format, 128 XNPV financial function, 400 XOR logical function, 350 XPS files, 511, 513 Y YIELD financial function, 400 YIELDDISC financial function, 400 YIELDMAT financial function, 400 Z zooming overview, 209–211 with scroll wheel, 63–64, 210 to selection, 210–212 on touchscreen devices, 210 in worksheet area, 34–35 About the Author Greg Harvey has authored tons of computer books, the most recent being Excel 2019 For Dummies He started out training business users on how to use IBM personal computers and their attendant computer software in the rough-and-tumble days of DOS, WordStar, and Lotus 1-2-3 in the mid-80s of the last century After working for a number of independent training firms, he went on to teach semester-long courses in spreadsheet and database management software at Golden Gate University in San Francisco His love of teaching has translated into an equal love of writing For Dummies books are, of course, his all-time favorites to write because they enable him to write to his favorite audience, the beginner They also enable him to use humor (a key element to success in the training room) and, most delightful of all, to express an opinion or two about the subject matter at hand Dedication To all the students in my different computer classes who taught me so much about what’s really important and what’s not when it comes to using computer software Author’s Acknowledgments I am always so grateful to the many people who work so hard to bring my book projects into being, and this one is no exception If anything, I am even more thankful for their talents, given the size and complexity of an All-inOne This time, special thanks are in order to Katie Mohr for giving me this opportunity to write (and write and write) about Excel in this great All-inOne format Next, I want to express great thanks to my project editor, Kelly Ewing Thanks also go to Russ Mullen for the great technical edit, to Mohammed Zafar for coordinating the book’s production, and to everybody at Wiley Publishing Publisher’s Acknowledgments Associate Publisher: Katie Mohr Project Editor: Kelly Ewing Technical Editor: Russ Mullen Editorial Assistant: Matthew Lowe Sr Editorial Assistant: Cherie Case Production Editor: Mohammed Zafar Ali Cover Image: © Jojje/Shutterstock Take Dummies with you everywhere you go! Go to our Website Like us on Facebook Follow us on Twitter Watch us on YouTube Join us on LinkedIn Pin us on Pinterest Circle us on google+ Subscribe to our newsletter Create your own Dummies book cover Shop Online WILEY END USER LICENSE AGREEMENT Go to www.wiley.com/go/eula to access Wiley’s ebook EULA ... ISBN 978-1-119-51794-8 (pbk); ISBN 978-1-119-51815-0 (ebk); ISBN 9781-119-51821-1 (ebk) Excel? ? 2019 All- in- One For Dummies? ? To view this book's Cheat Sheet, simply go to www .dummies. com and search for ? ?Excel? ? 2019 Allin -One For Dummies Cheat Sheet” in the Search box... Creating Custom Excel Functions Index About the Author Connect with Dummies End User License Agreement Introduction Excel 2019 All- in- One For Dummies brings together plain and simple information on using all aspects of the latest-and-greatest version of... How This Book Is Organized Excel 2019 All- in- One For Dummies is actually eight smaller books rolled into one That way, you can go after the stuff in the particular book that really interests you at the time, putting all the rest of the material aside until you