521 managing project integration coursehero

Activity 1A Identify all of the project initiation documentation you will require  Agreed project management framework  Agreed project methodology  Client or customer requirements  Concept proposal  Contract documentation  Executive team instructions  Feasibility study  Life cycle approval gateways  Output from prior project Prepare and produce one of the following documents in accordance with organisation procedures, and attach to your work book: This will vary from one learner to another  Concept proposal • Persuasive content to encourage investment in the project • The part if the organisation that is underperforming and needs to change • The impact this underperformance is having or is like to have on the strategic goals of the organistaion • Justification for the project • Preferred materials, suppliers and resources for the project and the reasons these have been selected • Investment required • Impact of the project • Resources required including costs  Feasibility study • Description of the project • Project objectives • Timeline • Costs and budgeting • Purpose • Marker analysis • Resources required • Proposed methodology • Management and team structure • Observations Outcomes which should include Potential problems Impact of the project on the organisation, community, environment,etc Alternative suggestions Assessment  Project initiation document(PID) • Why the project is being undertaken? • What will be delivered? • Who will be responsible for relevant aspects? • How the project will be delivered? • When the project will be delivered? • The risk, constrains and potential issues • Estimated cost of the project • • • • • Activity 1B Identify and document the following in relation to your organisation: This will vary from one learner to another  Market focus the area of the market your organisation serves It could be that your organisation wants to increase its share in the market or expand into a different market and the project is a vehicle to start or complete this expansion  Mission statement the mission statement is a broad definition of the purpose of the organisation and its overriding vision and/or goals It is designed to unite and motivate stakeholders towards a common goal and usually sets out the company’s values and beliefs It contains: o the target market of the organisation o the geographical limits of the organisation o how the organisation intends to survive, grow and prosper? o the organisation’s philosophy o the desired image of the organisation  Strategic Plan the strategic plan is the medium to long term and overall objectives of an organisation, often correlating with the mission statement but an extended version That said, it is not a detailed or lengthy document, rather it serves as a framework for more detailed business plans and projects It gives direction and thought to the future of the organisation that would be lost without it Many businesses either fail or tread water without strategic planning as they exist in the here and now without any thought for future existence Strategy plans should be reviewed regularly and modified to reflect changes within the organisation A strategy plan should: o set out goals for the medium term (two to four years) o be completed by the organisation’s director or owner o contain strategic goals and not focus on day to day issues o be realistic, balanced and critical o be reviewed regularly o documented  Values and ethics the values and ethics of an organisation underpin the way in which it conducts its business, the expectations of behaviour of employees and other representatives, and its mission statement and strategic goals, in non-monetary terms It is often referred to as corporate social responsibility and includes consideration for: o the environment o the community o diversity o charity work o global issues Identify and document how your project relates to each of these areas If it does not, what amendments could be made to the project in order to so? This will vary from one learner to another Activity 1C Identify the stakeholder within your project with whom you will have to negotiate the project objectives, outcomes and benefits This will vary from one learner to another and may include:          Clients Employees Directors Shareholders Investors Creditors Supplies Contractors The community served by the organisation What are your suggestion, and why, for project?  Objectives  Outcomes  Benefits? This will vary from one learner to another but should be in line with their broader organisation strategies and goals How these differ from those your stakeholder? This will vary from one learner to another Negotiate with your stakeholder to agree project objective, outcomes and benefits and document the conclusion according to organisation policy Attach a copy of the project objective, outcomes and benefits and document to your work book This will vary from one learner to another Activity 2A Objective: To provide you with an opportunity to establish and implement a methodology to disaggregate project objectives into achievable project deliverables Complete a work breakdown structure that disaggregates your project objectives into achievable project deliverable Page 52-55 This will vary from one learner to another but should be simple and the deliverable clearly defined Explain how each deliverable is related and relevant to the project objective This will vary from one learner to another Activity 2B Objective: To provide you with an