Windows 7 Step by Step- P5

Sorting and Filtering Folder Content By default, the folders and files in a folder window are shown in alphabetical order by name. All subfolders are shown first, followed by all files. You can change the order of the items in the Content pane by sorting them by any of the properties displayed in Details view. To display or hide a property in Details view: 1. Right-click any column heading, and then click More. 2. In the Choose Details dialog box, select the check box of a property you want to display, or clear the check box of a property you want to hide, and then click OK. To sort items in a folder window: l In Details view, click a column heading to sort the folder contents in ascending or descending order by that property. Click the heading a second time to sort the contents in the opposite order. l In any view, right-click the Content pane, click Sort By, and then click the property by which you want to sort the items. Click Ascending or Descending on the short- cut menu to change the sort order of the selected property. In Details view, you can display only items that match specific criteria by filtering them. For example, you can display only the items you worked with on a particular day. To filter items in a folder window: 1. Point to the column heading of the property by which you want to filter the folder contents, and then click the arrow that appears. A list of values that exist for that property appears. This list can consist of a range of alpha values (for the Name column), a specific date or range of dates (for the Date Modified column), specific values (for the Type column), or a range of numeric values (for the Size column). 2. In the list, select the check boxes of the values you want to match. Then click away from the list to close it. Windows Explorer instantly filters the folder content to display only the items that match the values you specified. A check mark at the right end of a column heading indicates a property used to filter the folder content. 3. To remove a filter, click the check mark in the column heading to display the filter list, clear the check box or boxes, and then click away from the list. Viewing Folders and Files in Different Ways 151 Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 152 Chapter 5 Manage Folders and Files Changing Folder Options In the Folder Options dialog box, which you display by clicking Organize on the toolbar and then clicking Folder And Search Options, you can customize folder windows by changing settings on these two tabs: l General On this tab, you can change how you browse folders, whether you click or double-click to open items, and how the Navigation pane behaves. l View On this tab, you can change the default view for all folders and change specific display/hide settings. For example, on the View tab you can specify whether Windows Explorer and all Windows programs should display file name extensions, which are hidden by default. Every file name has an extension, separated from the name itself by a period, that designates the file's type or the program in which it was created. If you often need to know the type of a file, it might be easier to turn on the display of file name extensions so that they are visible in all views than to have to constantly switch to Details, Tiles, or Content view to see the file type. In this exercise, you’ll customize a folder window, and then switch views. You’ll also explore the Folder Options dialog box. SET UP You need the practice files and folders located in your Documents\ Microsoft Press\Windows7SBS\Structure folder to complete this exercise. 1. On the Start menu, click Computer. The Computer window opens. 2. If the Details pane is open at the bottom of the window, click Organize on the toolbar, click Layout, on the Organize menu, and then in the list, click Details Pane to hide the pane. 3. If the Navigation pane is open on the left side of the window, or the Preview pane is open on the right side of the window, repeat step 2 to close it. Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. Now the only open pane is the Content pane, which you cannot hide. When you hide the Details and Navigation panes, the Content pane occupies the entire area below the toolbar. Tip Your Computer window will display the disk drives and devices connected to your computer, rather than those shown in our graphic. If the current folder view in the Computer window is not Tiles, which is the default for this window, the window contents will be represented by icons or words instead of by tiles. 4. In the Address bar, click the arrow to the left of Computer, and then click your user account name to display your personal folders. 5. In the Content pane, double-click My Documents, double-click Microsoft Press, double-click Windows7SBS, double-click Structure, and then double- click Presentations. The Presentations folder contains two files. If your computer is set to the default settings, they are currently displayed in Details view. 6. At the right end of the toolbar, click the Views button (not its arrow) five times to cycle through the most common views: Tiles, Content, Large Icons, List, and Details. End with Details view. Each time you change the view by clicking the Views button, the icon on the button changes to represent the new view. Viewing Folders and Files in Different Ways 153 Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 154 Chapter 5 Manage Folders and Files 7. Point to the Name column heading, and then point to its right border, to the right of the arrow. When the pointer changes to a double-headed arrow, double-click to decrease the width of the Name column to fit its contents. 