05 iok a1 QUALITY CONTROL PLAN

CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION QUALITY ASSURANCE SYSTEM 1/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION TABLE OF CONTENTS SCOPE OF THE PROJECT CONTRACT IMPLEMENTATION PERIOD QUALITY ASSURANCE SYSTEM 2/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION SCOPE OF THE PROJECT The Danang-Quang Ngai Expressway Project (DQEP) connects Danang city with Quang Ngai province through three (3) provinces and city including; Da Nang, Quang Nam, Quang Ngai Total length of the project is about 139.52km; of which 131.50km is expressway and 8.02km is linking road The starting point: Phu Hoa hamlet, Hoa Nhon commune, Hoa Vang district, Da Nang city The end point: La Ha hamlet, Nghia Thuong commune, Tu Nghia district, Quang Ngai province Package A1 1.2 Site The Site of the Contract Package A1 is from Km65+000 (ending point of Contract package 7) to Km81+150 (beginning point of Contract Package A2), total length of the package is of 16,150 meters The Site is located in Phu Ninh district, Tam Ky city and Nui Thanh district of Quang Nam province a Summary of Detailed Design (D/D) Results The summary of D/D results of Package A1 is shown in Table Summary of D/D Results No Items Main Features Quang Nam province: 16.150km Beginning Point: Km65+000, Tam Thai Commune, Phu Ninh District, Quang Nam 01 Road Length Province Ending Point: Km81+150, Binh Quy Commune, Thang Binh District, Quang Nam Province Road 02 Expressway: Type A, Class 120 Classification 03 Design Speed Expressway: 120km/hr 04 Nos of Lane lanes (Ultimate stage: Widened to lanes) 05 Road width Expressway: Road 25.5m, Bridges: 25.5m bridges (L=515.8m) Other River Bridge (L100m): bridge (L=280m) Cross Road Flyover : bridges (L=145.8m) 07 Underpass 19 cross roads (Thruway: 19) Culvert Box: 25 (Thruway: 25) 08 Culvert Culvert Pipe: 25 (Thruway: 25) 10 Interchange None 11 Frontage Road 1,902 m The summary of bridge design results in Package A1 is shown in Table Table Summary of Bridge Design Results in Package A1 No Bridge Code Jurisdiction City/ Provinc e FO06a ORB17a LRB12 Distric t Bridge Location Commun e Quang Nam Thruwa y Expressway/Linking Road SA/PA Interchange Thruwa Thruw Rampway y ay Design Results Cross Road Bridge Station Km066+455.00 Km066+615.00 Nui Thanh Tam Xuan 3/ 26 TRANCONSIN – GRBCC JV Km068+457.29 D/D Girde r Type PC Void Slab PC-I Girde r PC-I Girde Girder Arrange 3@30 1@24 7@40 PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION ORB21 FO07 Tam Anh Km075+182.2 Km076+970.00 r PC-I Girde r KFrame 2@33 12.4+31+12.4 CONTRACT IMPLEMENTATION PERIOD • 36 months for the Package QUALITY ASSURANCE SYSTEM 3.1 Management Responsibility 3.1.1 Quality Target The Quality Target including Objectives shall be understood, implemented and maintained at all levels of the organization (1) Quality Target Our Quality Target shall apply in this Project is : “To produce good quality construction products consistent with the requirements of the Client as specified in the Contract” Consequently, the Client’s needs and requirements as specified and described in the contract will be carefully analyzed so that these requirements are fully met by the proper selections of materials, workmanship, construction techniques and the safety of work to achieve the required quality construction product The management will set up Project Quality Control System to implement and verify compliance with the necessary quality requirements Periodic and regular audits will be conducted to review and update the status and adequacy of the Quality Control System Every person assigned to this project is expected to contribute to the achievement of the quality construction product (2) (3) Quality Objectives The Quality Objectives of this Project will be: Without Delay Without Defect Without Accident 3.1.2 Project Site Organization The lines of reporting and interrelation of all staffs of this Project are shown in “ Project Site Organization Chart” 3.1.3 Responsibility and Authority Authority 4/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION While the ultimate authority for the efficient and effective operation of the Project lies with the Project Manager, an effective Project Quality Assurance System is the product of all employees on the Project which are involved in the development, review and implementation of systems, processes, procedures and work practices, particularly those personnel who have the authority to: (a) initiate action to prevent occurrence of a product nonconformity; (b) identify and record any product quality problems; (c) initiate, recommend and provide solutions through suitable channels; (d) verify the implementation of solution; control further processing, installation or delivery of non-conforming product till correction is made good (1) Responsibility All day-to-day management responsibilities are delegated to the designated personnel shown on the Project Site Organization Chart It is the ultimate responsibility at the Project to ensure the Project Quality System is fully implemented and effectively carried out to the quality standards of the Contract a) Project Manager The Project Manager shall be responsible for the management of the Project as guided Target decision of the Bidder He has the authority and responsibility for engineering, scheduling, cost, industrial relations and contract administration of the Project His responsibilities in respect of quality include:  The overall administration and implementation of Project QA/QC Plans and