TQ5 CFC rev03 20171110

HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - SUMMARY OF CONTENT To: COFICO Dated 10/Nov/17 The Revised Tender Query No comprises the following parts: NO I II 3a III DOCUMENTS REFER Commercial queries Technical queries General Design Infrastructure Utilities stub ends information Structure MEP system Checklist for tenderer's response Checklist for tenderer's response to TQ5 - Commercial part Checklist for tenderer's response to TQ5 - Technical part Design parameter checklist TQ5 (Rev.1) REMARKS Please fill in the form as attached for content of tenderer's response and attach together with tenderers' submission Please fill in the form as attached in accordance to your proposal of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE: STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - I COMMERCIAL PART To: COFICO Dated 10/Nov/17 NO DOCUMENTS REFER Instructions to Tenderers 1.1 Form of Contract and Pricing 1.2 Submission of tenders Tender A - Conditions of Contract QUESTIONS Please confirm that you agreed with all the conditions mentioned in the Instructions to Tenderers Please confirm that you agreed that: "The Contractor’s Bill of Pricing Proposal shall include here for the cost of complying with Scope of Works, Employer’s Requirements, Conditions of Contract and Specifications The Contractor will be responsibilities for fulfill of Contractor’s Bill of Pricing Proposal The quantities stated in Contractor’s Bill of Pricing Proposal will not be subject to re-measurement or re-evaluation after the signing of the contract save for provisions of the Contract Conditions relating to provisional quantities and no claim will be entertained in the event that the actual constructed quantity varies from the Contractor’s Bill of Pricing Proposal." Please note that the tender submissions need to be both in hard copies (1 original and copies), and soft copy (colour version) Please confirm that you agreed with conditions of contract as mentioned in the Tender Documents, especially following conditions: Defects Notification Period is 24 months from Taking Over Certificate The Contractor has to allow the Employer or his representative(s) to audit and access to all the Contractor’s project documents under the Contract Sub-Clause 2.4 [Employer's Financial Arrangement] is not applicable 2.1 2.2 Sub-Clause 1.1.3.7 Sub-Clause 1.10 2.3 Sub-Clause 2.4 2.4 Sub-Clause 2.5 2.5 Sub-Clause 4.2 2.6 Sub-Clause 4.11 2.7 Sub-Clause 4.19 2.8 Sub-Clause 8.4 2.9 Sub-Clause 8.5 2.10 Sub-Clause 8.7 2.11 Sub-Clause 13.3 2.12 Sub-Clause 13.9 2.13 Sub-Clause 14.3 (c) 2.14 Sub-Clause 14.6 If the Contractor fails to carry out corrective action promptly and correctly in accordance with the Contract and programme, the Employer reserves the right to claim from the Contractor any time delayed, additional cost incurred and/or impose any extension to the Defects Liability Period caused by the Contractor’s failure pursuant to the Conditions of Contract Amount of Performance Security is 10 % of the Accepted Contract Amount, in the currencies and proportions in which the Contract Price is payable Validity shall be from Commencement Date as stated in the Letter of Acceptance until twenty eight (28) days after the date of issuance of Performance Certificate Hoi An South Development Phase is an exceptionally fast track project In accepting the requirements of Clause 4.11 of the Conditions of Contract, the Contractor will have allowed for everything necessary for the successful delivery of the Project on time and to the quality and standards required by the Contract To achieve this the Contractor undertakes to provide a first class management team experienced in the delivery of projects of similar size and quality including the co-ordination and management of Nominated Subcontractors and Suppliers Pursuant to Sub-clause 6.1 of the Conditions of Subcontract the Contractor is responsible for the co-ordination and management of Nominated Subcontractors and Suppliers including but not limited to the resolution of all interfacing issues and disputes between the parties No claim will be entertained under any circumstances for the nonThe Contractor shall be responsible for the provision of all power, water and other services he may require and shall cooperate with other contractors (if any) and allow their full usage as they may require All claims for Extensions of Time must be submitted to the Engineer no more than twenty-eight (28) days after the commencement of the event leading to such a claim Any Extension of Time claim submitted more than twenty-eight (28) days after the commencement of the event leading to such a claim shall Any action by the Authorises which is aware of and considered causing delay to the Time for Completion by the Contractor, he shall give notice to the Engineer and the Employer in writing The Contractor shall, within his capability, use proper methods to reach the relevant Authorities or the higher level to stop any activity which may cause delay by the Authorities In the event that the Contractor does not promptly give notice in writing or attempt to so, the Employer reserves the right to reject the delay (not considering it as a valid Delay damages for the Works is 0.05% of the Accepted Contract Amount per calendar days up to maximum amount of 10% of the Accepted Contract Amount Within ten (10) days from any request for change from the Engineer, the