100 sample business letters 100 LÁ THƯ TIẾNG ANH TRONG KINH DOANH

Sample Business Letters (101-200) (Sample Business Letters are listed in Alphabetical Orde) Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications If you are not sure about the use of any letter, consult with an appropriate professional first Index 101 Commitment Form (Advertising) 102 Company Bonus Letter 103 Company Credit Account Approval Letter 104 Company Credit Account Denial for Unfavorable Report 105 Company Credit Account Denial Letter 106 Complimentary Letter to Employee on Handling of Difficulty 107 Complimentary Letter to Employee on Handling of Emergency 108 Complimentary Letter to Hotel 109 Complimentary Letter with Individual Commendation 110 Confidential Information Agreement 111 Confidentiality Agreement Between Firms 112 Confirmation of Acceptance of Employee Suggestion 113 Confirmation of Extension of Payment Date 114 Confirmation of Interview Appointment 115 Confirmation of Purchase Agreement 116 Confirmation of Telephone Report of Problem 117 Confirmation of Verbal Order 118 Congratulations on a Job Well Done 119 Congratulations on Employee on 5-Year Anniversary 120 Congratulations on Expansion 121 Congratulations on Formation of New Company 122 Congratulations on Increased Sales 123 Congratulations on Outstanding Achievement 124 Congratulations on Promotion 125 Congratulations on Promotion 126 Congratulations to New Business 127 Congratulations to New Owners 128 Consignment Agreement 129 Consignment Letter 130 Consumer Credit Application 131 Consumer Credit Application Form 132 Contract 1, Goods 133 Contract 2, Goods 134 Contract Proposal for Services 135 Conversion of Open Account to C.O.D 136 Correction of Deposition 137 Corrections to Derogatory Credit Report 138 Cover Letter for Loan Book 139 Cover Letter in Response to Catalog Request 140 Cover Letter, Product Literature in Response to Phone Inquiry 141 Cover Letter, Renewed Charge Card 142 Credit Dept Report to Collections on Past Due Account 143 Credit Extension to Past Due Preferred Customer 144 Customer Incentive Program Announcement 145 Customer New Charge Card Cover Letter 146 Customer Revival, Auto Mechanic 147 Customer Revival, Preferred Customer Private Sale 148 Customer Revival, Product Sales 149 Customer Revival, Small Shop 150 Customer Service Request Form 151 Decline of Venture Offer 152 Decline to Interview Referred Job Applicant 153 Deliveries Held Until Past Due Balance Paid 154 Demand by Secured Party for Possession of Collateral 155 Demand for Acknowledgement of Shipping Dates 156 Demand for Delivery 157 Demand on Guarantor 158 Demand that Future Payments Be by Certified Check 159 Demand to Endorsers for Immediate Payment 160 Denial of Request for Additional Discount 161 Denial of Request for Extension of Time 162 Denial of Request for Quarterly Billing 163 Directed Letter of Recommendation Requesting Reply 164 Discharge of Security Interest 165 Disclosure of Investigative Consumer Reports 166 Disclosure Statement, Fair Credit Reporting Act 167 Discreet Letter of Resignation 168 Disputed Balance Notice 169 Employee Invention Agreement 170 Employee Non-Compete Agreement 171 Employee Non-Compete Agreement (Specific Radius) 172 Employee Photo and Recording Release 173 Employee Suggestion for Company Meeting 174 Employer's Verification on Loan Applicant 175 Employment Agreement 176 Employment Agreement 177 Employment Information Form 178 Employment Letter 179 Employment Reimbursement Agreement 180 Equipment Leasing Agreement 181 Equipment Maintenance Agreement 182 Escrow Check Receipt 183 Escrow Fee Worksheet 184 Expense Account Statement 185 Expense Account Statement Form 186 Explanation for Delay of Partial Shipment 187 Explanation of Insurance Rate Increase 188 Extension of Lease 189 Fictitious Name Certificate - By Corporation 190 Fictitious Name Certificate - Individual 191 Fictitious Name Certificate - Partnership 192 Fifth Overdue Payment Reminder, Notice of Credit Hold 193 Final Demand for Payment on Delinquent Account 194 Final Notice Before Legal Action 195 Final Notice of Impending Litigation 196 Final Warning Before Dismissal 197 Financing Statement 198 Firm Letter on Past Due Account 199 Five Day Demand for Payment 200 Follow Up Letter, Travel Agency 101 Commitment Form (Advertising) COMMITMENT FORM CLIENT: _ DATE _ DESCRIPTION ART WORK FOR BILLBOARD DESIGN: Includes conceptual layouts, comprehensive layout, artist's renderings, preparation of camera - ready mechanicals Estimated cost $250.00 (Typography costs are extra) This commitment form is to serve as Client's written authorization for (firm) to perform services and/or contract with suppliers for the above described items or services (radio, television, magazine, publication, outdoor advertising, artwork, production, etc.) on client's behalf Client's signature also indicates understanding of estimates, prices, terms and liability to (firm) for said items or services Alterations or revisions of above specifications involving extra costs will be executed only upon additional written orders ACCEPTED DATE CLIENT AGENCY _ 80.Company Bonus Letter Dear The presentation you prepared for the (description of project) was truly outstanding There is no doubt that we were awarded this project due to your fine work Please accept the enclosed check as our way of saying thank you for a job well done 81.Company Credit Account Approval Letter Dear We have reviewed your application for credit, and it is our pleasure to inform you that an account has been opened for your company Please feel free to use your account as often as you wish A descriptive brochure is attached which outlines the terms and conditions upon which this account has been opened Should your credit requirements change, or should you have any questions regarding