Title: Administration Officer Employment Type: Full-time Location: Ecopark, Hung Yen Reports To: Hospital Administrator Alina Vision is a social enterprise that seeks to ensure no person will suffer needless blindness or visual impairment Our goal is to deliver high-quality, sustainable eye care for people of all income levels, actively reaching out to those excluded from mainstream healthcare systems, particularly low-income people and women We invite you to join a team of talented, dedicated people committed to making a difference in the world by providing world-class eye care at a cost that is affordable to all I • Responsibilities Support administrative application procedures • Manage and facilitate the processes of application for passport, visa, working permit and other related procedures for visitors and foreign staff Support in booking and managing lease agreement for accommodation for expatriates & visitors Review Alina Vision Vietnam’s administrative policies and practices and propose changes/revision where and when necessary Coordinate the management of office, equipment and supplies Overall in charge of office maintenance, repair of office equipment and providing office supplies Being focal person to contact with the office’s landlord for any matter relating to the office renting, service and repair Overall in charge of Alina Vision Vietnam’s fixed assets system (updating and reporting), fixed asset management (including annual fixed asset verification, disposal and transfer) Coordinate administrative works and logistic supports Ensure working place is organized in a tidy and security manner Manage and keep record of suppliers’ contracts & bills, e.g water, electricity, telephone, internet lines, office renting, etc as well as incoming and outgoing letters Facilitate visitors and guests visit to the office (transportation, accommodation & meals) Coordinate for logistic arrangement and support for camps, meeting and training events Support in country and overseas travel management for staff: hotel reservation and transportation arrangement/booking Manage and supervise housekeeper and security team II • • • • • • Qualifications University degree or equivalent in relevant field At least years of experience in admin/logistic works English proficiency, both oral and written High level of computer proficiency Administrative skills, interpersonal skills Integrity, detailed-orientation, ability to work under pressure • • • • • • • • • • III Salary & benefits • Salary: 8,500,000 – 9,000,000 VND (net) • 13th salary • Social insurance, health insurance Interested candidates should email their CVs to hoanguyen@alinavision.com before 25th March 2019 Please note that only short-listed candidates will be contacted