Contractor shall give notice on variation works The Contractor shall complete the variation works following the instructions to proceed and the Variation valuation will be determined in due course in accordance with Sub-Clause 13.9 of this Contract The contract rates and prices may be used to value any variation works The Employer Engineer shall have the right to determine or interpret the rate(s) to be adopted for any variation works based on the Contract rates and prices In the absence of any rates included in the Contract for such variation works, the Contractor shall submit all information regarding variation works including costs of plant, labour and materials directly associated with the works Percentage of retention is 10% of the Interim Payment Limit of retention money is 5% of the Accepted Contract Amount or 5% of the adjusted Contract Price if the Accepted Contract Amount is adjusted upward or downward by 15% or more due to Variations and Adjustments under Clause 13 of the General Conditions of Contract Minimum amount of Interim Payment Certificates is not applicable 2.15 Sub-Clause 14.8 Rate of interest of delayed payment is not applicable 2.16 Sub-Clause 14.11 2.17 Sub-Clause 14.17 2.18 2.19 Sub-Clause 16.2 Sub-Clause 16.5 Final Payment shall be paid within 56 days after the Engineer has verified the Final Statement and within 45 days upon approval and signature of all Parties on Final Payment Certificate Contract Liquidation Report shall be signed by both Parties within thirty (30) days from the Employer’s confirmation of the Final Payment Certificate Sub-Clause 16.2(a) is not applicable In case of early termination of the Contract due to the Contractor’s faults, the Employer is entitled to use main construction machines and equipment of the Contractor until the Construction item as the Contract is completed Reasonable expenses for such machines and equipment shall be agreed by the two parties before Employer receives and uses TQ5 (Rev.1) of 16 TENDERER'S RESPONSES 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE: STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - I COMMERCIAL PART To: COFICO Dated 10/Nov/17 NO 2.20 DOCUMENTS REFER Sub-Clause 20.1 2.21 Sub-Clause 20.2, 20.3, 20.4, 20.5, 20.7, 20.8 Sub-Clause 20.6 2.22 QUESTIONS If the Contractor considers himself to be entitled to any extension of the Time for Completion and/or any additional payment, under any Clause of these Conditions or otherwise in connection with the Contract, the Contractor shall give notice to the Engineer, describing the event or circumstance giving rise to the claim The notice shall be given as soon as practicable, and not later than 28 days after the Contractor became aware, or should have become aware, of the event or circumstance If the Contractor fails to give notice of a claim within such period of 28 days, the Time for Completion shall not be extended, the Contractor shall not be entitled to additional payment, and the Employer shall be discharged from all liability in All the term related to Dispute Adjudication Board is not applicable TENDERER'S RESPONSES All disputes arising out of or in relation to the Contract shall be finally settled by Vietnam International Arbitration Centre at the Vietnam Chamber of Commerce and Industry (VIAC) in accordance with its Rules of Arbitration Schedule of Rates and Tender Form a Please confirm that your tender price includes all costs for construction works, MEP works and external works as per your technical proposal b Please use the Revised Pricing Proposal as attached for Financial Submission c Please revised the pricing proposal following revised design requirements as per Post Tender Addendum No 1, taking into consideration all the following questions d Please state the % for Main Contractor's Allowance for Profit and Overheads that are included all unit rates mentioned in Submitted Pricing Proposal: % 3.1 3.1.1 Schedule No.1 - Preliminaries Please note that it is clearly stated in the "Instructions to Tenderers" that "The tenderer is required to provide a fully priced schedule of Preliminaries" You have not complied to this instruction Please insert the amounts for all items as described in the Schedule No 3.1.2 Please note and confirm your agreement that cost of attendance for all works required in Employer's Requirements (including works in Provisional Sums) has been allowed for and included in Schedule No - Preliminaries 3.1.3 Please confirm all the costs as described in the Schedule No are included in your tender price 3.2 Schedule No.2 - Apartment Blocks Construction Works 3.2.1 Termite control Waterproofing Metal works Doors, Windows and Louvres Glazing works Wall finishes - Groove lines Vanity Countertop Built-in Cabinet You have provided unit rates for "Material" but not for "Labour" Please confirm that the quoted amounts for these items include both "Material" and "Labour" 3.2.2 Sanitary wares, Fixtures and fittings Please confirm that the following costs are included in your tender price: - Supply and Installation of Toilet Paper Holder & Towel Rail - Supply and Installation of Sink basin + tape 3.2.3 Install FF&E Please confirm that the following cost is included in your tender price: - Receiving and Installation of FF&E to Apartment Blocks 3.3 3.3.1 Schedule No.2 - Admin Building Construction Works Termite control You have provided unit rates for "Material" but not for "Labour" Please confirm