Accounting Department - what they do

Texas A&M University Corpus Christi Fiscal Affairs Welcome to our World Texas A&M University Corpus Christi Accounting Services Who we are and what we Accounting Services Comptroller Asst Director of Accounting (temp thru Jan 1, 2009) Accountant II (temp thru Jan 1, 2009) A/P Manager (details on a later slide) Accounting Assistant III Invoicing and IDTs Students Director of Accounting (details on a later slide) Accounting Director of Accounting Accountant III Banking Services Accounting Asst III Banking Accountant III Student Financial Services Accounting Asst II Imaging and Reconciliation Accountant III Athletics Accounting Asst I Batching and Data Entry Accountant II Fixed Assets Accountant II Grants and Contracts Accounting Who We Are Director of Accounting Assistant Director (thru 1/09) Five Accountants – – – – – Athletics Banking Fixed Assets Grants Student Accounting Four Accounting Assistants Four Student Employees Accounting What We Do Financial Reporting – Annual Financial Report – Equality in Athletics – NCAA Financials – THECB reporting – NSF reporting – IPEDS – Numerous others Accounting What We Do Banking Services – Management of the University’s banking relationships – 14 Local Bank Reconciliations – 16 State Bank Reconciliations (Current Appropriations only) Accounting What We Do Accounting for fixed assets Texas Connection Consortium Accounting for Student Financial Services – Tuition Remittance – Waivers and Exemptions – Drawdowns of federal financial aid Accounting What We Do Grant and contract accounting Accounting for Athletics Accounting What We Do Accounting transactions and corrections – 72,911 accounting entries processed in 2007 WHO WE ARE Central Receiving Warehouse/Property Officer Asst Warehouse Supervisor Shipping/Receiving Coordinator Shipping/Receiving Clerk Student Employees WHAT WE DO Procurement of goods and services Contract Management HUB reporting Inventory Receiving and delivery of orders Purchasing Card Texas A&M University Corpus Christi Payroll Department TEXAS A&M UNIVERSITYCORPUS CHRISTI PAYROLL DEPT P a y r o ll M a n a g e r A s s is t a n t P a y r o ll M anager P a y r o ll S p e c ia lis t I I S t u d e n t E m p lo y e e s P a y r o ll S p e c ia lis t I P a y r o ll S p e c ia lis t I Payroll Dept What Do We Do? Process Monthly and Biweekly Paychecks Quarterly and Annual Gov’t Reports for Payroll W-2’s Payroll Training for Campus Community Process PTR’s for new employees and all changes in payroll for existing employees Texas A&M University Corpus Christi Budget Department TEXAS A&M UNIVERSITYCORPUS CHRISTI BUDGET DEPT D ir e c to r o f B u d g e ts A c c o u n ta n t II A c c o u n ta n t II B u d g e t S p e c ia lis t I Budget What Do We Do? BUDGET Prepare and monitor University Operating Budget Prepare Legislative Appropriations Request (LAR) Process Budget Transfer forms and fiscal request forms Provide budgeting assistance to departments Set up budgets for new accounts Texas A&M University Corpus Christi Student Financial Services Student Financial Services Who are we? B u rs a r A d m i n i s t r a t iv e A s s i s t a n t A c c o u n t s R e c e iv a b le M a n a g e r A c c o u n t in g A s s is t a n t I II S t u d e n t A s s is t a n ts A c c o u n t in g A s s is t a n t I II C a s h O p e r a t io n s M a n a g e r B u r s a r S e r v ic e R e p B u r s a r S e r v ic e R e p B u r s a r S e r v ic e R e p B u r s a r S e r v ic e R e p B u r s a r S e r v ic e R e p S t u d e n t A s s is t a n ts Student Financial Services What We Do Accounts Receivable Student Accounts/Cash Operations Accounts Receivable Billings Collections Exemptions/Waivers Emergency Loans Installment Plans Return Checks Student Accounts/Cash Operations Payment Processing Departmental Deposits Phone Bank Student Accounts/Cash Operations Refunds – Checks – Direct Deposits Petty Cash & Travel Advance Disbursements Bank Deposits Questions? ... federal financial aid Accounting What We Do Grant and contract accounting Accounting for Athletics Accounting What We Do Accounting transactions and corrections – 72,911 accounting entries... 2007 Accounting What We Do FAMIS Security – Number of unique active FAMIS users CC = 15 FRS (Financial Records) - 448 AFR (Annual Report) - FFX (Fixed Assets) - 14 SPR (Sponsored Research) -. .. Appropriations only) Accounting What We Do Accounting for fixed assets Texas Connection Consortium Accounting for Student Financial Services – Tuition Remittance – Waivers and Exemptions – Drawdowns of