UTT 3m report v1 (1 dich)

University of Transport Technology3M Impact Team Collaboration to Develop a Comprehensive Lab Management and Process Improvement Plan for University Labs Prepared by: The 3M Impact UTT Team Michael Cubillas Jennifer Hamilton Hao Ju Chris Krohe Table of Contents Introduction 3 Overview of Lab Management Structure 1.1 The foundation of lab management 1.2 The pillars of Lab Management Lab Best Practices 2.1 Information and Documentation 2.2 Organization 2.3 EHS 2.4 Facility 2.5 Equipment Opportunities for Civil Engineering Department Labs 11 3.1 Environmental Technology 11 3.2 Construction Testing 22 3.3 Construction Surveying 24 Page Introduction On October 2, 2017 the University of Transport Technology and 3M Impact team members began the collaborative effort to strengthen and enhance the Lab Management structure for the laboratories at UTT The following report is a narrative to accompany the presentation provided by 3M Team to UTT faculty on October 11, 2017 Overview of Lab Management Structure Lab Management at 3M has been evolving, growing, and adapting as the company has grown and changed since it began 115 years ago From the beginning, the 3M laboratories that create new products, develop solutions to solve problems, and generate data have continually become safer, stronger, and more robust The overall approach to Lab Management at 3M is continuously reviewed, updated and improved The methods that 3M uses for its Lab Management system are not unique to 3M In fact, the 3M Lab Management system shares many common features with other leading organizations such as the World Health Organization (WHO), Occupational Health and Safety Administration (OSHA), and ISO The US has many standards that are set by scientific communities just as in Vietnam The shared responsibility for quality lab management belongs to all of us – from faculty at UTT to the organizations responsible for setting local and international standards like ASTM and the Standards, Metrology and Quality of Viet Nam (STAMEQ) There is no one best way to ensure lab quality standards but all lab quality systems share a few similar features – which we refer to as the “foundation” and “pillars” of lab management 1.1 The foundation of lab management 1.1.1 Leadership Commitment The strength of the lab management structure begins with the foundation UTT is a strong and growing University that will continue to shape the future of Vietnam by developing the future leaders of Transport Technology The strength of the labs at UTT is built on the commitment of the leaders of the school board, the faculty, staff and students The success of the lab management structure at 3M is the responsibility of all employees from the most senior leaders to the newest employees The leaders provide the necessary support The ability for 3M to create new products, develop research platforms and strengthen its growth is due to the quality of the laboratories Like 3M, UTT has immense potential to influence research and development and create solutions to problems Laboratories are the heart of innovation in any research institution Page 1.1.2 Inspection and Review Another essential piece of the foundation of lab management is the continuous review of labs, equipment, safety, procedures, and qualifications of the staff Whenever a problem is identified steps are taken to resolve the issue Each lab manager has a key role in evaluating how well the lab is functioning, identifying what is working well and what needs to be improved The process of committing to a regular schedule of inspection and reviewing the findings is essential to a system of continuous improvement 1.1.3 Continuous Improvement Developing and maintaining a lab management system is not a one-time event It is an on-going process that is continually reviewed, modified, and improved as knowledge is gained, technologies advance, and when methods and equipment are updated When 3M began 115 years ago it did not have the size and strength that it does now The continuous improvement foundation increases the efficiency and growth of the company Creating plans and processes to enhance the labs at UTT will naturally increase the quality of the research and the reliability of the data The three keys to a solid foundation for lab quality management are Leadership Commitment, Inspection and Review, and Continuous Improvement 1.2 The pillars of Lab Management There are many elements to Lab Management but not all the elements are necessary depending on the type of laboratories to be managed For example, laboratories for medical diagnosis require additional safety consideration that may not be relevant for other labs The following five elements – or pillars – are essential to any Lab Quality Management system 1.2.1 Information Management The first pillar is Information Management and it describes the process by which information is shared among employees, evaluated, and stored It includes everyday items like meeting minutes to the standard operating procedures used to ensure consistency and reliability of methods, practices, and outcomes