OReilly word annoyances how to fix the most annoying things about your favorite word processor jun 2005 ISBN 0596009542

Word Annoyances By Guy Hart-Davis Publisher: O'Reilly Pub Date: June 2005 ISBN: 0-596-00954-2 Pages: 208 Table of Contents | Index When most people think of word processing, they think of Microsoft Word After all, it has been around for more than 20 years-practically an eternity in computer time But Word has also provided its users-nearly everyone on the face of the planet-with an endless supply of annoyances That is, until now Word Annoyances offers to the point (and often opinionated) solutions to your most vexing editing, formatting, printing, faxing, and scanning problems It covers everything from installation and templates to tables, columns, and graphics For example, learn how to stop Word from searching the Web for help, and how to enter the same text easily in multiple parts of a document-and keep it updated automatically It also provides a gentle introduction to the power of macros so you can slay your annoyances by the truckload The fixes will work with most versions of Word, including Word 2000, Word 2002 (also known as Word XP), and Word 2003 Among the topics covered: Deal with installation issues, crashes, and slowdowns, and dispose of the Office Assistant-either temporarily or forever Master templates, numbering, graphics, hyperlinks, tabs, tables, headers, and other everyday annoyances Tame some of Word's wiliest features, such as Smart Cut and Paste, Click and Type, Mail Merge, AutoCorrect, and AutoText Printing, Faxing, and Scanning-need we say more? Learn to output and distribute your documents with confidence Need to work with other Microsoft applications or Macs? You'll find annoyances dealing with Excel, PowerPoint, and Access, as well as a whole chapter just on Mac Word About the Author Guy Hart-Davis has been using Microsoft Word for more than 15 years, during which time he has seen its capabilities increase steadily and its annoyances increase exponentially His other books include Word 2000 Developer's Handbook (Sybex) and How to Do Everything with Your iPod and iPod mini (McGraw-Hill) In this book he shares secrets that will quell calm your colleagues, impress your friends, and confound your enemies Word Annoyances By Guy Hart-Davis Publisher: O'Reilly Pub Date: June 2005 ISBN: 0-596-00954-2 Pages: 208 Table of Contents | Index Copyright Introduction Do You Need This Book? What's Covered in This Book? "You Haven't Covered My Pet Annoyance" Conventions Used in This Book O'Reilly Would Like to Hear from You About the Author Acknowledgments Chapter 1 Installation, Repair, and Configuration INSTALLATION RECOVERY AND BACKUP STARTUP AND SHUTDOWN MENUS TOOLBARS Chapter 2 Creating and Saving Documents TEMPLATES SAVING CRASHES AND CORRUPTION MASTER DOCUMENTS Chapter 3 Text Entry and Editing VIEWS SELECTING TEXT AND OBJECTS AUTOCORRECT AND AUTOTEXT FIND AND REPLACE NAVIGATING THROUGH DOCUMENTS SUNDRY EDITING ANNOYANCES FIELDS Chapter 4 Formatting and Layout NORMAL.DOT AND DEFAULT SETTINGS DIRECT FORMATTING NUMBERING STYLES INSERTING AND POSITIONING GRAPHICS HYPERLINKS TABS HEADERS, FOOTERS, AND SPECIAL LAYOUT Chapter 5 Forms, Revising, Proofing, and Finalizing FORMS COMMENTS AND REVISION MARKS SPELLCHECKING Chapter 6 Printing, Faxing, and Scanning PRINTING FAXING SCANNING Chapter 7 Tables, Columns, and Text Boxes TABLES COLUMNS TEXT BOXES Chapter 8 Automate Away Annoyances with Macros MACROS ADMINISTERING MACROS Chapter 9 OLE, Mail Merge, and Office Applications OBJECT LINKING AND EMBEDDING MAIL MERGES WORD AND EXCEL WORD AND POWERPOINT WORD AND ACCESS Chapter 10 Mac Word Annoyances CRASHES AND PERFORMANCE OPENING AND SAVING DOCUMENTS AND EDITING WORD X Colophon Index Word Annoyances™ How to Fix the Most Annoying Things About Your Word Processor by Guy Hart-Davis Copyright © 2005 O'Reilly Media, Inc All rights reserved Printed in the United States of America Illustrations © 2004 Hal Mayforth c/o theispot.com Published by O'Reilly Media, Inc., 1005 Gravenstein Highway North, Sebastopol, CA 95472 O'Reilly books may be purchased for educational, business, or sales promotional use Online editions are also available for most titles (safari.oreilly.com) For more information, contact our corporate/institutional sales department: 800-998-9938 or corporate@oreilly.com Print History: January 2005: First Edition Editor: Brett Johnson Production Editor: Sanders Kleinfeld Art Director: Michele Wetherbee Cover Designer: Ellie Volckhausen Interior Designer: Patti Capaldi The O'Reilly logo is a registered trademark of O'Reilly Media, Inc The Annoyances series designations, Word Annoyances, and related trade dress are trademarks of O'Reilly Media, Inc Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks Where those designations appear in this book, and O'Reilly Media, Inc was aware of a trademark claim, the designations have been printed in caps or initial caps While every precaution has been taken in the preparation of this book, the publisher and author assume no responsibility for errors or