Adobe® Acrobat® 7.0 CLASSROOM IN A BOOK® By Adobe Creative Team Publisher: Adobe Pr e ss Pub Date: Fe br u a r y , 0 ISBN: - - 0 - Pages: Table of Contents | Index If you're like most Acrobat users creative, business, and engineering pros who work with complex electronic documents you can ill afford to miss a beat in your production workflow Then again, you can ill afford being left behind when it comes to mastering the newest version of the important tool on your desktop, Adobe Acrobat Not to worry: Adobe has brought the classroom to you in this handy volume, completely revised to cover all that's new and different in Acrobat Through a series of selfpaced lessons (each of which builds on the last and includes hands-on projects that the you can create using the files on the accompanying CD-ROM), this guide acquaints you with all of Acrobat 7's features for creating, reviewing, editing, commenting on, restructuring, and preflighting PDF files, including the newest: a tool for creating 3D objects, improved security, new tools for repairing errors in print preflight, structured bookmarks, the ability to export comments to Word docs, and more Professional tips and techniques are scattered throughout! Adobe® Acrobat® 7.0 CLASSROOM IN A BOOK® By Adobe Creative Team Publisher: Adobe Pr e ss Pub Date: Fe br u a r y , 0 ISBN: - - 0 - Pages: Table of Contents | Index Copyright Getting Started About Classroom in a Book Acrobat Professional and Acrobat Standard Prerequisites Installing Adobe Acrobat Starting Adobe Acrobat Copying the Classroom in a Book files Additional resources Adobe certification Chapter Introducing Acrobat About Adobe PDF About Acrobat Standard and Acrobat Professional Adobe PDF on the World Wide Web Looking at some examples Designing documents for online viewing Using Organizer Review questions Review answers Lesson Getting to Know the Work Area Opening the work file Using the Acrobat tools, toolbars, and task buttons Using the navigation pane and tabs Using context menus About the onscreen display Setting up a work area Using the navigation controls in the status bar Following links Printing PDF files Opening the How To pages Linking to the online Help Navigating the How To pages Closing the How To pages Using the Complete Acrobat 7.0 Help Review questions Review answers Lesson 3w Converting Microsoft Office Files (Windows) About PDFMaker Converting a Microsoft Word file to Adobe PDF Converting and emailing a PowerPoint presentation Converting an Excel document and starting a review Converting and attaching a file in Microsoft Outlook Converting web pages from Internet Explorer Exploring on your own: Exporting tables from PDF files Exploring on your own: Converting and combining multiple Office files Exploring on your own: Converting emails and email folders in Microsoft Outlook Review questions Review answers Lesson 3m Converting Microsoft Office Files (Mac OS) About PDFMaker Converting a Microsoft Word file to Adobe PDF Converting and emailing a PowerPoint presentation Tips on converting Excel files Review questions Review answers Lesson Converting Files to Adobe PDF About creating Adobe PDF files Creating an Adobe PDF file using the Create PDF command Converting and combining different types of files Using the Print command to create Adobe PDF files Searching a PDF file Exploring on your own: Dragging and dropping files Exploring on your own: Creating Adobe PDF from the context menu (Windows) Review questions Review answers Lesson Creating Adobe PDF from Web Pages Converting web pages to Adobe PDF Connecting to the web Setting options for converting web pages Creating an Adobe PDF file from a web page Updating converted web pages Building an Adobe PDF file of favorite web pages Converting web pages in Internet Explorer (Windows) Review questions Review answers Lesson Customizing Adobe PDF Output Quality Controlling Adobe PDF output quality About the Adobe PDF Settings Using the default Adobe PDF Settings About compression and resampling Using custom compression settings Reducing file size Review questions Review answers Lesson Modifying PDF Files Opening and examining the work file Moving pages with page thumbnails Editing Adobe PDF pages Editing links Inserting PDF files Looking at bookmarks Renumbering pages Adding sound Setting an opening view Review questions Review answers Chapter More on Editing PDF Files About this lesson Viewing the work file Looking at articles Editing text Copying text and images from a PDF file Acrobat 7.0 Professional: Editing Images using the TouchUp Object tool Converting a PDF page to an image format file Reducing the file size Exploring on your own: Using photo print sizes and layouts Exploring on your own: Optimizing for page-at-a-time downloading Review questions Review answers Chapter Making Documents Accessible and Flexible About this lesson About flexibility About accessibility About structure Looking at accessible documents Looking at the reading order Making files flexible and accessible Acrobat 