opportunity to identify project stages and key requirement for stage complete against client requirement and project objectives Using the table in activity 2B of chapter 2.2 identify the key requirements for stage completion against client requirement and project objectives Attach the document to your work book Page56-58 This will vary from one learner to another Initiation stage Generic requirement Client requirement Project objective issues Agreed outcome Consolidation of PID Feasibility study Assignation of a project manager and team Project scope Project charter Other Planning stage Generic requirement Client requirement Project objective issues Agreed outcome Client requirement Project objective issues Agreed outcome Review and revision of scope Work breakdown structure Organisational breakdown structure Resource allocation Generic requirement Project schedule Budget allocation Governance plan Generic requirement Risk assessment Finalising the plan and obtaining approval Other Other Client requirement Project objective issues Agreed outcome Execution stage Generic requirement Time management Cost management Quality management Change and issues management Relationships management  Client requirement Project objective issues Agreed outcome Monitoring and controlling stage Generic requirement Monitoring and reviewing all processes in execution stage Identifying and preventing risks Minimising changes to project Client requirement Project objective issues Agreed outcome Closing stage Generic requirement Producing closing report Redistribution of resources Administrative work Next steps for future projects  Client requirement Project objective issues Agreed outcome Activity2C Objective: To provide you with an opportunity to analyse project management functions to identify interdependences and impacts of constraints Using the table in activity 2C of chapter 2.3 identify how each of the nine project functions within your project are interdependent Page67-89 Attach the documents to your work book This will vary from one learner to another Cost Project function Communication Human resources Procurement and contracting Project integration Quality Risk Scope Time Communication How is it interdependent on cost? Project function How is it interdependent on communication? Cost Human resources Procurement and contracting Project integration Quality Risk Scope Time Human resources Project function How is it interdependent on human resources? Communication Cost Procurement and contracting Project integration Quality Risk Scope Time Procurement and contracting Project function Communication How is it interdependent on procurement and contracting? Human resources Cost Project integration Quality Risk Scope Time Project integration Project function Communication How is it interdependent on project integration? Human resources Procurement and contracting Cost Quality Risk Scope Time Quality Project function Communication How is it interdependent on quality? Human resources Procurement and contracting Project integration Cost Risk Scope Time Risk Project function Communication Human resources How is it interdependent on risk? Procurement and contracting Project integration Quality Cost Scope Time Scope Project function Communication Human resources How is it interdependent on scope? Procurement and contracting Project integration Quality Risk Cost Time Time Project function Communication Human resources How is it interdependent on time? Procurement and contracting Project integration Quality Risk Scope Cost Which of the three triple constraints are fixed within your project and how does the effect each of the nine project functions? This will vary from one learner to another and may be one or all three of cost, time, and scope and quality Activity2D Objective: To provide you with an opportunity a develop a project management plan that integrates all project-management functions with associated plans and baselines Document your project management plan including the following sections                 Introduction Project management approach Project scope Milestone list Schedule baseline and work breakdown structure Change management plan Communications management plan Cost management plan Procurement management plan Project scope management plan Schedule management plan Quality management plan Risk management plan Staff management plan Resource management plan Cost baseline This will vary from one learner to another Activity2E Objective: To provide you with an opportunity to establish designated mechanisms to monitor and control planned activity Identify the methods you intend to use to monitor and control each of the planned activities within your project This will vary from one learner to another           Pulse meeting Variance reports Program reviews Technical reviews Project forecasting Project solving PMIS Management reviews Dashboards Change management log ... contracting Project function Communication How is it interdependent on procurement and contracting? Human resources Cost Project integration Quality Risk Scope Time Project integration Project function... contracting Project integration Quality Risk Scope Time Human resources Project function How is it interdependent on human resources? Communication Cost Procurement and contracting Project integration. .. and contracting Project integration Cost Risk Scope Time Risk Project function Communication Human resources How is it interdependent on risk? Procurement and contracting Project integration Quality