Waterproofing that the quoted amounts for these items include both "Material" and "Labour" Metal works Doors, Windows and Louvres Glazing works Wall finishes - Groove lines Floor finishes - terrace, outdoor dining, opening area at Ground floor Staircase - handrail to staircase, granite stone to main entrance step 3.3.2 Floor finishes Please confirm that the following cost is included in your tender price: - Specialist recommended finish to gym room 3.3.3 Install FF&E and Gym equipment Please confirm that the following cost is included in your tender price: - Receiving and Installation of FF&E and Gym Equipment TQ5 (Rev.1) of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE: STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - I COMMERCIAL PART To: COFICO Dated 10/Nov/17 NO 3.3.4 DOCUMENTS REFER Steel Structure, glazing for canopy 3.4 Schedule No.3 - External Works 3.4.1 External Drainage system QUESTIONS Based on your architectural design presentation, canopy is proposed at the entrance of admin building design Please confirm that cost of canopy is included in your tender price and provide the cost breakdown TENDERER'S RESPONSES Please confirm that this system is included in your technical submission and its cost is included in tender price Please provide cost breakdown of this system Schedule No.5.1 - Electrical Works Please confirm that cost of MEP works complies with MEP provisions and design criteria in Appendix of tender document 3.5.1 3.5.2 3.5.3 A2 - Admin& Facilities Area A3 - Landscape & External External lighting Please provide breakdown for this section Please provide breakdown for this section Please review and confirm this system is included in your technical proposal and its cost are included in tender price 3.5.4 High-voltage substation and Genset 3.5.3 a A1 - Apartment tower Cable riser 3.5 Please provide cost breakdown of this system Please revise your proposal following revised requirements in Post Tender Addendum No As per your MEP proposal, aluminum busway is used as material for cable riser Please provide an optional cost for this material (cable) b Mobile wave amplification system As your MEP proposal, Mobile wave amplification system is mentioned in your MEP report Please confirm that this cost is included in your tender price and provide cost breakdown of this system Please note that all costs of testing and commissioning for MEP works are included in Schedule No.1 - Preliminaries Please remove these costs from Schedule No.5.1 to avoid duplication c Cost of testing and commissioning d ELV System - carpark system As MEP design requirement, CCTV/SAC system is required For the details: Cameras for every corridors and lift lobby But this system is not included in your MEP proposal Please review and ensure that all your MEP proposal is compliant with design requirement Please confirm that cost of this system is included in your tender price and provide cost breakdown e ELV system - Radio communiacction system f BMS system As MEP design requirement, Radio communication system is required: "Full coverage Operator can communicate through the campus" But this system is not shown in your MEP proposal Please review and ensure that all your MEP proposal is comply with design requirement Please confirm that cost of this system is included in your tender price and provide cost breakdown This system is included in MEP specification requirements But it is not shown in your MEP proposal Please confirm that your tender price has allowed for this system g ELV: Smart meter system & IPTV - IPTV is required in MEP design requirement, but cable TV is proposed in your technical submission - Smart meter system: this system is not proposed in your technical submission "In each unit and laundry area for individual electricity metering, air conditioner and washing machine" Please review and ensure your technical submission complies with design requirement and your tender price includes the cost of these system Besides, please provide the amount and cost breakdown of IPTV and Smart meter system TQ5 (Rev.1) of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE: STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - I COMMERCIAL PART To: COFICO Dated NO h 10/Nov/17 DOCUMENTS REFER ELV: Video door phone system QUESTIONS Please review and confirm this system is included in your technical submission and its cost is included in tender price TENDERER'S RESPONSES Please provided cost breakdown of this system i 3.6.1 Spare part list for each system of MEP Please confirm that spare part list is included in your tender submission services Please breakdown spare part list (include allowance (%)) for each system (Plumbing, electrical, HVAC, fire protecction, lift) Schedule No.5.2 - Plumbing & Sanitary A2 - Admin & Facilities Area Please provide breakdown for this section 3.6.2 A3 - Landscape & External 3.7 3.7.1 3.7.2 Schedule No.5.3 - ACMV A2 - Admin & Facilities Area A1 - Apartment tower HVAC system - Staircase and lobby pressurisation system 3.6 3.8 3.8.1 Please provide breakdown for this section Please provide breakdown for this section Please review and confirm that your MEP for HVAC comply with Vietnam Standard (Fire protection department) Please confirm that this cost is included in your tender price and provided cost breakdown Schedule No.5.4 - Fire fighting & Fire Alarm A1 - Apartment Tower You have quoted for: - Design, supply and installation of