ensuring that all activities relating to quality are performed in compliance with the requirements of specifications, codes and standards which from part of Contract  To develop and authorize Project QA/QC Plans consultation with the Quality Assurance Manager  The selection of sub-contractors and suppliers based on the evaluation of their ability to meet the specified requirements Also ensuring that the work of subcontractors and suppliers complies with the specified quality requirements 5/ 26 TRANCONSIN – GRBCC JV PHUONG THANH in CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION  To stop a work in which non-conformance exists and release the work when the resolution has been agreed upon To initiate, recommend and/or implement corrective action to prevent repetition of quality problems  To liaise with the Client on matters concerning the management of the Contract and quality The Project Manager has the primary responsibility for ensuring that all requirements contained in the established Project QA/QC Plans are carried out He shall liaise with the head office Quality Assurance Manager on any deviation from the quality requirements b) Deputy Project Manager No1 The deputy project manager shall assist/support project manager’s duties described above and mainly are on fields: Bridge and Road Construction/Traffic Assurence Manager In case of the absence of the Project Manager, the Deputy Project Manager No1 would be the acting Project Manager c) Deputy Project Manager No2: (Project Quality Assurance Manager) The Deputy Project Manager No2 shall assist/support the Project Manager’s duties described above and mainly are on fields: Technical/Economic & Planing/Project Quality Assurance/Environmental/Health & Safety Manager He is the nominated quality representative for the Project He has the responsibility and authority to ensure the implementation, maintenance and control of the Project Quality Assurance Plan and reports to the Manager, Quality Assurance / the Project Manager on the performance of the Quality System for review and as a basis for improvement of the Quality System He is also responsible for ordering permanent material and controls their quality to be complying with the project specification and client’s requirement all the time d) Deputy Project Manager No3: The Deputy Project Manager shall assist/support the Project Manager’s duties described above and mainly are on fields: Accounting and Financial Manager/Administration d) Project Quality Assureance Engineers The Project Quality Engineers are responsible for establishing, implementing and maintenance of documented procedures and inspection and test plans They shall ensure that inspection and testing activities are controlled in order to verify that technical and specified requirements are met 6/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION They report to the Project Quality Assurance Manager and interacts with other Managers and Engineers to review, implement and manage the quality requirements and the quality plan They shall interface with project suppliers including subcontractors to ensure materials, products and equipments are inspected, tested measured and calibrated or otherwise verified to demonstrate conformance to specified requirements and the quality plan They shall maintain, compile and review applicable documents and quality records to ensure efficient retrieval and/or are available at all locations where operations essential to the effective functioning of the quality system are performed e) f) Quantity Surveyor Quantity surveyor is responsible for the effective project control activities for the Project He report to the Project Manager/Deputy Project Manager No2 and responsible for the planning, cost engineering, cost control planning and scheduling functions for the Project including:  To manage quantity survey;  To provide sub-contract documents  Overall progress reports and other matters related to scheduling and cost as required by Project Manager;  Coordinates with Managers on scheduling and status of project for compilation of information regarding main activity areas for monthly reporting;  Controls fabrication and field construction schedules for overall programs;  Prepares reports on progress, manpower, cost coordinates the work scheduling and procurement and Construction Manager The Construction Manager of each construction section reports to Project Manager/Deputy Project Manager No1 He has the responsibility and authority to :  initiate action to prevent the occurrence of any nonconformities relating to the product, process and the Quality System ;  identify and record any problems relating to the product, process and the Quality System ; 7/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION g) h) g)  initiate, recommend designated channels; or provide solutions through  verify the implementation of solutions ;  control further processing, delivery or installation of non conforming product until the deficiency or unsatisfactory condition has been corrected Engineers They report to the Construction Manager and be in responsible for the engineering aspects of his scope of work Their duties include :  temporary works design, construction and use ;  monitoring and measuring progress ;  ensuring that all works performed are in accordance with the contract, and all works are recorded, filed and submitted if necessary in accordance with the Project Quality Control Plan Site Engineer He is responsible for assisting the Engineer’s duties and to control the subcontractor