It can also refer to data that is generated by research and testing and how data is handled, analyzed, and stored Information management can be paper or electronic format Quality management of documents and information allows for easy access to approved materials so that all users follow the same procedures 1.2.2 Organization The second pillar is the human resources of the organization It establishes a visual representation of the operational structure and identifies the responsible departments and individuals The organization is comprised of qualified leaders, managers, and staff who have unique and shared responsibilities For example, all members of the organization share responsibility for quality and safety The Page organization operates and collaborates across departments and functions which is expressed through the organization chart as well as documents and procedures The many talented faculty can play a significant role in the continued growth and development of UTT’s quality management system The rate of growth at UTT demonstrates that lab quality standards are essential for continued success The lab quality management system used by 3M is not the only available system 3M is a company built on innovation on solid scientific foundation This is a characteristic that is embodied by all levels of 3M’s leadership A company founded on science is dependent upon the strength of its labs UTT is on a rapid path of accelerated growth The next graduating class will continue to represent the University long after it has left the campus The key to the entire organization and at the heart of the lab quality system is the commitment of the leaders to lab safety and quality 1.2.3 EHS (Environment, Health, and Safety) The environment, health, and safety is the center pillar in the lab quality system Establishing a safety officer or team to regularly review practices, collect findings, and recommend safety procedures, is a critical piece of maintaining high quality labs The role of safety officer is one that may be shared across all laboratories by rotating the owner of the role on a monthly or quarterly basis The environment of the labs includes the recommended safety equipment and room considerations for temperature and humidity (depending on the equipment) The environment also refers to keeping the room conditions appropriate for the chemicals that are used in a lab Environmental considerations also include the impact of the laboratory on the outside environment, so using filters and ensuring recommended air exchanges is important for both the interior and exterior of the lab The health of the employees is essential to the quality of the laboratories Using proper personal protective equipment or PPE is required in the laboratories at 3M The most common PPE are gloves, safety glasses, and safety shoes Keeping every lab user safe and protected is the responsibility of all employees who work in or support the labs A culture of “safety first” is fundamental to successful lab management Safety cannot exist without the commitment of every individual It begins with a commitment from leaders to express the value of safety and what it contributes to the greater good of the whole society A quality lab management system is never-ending With each evaluation and review there is an opportunity to observe and report on what is working very well and what is not working so that quality continuously improves 1.2.4 Facility The facility refers to the physical structure that houses each lab The condition of the facility can enhance or detract from the lab quality Inspections for adequate load and weight considerations, condition of the labs, and regular maintenance are an integral piece of lab management The purpose of the facility Page may be singular or it may have many functions such as containing working laboratories, offices and classrooms 1.2.5 Equipment The heart of any laboratory is the equipment that is used to measure, evaluate, test, and validate a variety of materials, methods, and procedures Laboratory equipment is an important asset that requires careful management from the acquisition and installation through usage and maintenance to decommissioning and disposal Careful procedures to support routine maintenance and calibration needs of laboratory equipment adds to the reliability of the data and findings measured by the equipment Lab Best Practices The 3M Impact team recommends the University of Transport Technology to adapt and implement best practices in lab management, as the first step, to achieve the university visionary goal of being nationally recognized in 2020 and meeting international university standards by 2030 In definition, the best practices are sets of procedures, techniques and/or methodologies that, through experience and research, has proven to reliably lead to a desired result that is superior to that achieved with other means The best practices proposed and outlined below per each of the LMS pillars would help the university to streamline and optimize the use of labs and equipment, and should be considered to implement 2.1 