Fire alarm system - Design, supply and installation of Fire Hydrant and Hose Reel System - Design, supply and installation of Automatic Sprinkler System - Design, supply and installation of Portable Equipment System - Design, supply and installation of Main Water Supply for fire fighting System - Design, supply and installation of control cable system for fire fighting & fire alarm system - Cost of acceptance Please confirm that: - all the design fees of Fire Protection System - cost of acceptance are already included in Schedule No.1 - Preliminaries Please review and consider remove these costs from this Schedule 5.4 Please provide breakdown for this section 3.8.2 A2 - Admin & Facilities Area Please provide breakdown for this section 3.8.3 A3 - Landscape & External Please provide breakdown for this section TQ5 (Rev.1) of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE: STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - I COMMERCIAL PART To: COFICO Dated NO 3.9 3.9.1 10/Nov/17 DOCUMENTS REFER Schedule No - Provisional Sum 3.9.2 3.9.3 QUESTIONS TENDERER'S RESPONSES Please note and confirm your agreement that cost of attendance for works mentioned in Provisional Sum has been allowed for and included in Schedule No - Preliminaries Please confirm that you shall not claim for any cost for Main Contractor's Allowance for Profit and Overheads, Attendance and/or the like when items in this Schedule No are remeasured and unit rates are taken from other Schedules, including Schedule of Rates with exception of new items Please state the Main Contractor's Allowance for Profit and Overheads to Nominated Sub-Contractor should the Employer decide to employ Nominated Sub-Contractor for the works mentioned in Provisional Sum Builder's Works in connection with MEP Works 5.1 Optional cost Double glazed IGU windows 5.2 HVAC system: Optional design The Profit and Overhead to Nominated Sub-Contractor is _% Tenderer to confirm that all openings and risers have been allowed for in the tender design, and there will be no impact to the interior layout Please provide an optional cost for Double glazed IGU windows for our consideration As technical specifications for MEP Installations, AC for living area and bedroom of all flat is required as an optional design "A/C for Living room (can be multi split for living room + bedroom and single split for the other bedroom in case of bedroom apartment) A/C will be non-inverter and one way" Please provide design proposal and optional cost for this item Others Please confirm: 6.1 Sanction of Violations You agreed with Sanction of Violations as mentioned in the Section 3, Volume of Tender Document 6.2 Register All Workers You agreed with Employer's requirement to register all workers with Local Police and not to rent accommodation within HASD project as mentioned in the Section 4, Volume of Tender Document 6.3 Defect limited period for MEP Installations You agreed with: "Provide 24-month free comprehensive maintenance service after practical completion" 6.4 Scope of MEP works - Generator Set The tenderer to receive and install Generator Set (supply by others) within Staff Village boundary Tenderer is no longer required to provide piping and cable connection from Staff Village to The Genset room located at Utility Ancillary buildings site Please review and state The saving amount resulting from this change ($ ), and reflect in your tender price Note: Please refer to the following information in Post Tender Addendum No 1: - EL Utility Lead-in Plan - ELV Utility Lead-in Plan TQ5 (Rev.1) of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT TENDER QUERY NO.5- II TECHNICAL PART To: COFICO Dated 10/Nov/17 NO DOCUMENTS REFER GENERAL TECHNICAL QUERIES QUESTIONS/ COMMENTS TENDERER'S RESPONSES Tenderer to provide offices and meeting room or x 40 foot containers for HASD on Staff Village site Tenderer to provide temporary roads including maintenance from Thanh Nien and/or Cua Dai road to the job site and divert as required Site set up and temporary services Tenderer to provide all necessary temporary services including all application, connection, usage cost Tenderer to provide metal hoarding all around the job site Tenderer has allowed for obtaining independent survey system from National Survey system to the job site Tenderer to review tower crane locations and confirm they are suitable for coverage and safety Tenderer to provide locations of builder hoists Tenderer to provide CVs of all managerial position in the Organisation Chart Work force Construction Mobilisation Access Environmental management & EIA Regulations TQ5 (Rev.1) Tenderer to confirm the number of on site management staffs will be increased to meet the programme and quality at no additional cost to the client when required Tenderer to confirm working days, working shifts and working hours Tenderer will work 24/7 as instructed to meet the construction program at no additional cost to the HASD Tenderer to provide man power flow chart for management staffs and labourers Tenderer to provide list of projects from which the man power to be mobilised from Tenderer to provide list of proposed sub-contractors and suppliers Tenderer to confirm whether worker accommodation and amenities will be built for all workers If yes, provide Tenderer is not allowed to rent land, house or any facility within HASD's land compensating area (refer to the attached master plan) Also not allowed