using microsoft excel v1 0

Using Microsoft Excel v 1.0 This is the book Using Microsoft Excel (v 1.0) This book is licensed under a Creative Commons by-nc-sa 3.0 (http://creativecommons.org/licenses/by-nc-sa/ 3.0/) license See the license for more details, but that basically means you can share this book as long as you credit the author (but see below), don't make money from it, and make it available to everyone else under the same terms This book was accessible as of December 29, 2012, and it was downloaded then by Andy Schmitz (http://lardbucket.org) in an effort to preserve the availability of this book Normally, the author and publisher would be credited here However, the publisher has asked for the customary Creative Commons attribution to the original publisher, authors, title, and book URI to be removed Additionally, per the publisher's request, their name has been removed in some passages More information is available on this project's attribution page (http://2012books.lardbucket.org/attribution.html?utm_source=header) For more information on the source of this book, or why it is available for free, please see the project's home page (http://2012books.lardbucket.org/) You can browse or download additional books there ii Table of Contents About the Author Acknowledgments Dedication Preface Chapter 1: Fundamental Skills An Overview of Microsoft® Excel® Entering, Editing, and Managing Data 28 Formatting and Data Analysis 58 Printing 94 Chapter Assignments and Tests 102 Chapter 2: Mathematical Computations 115 Formulas 116 Statistical Functions 133 Functions for Personal Finance 158 Chapter Assignments and Tests 192 Chapter 3: Logical and Lookup Functions 211 Logical Functions 212 Statistical IF Functions 249 Lookup Functions 282 Chapter Assignments and Tests 304 Chapter 4: Presenting Data with Charts 329 Choosing a Chart Type 330 Formatting Charts 361 The Scatter Chart 386 Using Charts with Microsoft® Word® and Microsoft® PowerPoint® 402 Chapter Assignments and Tests 411 iii About the Author Joseph M Manzo Joseph M Manzo is a professor of practice in the Accounting department and is the director of the Rauch Center for Business Communications in the College of Business and Economics at Lehigh University He has authored several textbooks addressing practical applications for Microsoft® Office These textbooks teach students how to use Microsoft Office applications for professional and personal needs Manzo also developed the Excel Competency program and the Presentation Design program for the College of Business and Economics at Lehigh University Acknowledgments I could not have written this book without the support of Becky Knauer and Shannon LeMay-Finn I sincerely appreciate their partnership and dedication to keeping our work on track and accurate I would also like to acknowledge the contributions of several other people who made this book possible: Joyce Nielson for her technical edits of the manuscripts (nothing gets past Joyce), Jeff Shelstad for believing in my vision for this book, and our film production team—Peg Portz, John Santamaria, and Noel Kratzer It is great to be working with this team in the studio again Finally, I would like to thank my wife, Julie, and my children, Isaac and Stella I am extremely lucky to have such a wonderful and supportive family I would also like to thank the following reviewers whose comprehensive feedback and suggestions for improving the material helped make this a better text: • • • • • • • • • • • • • • • • • • • Steve Borga, Ohio State University, Lima Campus Paul Dominguez, Long Island University, C.W Post Campus Richard W Evans, Rhode Island College David Eve, Massachusetts College of Liberal Arts Jane Hammer, Valley City State University Heith Hennel, Valencia Community College Irene Joos, La Roche College Linda Lau, Longwood University Audrey Lawrence, Palm Beach State College Frederick Lawrence, Queens College, The City University of New York Steven Leventhal, Queens College, The City University of New York Charles Lundin, Richland College Orin Marvin, John Carroll University Stephen Pomeroy, Norwich University Leonard Presby, William Paterson University Leslie Rist, Ed.D, Lewis-Clark State College Jeffrey Rufinus, Widener University Elaine Stredney, Kent State University Priscilla Truesdell, Palo Alto College Acknowledgments Finally, I would like to thank Dr Greg Jeffries, DeSales University, for testing the materials in his classroom Dedication For my wife, Julie Preface This core Microsoft® Excel® text provides students with the skills needed to execute many personal and professional activities It also prepares them to go on to more advanced skills using the Excel software The text takes the approach of making decisions using Excel Personal decisions introduced include important purchases, such as homes and automobiles, savings for retirement, and personal budgets Professional decisions include budgets for managing expenses, merchandise items to mark down or discontinue, and inventory management Students are given clear, easy-to-follow instructions for each skill presented and are also provided with opportunities to learn additional skills related to the personal or professional objectives presented For example, students learn the key terms with respect to home mortgages and understand the impact interest rates have on monthly mortgage payments This text also places an emphasis on “what-if” scenarios so students gain an appreciation for the computational power of the Excel application In addition, students learn how Excel is used with Microsoft® Word® and Microsoft® PowerPoint® to accomplish a variety of personal and professional objectives All screenshots that appear throughout this text are copyright of Microsoft Corporation All Rights Reserved They have been used with permission from Microsoft Corporation How to Use Microsoft® Excel®: The Careers in Practice Series is an independent publication and is not affiliated with, nor has it been authorized, sponsored, or otherwise approved by Microsoft Corporation Chapter Fundamental Skills Microsoft® Excel® is a tool that can be used in virtually all careers and is valuable in both professional and personal settings Whether you need to keep track of medications in inventory for a hospital or create a financial plan for your retirement, Excel enables you to these activities efficiently and accurately This chapter introduces the fundamental skills necessary to get you started in using Excel You will find that just a few skills can make you very productive in a short period of time Chapter Fundamental Skills 1.1 An Overview of Microsoft® Excel® LEARNING OBJECTIVES 10 11 12 Examine the value of using Excel to make decisions Learn how to start Excel Become familiar with the Excel workbook Understand how to navigate worksheets Examine the Excel Ribbon Become familiar with the Quick Access Toolbar Examine the right-click menu options Become familiar with the commands in the File tab Learn how to save workbooks Save workbooks in the Excel 97-2003 file type Examine the Status Bar Become familiar with the features in the Excel Help window Microsoft® Office contains a variety of tools that help people accomplish many personal and professional objectives Microsoft Excel is perhaps the most versatile and widely used of all the Office applications No matter which career path you choose, you will likely need to use Excel to accomplish your professional objectives, some of which may occur daily This chapter provides an overview of the Excel application along with an orientation for accessing the commands and features of an Excel workbook Making Decisions with Excel Follow-along file: Not needed for this skill Taking a very simple view, Excel is a tool that allows you to enter quantitative data into an electronic spreadsheet to apply one or many mathematical computations These computations ultimately convert that quantitative data into information The information produced in Excel can be used to make decisions in both professional and personal contexts For example, employees can use Excel to determine how much inventory to buy for a clothing retailer, how much medication to administer to a patient, or how much money to spend to stay within a budget With respect to personal decisions, you can use Excel to determine how much money you can spend on a house, how much you can spend on car lease payments, or how much you need ... workbook in the Excel 97- 200 3 file format when sharing workbooks with people who are running Microsoft Office 200 3 and older versions • Office 200 7 can open files created in Office 201 0 • You can... is running Office 200 7 will be able to open, edit, and save workbooks created in Office 201 0 When you convert an existing workbook created in Office 201 0 to the Excel 97- 200 3 file type, you may... your workbook under the Excel 97- 200 3 Workbook format A person who is running Office 200 3 will not be able to open workbooks that are saved under the Office 201 0 or Office 200 7 file types You can