Information and Documentation 2.1.1 Quality Manual It is recommended to create a lab Quality Manual to share and align the University of Transport Technology’s mission, vision, objectives, scope and policy across its faculties and departments The Quality Manual is the level of the LMS documentations and guidance of all other documents It contains the policy on management supports as well as commitments from everyone involved in the LMS The Quality Manual further defines each of the LMS pillars, detailing the requirements to attain optimal lab management and equipment use A Quality Manual template created by World Health Organization is available for reference here: http://www.who.int/ihr/training/laboratory_quality/quality_manual/en/ Quality Manual: Documentation: Page Documentation is about establishing written procedures and standards to instruct how things are done and what needs to be done This is where the procedures, guidelines and checklists fall The other one is about what was done or what has been done This is where the minutes of meeting and incident/accident reporting fall It is important and recommended to establish a formal procedure in notifying, investigating to determine the root cause, and drawing up preventive actions to prevent recurrence 2.1.2 Training Programs and Records Training is a critical LMS component, and it is recommended to continue to strengthen university-wide training programs as well as lab-specific trainings, and maintain training records 2.1.3 Equipment Maintenance Process It is recommended to establish a formal review and response timeline for lab equipment repair and maintenance requests For example, all requests are expected to receive a decision within 90 days of submission This procedure will standardize the process and ensure equipment needs are considered timely 2.1.3 Whiteboard Communication Lab whiteboards are encouraged to use for clear communications within and between labs on schedule, safety, equipment status, etc 2.1.4 Meetings The Construction Testing Department uses weekly meetings of all 12 labs to promote awareness and frequent communications of issues among lab personnel The weekly meetings are suggested to be used by other departments and labs Page 2.2    2.3 Organization A clear and complete lab organization chart is important to understand all LMS personnel roles and responsibilities; it is recommended to establish one focusing on lab structures Recommend creating a Lab Safety Officer role This role could be rotational Emphasize and promote the university wide safety-first culture All faculty, staff, and students share common safety mindset and standards EHS 2.3.1 Personal Protective Equipment (PPE) Appropriate PPE should be used for lab tests and associated activities The tear away lanyard is recommended to protect when the name ID gets in between moving objects Closed-toe shoes and safety classes are encouraged to use all the time Lab coats and distinct types of gloves should be available for different scenarios 2.3.2 Lab First-aid Kit It is a best practice to have one accessible first aid kit for each of the lab, the first-aid kit should be regularly inspected 2.3.3 Awareness of Electrical Hazards The following practices are recommended for various electrical hazards observed:     Proper grounding of the equipment Cover cord on the ground to avoid trip hazard Limit one extension cord per power outlet Eliminate dangling or exposed wire 2.3.4 Maintain Clean and Orderly Working Environment The 5S model shown below is a useful tool to maintain lab hygiene Page In addition, it is important to clear the floor of any obstruction that would cause someone to trip and fall This also applies to things that are protruding under the table, cabinets, and the like In case the obstruction cannot be removed, a warning sign needs to be provided for others to be aware All lab should have fire extinguishers available and routinely inspected with records attached Clear assess to hose reel is required Routine Inspection and Clear Access to and Hose Reel Appropriate types of fire extinguishers are to be accessible for each lab A secondary container is required which transferring and using chemicals to contain accidental spills It is recommended to maximize the use of visual signs to promote safety behaviors These visual signs could indicate specific lab hazards include heat, hearing, mechanical, laser, radioactive, etc These signs should be placed to enforce policies such as “No Smoking” and “No Food or Drink in Lab” 2.4 Facility Recommended best practices on facility management are:    Ensure sufficient space for each of the equipment as well as around the person working in the laboratory Equipment and storage cabinets shall be in an accessible and must be easy to retrieve It is recommended for the university to consider providing separate dedicated space for equipment that are in use as well as those that are in storage Page 2.5 Equipment 2.5.1 Equipment Life Cycle Management It is the best practice of using life cycle management methodology for all lab equipment The methodology is illustrated in the