to purchase food, drink and the like in these areas Tenderer to provide separate pile installation schedule including number of robots, service cranes, movement sequence, estimate number of pile/machine/day Tenderer to confirm pile installation works are 24 hour/day by different teams on each machine Tenderer to confirm cost has been allowed for importing back fill sand if required Tenderer to provide formwork system Tenderer to confirm how many day per floor for typical Tenderer to confirm mobilisation time once received letter of award Tenderer to confirm that HASD direct contractors and subcontractors will be allowed to enter the site for their works and use all temporary services, facilities including electricity, water, toilet, lifts, hoist, etc at no extra charge to them or HASD Tenderer to confirm that the tender price has allowed for the construction works to be carried out in compliance with Environmental Management and Environmental Impact Assessment Tenderer to confirm the tender price has allowed for compliance with sanctions of violation regulations and its subsequence revisions of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT TENDER QUERY NO.5- II TECHNICAL PART To: COFICO Dated 10/Nov/17 ITEM 2.1 2.2 2.3 2.4 2.5 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 4.1 4.2 4.3 4.4 4.5 4.6 AREA / LOCATION QUESTIONS / COMMENTS TENDERER'S RESPONSES DESIGN Master Planning All staff access entry and exit is need to be at Admin building for security control matters Revise the General Arrangement and form of Admin Building as it limits the practicality and functionality Revert to revised MLP / Design Brief per Post Tender Addendum No Reconsider the parking planning and location Revert to revised MLP / Design Brief per Post Tender Addendum No Provide emergency vehicle access for all apartment blocks Bedroom Apartment / Bedroom Apartment Bedroom Revert to revised Apartment Layout / Design Brief per Post Tender Addendum No Bathrooms Revert to revised Apartment Layout / Design Brief per Post Tender Addendum No Kitchen / Dining Revert to revised Apartment Layout / Design Brief per Post Tender Addendum No Living room Revert to revised Apartment Layout / Design Brief per Post Tender Addendum No Balcony Revert to revised Apartment Layout / Design Brief per Post Tender Addendum No Admin Building and Amenities Main Entrance Staff arrival area at Porte cochere too small to handle the number of staff Requires dedicated entrance and exit doors.Revert to revised MLP / Design Brief per Post Tender Addendum No Space allocated is in irregular shape which limits the efficiency Revert to revised MLP / Design Brief per Post Tender Addendum No Reception Provide the sense of arrival by having signage at reception Provide lobby lounge/ waiting area Provide reception and lobby as the main access for entry and exit of the whole Staff Village facility Revert to revised MLP / Design Brief per Post Tender Addendum No Minimart Room shape and concept is irregular which will potentially compromise the modulation and finishing works Revert to revised MLP / Design Brief per Post Tender Addendum No Requires delivery access Office Space allocated is in irregular shape which limits the efficiency.Revert to revised MLP / Design Brief per Post Tender Addendum No Office need to be adjacent to reception and lobby Coffeeshop/ Internet gaming Room shape and concept is irregular which will potentially compromise the modulation and finishing works.Revert to revised MLP / Design Brief per Post Tender Addendum No Laundry Relocate laundry to every apartment block Gym and hair salon Relocate to more discreet location Not to be very exposed along the main corridors Revert to revised MLP / Design Brief per Post Tender Addendum No Dining area Follow the sample/ Design Brief provided in Post Tender Addendum Dining area to be at Multi- purpose building (Ground Floor) as it will also served as Staff Training Kitchen Follow the sample/ Design Brief provided in Post Tender Addendum Kitchen to be at Multi- purpose building (Ground Floor) as it will also serve as Staff Training Outdoor facility and Parking Transport waiting area (pick- Provide pick-up points of staff- sufficient for 700+ staff on morning shift up and drop off) Revert to revised MLP / Design Brief per Post Tender Addendum No Provide a logical space for bus stop and waiting area along the road Covered canopy from Admin building to bus stop is needed.Revert to revised MLP / Design Brief per Post Tender Addendum No Outdoor covered BBQ area Revert to revised Design Brief / MLP per Post Tender Addendum No Revert to revised Design Brief / MLP per Post Tender Addendum No Mini Soccer area Multi-Sport court Revert to revised MLP per Post Tender Addendum No (Volleyball/Basketball) Provide a strategic location that is more accessible to staff Ablution block Provide landscape design and plant species Landscape Provide a practical circulation and shape of walkways TQ5 (Rev.1) of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT TENDER QUERY NO.5- II TECHNICAL PART To: COFICO Dated 10/Nov/17 ITEM AREA / LOCATION 4.7 4.8 4.9 5.1 Staff coach parking Car parking Motor bike parking Support Areas Entry to Village 5.2 Covered Pathways 5.3 Delivery and removal areas 5.4 Laundry and drying space TQ5 (Rev.1) QUESTIONS / COMMENTS TENDERER'S RESPONSES Revert to revised Design Brief / MLP per Post Tender Addendum No Revert to revised Design Brief / MLP