8. In the Address bar, click Structure to display the contents of that folder. Then, if the folder content is not displayed in Details view, click the Views button until the Content pane switches to that view. 9. On the toolbar, click the Views arrow. The Views list appears, showing the available folder view options. The slider on the left side of the Views list indicates the current view. 10. Slowly drag the slider to the top of the Views list and then to the bottom of the list without releasing the mouse button, noticing the effect on the display in the Content pane. 11. In the Views list, click Medium Icons. The view changes so that each folder and file is represented by an icon. Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. In Medium Icons view, graphic files are represented by thumbnails showing their images, and folders and other files are represented by icons representing their type. 12. In the Views list, click Details. 13. Point to the Name, Date Modified, Type, and Size column headings in turn. As the pointer passes over each heading, the heading background changes color to indicate that it is active, and an arrow appears at the heading’s right end. You can click the arrow to filter the contents on that property in various ways. 14. Click the Size column heading (not the arrow that appears at its right end) to sort the files in order of file size. The arrow at the top of the Size column heading indicates the sort order: downward- pointing for largest to smallest and upward-pointing for smallest to largest. 15. Click Size again to reverse the sort order. The arrow at the top of the Size column heading now points the other way. Viewing Folders and Files in Different Ways 155 Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 156 Chapter 5 Manage Folders and Files 16. Point to the Type column heading, and then click the arrow that appears at its right end. A list of all the file types in the folder appears. You can filter the folder contents by any of these file types. 17. In the Type filter list, select the JPEG image and Microsoft Office PowerPoint Presentation check boxes. Windows Explorer hides all the files and folders that are not JPEG images or PowerPoint presentations. Troubleshooting If your list shows JPG File or PPTX File, click those instead. The Content pane displays only the files and folders that match the selected filters. 18. Click away from the filter list (for example, click the window title bar). The filter list closes. Applied filters Filter indicator The filters named in the Address bar have been applied to the property that has a check mark at the right end of its column heading. Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 19. In the Address bar, click the arrow to the left of the currently applied filters. A list of all the filters that can be applied to the indicated property is displayed. From this list, you can change the filter applied to the indicated property, but you can select only one value. 20. In the upper-left corner of the window, click the Back button to remove the current filter. 21. Right-click any column heading. A properties list appears. In the properties list, check marks indicate the properties currently displayed in Details view. Tip The Name property is unavailable (gray) because the file name is always displayed. Viewing Folders and Files in Different Ways 157 Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 158 Chapter 5 Manage Folders and Files 22. In the properties list, click Authors. A new column appears, displaying Authors property values for the files that have them. 23. Right-click any column heading, and then click More. The Choose Details dialog box opens. The Choose Details dialog box includes more than 270 file properties that you can display in Details view. The currently displayed properties appear at the top of the Details list. Other properties are in alphabetical order. Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 24. Scroll through the Details list to see all the file properties you can display in Details view. Then clear the Authors check box, and click OK. The Authors column disappears from the folder window. 25. Click the Name column heading to sort the files alphabetically by name. Then in the Views list, click Tiles. The sort order is retained when you switch to a different view. Tiles view displays an icon or thumbnail for each item, along with its name, file type, and file size. 26. On the Organize menu, click Folder and search options. The Folder Options dialog box opens. Viewing Folders and Files in Different Ways 159 Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. 