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46 557246 ch38.qxd 4/2/04 11:03 AM Page 700 700 Part VII ✦ Quick Reference Finding Help About Visio When you are offline, Visio 2003 searches help topics stored on your computer. However, you can access help at Microsoft Office Online ( http://office. microsoft.com/home/ ) when you are connected to the Internet. Microsoft Office Online provides more up-to-date help. You can read in-depth articles about Visio and other Office applications, study online training courses, and download tem- plates and clip art. To access specific pages of the Microsoft Office Online Web site in your browser, click one of the following links in the Help Task Pane: ✦ Assistance — Find help for any application in the Microsoft Office suite cover- ing Office 97, Office 2000, Office XP, and Office 2003. Tip To view any new Visio content on Microsoft Office Online, click New on the Web on the Visio Assistance page. ✦ Training — Take online training courses for any application in the Microsoft Office suite. ✦ Communities — Ask questions and obtain answers from other users through the Microsoft Office newsgroups. ✦ Downloads — Obtain additional tools, such as the Visio Viewer. To open the Microsoft Office Online home page, choose one of the following methods: ✦ Choose Help ➪ Microsoft Office Online. ✦ Click Connect to Microsoft Office Online in the Getting Started or Help task pane. You can access additional resources at Microsoft Office Online: ✦ Templates — Download additional templates and starter drawings. To locate Visio templates, type Visio in the Search box on the Templates page. You can also access Microsoft Office Online templates by clicking Templates on Office Online in the New Drawing Task Pane. ✦ Clip Art and Media — Download clip art and sounds. ✦ Office Marketplace — To increase your Visio productivity, obtain products from other companies or find a solution provider to help you customize Visio. Viewing Visio Help Topics Most people don’t read help files for fun. When you need assistance, you’re usually looking for help on a specific topic. To find help for a Visio topic, you can type a question or enter one or more keywords in the following locations: 46 557246 ch38.qxd 4/2/04 11:03 AM Page 701 Chapter 38 ✦ Visio 2003 Help Resources 701 ✦ The Search For box in the Help Task Pane ✦ The Search box in the Search Results Task Pane ✦ The Ask a Question box in the top-right corner of the Visio interface New Feature By default, Visio displays help topics from Microsoft Office Online when you are connected to the Internet. When you are not connected to the Internet, Visio searches Offline Help. If you want information about a broad topic, such as connecting shapes, the Visio table of contents is more useful. The table of contents pulls information from Microsoft Office Online if you are online; otherwise, it uses Microsoft Offline help. Follow these steps to quickly locate information for the topic you want in the Help table of contents: 1. Display the Help Task Pane by choosing View ➪ Task Pane. Click the down arrow in the task pane’s title bar and choose Help from the drop-down list. 2. Type a question or enter one or more keywords in the Search For box and click the green right arrow to start searching. 3. Look for a result that fits your keywords but is more general than specific, as demonstrated in Figure 38-1. 4. Click the table of contents heading, which is a gray link below the search result, as shown in Figure 38-1. Configuring Your Help Settings You can specify where Visio should look for help and what content it should dis- play. To change your Online Content Settings, follow these steps: 1. Display the Help Task Pane by choosing View ➪ Task Pane, and then click the down arrow in the task pane’s title bar and choose Help from the drop-down list. 2. Click Online Content Settings under the See Also heading. 3. To use offline help, uncheck the Search Online Content When Connected check box. 4. To specify the online content you want to see, check one or more of the fol- lowing check boxes: • Search Online Content When Connected — Displays online content when you are online • Show Template Help When Available — Displays help topics for the current template in the Template Help Task Pane • Show Microsoft Office Online Featured Links — Includes links to fea- tures at Microsoft Office Online in task panes 5. Click OK. 46 557246 ch38.qxd 4/2/04 11:03 AM Page 702 702 Part VII ✦ Quick Reference Click a search result to view a help topic. Click the gray link to see related topics in the table of contents. Use keywords to search. Figure 38-1: You can click links to access help topics or the table of contents. Searching the Microsoft Knowledge Base The Microsoft Knowledge Base is a comprehensive database of support articles for every Microsoft product. No matter what keywords you enter, the Knowledge Base usually has some answers. To search the Microsoft Knowledge Base, follow these steps: 1. Navigate to http://support.microsoft.com in your browser window. 2. Click Search the Knowledge Base. 3. Choose your version of Visio in the Select a Microsoft Product drop-down list. 4. Type keywords in the Search For box. 46 557246 ch38.qxd 4/2/04 11:03 AM Page 703 Chapter 38 ✦ Visio 2003 Help Resources 703 Tip To maximize the relevance of your results, type words you would expect to find in an answer to your problem. Don’t use words that could apply to any answer, such as how, why, and is. To find help on errors, copy an error message in the Search For box. 5. Select options to specify how to use your keywords to search and how far back to look and then click the green arrow or click Go. Working with Visio Task Panes Task panes organize the features that are helpful for the most common tasks in Visio. The task pane docks on the right side of the screen by default. It is easy to work with task panes: ✦ To display the task pane in the drawing area, click View ➪ Task Pane. ✦ To choose a task pane, click the name of the task pane you want in the Task Pane drop-down list. Tip If you close the Visio task pane to display more of your Visio drawing, you can quickly display it again by clicking Ctrl+F1. Visio 2003 includes several new task panes. The Help Task Pane includes links to the Microsoft Office Online Web site and a Search box in which you can enter ques- tions or keywords. The Template Help Task Pane displays links to help topics for the template associated with the current drawing. Feature New In addition to the Help and Template Task Panes, Visio includes several new task panes for collaboration, including Shared Workspace, Document Updates, and Reviewing. Accessing Help Quickly ✦ ✦ If you want help for a dialog box, click the question mark in the dialog box to display a help topic about the options in the dialog box. If you need only a hint about a shape or a toolbar command, ScreenTips are faster than help topics. To display ScreenTips, use one of the following methods: For a shape ScreenTip, pause the pointer over a master in a stencil. To obtain more information about the master, click More in the ScreenTip dialog box. For a toolbar ScreenTip, pause the pointer over the toolbar icon. 46 557246 ch38.qxd 4/2/04 11:03 AM Page 704 704 Part VII ✦ Quick Reference Other Helpful Resources Microsoft Office Online includes links to several additional Web sites with helpful resources. To navigate to these sites, click a link under the Related Web Sites heading: ✦ Product Support — Search the Knowledge Base, download software, work with Microsoft support technicians, or post a request to a community news- group at the Microsoft Support Web sit. ✦ Office Worldwide — Navigate to the Microsoft Office Online Web site, which offers specialized content for a region or country. ✦ Office Community — Access Microsoft Office newsgroups. ✦ Office Developer Center — Navigate to the MSDN Web site to obtain Visio development resources and information. ✦ Office Resource Kit — Obtain tools to facilitate deploying Visio and other Office applications in your organization. ✦ MS Press — Find books and interactive training materials produced by Microsoft Press. ✦ Microsoft.com — Navigate to Microsoft’s home page. ✦ Windows Update — Review and install updates to your computer’s operating system, software, and hardware. ✦ bCentral — Obtain Office resources targeted for small businesses at Microsoft’s bcentral.com Web site (www.bcentral.com). ✦ MSN — This link takes you to MSN.com, Microsoft’s Web portal to all sorts of Internet content. Summary Visio offers a number of features you can use to learn about Visio. You can start with the Getting Started Tutorial. As you work, you can use the Visio Help Task Pane to find help on different topics or to select a topic from the Help table of con- tents. In addition, you can use numerous online help resources offered by Microsoft and many third parties. ✦ ✦ ✦ 47 557246 ch39.qxd 4/2/04 10:55 AM Page 705 Additional Resources for Templates and Stencils CHAPTER 39 39 ✦ ✦ ✦ ✦ In This Chapter Finding the right template with the Diagram Gallery V isio comes with dozens of templates and thousands of shapes. You can view thumbnails of diagram types in Visio to help you identify the one you want. You can also download additional templates and sample files from Microsoft Office Online. Even with all of Microsoft’s Visio resources, you might not find what you need if you are producing highly specialized diagrams, such as detailed wiring diagrams for Juniper Networks equipment or a dog agility course. Fortunately, many companies provide additional templates and stencils for these applications. For example, you can obtain Visio stencils for some equipment when you purchase it from the manufac- turer. Other companies sell third-party templates for a variety of applications. This chapter shows you how to find the tem- plates and stencils that Visio offers, and templates, stencils, and other solutions from third-party resources and Web sites. Using the Diagram Gallery When you want to create a new drawing, Visio can help you select the right template for your drawing. When you select a category in the Choose Drawing Type Task Pane, Visio dis- plays a simple example for each type of drawing in that cate- gory. If you position the pointer over an example, a description of the uses for that drawing type appears in the lower-left cor- ner of the window. If these hints aren’t enough, you can browse through the Diagram Gallery to see more detailed examples and potential uses for each type of diagram. Finding all-purpose stencils in Visio Extras Finding resources at Microsoft Office Online Finding third party templates and stencils ✦ ✦ ✦ ✦ 47 557246 ch39.qxd 4/2/04 10:55 AM Page 706 706 Part VII ✦ Quick Reference To open the Diagram Gallery, choose Help ➪ Diagram Gallery. You can browse through all the examples in the gallery by clicking Next or Back. Visio displays an example of the diagram, a description, and several potential uses, as shown in Figure 39-1. For example, when you choose a Floor Plan diagram, Visio specifies that a floor plan shows doors, windows, electrical outlets, and floor layout in a building. It describes how architects, general contractors, and facilities managers can use a floor plan to perform their work. Figure 39-1: Browse the Diagram Gallery to find the right template. Tip The Diagram Gallery also provides links to templates and sample drawings on Microsoft Office Online. To find additional templates, click Templates in the Diagram Gallery to navigate to the Templates page at Microsoft Office Online. To download sample files, click Samples Diagrams to navigate to the Downloads page at Microsoft Office Online. Exploring the Visio Extras Stencils No matter what type of drawing you’re creating, you can use shapes from stencils other than the ones the template opens by default. Visio includes many of the most useful stencils in the Visio Extras category. To open one of these stencils, choose File ