Visibooks the visibooks guide to calc 2 0 apr 2006 ISBN 1597060399 pdf

The Visibooks Guide To Calc 2.0 By Jill & Kevin Jordan www.visibooks.com The Visibooks Guide to Calc 2.0 Copyright Copyright © 2006 by Visibooks™, LLC All rights reserved Trademarks and Disclaimer Visibooks™ is a trademark of Visibooks, LLC All brand and product names in this book are trademarks or registered trademarks of their respective companies Visibooks™ makes every effort to ensure that the information in this book is accurate However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose Visibooks™ disclaims all liability for any direct, indirect, consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it Mention of any product does not constitute an endorsement of that product by Visibooks™ Data used in examples are intended to be fictional Any resemblance to real companies, people, or organizations is entirely coincidental ISBN 1597060399 Table of Contents Basic Calculations Add 13 Subtract .21 Multiply 24 Divide 28 Calculate averages .31 Find the maximum value .35 Formatting Worksheets 39 Format text 40 Format cells 49 Adjust columns and rows 60 Print worksheets 65 TABLE OF CONTENTS i Manipulating Data 75 Move, copy, and paste 76 Add/delete columns 86 Add/delete rows 92 Employ multiple worksheets 97 Employ AutoFill 100 Insert/delete worksheets 106 Advanced Calculations .113 Create formulas across worksheets 114 Employ absolute references 120 Employ the function wizard 129 Making Data Visible 139 Add notes 140 Freeze panes 143 Create charts 147 ii TABLE OF CONTENTS Basic Calculations In this section, you’ll learn how to: • Add • Subtract • Multiply • Divide • Calculate averages • Find the maximum value BASIC CALCULATIONS 1 Start Calc You should see a screen that looks like this: BASIC CALCULATIONS Click in cell A1 to place the cursor there Type: Party Palace BASIC CALCULATIONS Click in cell A3 Cell A3 should now be highlighted: Type: Per Costume Costs Press the ENTER key on your keyboard Cell A4 should now be highlighted BASIC CALCULATIONS Type: Material Press the ENTER key on your keyboard In cell A5, type: Elastic BASIC CALCULATIONS Freeze panes Click the Sales tab In the Sales worksheet, click cell A4 On the Menu Bar, click Window, then Freeze MAKING DATA VISIBLE 143 Scroll vertically in the worksheet The rows below the months should scroll Freezing panes Freezing panes is a great help when working with large spreadsheets As shown in the example above, freezing panes makes it easier to see what numbers in cells represent 144 On the Menu Bar, click Window, then Freeze again MAKING DATA VISIBLE Scroll vertically in the worksheet The view should have returned to normal Click the heading for column C On the Menu Bar, click Window, then Freeze MAKING DATA VISIBLE 145 Scroll horizontally in the worksheet The columns to the right of column B should scroll 10 146 On the Menu Bar, click Window, then Freeze again MAKING DATA VISIBLE Create charts In the Sales worksheet, highlight cells A3 through L4 On the Toolbar, click the icon Then click the worksheet When the Auto Format Chart window appears, click -new sheet- in the Chart results in worksheet dropdown list Click the button MAKING DATA VISIBLE 147 Make sure the Rows radio button is checked Then click the In the next step, highlight Main Title, then type: Costume Sales in the Chart title box 148 button twice MAKING DATA VISIBLE Click the button The chart should appear: MAKING DATA VISIBLE 149 150 Rename the new sheet Costume Sales Chart MAKING DATA VISIBLE Practice Using the Chart Wizard, create a Bar graph from the data in the Revenue sheet Save the chart on a new sheet called Costume Sales Revenue Chart It should look like this: Save and close the Party Palace workbook MAKING DATA VISIBLE 151 Practice: Making Data Visible Open the StationeryShop workbook Add a note to cell B4 in the Per Ream Revenue sheet: Should we raise the price? On the Ream Sales sheet, freeze all the rows above row 4 On the Income sheet, create a Column chart using the Chart Wizard Save the chart in a new sheet called Stationery Shop Income When you’re done, it should look like this: 152 MAKING DATA VISIBLE Save the StationeryShop workbook, then close it MAKING DATA VISIBLE 153 154 MAKING DATA VISIBLE Glossary Absolute Reference A cell reference that remains fixed even if the cell containing the formula is moved AutoSum An icon used to automatically total a column or row Cell The basic unit of Calc, formed by the intersection of a row and column Chart A visual representation of data, such as a pie chart or bar graph Column A vertical line of cells in a worksheet Column Header The identifying label at the top of a column Fill Handle A small solid box in the lower right corner of a selected cell It is used to copy the contents of a cell or cells into adjacent cells Formula An equation that tells Calc how to calculate values in a worksheet Formula Bar A box located at the top of an Calc worksheet that displays the formula within the selected cell Freeze Selecting rows or columns so they remain stationary when scrolling in a worksheet GLOSSARY 155 Range An array of selected cells A range is ndicated with a colon between cell designations Example: A1:A15 indicates the first 15 cells in column A Row A horizontal line of cells labeled with a number on the left side of a worksheet Row Header The identifying number for each row Select All button The gray square at the upper left intersection of rows and columns Tab A stub the bottom of a worksheet (like on a file folder) that contains the name of the worksheet Workbook An entire Calc file comprised of worksheets Worksheet A single Calc sheet within a workbook 156 GLOSSARY Where to Get Visibooks If you liked using this book, and would like to use more like it, visit: www.visibooks.com Visibooks offers more than 30 titles on subjects such as: • Computer Basics • Microsoft Office • Desktop Linux • OpenOffice.org • Web Site Layout • Web Graphics • Web Programming Visibooks: the simplest way to learn and teach computer subjects www.visibooks.com .. .The Visibooks Guide To Calc 2. 0 By Jill & Kevin Jordan www .visibooks. com The Visibooks Guide to Calc 2. 0 Copyright Copyright © 20 06 by Visibooks , LLC All rights reserved... B4 to highlight the cell Type: 3 .09 13 Press ENTER to move to cell B5 Type: 0. 37 BASIC CALCULATIONS 14 Press ENTER to move to cell B6 Type: 6. 92 15 Press ENTER to move to cell B7 16 On the Toolbar,... Practice Calc Files in the Name box Then press ENTER The Practice Calc Files folder will appear in the list 10 BASIC CALCULATIONS 20 Double-click the Practice Calc Files folder The Practice Calc