graph below The equipment life management guides and manages equipment use from acquisition, installation, calibration, operation, maintenance, and disposal     At equipment selection and acquisition phase: o These things should be considered: equipment needs/characteristics, facility requirements and space requirements, equipment cost, ease of use, language, warranty (software keychain), and safety o These things should be requested from the vendor: equipment and wiring diagrams, software information, parts list, operator manual, installation by manufacturer, and trial period At equipment installation phase: o Assign equipment owner (primary and backup) o Confirm vendor’s responsibility (in writing) o When possible, have vendor install and set up with training for all operators o At installation, verify package contents o Copy Software, if part of system o Create standard operating procedures and work instructions o DO NOT attempt to use prior to proper installation o Update inventory record with equipment information At equipment calibration & performance evaluation phase: o Calibration: perform initial calibration after installation using calibrators or standards; follow manufacturer’s instructions; determine frequency of routine calibrations o Performance evaluation: test known samples and analyze data for repeatability & reproducibility At equipment maintenance phase: o Routine clean; adjust, replace equipment parts Page 10   Reference: Reference: Workplace Safety and Health Guidelines (2014) Section 3.1.2 It is highly recommended for the lab to consider investing a flammable storage cabinet to store all flammable liquids An example is shown below The cabinet can be purchased at many online sites and/or local stores A link is provided for information only: https://www.fishersci.com/shop/products/justrite-flammables-compaccabinets-2/p-27058#?keyword=Flammable+Liquid+Safety+Storage+Cabinet The lab should equip a chemical spill kit The chemical spill kit is needed for an incidental chemical spill when lab personnel can clean up without putting themselves in danger All other chemical spills should be cleaned up by specially trained personnel provided by the university The chemical kit contains absorption pads, acid/base neutralizers, PPE, tools for clean-up, chemical resistant storage bins, and spill clean-up procedures A photo Page 17 example is provided below The kit can be purchased at many online sites and/or local stores A link is provided for information only: https://www.fishersci.com/shop/products/fisherbrand-spill-clean-upkit/18061a#?keyword=chemical+spill+kit  Acids and bases should not be stored next to each other It is recommended to use simplified visual dots for quick visual identification Examples are shown below and can be purchased at: https://www.amazon.com/AveryRemovable-Coding-Labels-Inches/dp/B000BMBU9C/ref=sr_1_10? ie=UTF8&qid=1507775656&sr=8-10&keywords=dot+labels Such labels should be available at stores providing office supplies  It is recommended to store at shelf lower levels when possible to prevent spills and minimize impacts Chemical bottles and containers should be stored straight up, not on its side Chemical sample labeling should be standardized to include chemical name, date of use, and owner Examples of chemical sample levels meeting international standards are shown below and are recommended to use They can be purchased online and/or local stores A link is provided for information only: https://www.fishersci.com/shop/products/brady-bbp-pre-printed-right-toknow-chemical-labels-6/19211270#?keyword=chemical+labels  Page 18  There is a major safety concern regarding to compressed air cylinders used at the lab Actions should be taken immediately to ensure safe use of these cylinders in the following areas: o The oxygen and acetylene compressed air cylinders should be separated It is advised to consult the cylinder supplier for recommendations OSHA 1926.350(a)(10) requires oxygen cylinders in storage shall be separated from fuel-gas cylinders or combustible materials (especially oil or grease), a minimum distance of 20 feet (6.1 m) or by a noncombustible barrier at least feet (1.5 m) high having a fire-resistance rating of at least one-half hour Please refer to http://www.usasafety.com/regulations.php; Gas Cylinder Safety Regulations and Guidelines o Compressed air cylinder could pose significant chemical hazards when it leaks Leak tests (e.g., bubble test with soapy water) should be performed after initial gauge installation Proper pressure gauges should be selected and used for the contents The lab room should always maintain good ventilation It is recommended to use visual labels for air transfer lines o Compressed air cylinders should be purchased from only certified suppliers o The cylinders should be secured ALL the times to prevent tipping and falling, which could cause explosion resulting significant physical damage to people and facility All the cylinders are not secured and should be! Wall or table secure units are available online and at local stores Examples are shown below These secure units