160 Chapter 5 Manage Folders and Files From the General tab of the Folder Options dialog box, you can change the basic ways in which Windows Explorer works. Important If you change any of the settings in the Folder Options dialog box, the instructions in this book might not work for your computer. We recommend that only experienced users of Windows Explorer change these options. 27. In the Folder Options dialog box, click the View tab. The options on this tab control many aspects of folder and file display. Tip When you first start working in Windows 7, the default view for each folder is determined by its type. If you apply the current folder view to all folders of a particular type and then change your mind, you can click Reset Folders on the View tab of the Folder Options dialog box to restore the type-based default views. For information about folder types, see “Working with Folder and File Properties” later in this chapter. Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark. [...]... information to add l Previous Versions  This tab lists other versions of the file, saved with Windows Backup restore points, that you can revert to See Also  For information about folder and file security, restore points, and restoring previous versions of files, see Windows 7 Step by Step Deluxe Edition, by Joan Preppernau and Joyce Cox (Microsoft Press, 2010) Please purchase PDF Split-Merge on www.verypdf.com... Moving and Copying Folders and Files   173 l If a check box appears to the left of the Name column heading in Details view, you can select all the items in the displayed folder by selecting the check box You can select an individual item by pointing to it and selecting its check box Tip  Depending on your installation of Windows 7, check boxes might be turned on or off by default To turn them on, click... to remove this watermark  178     Chapter 5  Manage Folders and Files Compressing Folders and Files When you buy a computer these days, it likely comes with a hard disk that will store several gigabytes (GB) of information A gigabyte is 1 billion bytes, and a byte is a unit of information that is the equivalent of one character Some of your files will be very small—1 to 2 kilobytes (KB), or 1000 to 2000... Shortcut  You can copy an item to the Clipboard by pressing Ctrl+C, and paste the Clipboard contents by pressing Ctrl+V In this exercise, you’ll make copies of files and folders and then move files between folders SET UP  You need the practice files and folders located in your Documents\Microsoft Press\ Windows7 SBS\Structure folder to complete this exercise Start Windows Explorer, and from the Libraries group... selection to the incorrect location, you can reverse the action by clicking Undo on the Organize menu before you take any other action Keyboard Shortcut  You can undo the most recent action by pressing Ctrl+Z, and restore an undone action, or repeat the most recent action, by pressing Ctrl+Y 6 Click the Type column heading to sort the files by type 7 If necessary, scroll the Content pane until you can see... Properties dialog box File Properties Some file properties, such as size and modification date, are maintained by Windows 7 and, for obvious reasons, you cannot change them Other properties are maintained by the program in which you work with the file, and you can assign or change them in that program or in Windows Explorer at any time Because properties can make it easier to search for a particular file, you... was deleted, Windows 7 re-creates the folder (However, this version of the folder will not contain the My Text Document file.) If you then restore the deleted My Work folder, Windows 7 asks whether you want to merge the two folders into one 11 Close the Recycle Bin window Important  Your Recycle Bin may contain additional files that you deleted before working through this exercise Complete step 12 of... follows: l Select all the items in a folder by clicking Select All on the Organize menu Keyboard Shortcut  You can select all the files and folders in a folder by clicking any one item and then pressing Ctrl+A l Select contiguous folders and/or files by clicking the first item, holding down the Shift key, and clicking the last item l Select noncontiguous items by clicking the first item, holding down... ways you can change the folder window display By default, Windows 7 system folders and files that have been assigned a hidden attribute are not shown, and extensions for known file types are hidden If you want to be able to determine the type of a file in all views, you can display file names with their extensions (for example, cat.jpg) for all types of files by clearing the Hide Extensions For Known File... folders located in your Documents\Microsoft Press\ Windows7 SBS\Structure folder to complete this exercise Start Windows Explorer, and ensure that the Navigation and Details panes are open and the Preview and Library panes are closed From the Libraries group in the Navigation pane, display the Structure folder contents in Details view, and then follow the steps 1 In the Content pane, click the CakePlate . restore points, and restoring previous versions of files, see Windows 7 Step by Step Deluxe Edition, by Joan Preppernau and Joyce Cox (Microsoft Press, 2010) modification date, are maintained by Windows 7 and, for obvious reasons, you cannot change them. Other properties are maintained by the program in which you