or construction teams in respect of quality assurance as directed by the Engineer Electrical/Mechanical Engineer He is responsible for maintenance and arrangement of machineries, which will be used for the site works every day in order to carry out the works efficiently and appropriately as directed by the Construction Manager h) Material Engineer He is responsible for all the permanent material tests to be carried out at site laboratory with laboratory staff and keeping those test record in the file appropriately He shall identify whether the tested material is comply to the contract In case any material fail the test, he shall report to construction manager and engineers then take appropriate action to non-conformance products/potential nonconformity i) Design Engineer He/She is responsible for controlling the revision and status of working drawings under the direction of Project Engineer j) Office Manager 8/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION The Administration Manager is responsible for all effective aspects of project administration function He shall report to and assist the Project Manager/Deputy Project Manager No3 on administrative matters including:  Secretarial, clerical, mailing, security communication facilities, emergency and provisions;  Stipulated budget is on administrative functions;  Project office accounting, insurance matters and costing detail inputs and report;  Establish and maintain a documentation system;  j) Supervises the works contracts assistants of schedule the services, first aid regarding administration project and Purchaser The Purchaser is responsible to control purchasing material and keeping record of its status The purchaser shall provide followings under supervision of office manager  Material order sheet based on the purchase request approved by the project manager and keep the record of those order sheet  Filing and keeping record of received material together with its material certificate  Carrying out required material test (in case it’s required) together with The Material engineer and identifying it is receivable or not  The status of material consumption and quantity in storage 3.1.4 Project Management Review The Project Manager in consultation with the Project Quality Assurance Manager and other project staff as required, shall conduct quality or as necessary reviews of project performance against the criteria established in this plan and when necessary initiate corrective action Review meeting minutes shall be documented or may be as notes in the Project Managers diary They may not be exhaustive but shall reflect actions of issues agreed and discussed 3.1.5 Management Verification 9/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION The System Element Management Responsibility will be implemented whereby evidence shall be provided in the following documentation:        The Quality Target to be displayed in the site-office Review effectiveness of corrective actions Management Review of Project comparative to PQAP Organization Chart Record’s of staff CVs Training Records Internal, Certification and Client Audit Results 3.1.6 Verification and Quality Functions Verification and Quality functions shall be performed by skilled personnel and be reflected within the structure of the project site organization chart 3.2 Quality Assurence System 3.2.1 Structure of Documentation The Quality Assurence System of this Project consists of the Quality Manuals of the Bidder and the Project Quality Plans They are applicable to the operation of various system activities and are described in the relevant appendixes and Cross Reference to ISO 9001-2000 The scope is governed from the review of the project contract conditions and specifications 3.2.2 Project Quality Assurance Plan ( PQAP) The Project Quality Assurance Plan is in accordance to the requirements of ISO 9001:2000, and is jointly developed by the head office Quality Assurance Manager and the Project Manager together with the Project Quality Assurance Manager and Engineers and shall be endorsed by the head office Quality Assurance Manager The Project Quality Assurance Plan shall be subject to continuous review and modified as required by the Project Manager / Project Quality Assurance Manager and Project Quality Engineers Checking shall be carried out by the relevant Construction Manager The Project Manager may endorse quality plan for immediate implementation prior to endorsement by the head office Quality Assurance Manager 3.2.3 Project Quality Control Plan ( PQCP ) The Project Quality Control Plan shall define the processes, procedures and controls for the engineering and technical aspects on the execution of the Project and describe Where, When, Who, What and How the activity shall be performed 10/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION * * * * * Quality Manual * Quality Assurance Manual Project Quality Assurance Plan * Project Quality Control Plan Contract and Project Execution Documents Standards and Codes of Practice * Correspondences Drawings (1) Quality Manual, Quality Assurance Manual While the Head office Quality Assurance Manager is responsible for review and re-issue of the Quality Manual and the Quality Assurance Manual, the Project Quality Assurance Manager is responsible to maintain and remove obsolete pages or sections of the Document whenever revised copy issued (1) Project Quality Assurance Plan, Project Quality Control Plan a) Document Changes Changes shall be made jointly by the Project Quality Assurance Manager