Module recruitment instruction for recruitment

FPT INFORMATION SYSTEM CO., LTD FPT INFORMATION SYSTEM CORPORATION IMPLEMENTATION OF THE SOFWARE HUMAN RESOURCES & PAYROLL MANAGEMENT FPT.iHRP FOR SAIGON SHIPYARD CO., LTD USER MANUAL EMPLOYEE SERVICE MODULE Project code: iHRP_TRIYARDS Document code: iHRP_TRIYARDS_UM_SELF SERVICE Version: V1.0 HCM, 10/2014 iHRP_TRIYARDS –User manual- Employee service module v1.0 Index 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 2/23 iHRP_TRIYARDS –User manual- Employee service module I v1.0 Overview 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 3/23 iHRP_TRIYARDS –User manual- Employee service module I.1 v1.0 Purpose o This document is created to guide users to use ESS module I.2 Scope This ESS includes some function below: o View profile o Update personal information o Register overtime or leave online or project online o Create recruitment request and approve online o Change login password I.2.1.1 Recruitment I.2.1.1.1 Manpower request I.2.1.1.1.1 Recruitment request online - Purpose: to create and send to approve recruitment request when they need to hire new employee - Object user: Authorized user - Screen description: o Actions: Go to SELF SERVICE Recruitment Recruitment request online, screen as below: 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 4/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 o Add new and Save data:  Input the below information: • Job position: o The system creates base on account name + requested date 04.01-BM/PM/HDCV/FIS 1/1 • Type of recruitment, Job title, Requested date, quantity required, requirement for: Company, Entity… These information are be must • Approved by: This field only show approver’s name • Description Requirement Detail: user can enter requirement detail in here The screen as below: Internal Use Page 5/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 o Replaced Recruitment Information: user can enter information of replaced recruitment User check as below screen  … Click button “Save” to save all information -> Manpower Request No will be created automatically o Transfer the manpower request to approver  Click button “Transfer”: Transfer the manpower request to approver Note: If the manpower request are transferred to approver, the manpower request can’t edit  The system will automatically send the email to approver o Button “Add new”: click this button to clear the screen and add new manpower request o Button “Request list”: click this button to back Online Requirement List 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 6/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 I.2.1.1.1.2 Cancel recruitment online - Purpose: to cancel the approved manpower request - Object user: Authorized user - Screen description: o Actions: Go to SELF SERVICE RecruitmentManpower request Cancel recruitment online, screen as below: o Search data:  User input the filter condition  Click button “Search”  the results will be display in data grid o Cancel manpower request:  Select the manpower request need to be cancelled  Click button “Cancel” to cancel the manpower request  The system will automatically send email to approver o Button “Export”: click this button to export information in data grid to excel file o Button “Refresh”: Clear the screen I.2.1.1.1.3 Recruitment list online for approval - Purpose: to review and approve the manpower request - Object user: Authorized user - Screen description: 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 7/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 o Actions: Go to SELF SERVICE RecruitmentRecruitment list online for approval, screen as below: o Search the info: using this button to find sent manpower request base on filter condition o Approve the manpower request  Check all rows need to be approved  Click button “Approve”: Agree with manpower request The system will automatically send the email to creator or the next approver o Reject the manpower request:  Check all rows need to be rejected  Click button “Reject”: Not agree with manpower request The system will automatically send the email to creator o Button “Refresh”: Clear the screen o Button “Export”: click this button to export list of manpower request from data grid to excel file Remark: For rejected manpower request, user login to “Online requirement list” to find the manpower request and edit it then send to approve again I.2.1.1.1.4 Online requirement list - Purpose: to view list of manpower request - Object user: Authorized user - Screen description: Go to SELF SERVICE RecruitmentManpower requestRequirement online list, screen as below: o Actions: 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 8/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 o Search data  User enter filter condition  Click button “Search”  the results will be display in data grid o Transfer the manpower request to approver  Click button “Transfer”: Transfer the manpower request to approver Note: If the manpower request are transferred to approver, the manpower request can’t edit  The system will automatically send the email to approver o Delete the manpower request  Check all rows need to be deleted  Click button “Delete” to delete data Note: The status are deleted: add new, reject o Button “Export”: click this button to export information in data grid to excel file o Button “Refresh”: Clear the screen 