per Post Tender Addendum No Revert to revised Design Brief / MLP per Post Tender Addendum No Provide sense of arrival at main entry by having location for facility signage Admin entry is the sole access for entry and exit for Staff Village Revert to revised Design Brief / MLP per Post Tender Addendum No Provide covered walkway from Apartment Block to Admin Building to Bus stop/Staff Pickup area Revert to revised Design Brief / MLP per Post Tender Addendum No Provide proper access for delivery at kitchen area back of house Provide proper access for garbage collection Provide laundry area for every apartment block ground floor of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT TENDER QUERY NO.5- II TECHNICAL PART To: COFICO Dated 10/Nov/17 NO DOCUMENTS REFER INFRASTRUCTURE General Infrastructure Wastewater Stormwater Traffic Circulation- Coach Parking Organization Chart Method Statement Proposed Materials Fire Hydrants TQ5 (Rev.1) QUESTIONS TENDERER'S RESPONSES Tenderer should know that the stormwater, wastewater, and water mains will be provided to the Staff Village project boundary for connection Proposed wastewater septic tanks are redundant and incurring unneccesary additional cost The wastewater stub end is provided for building's connection Please remove the cost in your tender As requested by Client, Tenderer shall provide another option which collects and store stormwater in an underground tank for landscape irrigation Tenderer shall study and recommend if this option is viable and cost effective Tenderer proposes an angle parking for the coach buses These coaches will reverse to the front of the administration building for pick up employees This proposed manoeuvre is not feasible as it will conflict with the another coach approaching for drop off There is only one proposed entrance to the Village and it's required to have additional entrance for better traffic safety and circulation Tenderer shall come up with 2nd entrance Referring to the Design Proposal, Sheet 7, Traffic Layout, Tenderer to confirm if the maintenance route has been considered for fire truck access The pavement design shall withstand the truck loadings Tenderer to confirm that cost implication in relation Not found and should be submitted No method statement submitted for infrastructure / civil works The Tenderers should submit a list of their proposed materials for the following external systems: Stormwater drainage pipes Wastewater drainage pipes Water mains Tenderer to confirm if the hydrants were proposed in the areas where the fire truck could not access to the buildings Tenderer to confirm that cost implication in relation to the above has been fully considered and included in your tender 10 of 16 11/10/2017 UTILITIES STUB ENDS INFORMATION Drainage Sewerage nos HV Cable nos ELV Cable nos LV Cable Water Supply Utilities HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT TENDER QUERY NO.5- II TECHNICAL PART To: COFICO Dated 10/Nov/17 NO DOCUMENTS REFER STRUCTURE QUESTIONS TENDERER'S RESPONSES Additional ground investigation under the proposed buildings footprint is missing Please advise the number of boreholes and location to satisfy VN code requirement, and reflect this in the programme Please confirm that all time and cost implication in relation to the As jacked pile is proposed, please provide method statement to clarify how underground obstacles could be overcome during piling installation Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender Please advise that the source of ready-mixed concrete as well as the locations of back-up concrete plants to ensure the supply of ready-mixed concrete is uninterrupted throughout the construction Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender As jack pile is proposed, please provide: - The list of piling sub-contractors (with relevant job reference), - Working hours for machine and quantity of pile press per machine per day - Would machine working 24/7 If yes, how many team per machine? Please confirm that all time and cost implication in relation to the A preliminary foundation design shall be submitted to justify the minimum number of piles and length of pile required for technical assessment Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender Please also confirm that all time and cost implication in relation to make any necessary amendments to satisfy requirements that may be imposed by the Engineer, Local Submission Consultant and Ministry of Construction (MOC) or Department of Construction (DOC) in order to obtain the government approval has been fully considered and included in your tender Referring to Section of the Specification of Structural Requirements, prior to detail design submission to Local Authorities, stages of submission involved, namely the Review and Agree in Principle (RAIP) and Detailed Design Review (DDR) Please reflect this in the programme Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender Referring to Section of the Specification of Structural Requirements, a Structural Designer shall be employed by the Contractor Please submit the Structural Designer's company profile with job reference Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender Referring to the submitted programme, please provide breakdown to justify the time frame allowed in the programme for piling works Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender Referring to the submitted