The Parish Of The Nativity Of The Lord Open Meeting March 2015

THE PARISH OF THE NATIVITY OF THE LORD Parish Open Meeting Friday March 2015 ORDER OF THE EVENING • • • • • • • • • WELCOME FR AARON SPINELLI - OPENING PRAYER FR CHRIS SPAIN – MODERATOR RONAN O’ CALLAGHAN – CHAIR FINANCE COMMITTEE MIKE PHILLIPSON – 17th REIGATE SCOUTS GROUP ARTUR SKOWRONSKI – PARISH ACCOUNTANT RICHARD PIETRUSZEWSKI – FACILITIES MANAGER THANK YOU INFORMAL Q&A Opening Prayer – Fr Aaron Fr Chris Spain – Staffing Report Human Resources •Peter Woodford – Consultant (e.g Assists clergy with interviews, appraisals) Payroll •Out-sourced to “The Wholebusiness”, diocese recommended agency with the very able assistance of Peter Sharples Staff on Diocesan Contracts •Two Parish Secretary/Administrators •Four other on payroll e.g minibus driver Fr Chris Spain – Staffing Report Self-Employed Contracted Staff •Facilities Manager & Accounts Manager External Contract •Poppies of Reigate (Clean presbytery) Volunteers •Many volunteers (e.g parish sisters, chair of finance committee, accountant, Safeguarding Representative) Finance Committee – Ronan O’Callaghan (Chair) • Members appointed by moderator for set term (Rep’s from all churches, Fr Aaron or Chris also attend) • Terms of Reference set out in “Parish Administration Manual” (e.g Financial stability, Figures balance, Up to date records) • Meet current every months with set agenda with accountability to parishioners and Diocese New Hall Developments Both halls operational •St Josephs – March 2013 •Holy Family – July 2014 Investment •£3.5m combined build costs incl fees Funding •£1.9m land sale (Old hall sites) •£1.6m land sale (Woodhatch) •£0.3m parishioner donations NEW SCOUT HALL UPDATE MARCH 2015 Reminder of what’s being built Front elevation Reminder of what’s being built Ground floor Key Financial Numbers Total Unrestricted Cost £314.7k Total Unrestricted Inflow £344.3 “Other” Inflow includes: Donations, Fundraising, Bank interest, Repository, Chaplaincy, Grants Offertory Properties – Richard Pietruszewski PNL Centres • Multi use centres built for the Parish Community by the Parish Community • St Joseph’s, operational since March 2013 • Holy Family, operational since July 2014 • St Teresa’s Community Rooms • 3902 bookings processed to date from 600 Individuals or organisations Many bookings are funded by the Parish Outside Organisations • We work to attract educational or service and social Outside Organisations based organisation • NCT, KAG Advocacy, Virgin Life, Reigate and Redhill Society, Catenians, Redhill Counselling Centre, CoWorkers of Mother Theresa, Workers Education Association, Redhill Corps of Drums, Perform, U3A and Skills Plus Project, Barnardos, Stripey Stork, Slimming World, Raven Housing Trust,, Savi,First Community Health Care, Merstham Neighbours and other community groups Social Events • • • • • • • • • • We have hosted over 90 social events with attendance greater than 160 plus Business Conferences 24 Baptism Celebrations 12 Funeral Receptions 52 Birthday Parties Baby Showers Christmas Eve overflow mass live-streamed into the hall for over 100 congregation members St Joseph’s is the local Polling Station The Federation of Small Businesses is holding its EXPO at St Joseph’s on 24th April Use of the bar at St Joseph’s is strictly limited to booked social events Booking • There is an overlaid booking system • Part one is the public view, the booking calendar is live on the Parish website and can be viewed at any time • Part two is a closed administrative system that produces invoices and reports – plus the statistics we have shared today • Bookings can be made by e-mail, mail drop or in person Income • The Centres are managed to ensure that they are self sustaining – and features a Café that operates as a social hub and offer refreshment after mass, during the week and for meetings • Refreshment, food and bar prices are kept low which means that costs are covered and income goes to a central fund to support activities • All this contributes towards the annual £40,000 operational cost of the centres Facilities • Efficient and cost effective maintenance regime • As with most Parish activities – we rely heavily on the efforts and hard work of volunteers who have selflessly and quietly fixed and mended when problems arise • We have a system of recording of faults and concerns and note the repairs effected to enable a planned maintenance and renewals scheme Website • Richard Franklin has added a maintenance page to the website and this gives contact details and allows for on line reporting of Faults and Concerns • Everyone is encouraged to use this to assist in building a more complete picture and help plan for future projects Quinquenial • • • • • Asset Register Equipment Register Approved contractor list Health and Safety action plans Contractor work sheets Health & Safety • Can you name four things you are not allowed to in church? • THANK YOU