your new account, call this office and ask to speak to one of our account representatives When you call, please have your account number available, in order that we might have quick access to your file 82.Company Credit Account Denial for Unfavorable Report Dear Thank you for your recent application for credit with our firm We regret to inform you that we cannot extend credit terms to you at the present time, based on the report we received back from our credit bureau: If you feel that there may be some errors in the records of the credit reporting agency, we suggest that you contact them and review their current information In the event that there have been errors made, please direct them to submit a revised report to us for our reconsideration We would be most happy to welcome you as a customer and to accommodate you in any way possible under the circumstances We have a layaway plan and various other options that are available to our cash customers Please feel free to call me if you have any questions or if I can be of assistance to you in any way 83.Company Credit Account Denial Letter Dear We have reviewed your application for open account terms, and at this time are unable to open an account for your company Should circumstances change in the future, please feel free to resubmit an application We value your business, and hope to keep you as a customer As a cash customer you will be advised of all special sales, and we know that you will find our prices and services competitive enough to allow us to continue serving you If you have any questions about this decision, or if I may be of any help in any way with regard to your dealings with our company, please contact me at the above office 84.Complimentary Letter to Employee on Handling of Difficulty Dear Several of your associates in the shipping department have informed me of the incident that occurred last Friday with a representative of Gene's Tool Supplies They have all agreed that this driver hurled some extremely abusive language at you and that his actions were unjustifiably offensive They also all agreed that you remained a gentleman throughout the entire time, attempting to solve the problem I compliment you on your self-control, and in handling the situation in such an exemplary manner I have placed a call to the owner of Gene's Tools and fully anticipate your receiving an apology from them 85.Complimentary Letter to Employee on Handling of Emergency Dear You are to be highly commended for the way that you handled the emergency that occurred yesterday The paramedics have informed us that if you hadn't acted as quickly as you did, our customer's attack might have been fatal Thanks to your fast reaction, she is already out of intensive care and on the road to recovery We are very proud of your association with our organization 86.Complimentary Letter to Hotel Dear Our (name of event) that was held at your hotel was extremely successful The compliments that I have received on your staff's courteousness and the excellent food that your chefs prepared for the occasion have been numerous Thank you for helping to make our event a success 87.Complimentary Letter with Individual Commendation Dear Our "Talent Night in St Petersburg" promotion was greeted with a great deal of enthusiasm by the community, and I want to take this opportunity to thank you for all of your encouragement and support As always, all of the staff at WQOL were extremely cooperative I must, however, single out one in particular who worked exceptionally hard to make it the success it was This is Judith Blakely, who seems to have an unlimited amount of energy and holds firmly to the conviction that if it is worth doing, it is worth doing it right It is fair to say that without her help, this event would not have been nearly as successful as it was We played to a full house What more is there to say! We will be looking forward to a repeat performance It has been a joy working with your fine staff 88.Confidential Information Agreement CONFIDENTIAL INFORMATION AGREEMENT In consideration of being employed by_ (Company), the undersigned hereby agrees and acknowledges: That during the course of my employ there may be disclosed to me certain trade secrets of the Company; said trade secrets consisting of: a) Technical information: Methods, processes, formulae, compositions, inventions, machines, computer programs and research projects b) Business information: Customer lists; pricing data; sources of supply; and marketing, production, or merchandising systems or plans I shall not during, or at any time after the termination of my employment with the Company, use for myself or others, or disclose or divulge to others any trade secrets, confidential information, or any other data of the Company in violation of this agreement That upon the termination of my employ from the Company: a) I shall return to the Company all documents relating to the company, including but not necessarily limited to: drawings, blueprints, reports, manuals, correspondence, customer lists, computer programs, and all other materials and all copies thereof relating in any way to the Company's business, or in any way obtained by me during the course of my employ I further agree that I shall not retain any copies of the foregoing b) The Company may notify any future or prospective employer of the existence of this agreement c) This agreement shall be binding upon me and my personal representatives and successors in interest, and shall inure to the benefit of the Company, its successors and assigns d) The unenforceability of any provision to this agreement shall not impair or affect any other provision e) In the event of any breach of this agreement, the Company shall have full rights to injunctive relief, in addition to any other existing rights, without