Using Word As the Email Editor

[ Team LiB ] Using Word As the Email Editor The Word editor provides you with a full-featured word processor for composing your email.. Although it might be overkill, many people spen

[ Team LiB ]  

 

Using Word As the Email Editor

The Word editor provides you with a full-featured word processor for composing your email Although it might be overkill, many people spend a large part of their workday sending email and the features they've come to rely on in Word can be used in Outlook, too

Outlook has supported the Word editor since Office 97, but it was buggy,

crashed often, and was the cause of many resource leaks In short, using

Word was not a pleasant experience for many Office users As a result,

Word as an email editor has a bad reputation Fortunately, it has improved

a lot since then If you tried the Word editor with a previous version and

were disappointed, give it a second chance—you'll be pleasantly surprised

 

Word offers several advantages, beginning with spelling and grammar checking as you type AutoCorrect works on all message formats, including HTML

You can assign signatures by account, and choosing to send the message using a different

account automatically changes the signature You can select new signatures using a right-click in the signature block

Create a blank signature to use when you don't want to use a signature, and

then right-click on the signature block to change signatures instead of

deleting the signature

 

Open a new message form and choose Tools, Options, General and select E-mail Options to access Signature, Stationery, and HTML options (see Figure 5.3)

Figure 5.3 Use E-mail Signature to view and change your signature settings

Use Personal Stationery settings to select a theme for your HTML email and to choose fonts and colors for new mail and replies (see Figure 5.4) When Word is your editor, you can let Word choose a new color for each reply, making it easier to read a long thread

Figure 5.4 Choose Personal Stationery settings, including fonts and colors

Font Settings and Mark My Comments are available for both Word and

Outlook editors, and are also in Outlook's Tools, Options dialog Look for

Font Settings on the Mail Format tab and Mark My Comments on the

Preferences tab of the Email Options dialog

 

When you use Word as your editor and use HTML formatting, the messages are often much larger than they should be Select HTML Filtering Options on the General tab In most cases, you'll want to use Medium or High filtering to reduce the message size

Figure 5.5 The HTML filtering options associated with the Word email editor can help you control the size of

HTML email messages

[ Team LiB ]