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 9/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 II.Recruitment implement MR follow up Description of requirement: Allows creation of detailed recruitment plan reality Users: Recruitment Specialist / Staff is authorized Request details: The management information: – Monitor describes the information : Re -> Recruitment implement -> MR follow up – Detail info:  Code options: allow Users entering (or automatically generated if set) code new plan  Name of the plan: allows Users entering (or automatically generated if set) name alternatives  Start date: allows Users dates and begin applying recruitment plans  Block organization: mirroring the organization responsible employers, allowing the selected companies would like to operate (for large companies, there are many subsidiaries under the Corporation)  departments: allows Users select units of the selected company  Department: allows Users select departments of companies have chosen  Entity: Allows Users select group / groups of companies was selected  Date of filing: allows Users dates and start accepting applications  Date of recruitment: allows Users enter a start made to recruit  The number of days in charge: The program automatically calculates the number of days based on the receipt date of submission of soda in 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 10/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 The recruitment day: automatically displayed based on the date entered dungda recruitment Employment Source: Allows selection of supply source candidate recruitment Employment Content: Users enter information allows employers Note: allows Users enter other information Code requirements: Users select the required permit employers need to create recruitment plans The information comes to recruitment requirements will automatically load onto the screen      Manipulation on the button: o Add new: allows deleted data on screen activated the user o Save: Allows Users save information has been entered into the program After saving the new plan for the program, Users can create as many rounds of interviews and more candidates in the following operations: Click "Select" to open the screen -> Search the interview (or name applicants User) -> Save -> selection screen: o List of options: switch to the "List of hiring plans." o Close PA: Enables Users to close recruitment plans after having completed the recruitment process o Open PA: allows Users reopen recruitment plan dadongde edit (if any) o Checkbox "List of candidates belonging to other PA is open": Displays a list of candidates who have been selected in the present embodiment but also being selected in the plan Vacancies -> meaningful help recruit staff note use of this special case MR follow up list Description of requirement: o Check the list of recruitment plans were entered into the system o Create new recruitment plan for recruitment requirements other Users: Recruitment Specialist / Staff is authorized 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 11/23 iHRP_TRIYARDS –User manual- Employee service module Request details: – v1.0 The management information Monitor describes the information : Re -> Recruitment implement -> Mr follow up list Manipulation on the button o Search: allows the search list recruitment plans according to the entry requirements in the area (1) o Refresh: lets erase information entered in the (1) to re-enter o Creating PA: Open Screen "recruitment plan" to enter the recruitment plans of the different recruitment requirements o Delete: allows deleting selected recruitment plan on the net Export data: data export to Excel files on the net Interview schedule Description of requirement: Lets create calendar for the required interview with candidate recruiting participants apply Users: Recruitment Specialist / Staff is authorized Request details: – The management information : Monitor describes the information : Re -> Recruitment implement -> Interview schedule 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 12/23 iHRP_TRIYARDS –User manual- Employee service module – v1.0 Detail info: o Code requires TD  Click on the " " button to select "Employment Requirements" from the list  Information on Employment Requirements will be automatically displayed after selecting stocks recruitment requirements o Option:  After selecting "Request recruitment" list on Demand Option recruitment will be displayed  Click the "Option" from the list, the program will display the information of "Round recruitment"  Click on "Round recruitment" to display a list of candidates participating Enter the series:  Check choose to display the information filled series for candidates  Interview turn: check choose will set up an interview time for candidates turn to the "Duration" respectively  After entering the information, check the flow of information selected candidates should fill in the data, press "Enter" to fill data Functionality - Allow update interview schedule for recruitment requirements and delete unused recruiting calendar, send mail to notify the Reporter vaung member o Click on the column "Mail" to perform mail: – Submit people Reporter: send mail to the interviewer – Submit candidates: send mail to applicants – Letter Reporter: Export letter to candidates – Information interview schedule for the recruitment requirements may apply to participate: o Enables setting