requirement of posting bond Dated: _ 89.Confidentiality Agreement Between Firms CONFIDENTIALITY AGREEMENT BETWEEN FIRMS AGREEMENT and acknowledgement between _ (Company), and _ (Undersigned) Whereas, the Company agrees to furnish the undersigned certain confidential information relating to the affairs of the Company for purposes of: (Describe) _ ,and Whereas, the undersigned agrees to review, examine, inspect or obtain such information only for the purposes described above, and to otherwise hold such information confidential pursuant to the terms of this agreement, BE IT KNOWN, that the Company has or shall furnish to the undersigned certain confidential information, as set forth on attached list, and may further allow the undersigned the right to inspect the business of the Company and/or interview employees or representatives of the Company, all on the Dear After some investigation, I believe that we have found the source of the problem that led us to our misunderstanding on (date) When we received your purchase order for (quantity, product), we were unable to fill the order for immediate delivery due to (explanation for delay in delivery) Our letter informing you of this delay and requesting your instructions was mailed to you on (date) We did not receive a reply and proceeded to send a follow-up letter to you on (date) We have been able to make delivery to you since the (date) but felt that since you had emphasized "for immediate delivery" on your purchase order, we should wait for your authorization before shipping I can easily understand why you were so upset with us (day) if no one made you aware of our correspondence We have always appreciated having you as a customer and hope that we can continue to provide you with our products in the future 165 Explanation of Insurance Rate Increase Dear We are in receipt of a directive from (name of company) concerning the above captioned Regulation This new regulation went into effect on (date) and requires that complications of pregnancy be covered in the same manner as any other injury or disease "Complications" is defined as anything other than a normal delivery This is applicable to any employee, dependent spouse or dependent child Due to the potential increase in claims, it has become necessary to increase our quoted rates to comply with this regulation The new employee rate will be $ and the new spouse rates will be $ ; the new spouse and children rate will be $ and the new children only rate will be $ If you have any questions regarding these rate increases due to the change in regulations, please feel free to call 166 Extension of Lease EXTENSION OF LEASE EXTENSION AGREEMENT made by and between _ (Landlord), and _ (Tenant), relative to a certain lease agreement for premises known as _, and dated _, 19_ (Lease) For good consideration, Landlord and Tenant each agree to extend the term of said Lease for a period of (_) years commencing on _, 19_ and terminating on _, 19_, with no further right to renewal or extension beyond said termination date During extended term, Tenant shall pay rent of $_ per annum, payable $_ per month in advance, in lieu of the rent contained in the original Lease It is further provided, however, that all other terms of the Lease shall continue during this extended term as if set forth herein Signed under seal this _ day of _, 19_ _ Landlord _ Tenant 167 Fictitious Name Certificate - By Corporation Certificate of Transaction of Business Under Fictitious Name - By Corporation Certificate KNOW ALL MEN BY THESE PRESENTS; That the undersigned corporation hereby certifies that it is transacting or proposes to transact business in the State of _, under the fictitious name of _; and that the principal place of business of said corporation in the State of is located at _, in the City of , County of _ Dated: _ _ (Name of Corporation) (Corporate Seal) By _ (/S/ Corporate Officer) (ACKNOWLEDGMENT) 168 Fictitious Name Certificate - Individual Certificate of Transaction of Business Under Fictitious Name - by Individual Certificate KNOW ALL MEN BY THESE PRESENTS: That the undersigned does hereby certify the following: The undersigned is transacting or proposes to transact business in the State of _ under the fictitious name of The principal place of said business is located at The full name of the undersigned is _ The place of residence of the undersigned is _ _ Dated _ (Signature) 169 Fictitious Name Certificate - Partnership Certificate of Transaction of Business Under Fictitious Name - by Partnership Certificate IT IS HEREBY CERTIFIED AS FOLLOWS: The undersigned are the partners of a (general or limited) partnership that is transacting or proposes to transact business in the State of , under the fictitious name of _ The principal place of said business is located at _ The full names and places of residence of the undersigned are : _, whose place of residence is _ _, whose place of residence is Dated: /S/ /S/ 170 Fifth Overdue Payment Reminder, Notice of Credit Hold Dear It is because we not want you to experience unnecessary embarrassment, that we are writing this letter to you As we have reminded you, your account is past due and I am sorry to inform you that if you were to present your charge card at our store today, our sales personnel could not accept the charge without an okay from the credit department This would necessitate your going to the credit department to discuss the status of your bill before the charge would be approved You have been too good of a customer in the past to have to go through this procedure, but unless we receive your payment we have no other alternative, due to our company policy We have enclosed a self-addressed envelope for your convenience and are requesting that you please mail us your payment today Thank you for your anticipated cooperation 