omissions, or for damages resulting from the use of the information contained herein Introduction Word is arguably the best word processor on the planet, and it's certainly the most widely used That gives it the chance to be the most annoying word processor on the planetand Word grabs that chance with both hands In a straw poll of typical Word users, you'll usually find that its AutoCorrect and AutoFormat As You Type features annoy 10 out of 10 people (The AutoFormat As You Type feature is the one that decides unilaterally that you're creating a numbered list when you aren't, or automatically slips in a hyperlink precisely where you don't need oneah, it annoys you too!) AutoText also scores highly, but not as highly as the squiggly red and green underlines with which Word endeavors to disrupt your concentration Unheralded crashes provoke universal fury, and even relatively harmless toolbars come in for savage abuse But worst of all is the realization that dawns on most Word users: Word is trying to help you, and its help is making things worse Life would be so much less annoying if only you could tell Word how to do things your way Now you can Do You Need This Book? Does Word annoy you? Then buy this book It's all about making Word less annoying I've been using Word for 16 years now and have run into most of its annoyances Other people have been good enough to share their Word annoyances with me, too The result is hundreds of concentrated annoyances with solutions that will calm your colleagues, impress your friends, and confound your enemies This book focuses on Word for Windows, because that's what most of you are using Many of the annoyances carry through to the Mac as well, although you'll need to make minor adjustments to the solutions, such as looking for options in the Preferences dialog box rather than in the Options dialog box Chapter 10 discusses Mac-specific annoyances that don't plague Windows users What's Covered in This Book? Here's a taste of what the 10 chapters in this book have to offer you: Chapter 1, Installation, Repair, and Configuration Prevent Word from demanding the installation CD, or install multiple versions of Word on the same PC Deal with crashes and slow running Sort out your toolbars and menus, and create a Work menu for frequently used documents Dispose of the Office Assistant, either temporarily or forever Chapter 2, Creating and Saving Documents Exploit the power of templates to minimize the annoyances of creating and saving documents at home or at work Use Microsoft Office Application Recovery to mitigate a crash, and get the AutoRecover feature under control Learn why master documents tend to corruptand how to recover as much as possible when your master document does corrupt Chapter 3, Text Entry and Editing Deal with common annoyances in Word's views; Outline view is usually the prime offender, but the other views get in on the act Bring "Smart Cut and Paste" under control, turn off "Click and Type," and assert your dominance over AutoCorrect and AutoText Escape unwanted copyright symbols, harness the power of Find and Replace to change viewing for only some reviewers Rich Text Format (RTF) 2nd rotating text Index [A] [B] [C] [D] [E] [F] [G] [H] [I] [J] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] Save My Settings Wizard for Office 2000 for Windows XP scanned picture in document scanning documents sections formatting Select Browse Object button Select Case statement selecting text automatic selection avoiding extra characters being selected "Click and Type" feature indented smart cut and paste shortcuts creating new for multiple versions of Office Show Level drop-down list "Smart cut and paste" box smart quotes, replacing straight quotes with "Smart style behavior" box Smart Tags removing useless saving in a document smart-cut-and-paste features smart-selection features spaces, nonbreaking Special Characters tab special characters, inserting spellchecking automatic dictionary (see dictionary) "Do not check spelling or grammar" option gets stuck on a word "Hide grammatical errors in this document" option "Hide spelling errors in this document" option missing problem text preventing from checking code setting preferences thesaurus, upgrading turning off red and green squiggles Spelling & Grammar tab readability statistics setting preferences turning off grammar checking Split Table Standard toolbar Close button Start Enforcing Protection dialog box Start menu shortcuts startup automatically starting preventing blank document creation at taking a long time Word 2000 closes on Word hangs on startup files, changing default folder-s Style dialog box Style drop-down list styles 2nd changing styles automatically controlling formatting when pasting creating new creating special list style Default Paragraph Font find and replace styles (continued) getting started with making pasted text take on destination style naming preventing style changes from affecting other documents redefining Normal turning off automatic updating updating manually using efficiently Styles and Formatting