and the person in charge of each section with approval from the Project Manager > Refer to clauses 3.2.2 "Project Quality Assurance Plan" and 3.2.3 "Project Quality Control Plan" b) Approval Changes shall be approved by the Project Manager and signed on the cover page c) Issue and Revision Status Revision No., Date and Description shall be shown on the cover page The summary sheet shall be used for identification of the nature of the changes d) Distribution Distribution lists shall be prepared, kept and maintained by the Project Quality Assurance Manager The control Copy of document shall be identified as controlled by as stamped before issue The Project Quality Assurance Manager shall ensure that the correct documents together with the respective form used throughout the period of the project are used (2) Contract and Project Execution Documents Contract documents are defined as all documents and drawings which form part of the Contract such as Conditions of Contract, Tender List Submission, Specifications, Bills of Quantities with prices, Engineer’s Instructions, Variations, Drawings, Method Statements, Schedule of Rates, Equipment List and Work Schedules for the Project 12/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION Project execution documents shall be all documents / drawings submitted or received during execution of the Contract Further to the control incorporated: measures, the following will be  A Project Document Filing Register shall be established indicating the file location and the person in-charge  An electronic, central filing correspondence management process will be established to link and cross reference related correspondence to enable fast search and easy retrieval  Electronic files shall be back-up and recorded on a register then stored in a secured storage room to prevent deterioration and damage A comprehensive document / drawing control process encompassing submission, transmittal maintenance and distribution shall be documented in compliance with the Client’s requirements (4) Standards and Codes of Practice The Project Quality Assurance Manager is responsible to provide, maintain and make the latest or specific version of the standards and codes of practice available to the staffs (5) Correspondences Correspondences relevant to the Quality such as the Customer's Work Order/Instruction, Request/Complaint, to and from SubContractor or Vendor shall be registered, inspected or approved and circulated Details of procedure are defined in the Project Quality Control Plan a) Inspection / Approval The Project Manager has the responsibility and authority to inspect the incoming correspondence and approve/sign the outgoing correspondence > Refer to clause 3.6.1 "Contract Review" for the incoming correspondence from the Customer b) Registration / Filing The appointed person normally the receptionist/typist is responsible to register and file the correspondence The receptionist / typist shall keep and maintain the register and make correspondence available and accessible to the staffs c) Distribution / Circulation 13/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION When distribution or circulation of the correspondence is instructed by the Project Manager, the receptionist/typist shall make copy and so using a distribution / circulation slip and file thereafter (6) Drawings Drawings in this Project are classified as follows - Internally Generated Drawings * Shop drawing * Working drawing * As-built drawing - Externally Generated Drawings Drawings from the Customer, Consultant, Sub-Contractors and / or Vendors a) Internally Generated Drawings Changes of drawing shall be made by the person in charge of that work Revision status shall be stated in the title block and the revised part shall be highlighted by clouding or other means > Refer to clause 3.6.4 "Product Identification and Traceability" Internally generated drawing and its change shall be approved by the Project Manager or the person authorized by the Project Manager prior to release b) Externally Generated Drawings The Project Quality Assurance Manager has responsibility to inspect the incoming drawing together with the person incharge of each section No defective drawing shall be released for use and quarantined by the Project Quality Assurance Manager > Refer to clauses 3.5 "Purchasing", 3.6.1 "Contract Review" and 3.6.3 "Customer-Supplied Product" c) Registration The appointed person normally the Design Engineer is responsible to register drawings in accordance with the Project Quality Control Plan d) Custody The Design Engineer is responsible to maintain valid drawings and quarantine invalid drawings in accordance with the Project Quality Control Plan e) Distribution Distribution of drawing shall be registered by the Design Engineer All staff who distribute drawing to the, Construction teams, Customer, Sub-Contractor or Vendor is responsible to inform to the design engineer for registration 14/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION f) Transmittal Form Drawing shall be accompanied with a letter showing drawing no or list and an acknowledgment The cover letter shall be controlled in accordance with "(5) Correspondences" of this clause 3.3.2 Control of Quality Records 3.4 (1) Quality Records shall be clearly identified, filed and maintained during the operation of the Project and properly stored for specified retention period (2) During Contract Period The Project Quality Assurance Manager and the Project Quality Engineer shall be responsible to