programme, please allow the following minimum project team review time in the programme: - days for basic design submission; and - 15 days for detail design submission Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender 10 Referring to the submitted programme, the time of pile tests for verifying the pile performance at completion of mass piling is missing Please incorporate Please confirm that all time and cost implication in relation to the above has been fully considered and included in your tender TQ5 (Rev.1) 11 of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - II TECHNICAL PART To: COFICO Dated 10/Nov/17 NO 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 2.1 2.2 2.3 2.4 2.5 2.6 2.7 3.1 3.2 3.3 3.4 DOCUMENTS REFER MEP Programme and planning QUESTIONS TENDERER'S RESPONSES Tenderer planned to have Basic & Detail design submissions together in Dec 2017 & Jan 2018, but time should be allowed for the design review and justification if it comply Specification and client’s requirements beforehand Hence, time frame should be allowed to have submissions on design report / drawings / calculation / presentation to operators & project team The proposed design progress time schedule may not be achievable practically, and separated programme for design progress required, and it is not just MEP, but also including the architectural / structural and interior Foundation construction planned to be at Jan 2018, it has to be completed with all underground services planning and coordination, hence combined underground services diagram have to be completed before construction, including the provisions to cater for ground settlement Super-structure planned to be commenced in March 2018, CSD and CBDW have to be ready before it Please clarify the O-chart for MEP works, there is just one group of engineer personnel for all the works of design + construction + CSD & CBWD coordination, please clarify and plan for better arrangement Please supplement the qualification on the sub-letting parties for MEP works Supplement info as per tender document given on 17 Oct 2017 Nil further comment on this section MEP Design Report & MVAC Installations There is NIL MEP design info included, but temporary provisions which is solely under contractor’s own planning scope Supplement all necessary design report / criteria on each trade Supplement with technical calculation Supplement equipment schedule, with brand / manufacturer / model / C.O.O rather than catalogues All document should be in English Supplement all necessary MEP drawings / schematic / pipeduct and main trunk / major equipment allocation Supplement info as per tender document given on 17 Oct 2017 With MEP design report, but it was NOT covering all the MEP provisions listed in Technical specification, and without supporting document / calculation to justify the system / major equipment selections, sizing and system Kitchen and toilet exhaust of apartments with single exhaust fan on roof, it is recommended to have standby or in multiple fans arrangement, otherwise, single failure lead to entire block without any ventilation, hygiene risk may be higher as toilets was at internal zone without natural The layout arrangement should prevent requiring smoke control, such as smoke extraction, pressurization, etc Nil layouts showing major plant allocation, exhaust air and in-take air louvre allocations, typical unit A/C unit arrangement, etc Elect & ELV Installation External lighting allocation may need to be adjust to avoid facing apartment units lead to glare implication to resident units DB for each unit without a way / circuit for A/C units As per the submitted drawings, there is no metering provisions for units, just a meter for each block, please supplement the details and ensure the system and provisions can comply with necessary requirements and Supplement info as per tender document given on 17 Oct 2017 Nil layouts showing major plant allocation TQ5 (Rev.1) 12 of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT REVISED TENDER QUERY NO.5 - II TECHNICAL PART To: COFICO Dated 10/Nov/17 NO 3.5 DOCUMENTS REFER 3.6 3.7 3.8 3.9 3.10 3.11 4.1 4.2 4.3 4.4 4.5 4.6 5.1 5.2 5.3 5.4 5.5 5.6 QUESTIONS Sufficient LIGHTINGs and SOCKET outlets required, current layouts without clearly indicated, please supplement the details and ensure the system and provisions can comply with necessary requirements and Technical Lightning rods should be inserted to earth independently, please supplement the details and ensure the system and provisions can comply with necessary requirements and Technical specification This contract scope is including the cable duct from utilities building to the Site for all necessary power and control cables / wirings Nil metering arrangement, especially for apartment units and without details showing how the power supply to A/C unit / water heater, etc in each unit, please supplement the details and ensure the system and provisions can comply with necessary requirements and Technical specification Clarify how’s the essential power supply to each apartment block, which application with essential power, etc Please supplement the details and clarify the lighting types and arrangement, and ensure the system and provisions can comply with necessary requirements and Technical specification Please supplement the details and clarify the Earthing provisions & lightining protection, and ensure the system and provisions