should be installed as soon as possible These units can be purchased at: https://www.fishersci.com/shop/products/fisherbrand-gas-cylindersupport/10595q#?keyword=gas+cylinder+secure; https://www.fishersci.com/shop/products/troemner-talboys-labjaws-gascylinder-wall-bracket-4/p-4394853#?keyword=gas+cylinder+secure ` Page 19 o The compressed gas cylinders should be transferred with carts having security chains The security caps should be placed when the cylinders are not in use 3.1.4 Environmental Technology Lab Facility Management Lab facility Management concerns space, layout, room and building maintenance, utilities, and wastes It is clearly noticed that the lab does not have enough space to reside all its fifty equipment Implementing the best practice of not using lab space for equipment storage is more important for this lab The Faculty of Civil Engineering and the University could help the lab and assign space dedicated for storage of all lab instruments that have been out of service and not used for a long time, which would free up some space for the lab There is no clear definition of areas for sample storage, testing, and disposal, and allocating dedicated space with proper visual labeling for each of these activities should be considered All major utility switches including the room circuit breaker should have clear and ease access It is recommended that the lab personnel should meet and review the room layout and equipment rearrangement and develop some creating solutions to establish unobstructed access to the circuit breaker handle It is recommended to establish periodical lab inspections and checks for building leaks and damages with the university facility maintenance team Actions that should be considered are to seal doors and windows with rubber gaskets or other options and to seal wall holes that connect room with outside with caps These actions will be helpful to maintain the lab at desired room and humidity conditions and could significantly lower lab utility spending, a financial benefit to the university There are also some opportunities to improve lab waste management, which are:   Air waste Fume hood exhausted air should be treated and filtered prior to its release to outside Using appropriate air filters to take out all toxic substances should be considered The lab fume hood is expected to have periodic maintenance and its air flowrate should be checked to verify its proper functioning Chemical waste It is important to establish safe chemical waste disposal practices, which include a minimum disposal pick-up frequency in additional to timely pick-up when the chemical waste disposal drum is full The United States Occupational Safety and Health Administration (OSHA) recommended chemical solid and liquid waste disposal containers are shown below, and they can be purchased online at Fisher Scientific and/or local stores A linked is provided for information only Hazardous liquid waste disposal container: https://www.fishersci.com/shop/products/justrite-nonmetallic-liquid-disposalsafety-cans-5/p-28069#?keyword=chemical+waste+container Page 20  The waste disposal drums should be labeled and chemical disposal should be performed per drum labeling and instructions A label example is shown below and should contain the information such as accumulation start and end date and contents Hazardous waste labels can be obtained via online and/or at local stores Link: https://www.fishersci.com/shop/products/hazardous-waste-labelhazardous-waste-accumulation-start-date-contents-2/p-7070651  The lab should equip sharps container for storage of sharp objects such as disposed needles and cutting blades Broken glasses should be stored separated Examples of sharps containers are shown below and online purchasing links are provided Page 21 Sharps container: https://www.fishersci.com/shop/products/fisherbrandsharps-a-gator-point-of-use-sharps-containers-3/14827122#? keyword=sharps+container Broken glass container: https://www.fishersci.com/shop/products/fisherbrandglass-disposal-boxes-6/p-46356#?keyword=BROKEN+GLASS+CONTAINER 3.1.5 Quản lý Thiết bị Phòng thí nghiệm Cơng nghệ Kỹ thuật Mơi trường Phòng thí nghiệm Cơng nghệ Kỹ thuật Môi trường nên xem xét điều chỉnh thực phương pháp quản lý vòng đời thiết bị Chúng khuyên bạn nên bắt đầu sử dụng phương pháp hay liệt kê Phần 2.5.1 Có số đề xuất cụ thể để phòng thí nghiệm nên xem xét:  Điều quan trọng nên tham khảo tuân theo hướng dẫn sử dụng thiết bị để đảm bảo điều kiện bảo quản thích hợp (ví dụ: độ ẩm, nhiệt độ, thơng gió, vv) đặc biệt cho thiết bị chuyên dụng Những dụng cụ tốn dựa nhiều vào việc kiểm sốt yếu tố mơi trường để tạo kết xác đáng tin cậy Khơng có điều kiện bảo quản thích hợp làm tăng biến động thí nghiệm rút ngắn tuổi thọ thiết bị, thiệt hại đáng kể cho trường đại học cần tránh  Phòng thí nghiệm bao gồm thiết bị với túi nhựa không sử dụng Đây cách thực hành tốt để tránh bụi hư hỏng khác cho thiết bị Tuy nhiên, vỏ bọc không cung cấp kiểm sốt khí hậu (độ ẩm nhiệt độ) Nếu kiểm sốt cần thiết, phòng thí nghiệm nên xem xét đầu tư giải pháp bền vững tủ có kiểm sốt độ ẩm Một số ví dụ tủ hút