7.0 Professional: Viewing the results of adding tags Using the Acrobat accessibility features Review questions Review answers Lesson 10 Using Acrobat in a Document Review Cycle About the review process Opening the work file Working with comments Exporting and importing comments Setting the review status and replying to comments Marking up a document Summarizing comments Acrobat 7.0 Professional: Comparing two Adobe PDF documents Spell checking comments Printing documents with comments Acrobat 7.0 Professional: Inviting users of Adobe Reader to participate in reviews Exploring on your own: Custom stamps Exploring on your own: Email-based reviews Review questions Review answers Lesson 11 Adding Signatures and Security Looking at your Security preferences Opening the work file Creating a digital ID Signing the advertisement Certifying a PDF file Signing a certified document Looking at security settings Adding security to your PDF files Exploring on your own: Using eEnvelopes Review questions Review answers Lesson 12 Creating Multimedia Presentations Getting started Adding an interactive animation Adding a Show/hide field Adding a movie clip and controlling it with buttons Adding, aligning, and duplicating navigational buttons Adding a sound file and adding two actions to one button Creating page actions to control multimedia clips Creating page actions to start multimedia clips Opening a movie clip in a floating window Creating a full screen presentation with transitions Exploring on your own: Creating multimedia presentations Review questions Review answers Lesson 13 Using Acrobat's Engineering and Technical Features Getting started Merging documents Enhanced navigation tools: Pan & Zoom Working with layers Using measuring tools Enhanced navigation tools: Loupe Preparing engineering documents for distribution Comparing documents Exploring on your own: Using Acrobat's technical features Review questions Review answers Lesson 14 Creating PDF Forms Getting started Converting paper forms to PDF forms Adding text fields Adding special format restrictions Adding check boxes Creating a multi-line text field Adding radio buttons Adding print and reset buttons Creating a reset button Exporting form data Creating an electronic order form Adding combo boxes Duplicating fields Validating text/numeric fields Formatting a date field Adding a submit button Exploring on your own: Enhancing PDF forms Review questions Review answers Lesson 15 Using Adobe Acrobat for Professional Publishing Getting started Creating PDF files for print & prepress Preflighting Layers Output preview Working with transparency Advanced printing controls Exploring on your own: Acrobat's prepress features Review questions Review answers Lesson 16 Creating Forms with Adobe LiveCycle Designer Getting started Getting to know the work area Working with objects and palettes Changing views Building a new form Adding text to a form Adding graphics to a form Grouping Objects Adding content to the form body Creating a radio button Duplicating an object Adding and using Custom Library items Adding shapes Adding a drop-down list Creating a Submit button Previewing and exporting the form Exploring your own: Using Adobe Designer Review questions Review answers Article Production Notes Index Copyright © 2005 Adobe Systems Incorporated All rights reserved If this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license Except as permitted by any such license, no part of this guide may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of Adobe Systems Incorporated Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide Please remember that existing text, artwork, or images that you may want to include in your project may be protected under copyright law The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner Please be sure to obtain any permission required from the copyright owner Any references to company names in sample templates are for demonstration purposes only and are not intended to refer to any actual organization Adobe, the Adobe logo, Acrobat, Adobe Document Server, Adobe Reader Extensions Server, Adobe LiveCycle, the Adobe PDF logo, Classroom in a Book, Distiller, FrameMaker, Illustrator, InDesign, Organizer, PageMaker, Photoshop, Photoshop Album, Photoshop Elements, Postscript, Reader, and Web Capture are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries Apple, Mac, Macintosh, and Power Macintosh are trademarks of Apple Computer, Inc., registered in the United States and other countries Microsoft, MS-DOS, Windows, and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries JavaScript is a trademark or registered trademark of Sun Microsystems, Inc in the United States and other countries All other trademarks are the property of their respective owners Notice to U.S Government End Users The Software and Documentation are "Commercial Items," as that term is defined at 48 C.F.R §2.101, consisting of "Commercial Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R §12.212 or 48 