PMP ® Exam Preparation Course Project Time Management Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course Project Time Management Processes Define Activities Sequence Activities Estimate Activity Resources Estimate Activity duration Develop Schedule Control Schedule In some projects, especially with smaller scope, defining activities, sequencing, estimating activity resources, estimating activity duration and develop schedule are viewed as a single process However processes from define activities to develop schedule shall be done is sequence Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course 6.1 Define Activities This process involves taking the work packages created in the WBS and breaking them down further in order to reach the activity level Activity level is small enough to estimate, schedule, monitor and manage These activities are then sequenced in the next process; activity sequencing Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course 6.1 Define Activities Inputs Tools & Techniques Enterprise environmental factors Organizational process assets Scope Baseline Decomposition Templates Rolling WAVE Planning Expert Judgement Outputs Activity List Activity attributes Milestone List Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course Define Activities – Decomposition Decomposition in WBS subdivide total scope of project in to smaller components and decomposition in define activities subdivide work package in to smaller, more manageable components called activities WBS and WBS dictionary are the basis for development of activities WBS, WBS dictionary and activity list can be completed together Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course Templates Why reinvent the wheel? If similar projects have been completed in the past, rely on the WBS and activity lists from the historical information to serve as a template for the current project Templates can also be used to identify typical schedule milestones Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course We now know what to in a project but yet to determine when to what Total Scope WBS Control Accounts Work Package WBS Dictionary Activities Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course Rolling Wave Planning Work that is imminent is planned in detail while work that is way off in the future is planned at a high level As the work in the future approaches more and more details are available enabling team to further planning This is a form of progressive elaboration Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course 6.1 Define Activities : Outputs Activity list Activity attributes Milestone list Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course Activity List An activity list is a tabulation of activities to be included on a project schedule that includes: The activity name An activity identifier or number A brief description of the activity 10 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course 6.5 Develop Schedule : Outputs Project Schedule The purpose of the Schedule Development process is to determine the start and finish date for the each of the project activity The project schedule should be approved and signed off by stakeholders and functional managers This assures that they have read the schedule, understand the dates and resource commitments, and will likely cooperate 62 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course 6.5 Develop Schedule: Outputs The schedule can be displayed in a variety of ways: Project Schedule Network Diagram Gantt Charts/ Bar Charts Milestone Charts 63 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course 6.5 Develop Schedule : Outputs Schedule Baseline A schedule baseline is a specific version of the project schedule developed from the schedule network analysis It is accepted and approved by the project management team as the schedule baseline with baseline start dates and baseline finish dates The schedule baseline is a component of the project management plan 64 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course Schedule Data The schedule data refers to documenting the supporting data for the schedule The minimum amount of information in this output includes: Milestones Schedule activities and activity attributes Documenting the assumptions and constraints Supporting Details Resource Requirements , Alternative Scheduling, Schedule Contingency Reserves 65 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course 6.5 Develop Schedule : Outputs Project Document Updates : Documents that might get updated include , but not limited to : Activity Resource Requirements Activity Attributes Calendar Risk Register 66 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course 6.6 Control Schedule Schedule Control is concerned with : Determining the current status of the project schedule Influencing the factors that create schedule changes Determining that the project schedule has changed, and Managing the actual changes as they occur 67 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course 6.6 Control Schedule Inputs Project Management Plan Project Schedule Work performance Information Organizational Process Assets Tools & Techniques Performance Reviews Variance analysis Project management software Resource Levelling What-if scenario analysis Adjusting leads and lags Schedule compression Scheduling tool Outputs Work Performance measurements Organizational process assets (updates) Change Requests Project Management Plan updates Project Document Updates 68 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course Performance Reviews Performance reviews measure , compare, and analyze schedule performance such as actual start and finish dates , percent complete, and the remaining duration for the work in progress If EVT is utilized the SV and the SPI are used to assess the magnitude of schedule variations An important part of schedule control is to decide if the schedule variations require corrective actions 69 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course Performance measurement Poor performance may result in schedule changes Performance measurements for schedule control include the schedule variance and schedule performance index Both of these should be used to determine if corrective action is needed to get the schedule back on track We will see about Schedule Performance Index in Cost Management 70 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course Variance Analysis Variance analysis is a key factor in monitoring and controlling project time because this technique helps determine variances in schedule start and end dates More details in cost 71 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course Project Management Software Project Management Software for scheduling provides the ability to track planned dates vs actual dates, and to forecast the effects of changes to the project schedule 72 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course 6.6 Control Schedule : Tools & Techniques Resource Leveling What-if scenario analysis Adjusting leads and lags Scheduling Tool Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course 6.6 Control Schedule : Outputs The Schedule Control process has the following outputs: Work Performance Measurements - Calculated Schedule Variance (SV) and Schedule Performance Index (SPI) are documented and communicated with stakeholders Organizational process asset updates (lessons learned) Change Requests – Approved schedule baselines shall be only updated through integrative change control SV & SPI may result in change requests for baseline update Project Management Plan Update Project Document updates – Schedule data 74 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com â2008 All Rights Reserved PMP đ Exam Preparation Course Q&A Can there be more than one critical path Is this advisable Why dummy activities are placed in schedule network Can critical path have dummy activity Can critical path change Do we need to follow change control for critical path change Will the network diagram changes if critical path changes How much float in critical activities What is the difference between project float and path float Can there be negative float Madras Management Training W.L.L Email: info@mmt-institute.com 75 www.mmt-institute.com ©2008 All Rights Reserved PMP ® Exam Preparation Course Q&A Is float & lead/lag same A project have too much float, what does that indicate Which is the longest path in a schedule What is the shortest period which you can complete a project What is the difference between schedule compression and resource leveling Team prepares a schedule which will exceed milestone from client What to Where the team shall look in first prior to start of estimation 76 Madras Management Training W.L.L Email: info@mmt-institute.com www.mmt-institute.com ©2008 All Rights Reserved ... Course Project Time Management Processes Define Activities Sequence Activities Estimate Activity Resources Estimate Activity duration Develop Schedule Control Schedule In some projects,... previous projects or standard templates from PM software my be used to speedup network preparation Network template may include entire project or part of project and templates used for portion of project. .. schematic displays of the project schedule activities and the logical relationships among them It can be produced manually or by using a project management software Project Schedule Network