required code recruiting, hiring plans o Date of interview, interview time, duration, location, interviewer 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 13/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 – Lets you view a list of scheduled employment under the plan / recruitment requirements – Note: To schedule the next round of recruitment, forced recruitment record results of the previous round Interview schedule list Description of requirement: See a list of candidate recruiting calendar entered into the system Users: Recruitment Specialist / Staff is authorized Request details: – The management information Monitor describes the information: Re -> Recruitment implement -> Interview schedule list (1) Enter search requests entered dungda recruitment o Once selected, the information accompanying the recruitment requirements will automatically show o The hiring plan will also display attached when selecting recruitment requirements 3.2 Manipulation interface: o Select recruitment requirements 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 14/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 o Select recruitment plan o Select the link "Round" on the grid to see details of each candidate interview schedule Recorded results Description of requirement: Allow Users recognize the results of interviews of candidates after receiving information from the interviewer Users: Recruitment Specialist / Staff is authorized Request details: - The management information : Monitor describes the information: Re -> Recruitment implement -> Recorded results Detail info: o Code requires TD – Click on the " " button to select "Employment Requirements" from the list – Information on Employment Requirements will be displayed after selecting stocks recruitment requirements o Option: – After selecting "Request recruitment", the list of alternatives as required employers will be shown 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 15/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 – Click the "Option" from the list, the program will display the information of "Round recruitment" – Click on "Round recruitment" to display the list of candidates to participate o Fill out fast: – Select information "Results" – Enter "Notes" – Choose cacung grid members – Press "Fast Fill" – Save Park 3.2 Functionality – Enables updated results of the candidates interviewed and export and import data from excel file – The interviews of candidates after receiving information from the interviewer: o Recognition of results in each round of recruitment – Beans within TD: candidates will be scheduled and audition the next round of interviews – Fail TD Round: Candidates will be removed from the list within the next exam and passed information about the function "Considering candidates fail" – Characteristics ways: going straight to within specified (only the situation where there are three or more rounds of interviews) – Pending: information of the candidate contests will be kept waiting for the results – Forward negotiations: through all the remaining rounds of interviews, transferring information about the "Negotiations with the candidate" – Allow lists the results after the interview This result is the basis for hiring staff recruitment schedule and send email notifications next to the candidates – Note: when the record results of the candidate, the candidate is recognized Transfer negotiations, will move across the screen to browse online at Modul salary Personal Services / Recruiting / Browse -> to approve candidates salary salary through the grant approval Recorded results list Description of requirement: o View detailed results of each round of candidate recruitment o Remove result of the interview Users: Recruitment Specialist / Staff is authorized Request details: – The management information: Monitor describes the information : Re -> Recruitment implement -> Recorded results list 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 16/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 (1) Enter search list dungda import entry requirements o Once selected, the information accompanying the recruitment requirements will automatically show o The hiring plan will also display attached when selecting recruitment requirements 3.2 Manipulation interface: o Select recruitment requirements o Select recruitment plan o Select the link "Round" on the net to see more results of each candidate recruitment o Click "Clear" recruitment results on grid selected (if necessary) Description of requirement: Candidate recruitment beans coming round section negotiating work conditions and policies Users: Recruitment Specialist / Staff is authorized Request details: - Candidate Dealing The management information : Monitor describes the information : Re -> Recruitment implement -> Candidate Deadling 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 17/23 iHRP_TRIYARDS –User manual- Employee service module – v1.0 Detail info: o Code requires Click on the " " button to select "Employment Requirements" from the list Information on Employment Requirements are Understand market o Option: After selecting "Request recruitment" list of schemes according to recruitment requirements will be displayed Click the "Option" from the list, the program will display the information the candidate has passed through negotiation 3.2 Functionality o Noting the results of negotiations