C.F.R §227.7202, as applicable Consistent with 48 C.F.R §12.212 or 48 C.F.R §§227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U.S Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions herein Unpublished-rights reserved under the copyright laws of the United States Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA For U.S Government End Users, Adobe agrees to comply with all applicable equal opportunity laws including, if appropriate, the provisions of Executive Order 11246, as amended, Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 (38 USC 4212), and Section 503 of the Rehabilitation Act of 1973, as amended, and the regulations at 41 CFR Parts 60-1 through 60-60, 60-250, and 60-741 The affirmative action clause and regulations contained in the preceding sentence shall be incorporated by reference Printed in the U S A 1ì Getting Started Adobe® Acrobat® 7.0 is the essential tool for universal document exchange You can use Acrobat Standard or Acrobat Professional to create virtually any document in Adobe Portable Document Format (PDF), preserving the exact look and content of the original, complete with fonts and graphics You can distribute your PDF documents by e-mail or store them on the World Wide Web, an intranet, a file system, or a CD Other users can view and review your work, regardless of the platform they work on You can add interactive elements such as custom hyperlinks and sound clips, streamline your document review process with Acrobat comments, and add digital signatures But Acrobat 7.0 goes far beyond PDF creation and simple document enhancement With Acrobat 7.0, you can manage a broad range of essential business activities You can convert a wider variety of documents into Adobe PDF files and assemble them into one compact, comprehensive Adobe PDF document that can be easily shared And performance and security enhancements make sharing documents faster, easier, more secure, and more flexible In Acrobat Professional, you also have tighter integration with more professional and engineering applications, support for 3D objects, more powerful forms creation capability, and the ability to include anyone with the free downloadable Adobe Reader® 7.0 software in the electronic document review process About Classroom in a Book Adobe Acrobat 7.0 Classroom in a Book ® is part of the official training series for Adobe graphics and publishing software The lessons are designed to let you learn at your own pace If you're new to Adobe Acrobat, you'll learn the fundamental concepts and features you'll need to master the program If you've been using Acrobat for a while, you'll find Classroom in a Book teaches many advanced features and includes lessons targeted specifically for technical and print professionals The lessons in this edition include information on the popular Adobe Acrobat features, including: Using the Organizer to manage your PDF files Single-click creation of Adobe PDF files Repurposing the content of Adobe PDF files for use in other applications Editing PDF documents Creating multimedia presentations Improved work flows and tools for reviewing and commenting on Adobe PDF documents, including the ability to invite users of Adobe Reader to participate in the review and commenting process Tools for making your documents more accessible Forms creation New measuring tools designed for engineering and technical users Enhanced document security Although each lesson provides step-by-step instructions for specific projects, there's room for exploration and experimentation You can follow the book from start to finish or only the lessons that match your interests and needs Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] Object palette objects, grouping in forms Office files converting converting and consolidating online documents design considerations online help Open Table in Spreadsheet command Open Weblinks option opening view 2nd 3rd optimizing files Options menu organizing toolbars output preview Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] page actions playing movies and sound files 2nd stopping movies and sound files 2nd page box in status bar Page Display preferences page layout page status box page thumbnails inserting pages magnifying pages with moving pages navigating with page transitions page view page view magnification page-at-a-time downloading page-view box in thumbnails pages cropping 2nd deleting extracting inserting 2nd moving moving multiple moving with page thumbnails renumbering 2nd replacing rotating 2nd palettes for creating forms 2nd Pan & Zoom window panes Paragraph palette password protection 2nd 3rd 4th PDF adding tags quality PDF files accessible adding watermarks adding headers and footers 2nd certifying comparing consolidating consolidating and converting source files creating by dragging and dropping creating from context menu flexible from Excel files 2nd from multiple Office files from PowerPoint files from TIFF files from web pages 2nd 3rd from Word 2nd making accessible