ẩm hiển thị đây:  Page 22  3.2 Đề nghị tham khảo với nhà sản xuất thiết bị nhà cung cấp để hiểu tương thích thiết bị để đảm bảo hoạt động thiết bị không ảnh hưởng đến hoạt động thiết bị khác chúng đặt bên cạnh Đặc biệt, hữu ích có phòng thiết bị chun dụng Construction Testing Information Management, Organization, Facility, and Equipment recommendations are included in Section 3.2.1 EHS Management  Labelling: o It is recommended that the Construction Testing Lab uses labels that provide warnings and instructions for safety precautions o The Construction Testing Lab has a lot of large equipment and when the equipment is on it can be very loud in the lab It is recommended that the Construction Testing Lab use a visual system to show the status of equipment that is running and equipment that is not running A simple way of achieving this is to use a whiteboard (http://www.magneticconcepts.com/status_indicator_whiteboard.htm) with magnetic labels (http://www.magneticconcepts.com/status_indicators.htm) to indicate the status of the equipment If a piece of equipment is not running, the whiteboard could be used to indicate why the piece of equipment is not running For example, the piece of equipment may not be running because it is out for calibration or it is currently broken If a piece of equipment is broken and need of repair, a person responsible for repairing it can be listed with the expected date of when it will be available next The point of having the equipment status whiteboard is to ensure that the lab staff is safe and for those working in the lab Page 23 o The Construction Testing Lab testing may have piece of equipment that are hot or have materials used during testing that become hot It is recommended that the Construction Testing Lab use safety signs and labels for indicating hot surfaces (https://www.safetysign.com/search? keywords=hot+surface) Page 24   3.3 Moving Object Covers The lab should not use any equipment that does not have safety elements in place For example, even a fan without the guard on it is hazardous and poses a risk to the staff in the lab To prevent injury to the lab staff, equipment guards, interlocks, and safety devices should be restored to the correct operation when installing parts or after making repairs Refer to the equipment manual for additional information on safe operation Electrical Hazards The Construction Testing Lab should ensure that none of the equipment is near a source of water Severe injury could occur if any water was poured or sprayed on a motor when running Avoid having sources of water near or around electrical outlets and extension cords It is recommended to contact the Maintenance staff at the university if water is found to be leaking near a piece of equipment or electrical outlet Construction Surveying 3.3.1 Information Management Visual Work Instructions  The Construction Surveying Lab has a problem with equipment being damaged by improper carrying To prevent improper carrying of equipment, such as the Total Station, it is recommended that the Construction Surveying Lab adopt visual work instructions to show proper and improper ways of using equipment in the lab o Reinforce good examples of carrying the Total Station in lab Have multiple visual examples of how to carry the equipment properly in or on the equipment cases and in the construction site (a) Also, have examples of ways not to carry the equipment The example should show the improper way of carrying the equipment Reinforce that improper carrying of the equipment may damage the equipment and is unsafe Page 25 3.3.2 EHS Management Battery Packs  The Construction Survey Lab has battery packs that are used in the field for the different equipment used The battery packs used were found not to have any manufacturer labels on them, which may pose a safety hazard It is recommended that the Construction Surveying Lab use battery packs that are specified in the individual equipment manuals and ensure they meet the requirements for the piece of equipment The battery packs should have basic labels on them that have instructions for use and safety information When using battery packs, follow the manufacturer’s instructions for use and safety  For charging the battery packs that the Construction Surveying Lab uses, ensure that a clean space is available and free of clutter such as rags It is recommended that the lab has a dedicated space for charging battery packs In the area where battery packs are being charged, it is recommended to have a sign indicating that the battery packs are being charged (https://www.safetysign.com/search?keywords=battery) This will ensure that people are aware that the battery packs are being charged and should avoid Page 26 Laser Safety  It is recommended that the Construction Surveying Lab use stickers or labels to warn of the hazards of lasers used with equipment (https://www.safetysign.com/search?keywords=laser) It is recommended to have stickers on the equipment or within the equipment cases on the hazards of staring into the laser beam If possible, have multiple examples in the lab or in the construction