171 Final Demand for Payment on Delinquent Account Dear Your account has been referred to me with instructions that I make final demand for payment of this debt Inasmuch as the outstanding balance is sizable, I have outlined a payment plan for you as a method to retire the entire balance over the next (number) months if you are unable to forward the full amount at this time Amount Due $ Payment $ Monthly Due Date $ This offer is being made to you as our expression of wanting to settle your account in an amicable manner If we not receive your first payment by the date indicated above, we will have no choice but to refer your account to a collection agency We not wish to take any action which might impair your credit rating and therefore request that you give this matter your most immediate attention 172 Final Notice Before Legal Action FINAL NOTICE BEFORE LEGAL ACTION Date: _ To: _ (Customer) We have repeatedly requested payment of $_, on your overdue account Our demands for payment have been ignored Accordingly, we shall turn this account over for collection within the next ten days unless payment, or an acceptable proposal for payment is obtained Enforced collection on this obligation may result in additional legal or court costs to you and may impair your credit rating Very truly, 173 Final Notice of Impending Litigation Dear The postmark of this letter is registered with our office Unless you contact us at (telephone), you will run the risk of your local Sheriff serving you with a Summons and Complaint to appear in Court without further notice to you Filing of suit will initiate a series of events that will cause you considerable inconvenience and expense In addition to the above mentioned balance, you may be liable for court costs and interest In the event you should fail to contact us immediately, we will assume that this debt is valid Should you have any reason to dispute the validity of the debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of the Judgment and mail you a copy of same This office will also provide you with the name and address of the original creditor if different from the current creditor PLEASE GOVERN YOURSELF ACCORDINGLY 174 Final Warning Before Dismissal FINAL WARNING BEFORE DISMISSAL Date: _ To: _ (Employee) You have been previously notified of certain problems in your performance as an employee, which problems appear to continue Any further violations of company policy or failure to perform in accordance with our standards shall result in immediate dismissal without further warning 175 Financing Statement FINANCING STATEMENT Debtor (Last Name First/Individual) Social Security Number Mailing Address City, State Zip Code Additional Debtor - (If Any) Social Security Number Mailing Address City, State Zip Code Debtor's Trade Names or Styles Federal Tax Number Secured Party Social Security No Name Federal Tax No or Address Bank Transit and City, State A.B.A No Zip Code Assignee of Secured Party Social Security No Name Federal Tax No or Address Bank Transit and City, State A.B.A No Zip Code This FINANCING STATEMENT covers the following types or items of property (include description of real property on which located and owner of record when required) Products of Collateral are also covered Yes No Debtor is a "Transmitting Utility" Yes No Date: Signature(s) of Debtor(s) _ Type or Print Name of Debtor _ Signature(s) of Secured Party(ies) _ Type or Print Name of Secured Party _ Return Copy to: _ 176 Firm Letter on Past Due Account Dear On (date) we called your attention to your account balance in the amount of $ According to our records we have not received either a reply to our letter or a remittance to clear this account We extended credit to you on your account in good faith and expected payment under our normal thirty day terms which we feel are most reasonable So that no further action on our part will be necessary, we shall expect a remittance by return mail or the courtesy of a reply to our letter as to why payment is being withheld 177 Five Day Demand for Payment Dear Our accounting department has turned your past due account over to me hoping that I could persuade you to bring it current prior to forwarding your file to our legal department When our firm extends credit to an individual such as yourself, it bases its decision on that applicant's previous credit history and ability to pay When you requested credit from us, you met all of these criteria Today, however, your account has reached the critical stage You can avoid any additional costs if you mail your check in the amount of (amount) I must hear from you within five days 178 Follow Up Letter, Travel Agency Dear Thank you for giving (name of agency) the opportunity to make your travel arrangements for your recent trip to (destination) We hope that you were pleased with the air travel and the hotel accommodations that we arranged for you We encourage your comments, insofar as that is the best means that we have for learning first hand if the representations of quality that are made to us are accurate We will look forward to hearing from you and hope that you will afford us the opportunity to help you plan your next vacation or business trip Thank you ... Congratulations to New Business Congratulations on the opening of your new gallery We know that every business requires a good bookkeeping system, and have developed complete programs for businesses of... processes, formulae, compositions, inventions, machines, computer programs and research projects b) Business information: Customer lists; pricing data; sources of supply; and marketing, production,... computer programs, and all other materials and all copies thereof relating in any way to the Company's business, or in any way obtained by me during the course of my employ I further agree that I shall