prepare, index, file and maintain the Quality Records (3) After Contract Period a) Custodian The Project Quality Assurance Manager is responsible to move the Quality Records from the Site Office to other place for storage The Project Quality Assurance Manager shall report to Head office Quality Assurance Manager, place of storage together with the list of Quality Records b) Time Period Quality Records of this project shall be retained for five (5) years from the end of maintenance period The Project Quality Engineer is responsible to indicate an expiry date on the file or container c) Storage All Quality Records shall be retained in weatherproof store to prevent damage or deterioration and maintained as readily retrievable Design Control Not applicable to this Project 3.5 Purchasing Purchasing of the following products which directly affect the quality of this Project shall be properly controlled from selection of Sub-Contractors / Vendors to verification of products - Materials * Reinforcing bar * Portland cement * Concrete aggregate * Post Tensioning Material * Filling Material * Boulder * Gabion net * Geotextile * Handrail 15/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION * * Asphalt Concrete Pavement Material Other materials specified in the Project Quality Control Plan - Services * Geometrical Survey * Bored piling * Ordinary RC structural work * Pre-stressing concrete work * * Revetment work * Road work * Earth Work * Leasing of machinery/equipment * Other works specified in the Project Quality Control Plan 3.5.1 Evaluation of Sub-Contractors 3.5.2 (1) Evaluation & Selection Sub-Contractor/Vendor shall be evaluated and selected on the basis of capability, track record and quality system The respective Construction Manager/person in-charge of the section together with the Project Quality Assurance Manager are responsible to evaluate the sub-contractor / vendor Evaluation/Section shall write to list of the Project Quality Assurance Plan to be used (2) Approval The Sub-Contractor / Vendor shall be approved by the Project Manager and where specified by the customer (3) Assessment The respective Construction Manager/person in-charge of the section together with the Project Quality Assurance Manager have responsibility and authority to assess the Sub-Contractor/Vendor conformance of work to specified requirements according to the Purchasing Document (4) Quality Records The evaluation/selection and assessment controlled as the Quality Records records shall be Purchasing Document (1) Documentation and Flow Chart of Purchasing The Construction Manager/the Office Manager has responsibility and authority to prepare Purchasing Document for materials, services and Sub-Contract Works The Purchaser will provide Material Order Sheet in case the supplier requires it Typical purchasing documents used in this Project are defined in the Project Quality Assurance Plan (2) Review/Approval The Agreement shall be reviewed by Deputy Project Manager No2 and approved by the Project Manager prior to release 16/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION (3) Filing The purchaser is responsible to file and keep the Purchasing Documents 3.5.3 Verification of Purchased Product Procedures for verification / inspection of Purchased Product are defined in the Project Quality Assurance Plan 3.6 Project Execution Processes and Controls 3.6.1 Contract Review The Project Manager shall advise of any discrepancies or outstanding requirements identified during review of documents issued to commence contraction Detail of such reviews (correspondence, minutes etc.) shall be maintained Should amendments, changes or variations be proposed during the execution of the Project, the Project Manager shall initiate their internal review prior to acceptance to ensure that : (a) The requirements are adequately defined and documented (b) the Bidder has the capability to meet the changed contractual requirements (c) The Changes are reflected in programme, quality and financial agreements The Project Manager, where required, may make changes to the Project Quality Assurance Plan These changes shall be immediately implemented as directed by the Project Manager 3.6.2 Contract Variation (1) During the progress of the Project, the Project Manager is responsible to review the Client requirements such as Variation Order, Inspection and complaint (2) Any discrepancies or disputable issues relating to contractual and technical matters shall be highlighted to the Client for clarification and solution (3) Upon completion of the review, the Project Manager shall sign and date the variation, and ensure distribution of the amendment to all concerned parties (4) Where no written statement of requirement is available for an order received by verbal means, the Project Manager shall confirm in writing to the Client within the prescribed time or as otherwise agreed 3.6.3 Control of Customer-Supplied Product 17/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION (1) Customer-supplied product/service for incorporation in this Project is as follows : - Construction Material (Not applicable to this Project) - Information Data / Drawing (Contract documents and Drawings as per customers design criteria.) - Nominated Sub-Contractor * Not applicable to this Project 3.6.4 Product Identification and Trace ability (1) The following products or parts of the construction/installation work in this Project shall be clearly identified by suitable means - Internally Generated Document * Method Statement / Design Calculation * Shop/Working drawing * Temporary Work Drawing - Construction Material * Reinforcing Steel Bars * Concrete aggregate * Portland cement * PC strand and Anchoring accessories (2) Internally Generated Document The project name shall be indicated by means of the letterhead, together where necessary, with an document number, contract number and reference including a title block identifying revision status, description, dates and signatures of personnel verifying preparation, checking, approval and endorsement (3) Construction Material The following identification and traceability records shall be kept by the person in charge of the inspection and testing The person in charge is defined in the Project Quality Control Plan > Refer to clause 3.6.9 "Inspection and Testing" a) Reinforcing Bars A Purchase Order shall be prepared based on the shop drawing/bending schedule for each delivery Usage of material shall be recorded on the Material Record and kept together with a mill certificate by the purchaser Reinforcing bars shall be tagged to enable reference to the delivery order sheet and/or mill certificate b) Portland Cement 18/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION Usage of material shall be recorded on the Material Record (4) Product Test and Certification Product tests and certification records shall be maintained in the Project QA filing system to demonstrate conformance to the contract specification 3.6.5 Site Management Review and Instructions During the progress of the Project, the following site management review and meeting shall be held periodically to monitor that processes are carried out under controlled conditions (1) Budget Review a) The Project Manager is responsible to review the Project execution budget annually or shorter period and he shall report to the head office b) Records shall be filed and kept by the Project Manager (2) Monthly Report to the head office a) The Quantity Surveyor is responsible to prepare the monthly report showing the progress and forecast of the Project b) The monthly report shall be reviewed by Deputy Project Manager and approved by the Project Manager prior to report to the head office c) Record shall be filed and kept by the Quantity Surveyor and Project Manager (1) Monthly Report to Customer The Deputy Project Manager No1 shall prepare the monthly progress report showing the progress of the project and major achievement made in preceding month (4) Monthly Meeting With the Customer a) Meeting shall be held with the Customer's Officer/his representatives and the Project Manager/his representatives to achieve common understanding of the requirements and to resolve discrepancies b) Minutes of meeting is prepared by the Customer, distributed to all the parties and circulated to the Engineers who not attend c) Record shall be filed and kept by the computer operator 19/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION (5) Monthly Program Review a) Monthly site meeting shall be held and attended by the Project Manager to the Engineer and all subcontractors’ representatives to review and agree on the monthly work program b) Meeting shall be chaired by the Client c) After being reviewed, the Construction Manager/the appointed Engineer is responsible to produce the up dated program and to keep records with the copy signed by attendees (5) Weekly Site Meeting a) Weekly site meeting shall be held and attended by the Managers and all site staffs to share common understanding of processes and to agree the weekly work schedule b) The respective engineer is responsible to prepare the weekly work schedule prior to the meeting in connection with the monthly schedule c) A copy of the weekly work schedule shall be distributed for this meeting and a copy of the names of attendees shall be attached to the work schedule for the records Only changes made to the weekly work schedule shall be reflected (6) Daily Meeting a) Daily meeting shall be held in order to make staff in charge deeply understand the work description/key points on the following day in accordance with “Daily Instruction/Schedule” and chaired by the appointed Engineer /Supervisor including attendance by Constructions teams, Sub-Contractors b) “Daily Instruction/Schedule” shall be prepared and kept by the appointed Engineer with signatures of attendees (7) Work Instruction a) The Construction Manager/the Project Engineer is responsible to issue a work instruction where non conforming product or uncontrolled process is found > Refer to clause 3.6.11 "Control of Non conforming Product" b) Work instruction may be in the various form such as a minutes of meeting or a letter A work instruction a minutes of meeting shall be signed by the person receiving the instruction 20/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION 3.6.6 Control of Submittals (1) Submittals required in the Contract or otherwise stated as to satisfy the requirements such as calculation, material samples, method statements, shop drawings and contractors proposals must be submitted and approved by Engineer in time for the actual execution of work (2) Submittals shall be reviewed and approved by the Project Manager prior to submission (3) A table of submissions shall be established under the title of General Transmittals to Client (including miscellaneous submissions to Authorities) The format of the Table shall include the document number, title, submission date and a status of acceptance reference from the Client The table shall be maintained on a regular basis of which a compilation of any