site Site Personal Protective Equipment (PPE)   Many of the students and staff in the Construction Surveying Lab operate equipment out in the field or on construction sites Because of this the construction companies provide the students or staff personal protective equipment (PPE) on the worksite It is recommended to have a workshop on what to expect on a surveying or construction site The workshop can demonstrate what types of PEE to expect to use on the worksite The workshop could be offered each semester for the appropriate class or provided as needed If possible, have the workshop as part of a training program and after completion of the workshop record that student or staff member had successfully attended or completed the workshop This is important for record retention and training Basic personal protective equipment (PPE) to use on a worksite would be (https://www.safetysign.com/search?keywords=construction+site): o Hardhat or helmet o Safety vest with reflective markings o Eye protection o Safety shoes o Gloves Page 27 3.3.3 Facility Management Laboratory Environment/Climate  The Construction Surveying Lab has glass display cases for some of the electronic surveying equipment In the glass display case were desiccants that help remove moisture However, the desiccants used were very small and the room climate was very humid It is a concern that the humidity of the laboratory climate or environment may be contributing to the decline of the electronic surveying equipment It is recommended to use a large amount of desiccant in the glass display case (http://www.damprid.com/product/4-lb.-hi-capacity-moisture-absorber) If it is found that the equipment has specific storage conditions, it is recommended that the lab follow the manufacture’s storage conditions 3.3.4 Equipment Management Maintenance  It is recommended that the Construction Surveying Lab track both usage and maintenance in separate log books The log book should be used based on Page 28 the maintenance policy developed by the lab and based on the manufacture’s recommendations Tags for equipment inspection can also be used for individual pieces of equipment (https://www.safetysign.com/search? keywords=inspection) If used, the tags can be stored in the equipment cases and can act as a “redundant” record for inspection and maintenance Page 29 Storage   It is recommended to consult the manufacturer’s manual for equipment to verify the storage conditions Some pieces of equipment may be sensitive to moisture, humidity, or temperature To ensure the equipment will last for a long time, it should be stored properly If it is found that a piece of equipment requires specific storage conditions, consider storing in an environment that meets those needs as best as possible Storing equipment in its original case is generally practiced To increase efficiency and layout of the lab equipment, consider labelling the shelves with what piece of equipment belongs on each shelf This can help maximize storage and make it easier to find equipment To fit more containers on the shelves in the lab, turn the containers 90 degrees More pieces of equipment can fit on the shelves that way and the handle should be easier to access Page 30  It is recommended to have labels on the equipment cases that state, “do not sit on.” The equipment and case may be damaged if it is sat on To prevent this, use visual labels either in the lab or on the case itself (https://www.safetysign.com/search?keywords=no+sitting)  For proper use of equipment on survey or construction sites, a copy of the work instructions should be included in the case of the equipment This will ensure that the equipment is used properly and decreases the chance of the equipment being used improperly If the piece of equipment is expensive or delicate, it is recommended that a “handle with care” sticker is on the piece of equipment or on the carrying case for the piece of equipment This will make the user aware of the delicate equipment and to handle carefully If a piece of equipment is used outside of the lab, the equipment owner contact information (phone number, email, and address) should be located either within the case of the equipment or on the piece of equipment If a piece of equipment is intended for research purposes only, it is recommended that the piece of equipment is separate from the other pieces of equipment To avoid confusion, it is recommended that the piece of equipment has a “Research Only” sticker or label on the case    Page 31 ... approach to Lab Management at 3M is continuously reviewed, updated and improved The methods that 3M uses for its Lab Management system are not unique to 3M In fact, the 3M Lab Management system shares... narrative to accompany the presentation provided by 3M Team to UTT faculty on October 11, 2017 Overview of Lab Management Structure Lab Management at 3M has been evolving, growing, and adapting as... Transport Technology and 3M Impact team members began the collaborative effort to strengthen and enhance the Lab Management structure for the laboratories at UTT The following report is a narrative