with the candidate: Accept: Chuyenung member to list "Transfer of staff candidates." Reject: Switch to list candidates "Considering candidates fail" o "Export": The export data to excel Description of requirement: Lets look for unsatisfactory candidate recruitment Users: Recruitment Specialist / Staff is authorized Request details: - Failed Candidate List The management information : Monitor describes the information : Re -> Recruitment implement -> Failed candidate list 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 18/23 iHRP_TRIYARDS –User manual- Employee service module – v1.0 Detail info: o Code requires o Click on the " " button to select "Employment Requirements" from the list of recruitment requirements o The information on recruitment requirements will be displayed automatically after selecting recruitment requirements o Option: o After selecting "Request recruitment" list on Demand Option recruitment will be displayed o Click the "Option" from the list, the program will display the list of candidates was "Reject" in the display "Negotiating with candidates' and list members expulsion candidate recruitment o Recruitment Officer may send email thank toiung unsatisfactory staff with email content is defined in functions: System Parameters  thong Mail Template o If you click "Accept": the selected candidate does not achieve the net will be moved to the Successful candidate list and wait staff moved into the screen "Submit Candidate" o Recruitment Officer can also export form letter thank candidates fail to choose the link "Letter of thanks" on grid display 3.2 Functionality o Allows transfer failed candidates through negotiation and export data to excel o Allow to send out thank you notes form candidates failed companies Submit Candidate Description of requirement: Allows transfer all information of applicants who have successfully negotiated the staff 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 19/23 iHRP_TRIYARDS –User manual- Employee service module Users: Recruitment Specialist / Staff is authorized Request details: v1.0 The management information: - Monitor describes the information: Re -> Recruitment implement -> Submit Candidate – Detail info: o Code requires TD Click on the " " button to select "Employment Requirements" from the list Information on Employment Requirements will be displayed automatically after selecting recruitment requirements o Option: After selecting "Request recruitment" list on Demand Option recruitment will be displayed Click the "Option" from the list, the program will display the information the candidate has successfully negotiated at the screen "Negotiations with the candidate" and allowed staff nhano cacung screen "Xetung members fail" Recruitment Officer can email matriculation contents denung designed park with candy display: thong Join so Mail Template System o Status: Transfered: the candidate has been transformed into staff Not transfered: the candidate has not been converted into staff Select all: gomung who have moved and have not changed to employees 3.2 Functionality - Allows transfer the candidate information into employee information or refuse to negotiate with the candidate - Indicates information transfer of staff candidates: o Noting the information in the invitation received: Offer Letter to update information, has inputs: 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 20/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 - Enter the hand "Offer Letter" (2): Click (2) share offer letter on the data grid, enter all the required information transfer via on-screen personnel offer letter, as the work unit, labor contract , Information allowances, More Note: + Enter all of the red field on the screen + The information on the display screen will switch over process is working, contract information, the basic salary + Recruitment Division are only probationary contract 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 21/23 iHRP_TRIYARDS –User manual- Employee service module v1.0 Internal Use Page 22/23 04.01-BM/PM/HDCV/FIS 1/1 iHRP_TRIYARDS –User manual- Employee service module v1.0 I mport offer letter: Click "Enter offer letter (1)" allow entering information into excel file under Fpt designed melon pieces on the program + Get FPT pieces excel file: click "View format" for sampling + The import step: "Choose File" -> "Choose" to import files ->Click "View" information used-> "Save" o Click the ">>" in the column "Transfer" on the transfer of information luoide of candidates (background, work experience, qualifications / certificates, skills, aspirations, resume, ) to HR management o For internal candidates not pass information through resumes for the information already available in the system 04.01-BM/PM/HDCV/FIS 1/1 Internal Use Page 23/23 ... Employee service module v1.0 o Replaced Recruitment Information: user can enter information of replaced recruitment User check as below screen  … Click button “Save” to save all information -> Manpower... of detailed recruitment plan reality Users: Recruitment Specialist / Staff is authorized Request details: The management information: – Monitor describes the information : Re -> Recruitment implement... information allows employers Note: allows Users enter other information Code requirements: Users select the required permit employers need to create recruitment plans The information comes to recruitment