outstanding submission shall be checked 3.6.7 Safety and Housekeeping (1) The Project Manager/the Project Engineer/Safety officer shall prepare “Site Safety Plan” to develop the Safety Control System under the requirements of the Specifications (2) Record shall be filed and kept by the Safety Officer > Refer to clause 3.3.2 "Control of Quality Records" 3.6.8 Control of Inspection, Measuring and Test Equipment (1) Equipment Identification The Project Quality Engineer is responsible to review technical requirements of the Contract and ensure that the inspection, measuring and test equipment have the capability, suitability and range compatible with the intended application (2) Calibration a) Process, applicable standard, acceptable criteria, method, frequency and record form are defined in the Quality Assurance Manual b) The Project Quality Engineer shall prepare, maintain and up date the list of equipment which require calibration and to record its calibration schedule and status on record, Inspection, Measuring & Test Equipment Register > Refer to clause 3.3.2 "Control of Quality Records" c) Calibration shall be carried out by suitably qualified personnel in accordance with applicable written instruction 21/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION (3) Handling and Storage The Project Quality Engineer and respective Engineers are responsible to ensure that inspection, measuring and test equipment are handled and stored in such a way as to safe guard its accuracy and precision (4) Calibration Records Calibration records or certificates shall be kept and controlled in accordance with clause 3.3.2 "Control of Quality Records" (5) Subcontractors’ Equipment The above items under Clause 3.6.8 shall apply to all equipment by sub-contractors or venders 3.6.9 Inspection and Testing (1) General Procedure, applicable standard, acceptable criteria, method, frequency, inspection and record form are defined in the Project Quality Control Plan > Refer to clause 3.2.3 "Project Quality Control Plan" (2) Receiving Inspection and Testing a) Incoming products shall be inspected and tested as required by the Project Quality Control Plan b) Prior to acceptance or receipt of materials/goods at site, Contractor shall ensure that the supplier provides production and test records or results of materials and constituent elements in compliance with the relevant standard and/or specifications c) Products which are found nonconforming to specified requirements on delivery shall not be unloaded on site and shall be returned to the supplier In case that those nonconforming products cannot be returned immediately, it shall be identified and shall not be used Thereafter these product shall be removed off site as directed by the respective Construction Manager or Project Quality Assurance Manager > Refer to clause 3.6.11 "Control of Nonconforming Product" d) Where required in the Project Quality Control Plan, receiving inspection and testing shall be carried out at the SubContractor's premises e) Incoming products which are released for urgent use prior to verification such as ready-mixed concrete shall be positively 22/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION identified for traceability in accordance with the Project Quality Control Plan > Refer to clause 3.6.4 "Product Identification and Traceability" > Refer to clauses 3.5.3 "Verification of Purchased Product" and 3.6.3 "Control of Customer-Supplied Product" (3) In-Process Inspection and Testing a) During production and installation, product or workmanship shall be inspected in accordance with the Project Quality Control Plan b) The Construction Manager/the Project Engineer is responsible to hold the product or process until the required inspection and test have been completed (4) Final Inspection and Testing a) Final inspection and testing shall be carried out prior to handing over of parts or whole of products to the Customer b) Final inspection and testing shall include review of the records of nonconformance found during the receiving, or in-process inspection or testing so as to ensure that the final product meets specified requirements c) The Project Quality Engineer is responsible to hold dispatch or handover the product until associated data and documentation are available and authorized (5) Inspection and Test Records a) The Project Quality Engineer shall ensure that the inspection and test records show clearly whether the product has passed or failed by using a stamp or other means if applicable b) Where the product fails to pass any inspection or test, the procedures for control of nonconforming product shall apply > Refer to clause 3.6.11 "Control of Nonconforming Product" 3.6.10 Inspection and Test Status (1) The Construction Manager/the Project Engineer is responsible for identification of inspection and test status of product until conformity is verified by the inspection or test record The Project Engineer/Supervisor/the Material Controller shall ensure that only product that has passed required inspection or test is used or installed > Refer to clause 3.6.11 "Control of Nonconforming Product" 23/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION (2) The Project Quality Assurance Engineer is responsible to ensure that all inspection and test status is made known to all staffs who may need this information 3.6.11 Control of Nonconforming Product (1) The Construction Manager/the Project Engineer is responsible to indicate nonconformance of product and provide a nonconformance report for review by