Spring 2011 Final Project Presentation

Urban Fellows Final Project Presentations Spring 2011 Urban Fellows 2011 Urban Fellows Purpose • The program serves primarily to enhance the interaction of area college students with the City, advancing the purpose of getting students to consider employment after graduation - ultimately making Memphis their permanent home Urban Fellows 2011 “The Urban Fellows Program is one of those innovative ideas and initiatives that I could not be more proud in launching, as it exposes college students to real-life governmental work and experience It serves as a way of our saying to these young and emerging professionals and citizens that ‘We value your service and we want you to stay and grow right here in our great city of Memphis.’” - Mayor A C Wharton Jr Urban Fellows 2011 Inaugural Urban Fellows Urban Fellows 2011 Marquette D Beechem Solid Waste Vehicle Accidents— Cause and Prevention •Alachua County, Florida •Albuquerque, New Mexico •Memphis, Tennessee Urban Fellows 2011 Pages from the Personnel Manual for the City of Memphis City Attorney’s Office Caroline Colpoys Urban Fellows 2011 Table of Contents LAW DIVISION ORGANIZATION CHART CHAPTER ONE GENERAL 1.1 Mission Statement 1.2 Duties 1.2.1 Duty to Advice Officers-Written Opinions .5 1.2.2 Duty to Prosecute or Defend Suits 1.2.3 Drafting of Deeds and Contracts .5 1.2.4 Drafting of Ordinances 1.2.5 Attendance at Council or Committee Meetings .5 1.2.6 Claim Agent in Attorney’s Office 1.3 Divisions 1.3.1 Litigation Office .6 1.3.2 Prosecutor’s Office 1.3.3 Claims/ Risk Management Office 1.3.4 Contract Compliance 1.3.5 Intergovernmental Relations 1.4 Location/ Phone Numbers .7 Urban Fellows 2011 CHAPTER THREE WORK RULES AND OFFICE PROTOCOL 3.1 Work Attendance 3.1.1 Staff Hours .12 3.1.2 Compensatory Time .13 3.1.3 Lunch Schedule 13 3.1.4 Employees Signing In and Out 13 3.1.5 Tardiness Policy .13 3.1.6 Make-up Time 13 3.1.7 Inclement Weather 13 3.2 Office Attire and Decorum 13 3.2.1 Dress Code 13 3.2.2 Employee Discipline Policy Procedures 14 3.2.3 Office Conduct 14 3.2.4 Smoking Policy .14 3.3 Office Security .14 3.4 Fire Alarm 14 3.5 Electronic Mail .15 3.6 Computer Usage .15 3.6.1 Information Technology Security 15 3.6.2 Laptop Computer Usage 15 3.6.3 Software Copying and Use 15 3.7 Monthly Staff Meetings 15 3.8 Subpoenas .16 3.9 Certified Mail 16 3.10 Contracts .16 3.11 Confidentiality 16 Urban Fellows 2011 CHAPTER TWO PERSONNEL 2.1 Personnel Categories .7 2.1.1 City Attorney 2.1.2 Deputy City Attorney 2.1.3 Senior Assistant City Attorney 2.1.4 Assistant City Attorneys 2.1.5 Office Manager 2.1.6 Paralegals 2.1.7 Assistants 2.1.8 Clerical Staff .8 2.2 Orientation .8 2.3 Identification Card 2.4 Performance Evaluations 2.5 Leave Benefits/ Policies 2.5.1 Holidays 2.5.2 Annual/ Vacation Days .9 2.5.3 Bonus Days .9 2.5.4 Simultaneous Leaves 2.5.5 Standby Rotation of Legal Secretaries…………………………………………… 2.6 Rules Governing Outside Employment 2.6.1 Attorneys 2.6.1.1 Outside Activities Generally .10 2.6.1.2 Use of Title .10 2.6.1.3 Clerical Support .10 2.6.1.4 Personal Capacity: Uncompensated Teaching, Speaking or Writing……10 2.6.1.5 Civic Organizations, Professional Boards and Committees…………… 10 2.7 General Employment Rules 11 2.7.1 Residency Requirements 11 2.7.2 Probationary Employees 11 Urban Fellows 2011 2.7.3 Voting Rights 11 CHAPTER FOUR LITIGATION STANDARDS 4.1 Policy 16 4.2 File Maintenance .16 4.3 Case Preparation .16 4.4 Miscellaneous……………………………………………………………………………… 17 4.5 Checks Payments…………………………………………………………………………… 17 4.5.1 For Filling fees, Seminar Fees etc………………………………………………….17 4.5.2 For Settlements…………………………………………………………………… 17 4.5.3 Payment of Invoices……………………………………………………………… 18 4.5.4 Transcription Costs 18 4.6 Attorney Conduct 18 4.6.1 Appeal Policy……………………………………………………………… … 18 4.6.2 Assignments…………………………………………………………… …… 18 4.6.3 Briefs………………………………………………………………………… 19 4.6.4 Case Evaluation……………………………………………………………… 19 4.6.5 Court Assessed Costs………………………………………………………… 19 4.6.6 Court Reporters/Video