pane superscripts and subscripts Support.dot Symantec's PartitionMagic symbols, inserting Index [A] [B] [C] [D] [E] [F] [G] [H] [I] [J] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] Table Properties dialog box positioning table contents tables automatic automatic cell resizing Cell Height and Width dialog box convert Word table to Access databas-e converting text to deleting different cell widths in different rows drawing versus inserting formulas full page width getting rid of gridlines gridlines, adding borders to manipulating columns merged cells moving from start of document Normal view placing at top of page positioning contents preventing resizing printing borders printing gridlines put on PowerPoint slide rearranging columns repeating header row setting column widths precisely speeding up Word's handling of turning off auto capitalization (Mac Word) vertically merged cells wrapping text around Tables and Borders toolbar tabs aligning numbers with decimal tabs alternatives to using tabs converting tabs and spaces to just tabs stopping Word from turning tabs into indents using effectively templates changing default folders creating forms in creating from existing documents frequently used documents Mac Word macros macros won't run moving macros to other Normal template (Mac Word) corrupted opening document based on outside Templates folder saving preview for setting standard text in transferring AutoText between VBA code Templates and Add-Ins 2nd 3rd 4th 5th 6th Templates dialog box templates folder managing temporary files Test Drive text adding from existing document converting to tables repeatedly adding same text rotating wrapping around graphics wrapping around tables text boxes linked Text Direction command text entry and editing Text Only format Thawte theme thesaurus, upgrading Title Case option 2nd toolbars Acrobat consolidate into custom toolbar Formatting proprietary replacing items Standard Close button tools changing default folders tracking changes Preferred width setting preventing people from turning off toggling transferring all files and settings trial period turning off Tweak UI Index [A] [B] [C] [D] [E] [F] [G] [H] [I] [J] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] "Unable to save: " message Undo Border Line Unknown Author untracked changes uppercase text "Use smart paragraph selection" 2nd user templates changing default folders Index [A] [B] [C] [D] [E] [F] [G] [H] [I] [J] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] V Communications' Partition Commander VBA code in templates For loop If statement NewMacros module On Error GoTo ErrorHandler projects Select Case statement With statement 2nd 3rd VeriSign versions of documents disadvantages of saving as separate document versions, multiple Office installing keeping shortcuts for running views Final (Tracking Changes) Final Showing Markup (Tracking Changes) Original (Tracking Changes) Original Showing Markup (Tracking Changes) switching quickly between Virtual Desktop Manager PowerToy virtual-machine application Visual Basic Editor (see also VBA) Code window creating new module Project Explorer Properties window removing unneeded steps from recorded macro Index [A] [B] [C] [D] [E] [F] [G] [H] [I] [J] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] watermarks wavy lines in Outline mode WdLocalCopy web pages removing Office-specific tags saving columns "When selecting, automatically select entire word" option wildcards list of Windows Messenger Windows Registry CD key Windows XP Save My Settings Wizard for windows, multiple documents in winword /a With statement 2nd 3rd Word 2000 Application Recovery closes on Startup displaying full menus memory requirements vertically merged cells in tables Word 2000 and Word XP keeping shortcuts for both Word 2003 crashing when printing displaying full menus Edit tab General tab memory requirements running slowly Save tab Spelling & Grammar tab View tab Word 2004 "Capitalize first letter of table cells" checkbox missing in Word 2004 markup balloons preferences saving document when pasting OLE object Word Count feature Word X preferences versioning Word XP crashing when printing displaying full menus memory requirements WordPad WordPerfect formatting disagreements with Word WordPerfect document, converting WordToys WordWeb WordWeb Pro Work menu workgroup templates, changing default folders WriteNow ... Introduction Word is arguably the best word processor on the planet, and it's certainly the most widely used That gives it the chance to be the most annoying word processor on the planetand Word grabs... WORD AND POWERPOINT WORD AND ACCESS Chapter 10 Mac Word Annoyances CRASHES AND PERFORMANCE OPENING AND SAVING DOCUMENTS AND EDITING WORD X Colophon Index Word Annoyances How to Fix the Most Annoying Things About Your Word. .. WINWORD.EXE) and choose Send to Desktop (Create Shortcut) to create a shortcut on the Desktop Close the window, rename the new shortcuts as needed (for example, from "Shortcut to WINWORD.EXE" to "Word 2000"), and then drag the shortcuts to where you want