PHASE II: Item Description Design Development of ‘Guidance Materials’ section • Search Function - A search function spanning all of the available guidance materials, providing the option of either pre-defined parameters (i.e search by content related to a WEPs Principle (1,2,3,4,5,6,7)) or an open-text search Development of ‘Company’ section • Database - A back-end database containing current company participants including information such as: • Name • Sector • Location (country) • Number of Employees • URL • CEO Name • CEO statement (PDF) • Whether Global Compact Participant • Primary Contact • Secondary Contact • Free text (up to designated chars limit) The existing participants, currently stored in an excel spreadsheet, will be imported For new participants, the relevant information will be collected and populated via the form in deliverable Item #4 below at the time of electronic sign-up • Company Search - A search function spanning all of the companies in the database, with the ability to search based on one, all, or a combination of the criteria stored about each company using a series of pre-defined drop-down boxes • Creation of participant Company ‘user profile’ – Registered Company participants will be issued a login and password as part of the registration workflow and in addition to the privileges granted to the ‘Generic User’ will also have the ability to login and update their company details Development of ‘CEO Statements’ section • Electronic Sign-Up/Registration - The electronic sign-up form would contain all fields required to populate the company database as per deliverable Item #3 above and enable the company search function It would also include the requirement that participants upload the signed and completed CEO statement form The form represents the first step in the participant approval workflow (see below) • Workflow (Company Participant Approval) - It is envisaged that the following workflow would exist with respect to WEPs participant approval: Completion Date [TBA] [TBA] [TBA] [TBA] WEPs applicant company completes and submits electronic sign-up form; WEPs team sent email to advise application submitted; Applicant is sent a confirmation email acknowledging receipt of registration; WEPs team login to website to review applicant information and approve/decline; a Approved – WEPs applicant company sent email advising of success, and providing a login and password and instructions to access the website in the even company contact information needs to be updated/changed (if features #2 and #14 included) b Declined – WEPs applicant company sent email advising that application was unsuccessful and providing one of a set of standard responses • Change/Update Existing Information – By logging in using their assigned company profile login/password, companies will be able to update certain information (such as CEO name, primary contact, secondary contact) Database Data Import/Export Function • Develop capability to import/export data to/from all databases associated with the Website (for Phases I through III) from/to an Excel file Final Integration User Acceptance Testing Updates, Revisions, Bug Fixes following UAT Deployment to Client Hosting Environment [TBA] [TBA] [TBA] [TBA] [TBA] PHASE III: Item Description Completion Date [TBA] Design Development of ‘Calendar, Events, RSVP’ section • Database - The calendar/events/RSVP features require a back-end database to store event and registration information, and details for a contact person • Calendar - The calendar will include links to relevant events of the corresponding days of the month The calendar links will take the user to either (a) a pop-up window within the WEPs site with a description of the event (and opportunity to RSVP or register) or (b) an external site which is hosting the event and where participants can find more information and register • WEPs Events - For those events hosted by the WEPs team, once the user clicks on the event in the calendar to get more detail, the pop-up window that results will include a link enabling the user to RSVP and confirm attendance at the event The RSVP form will require the user to enter their: - Name; ... registration; WEPs team login to website to review applicant information and approve/decline; a Approved – WEPs applicant company sent email advising of success, and providing a login and password... WEPs applicant company completes and submits electronic sign-up form; WEPs team sent email to advise application submitted; Applicant is sent a confirmation email acknowledging receipt of registration;... features #2 and #14 included) b Declined – WEPs applicant company sent email advising that application was unsuccessful and providing one of a set of standard responses • Change/Update Existing