Depositions……………………………………………19 4.6.7 Deposition Bank……………………………………………………………… 19 4.6.8 Expert Witnesses……………………………………………………………….19 4.6.9 Filing Requests……………………………………………………………… 20 4.6.10 Investigator Requests………………………………………………………… 20 4.6.11 Law Clerks…………………………………………………………………… 20 4.6.12 Legal Advice………………………………………………………………… 20 4.6.12.1 Types………………………………………………………………….20 A Legal Memorandum……………………………………………20 B Review and Advice Memorandums……………………………21 C Legal Opinion………………………………………………… 21 4.6.12.2 Procedure…………………………………………………………… 21 Legal Memorandum and Review and Advice Memorandums…21 Urban Fellows 2011 Opinion Letters…………………………………………………21 Procedure for all written legal advice………………………… 22 Pay As Y ou Throw Memphis’ Path to Sustainable Living Pay As You Throw Urban Fellows 2011 Benefits of Pay As You Throw • Reduce solid waste collection and disposal costs for the community • Reduce the volume of waste generated by households • Increase the levels of solid waste recycling and composting • They are fair: residents that waste less, pay less • PAYT systems not require additional or new trucks necessarily • They prevent overuse/exploitation of solid waste services • PAYT systems not only encourage recycling, but also encourage recycling, composting, and reduction in overall waste • Some programs are simple/inexpensive to implement • PAYT programs are environmentally friendly Urban Fellows 2011 Costs of Pay As You Throw • • • • • Possible increase in illegal dumping Costs for lower income families Uncertain revenues Multi-family housing Media Urban Fellows 2011 Types of PAYT Programs • • • • • Variable can/cart systems Bag programs Tag and sticker programs Hybrid programs Weight-based systems Urban Fellows 2011 Concentration • PAYT systems are largely concentrated in the West • States with more than 200 communities include Minnesota, Iowa, Wisconsin, California, New York, Washington, and Pennsylvania Urban Fellows 2011 Madeline Patterson Memphis Service Plan Urban Fellows 2011 Courtney Richardson & Larissa Tyler Finance Policy & Procedure Manual Update Project: Updating Manual Urban Fellows 2011 Finance Department Overview of City’s Financial and Accounting Activity Reviewing and editing annual financial publications such as the budget and the annual financial statement which is also called the CAFR (Comprehensive Annual Financial Report) The CAFR is also the CPA’s (Certified Public Accounting) report on the accuracy and reliability of the city’s financial activity for the year Overview of City’s Financial and Accounting Activity • Oversee how City’s financial statements are put together Reviewing and Editing Annual Financial Publications • Budget Books • CAFR (Comprehensive Annual Financial Report) • CIP(Capital Improvement Program) Budget Book • The City’s breakdown of budget by division • Award Winning for 13 consecutive years • Editorial and Academic review for previous and current fiscal years • Final edition will release June 2011 CAFR • Comprehensive Annual Financial Report • Explains financial statement • Award winners for 33 years • Most recent review was fiscal year 2010 • The 2011 edition is currently under an editorial/academic review CIP • Capital Improvement Program • Building Projects (Construction In Progress) Conclusion • I have used the reviews and editing assignments to observe how the documents that I have learned about in class are actually prepared and used by the accountants Thank You Urban Fellows 2011 ... Fellows 2011 Madeline Patterson Memphis Service Plan Urban Fellows 2011 Courtney Richardson & Larissa Tyler Finance Policy & Procedure Manual Update Project: Updating Manual Urban Fellows 2011 Finance... Commissions Urban Fellows 2011 Courtney Mott Pay As You Throw Urban Fellows 2011 Pay As Y ou Throw Memphis’ Path to Sustainable Living Pay As You Throw Urban Fellows 2011 Benefits of Pay As You... dictating otherwise 4.6.6 Urban Fellows 2011 Court Reporters/Video Depositions Brooklyn Huggins Law Division Analysis Urban Fellows 2011 Urban Fellows 2011 OFFICE OF TALENT AND HUMAN CAPITAL