can comply with necessary requirements and Technical specification TENDERER'S RESPONSES PD Installation Supplement info as per tender document given on 17 Oct 2017 Same storm water stack can’t connect with roof rain water outlets and together with the outlets at balcony of floor Nil arrangement on the typical floor pipeduct for water supply and drainage, please supplement the details and ensure the system and provisions can comply with necessary requirements and Technical specification As per latest infra structural provision, it is NOT required to have separated foul and waste drainage pipe, and no need to have individual septic tank, all the soil & waste will flow toward the utility network and then go to sewage treatment The lowest floor drainage pipe should be separated from the main stack and prevent any risk or back pressure / backNil metering arrangement, nil UV or other water quality control devices, please supplement the details and ensure the system and provisions can comply with necessary requirements and Technical specification Nil layouts showing the major plant allocation FD Installation Supplement info as per tender document given on 17 Oct 2017 Define the EVA for fire engine and the allocation for external hydrants and inlets Spacing of sprinklers / hydrant / hose reel and fire extinguishers should comply with code requirements A single combined hydrant and sprinkler system proposed, please clarify how it can comply with Vietnam codes, flow demand and control of both system considered different The addressable fire detection and alarm system, isolation module should be incorporated to the loops Without fire detection and alarm system layouts and strategy in submission drawings / report No description on smoke control, such as smoke extraction, and pressurization 5.7 TQ5 (Rev.1) Considered the design with open stair to eliminate any pressurization system requirements Nil layouts showing major plant allocation 13 of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT CHECKLIST FOR TENDER QUERY NO.5 - COMMERCIAL PART TENDERER'S NAME: Dated 10/Nov/17 *Please list out all your document submissions in this sheet CONTENT ITEM COMMERCIAL DOCUMENTS Reply to Tender Query No - Commercial queries Form of Tender A, B and C Revised pricing proposals and schedules based on revised design & technical proposals TQ5 (Rev.1) 14 of 16 Tick 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT CHECKLIST FOR TENDER QUERY NO.5 - TECHNICAL PART TENDERER'S NAME: Dated 10/Nov/17 *Please list out all your document submissions in this sheet CONTENT ITEM 1.1 TECHNICAL DOCUMENTS Reply to Tender Query No - Technical queries General 1.2 Design 1.3 Infrastructure 1.4 Structure 1.5 MEP Tick Revised design and technical proposals TQ5 (Rev.1) 15 of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE STAFF VILLAGE CONTRACT DESIGN PARAMETER CHECKLIST TENDERER's NAME: Dated 10/Nov/17 TENDERER'S DESIGN PROPOSAL NO DESCRIPTION GFA per Unit APARTMENT BLOCKS 1.1 Bedroom Apartment (4 pax) 1.2 Bedroom Apartment (2 pax) 1.3 Bedroom Apartment (1 pax) 1.4 Public circulation: corridors, lift lobbies, staircases, etc 1.5 Laundry 1.6 MEP Rooms 1.7 House-keeping 1.8 Storage Total No.(S) ADMINISTRATION BLOCK 2.1 Admin/Manager/ Support Personnel 2.2 Lobby, Reception and Security 2.3 Staff Academy Office 2.4 Recreation room 2.5 Gym 2.6 Mini mart/ Convenience Store 2.7 Hair, Beauty Saloon and Spa 2.8 Coffee shop/ staff bar 2.9 Online gaming area (internet café) 2.10 Public WC (Male & Female) 2.11 Corridors and circulation 3.1 MULTI-PURPOSE BUILDING GROUND FLOOR- FOOD AND BEVARAGE b Dining c Adjacent outdoor covered terrace d Food preparation e Food Dry Storage f Food Cold Storage g Toilets (Male & Female) 3.2 FIRST FLOOR- STAFF VILLAGE ACADEMY a Classroom b Toilets (Male & Female) 3.3 SECOND FLOOR - MULTI-PURPOSE HALL a Function Rooms b Toilets (Male & Female) 4.2 OUTDOOR FACILITIES Transport waiting area (pick-up and drop off) Outdoor covered BBQ area 4.3 Mini Soccer area 4.4 Multi-Sport court (Volleyball/Basketball) 4.5 Ablution block 4.6 Landscape 4.1 PARKING AREAS 5.1 Staff coach/bus shelter drop off 5.2 Staff coach parking 5.3 Car parking 5.4 Motor bike parking SUPPORT AREAS 6.1 Entry to Village 6.2 Covered Pathways 6.3 Delivery and removal areas 6.4 Emergency Vehicle Access SUMMARY NO DESCRIPTION NUMBER OF TOWER NUMBER OF FLOORS PER TOWER APARTMENT TOWER TOTAL GFA TOTAL NO.S BEDROOM APARTMENT TOTAL NO.S BEDROOM APARTMENT APARTMENT CORRIDOR & CIRCULATION TOTAL AREA COVERAGE PERCENTAGE ADMIN BLOCK GFA MULTI-PURPOSE BUILDING GFA 10 OUTDOOR FACILITES (m2) 11 PARKING AREA (m2) 12 SUPPORT AREA (m2) 13 LANDSCAPE AREA (m2) TENDERER'S PROPOSAL General Material Description included in tenderer's proposal Total GFA Floor finish Wall finish Ceiling finish Built-in Furnitures Sanitary wares & accessories Others ... such machines and equipment shall be agreed by the two parties before Employer receives and uses TQ5 (Rev.1) of 16 TENDERER'S RESPONSES 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE:... following cost is included in your tender price: - Receiving and Installation of FF&E and Gym Equipment TQ5 (Rev.1) of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE: STAFF VILLAGE CONTRACT... these system Besides, please provide the amount and cost breakdown of IPTV and Smart meter system TQ5 (Rev.1) of 16 11/10/2017 HOI AN SOUTH DEVELOPMENT PROJECT PHASE PACKAGE: STAFF VILLAGE CONTRACT