the Project Quality Engineer (2) Incoming product which nonconformance is found after unloading shall be clearly marked or tagged to indicate its status and not for use > Refer to clause 3.6.9 "Inspection and Testing" (3) Nonconforming in-processing product shall be clearly marked or tagged to indicate its status and prevent unintended use or installation (4) For minor nonconformance which can be rectified on that spot, the Construction Manager shall make note in the record form or check list and confirm that proper corrective action has been taken and approved by the Customer (5) Nonconforming product shall be reviewed by the Project Quality Assurance Manager together with the Construction Manager Upon being reviewed, appropriate determination may be : - rework to meet the specific requirements or; - accept with or without rectification subject to the Customer's approval of; - reject, scrap or disposition (6) The Project Quality Assurance Manager or respective Construction Manager shall prepare proposal of remedial measures or disposition for approval of the Project Manager and the Customer (7) Corrected or repaired product shall be subject to re-inspection The Project Quality Assurance Manager shall keep all records concerning nonconforming product > Refer to clause 3.3.2 "Control of Quality Records" 3.6.12 Corrective and Preventive Action (1) The respective Construction Manager or the Project Quality Assurance Manager has responsibility to detect the product or process which nonconformance is repeated, may recur or has serious potential The Project Quality Assurance Manager shall review the internal/external audit report, nonconformance and 24/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION other quality records including the Customer's complaints to prevent recurrence (2) The Project Quality Assurance Manager shall arrange the investigation team to analyze cause of actual or potential nonconformities Investigation may be carried by the third party such as Consultants or recognized Institute (3) The Project Quality Assurance Manager in consultation with the Project Manager and where required, the customer shall determine corrective and preventive action (4) The Project Quality Assurance Manager shall report to the head office Quality Assurance Manager The Project Quality Assurance Manager is responsible to implement and record any necessary changes to procedures carried out in the Project 3.6.13 Handling, Storage, Packaging, Preservation and Delivery (1) Product shall be handled and preserved in such manner to prevent damage or deterioration (2) Procedures for document and data control shall be in accordance with clauses 3.3.1 "Document and Data Control" and clause 3.3.2 "Control of Quality Records" (3) Procedures for field product shall be defined in the Project Quality Control Plan > Refer to clause 3.2.3 "Project Quality Control Plan" 3.6.14 Statistical Techniques Statistical techniques shall be applied when inspections and tests are used to verify the acceptability of the process or product characteristics being tasted and specified by the contract specifications or relevant Project Quality Control Plan The process for statistical techniques shall identify the attributes to be measured, the acceptance criteria for the test and the confidence level to apply The Project Quality Control Plans shall identify or make reference to the tests for which the process applies e.g concrete (1) Collection of data of concrete strength obtained, shall be used to control the accepted concrete strength required in this Project (2) A histogram and an average-range (X-R) chart method may be applied (3) The method of statistical analysis for concrete shall include the monitoring of rolling average results and 85% compressive strength figures 25/ 26 TRANCONSIN – GRBCC JV PHUONG THANH CIVIL WORKS CONTRACT PACKAGE A1 (KM 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION (4) 3.7 When the strength of concrete deviates from the specific range, the procedure to control the non-conforming product shall be applied Internal Quality Audit The Project Quality Assurance Manager is responsible to make known the results of the internal/external audits to all staffs who may need this information and take timely corrective action on deficiencies found during the audit The Project Quality Engineer shall file and keep the results and audit reports > Refer to clause 3.3.2 "Control of Quality Records" 3.8 Training The Project Quality Assurance Manager has authority and responsibility to conduct the Site training scheme to ensure that all staff are competent to work that they have been assigned The s Project Quality Assurance Manager hall keep and maintain the personnel list identifying training needs and status and the training records > Refer to clause 3.3.2 "Control of Quality Records" 3.9 Servicing Not applicable to this Project 26/ 26 TRANCONSIN – GRBCC JV PHUONG THANH ... endorsement by the head office Quality Assurance Manager 3.2.3 Project Quality Control Plan ( PQCP ) The Project Quality Control Plan shall define the processes, procedures and controls for the engineering... 65+000-KM81+150)-DA NANG– QUANG NGAI SECTION * * * * * Quality Manual * Quality Assurance Manual Project Quality Assurance Plan * Project Quality Control Plan Contract and Project Execution Documents... the Project Quality Control Plan d) Custody The Design Engineer is responsible to maintain valid drawings and quarantine invalid drawings in accordance with the Project Quality Control Plan e) Distribution