modifying signed opening reading reflowing 2nd reviewing saving as image files signing structure tagged PDF Preview tab PDF, tagged 2nd PDFMaker 2nd conversion settings perimeter, measuring photographs printing Picture Tasks button Picture Tasks plug-in pixel dimension Play action Play Media action 2nd 3rd 4th stopping playing actions animated swf files PMS colors pointing finger PostScript PostScript files about converting to PDF PostScript print driver PowerPoint files converting to PDF preferences Accessibility Color Management Commenting General Internet Page Display Reading 2nd 3rd Security Trust Manager Web Capture preflight profiles, customizing preflighting colors prepress tools presentations setting up presentations, full screen previewing forms printing transparency flattening transparency flattening settings 2nd Previous View button print button, adding Print command, creating Adobe PDF printing color management comments converted web pages from Internet Explorer layers 2nd online help over the Internet PDF files photographs preflighting files previewing PrintMe Internet Printing proofing, soft Properties toolbar Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] QuickTime player Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] radio buttons, adding 2nd rasterization 2nd 3rd Reader supplying to users reading order checking 2nd editing reading out loud reducing file size 2nd reflowing text 2nd 3rd refreshing converted web pages Rendition Settings window renumbering pages replacing pages resampling about reset button, adding resetting toolbars resolution printer and image Return key navigating with reversing digital signatures review status of comments reviewing PDF files about inviting Adobe Reader users reviews, email-based rich text format copying text as Rotate View toolbar 2nd rotating pages 2nd rulers Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] sample documents Save Refresh Commands option 2nd saving as accessible text 2nd image files 2nd 3rd 4th RTF screen settings scrolling, automatic searching help security adding 2nd adding to converted Office files 2nd and accessibility security policies, custom Security preferences security settings Select Object tool editing form fields Select tool 2nd Send by Email for Review command separator bar 2nd Set Bookmark Destination command 2nd setting up presentations Settings option for image file conversion shortcuts, keyboard 2nd Show Advanced Editing Toolbar command showing and hiding buttons layers navigation pane tabs signature customizing signature field adding Signatures tab signed PDF files modifying signing certified files signing PDF files Single Page button smoothing text Snap to Grid command Snapshot tool soft proofing sound files adding to buttons playing with page actions 2nd stopping stopping with page actions 2nd Sound tool adding sound to buttons spell checking comments spot colors converting stamps, custom stopping actions movies, animations, and sound files structure about in PDF files submit button 2nd Subsampling summarizing comments Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] tables copying and pasting extracting tabs 2nd 3rd tagged bookmarks converted web pages tagged PDF 2nd 3rd 4th 5th tags adding to PDF Tasks toolbar 2nd templates XML forms text adding to forms copying and pasting copying from a PDF file copying in RTF editing formatting reflowing saving as accessible text smoothing text color changing onscreen text editing tools text fields adding 2nd copying multiline text markup tools 2nd text, accessible from PDF text, alternative TIFF files converting to PDF 2nd tiling windows tool button labels, hiding toolbars 2nd customizing default docking hiding and showing names task buttons Toolbars command tools selecting Tools menu tooltips adding for form fields TouchUp Text tool transitions, page 2nd transparencies finding flattening 2nd transparency flattening previewing settings 2nd 3rd Trust Manager preferences Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] user information blocks, adding to forms using lesson files Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] validating form field data 2nd 3rd 4th View Signed Version option digital signatures Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] watermark, adding Web Capture preferences web pages appending conversion settings 2nd converting and adding to a PDF file converting from Internet Explorer converting to PDF 2nd deleting navigating refreshing updating weblinks downloading and converting windows, floating Word comments, converting to PDF notes Word file converting to Adobe PDF 2nd Word tab, PDFMaker work area for forms creation work area, setting up workbook, converting entire 2nd World Wide Web [See web entries] using PDF with Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] XFDF files 2nd XML form templates XML Source tab Index [SYMBOL] [A] [B] [C] [D] [E] [F] [G] [H] [I] [K] [L] [M] [N] [O] [P] [Q] [R] [S] [T] [U] [V] [W] [X] [Z] Zoom toolbar zoom tools 2nd 3rd