Hệ thống phần mềm ERP: 6 inventory

Bài giảng mơn: Hệ Hoạch Định Nguồn Lực Doanh Nghiệp - ERP Trường: Đại học Kinh tế Tp.Hồ Chí Minh MICROSOFT DYNAMICS® AX 2012 – INVENTORY MANAGEMENT Email: thinhtlp@ueh.edu.vn CONTENT OVERVIEW PRODUCT INFORMATION MANAGEMENT TYPES OF TRANSACTION INVENTORY JOURNAL QUALITY MANAGEMENT INVENTORY MANAGEMENT INVENTORY MANAGEMENT IS PLANNING AND CONTROLLING INVENTORY FROM THE RAW MATERIAL STAGE TO THE CUSTOMER COMPANIES MUST CONSIDER INVENTORY AT EVERY PLANNING LEVEL • THE MOST IMPORTANT PRODUCTS TO KEEP IN INVENTORY • THE CONTROL OF PRODUCTS THROUGH A COMPANY • THE QUANTITY OF INVENTORY TO BE ORDERED • THE TIMING OF WHEN A PRODUCT SHOULD BE ORDERED ITEM RECEIPT ITEM RECEIPTS INCREASE THE QUANTITY ON HAND THEY INCLUDE: • PRODUCT RECEIPTS IN PURCHASING • CUSTOMER RETURNS IN SALES • REPORTING AS FINISHED IN PRODUCTION • POSITIVE INVENTORY COUNTING ADJUSTMENTS • MANUAL JOURNALS IN INVENTORY TRANSACTION PROCESS INVENTORY Procurement Agreement Release P/O Prequisition RFQ Product Receipt Quotation Item Arrival On-hand ITEM ISSUE ITEM ISSUES INCLUDE: • VENDOR RETURNS IN PURCHASING • PACKING SLIPS IN SALES • PICKING LISTS IN PRODUCTION • NEGATIVE INVENTORY COUNTING ADJUSTMENTS • MANUAL JOURNALS IN INVENTORY INVENTORY TRANSFER INVENTORY TRANSFERS INCLUDE: • TRANSFER ORDERS: SUPPORT THE TRANSFER OF ITEMS FORM ONE WAREHOUSE TO ANOTHER, PROVIDING THE OPTION TO POST AND PRINT PICKING LISTS • TRANSFER JOURNALS: NOT ONLY AVAILABLE FOR TRANSFERS FROM ONE WAREHOUSE TO ANOTHER, BUT ALSO FOR CHANGING OTHER DIMENSION VALUES (E.G ADJUSTING A SERIAL NUMBER) TRANSACTION AND INVENTORY INQUIRY THE PHYSICAL INVENTORY IS THE TOTAL OF TRANSACTIONS, WHICH SHOW FOLLOWING STATUS: • POSTED QUANTITY – INVOICED QUANTITY OF PURCHASING DEDUCTING SALES • RECEIVED – PRODUCT RECEIPT IN PURCHASING, ADDS TO POSTED QUANTITY • DEDUCTED – PACKING SLIP IN SALES, DEDUCTS FROM POSTED QUANTITY • REGISTERED – REGISTRATION AND ITEM ARRIVAL, ADDS TO POSTED QUANTITY • PICKED – PICKING IN SALES, DEDUCTS FROM POSTED QUANTITY INVENTORY JOURNALS INVENTORY JOURNALS ARE USED FOR POSTING PHYSICAL INVENTORY TRANSACTIONS INCLUDING: • POSTING ISSUES AND RECEIPTS • INVENTORY MOVEMENTS • CREATING BILLS OF MATERIAL • RECONCILIATION OF PHYSICAL INVENTORY JOURNAL STRUCTURE • INVENTORY ADJUSTMENT • MOVEMENT • TRANSFER • BILLS OF MATERIALS • ITEM ARRIVAL • PRODUCTION INPUT • COUNTING • TAG COUNTING 10 MOVEMENT JOURNAL THE MOVEMENT JOURNAL CAN BE USED TO: • BRING IN OPENING INVENTORY BALANCES DURING SYSTEM SETUP, AND OFFSET THESE ADJUSTMENTS TO SPECIFIC LEDGER ACCOUNTS • CHARGE AN ITEM TO A DIFFERENT DEPARTMENT, FOR EXAMPLE, FROM PROTOTYPING TO ENGINEERING • TAKE ITEMS OUT OF INVENTORY TO TAKE TO A SALES SHOW THE INVENTORY VALUE MUST BE REDUCED AND SHOULD BE CONSIDERED AS AN EXPENSE FROM THE SALES DEPARTMENT 11 MOVEMENT JOURNAL • EXAMPLE: • THE CONTOSO COMPANY'S NEW SALESPERSON, KEVIN, MUST OBTAIN A SAMPLE OF THEIR HDMI 6’ CABLE, A0001, THE COMPANY SELLS TO BE ABLE TO SHOW THEM TO PROSPECTS • TO MAINTAIN INVENTORY ACCURACY, A MOVEMENT JOURNAL IS USED TO TAKE THE CABLE OUT OF WAREHOUSE 24 PHYSICAL INVENTORY THE JOURNAL ALSO COMMITS THE VALUE OF THIS TRANSFER TO A SPECIFIC GENERAL LEDGER ACCOUNT THAT IS USED FOR SELLING EXPENSES (540100) YOUR TASK IS TO CREATE THESE TRANSACTIONS 12 INVENTORY ADJUSTMENT JOURNAL USE THE INVENTORY ADJUSTMENT FORM TO ENTER: • LOSS – WHERE ITEMS ARE PICKED OR REMOVED FROM INVENTORY • GAIN – WHERE THEY ARE RECEIVED IN INVENTORY WHEN YOU POST THIS KIND OF JOURNAL, AN INVENTORY RECEIPT OR ISSUE IS POSTED, THE INVENTORY LEVEL AND VALUE ARE CHANGED, AND LEDGER TRANSACTIONS ARE GENERATED 13 INVENTORY ADJUSTMENT JOURNAL • EXAMPLE: • THE WAREHOUSE MANAGER OF THE CONTOSO COMPANY REORGANIZED TWO SECTIONS OF WAREHOUSE 23 SO THAT ITEMS WERE PHYSICALLY MOVED FROM ONE AREA TO ANOTHER DURING THE PROCESS, A PALLET CRASHED TO THE FLOOR THAT RESULTED IN THE BREAKING TWENTY 42” TELEVISIONS (ITEM T0020) YOUR TASK IS TO CREATE A PROFIT AND LOSS JOURNAL TO REGISTER THE INVENTORY ADJUSTMENT 14 TRANSFER JOURNAL TRANSFER JOURNALS ARE USED TO MOVE OR TRANSFER AN ITEM IN AN INVENTORY DIMENSION • EACH TRANSFER MINIMALLY IDENTIFIES AN ITEM, QUANTITY, AND THE OLD AND NEW STOCKING LOCATIONS • INVENTORY TRANSFERS REFLECT THE IMMEDIATE MOVEMENT OF MATERIAL, WITHOUT A REQUIREMENT FOR TRACKING IN TRANSIT INVENTORY 15 BOM JOURNAL • BILL OF MATERIALS JOURNALS, PROVIDE THE POSSIBILITY TO POST A RECEIPT OF A FINISHED ITEMS WHILE CONSUMING THE COMPONENTS AT THE SAME TIME ENTERING A NEGATIVE QUANTITY, YOU MAY AS WELL POST DISASSEMBLING OF A FINISHED ITEM 16 ITEM ARRIVAL JOURNAL • ITEM ARRIVAL JOURNALS PROVIDE THE OPTION TO POST ITEM RECEIPTS RELATED TO PURCHASE ORDERS OR CUSTOMER RETURNS 17 COUNTING JOURNAL • CALCULATE THE CURRENT ON-HAND INVENTORY LEVEL THAT IS RECORDED FOR A GROUP OF ITEMS, AND THEN POST THE ACTUAL PHYSICAL COUNT TO MAKE THE ADJUSTMENTS NECESSARY TO RECONCILE THEIR DIFFERENCES • EACH WAREHOUSE ITEM HAS ITS OWN COUNTING GROUP, WAREHOUSE MANAGEMENT, AND PRODUCT DIMENSION SETUP 18 TAG COUNTING DETAILS • THE FOLLOWING INFORMATION SHOULD BE REGISTERED ON THE TAG: • TAG NUMBER • ITEM NUMBER • ITEM QUANTITY • EACH TAG MUST HAVE ONE OF THREE STATUS VALUES: • USED – ITEM NUMBER COUNTED FOR THIS TAG • VOIDED – ITEM NUMBER VOIDED FOR THIS TAG • MISSING – ITEM NUMBER MISSING FOR THIS TAG 19 ... TRANSACTION INVENTORY JOURNAL QUALITY MANAGEMENT INVENTORY MANAGEMENT INVENTORY MANAGEMENT IS PLANNING AND CONTROLLING INVENTORY FROM THE RAW MATERIAL STAGE TO THE CUSTOMER COMPANIES MUST CONSIDER INVENTORY. .. SLIPS IN SALES • PICKING LISTS IN PRODUCTION • NEGATIVE INVENTORY COUNTING ADJUSTMENTS • MANUAL JOURNALS IN INVENTORY INVENTORY TRANSFER INVENTORY TRANSFERS INCLUDE: • TRANSFER ORDERS: SUPPORT... DEDUCTS FROM POSTED QUANTITY INVENTORY JOURNALS INVENTORY JOURNALS ARE USED FOR POSTING PHYSICAL INVENTORY TRANSACTIONS INCLUDING: • POSTING ISSUES AND RECEIPTS • INVENTORY MOVEMENTS • CREATING