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[...]... basics of good writing, from organization to mechanics, are broken down into 50 simple Goof- Proof Rules Follow them, and you will be led step-by-step toward better workplace communications G HOW THE GOOF- PROOF METHOD WORKS G The 50 Goof- Proof Rules are presented in Goof- Up form You will read about a common mistake, then learn how to Goof- Proof yourself, or avoid the mistake Goof- Proof Business Writing covers... improve, too xiii goof- proof BUSINESS WRITING section ONE THE GOOF- UP: DISORGANIZED WRITING Good business writing begins with organization Even the shortest e-mail benefits from time spent developing your ideas Prewriting or brainstorming becomes even more important when you are writing something longer, such as a report, involving a variety of issues and ideas The notes taken during the prewriting stage... to the etiquette of business writing by using appropriate headings and conclusions in all of your letters, memos, reports, and even e-mails 2 g o o f - p ro o f BUSINESS WRITING RULE #1: Spend Time Prewriting There are two simple steps to Goof- Proof prewriting: determining the purpose of your communication and exploring your subject on paper G GOOF- PROOF IT! G Before you begin writing, specify these... add them now G GOOF- PROOF RULE OF THUMB G As you outline your information, use topics, which are one-word or short phrases, or write out full sentences for each point on your outline G GOOF- PROOF SAMPLE STANDARD OUTLINE G A standard outline form using Roman and Arabic numerals and upper and lower case letters looks like this: I A B 1 2 a b 5 6 g o o f - p ro o f BUSINESS WRITING G GOOF- PROOF SAMPLE G... bonuses III Business Objectives D i s o r g a n i z e d Wr i t i n g RULE #4: Use Appropriate Headings and Salutations Business writing is all about fitting in Standard headings and salutations should be used at all times G GOOF- PROOF IT! G For business letters, a standard heading includes (in this order): • • • • • writer’s address date recipient’s address re: or subject line salutation G GOOF- PROOF CHECKLIST... well is a skill that can be acquired at any time, and is made simple in this Goof- Proof book After using this book and mastering the Goof- Proof Rules, your writing will improve You will know how to get right to the point, using the right words and the right format And your workplace audience will appreciate your efforts—you are writing to busy people, who don’t have time to figure out what you are trying... good job, inadequate writing skills could hold you back Why? Because you need good writing skills to convey your knowledge and experience Poor written communications can make you appear less competent than you are, and keep your ideas from getting the audience—and the praise—they deserve Learning how to write in a clear, organized, and error-free manner is what Goof- Proof Business Writing is all about... know to improve your writing: xii g o o f - p ro o f • • • • • BUSINESS WRITING how to organize your thoughts targeting your audience and writing to them knowing what you want to say and saying it clearly using the right format for you communication choosing the right words to get your point across Writing well also means following the rules of grammar and spelling Although most business communications... important, or they can be random, needing more organization later G GOOF- PROOF RULE OF THUMB G Logic and organization aren’t important in prewriting The goal is to be thorough Explore your subject on paper, toss out ideas, identify points to be made, and consider arguments in favor of— or even against—your point of view G GOOF- PROOF SAMPLE PREWRITING NOTES G In this example, the subject has been asked by... Too time consuming to learn? Many prefer old software? Too difficult to master? 3 4 g o o f - p ro o f BUSINESS WRITING RULE #2: Choose an Appropriate Organization Method Make sense out of your prewriting notes by using a method that is appropriate to your subject and the purpose of your writing G GOOF- PROOF IT! G Here are five proven organizing strategies for your notes: 1 Order of importance: Rank supporting . THE GOOF- PROOF METHOD WORKS ● The 50 Goof- Proof Rules are presented in Goof- Up form. You will read about a common mistake, then learn how to Goof- Proof yourself, or avoid the mistake. Goof- Proof. man- ner is what Goof- Proof Business Writing is all about. In the fol- lowing chapters, the basics of good writing, from organization to mechanics, are broken down into 50 simple Goof- Proof Rules. Follow. 173 x goof- proof BUSINESS WRITING Even if you have the education and experience nec- essary to get a good job, inadequate writing skills could hold you back. Why? Because you need good writing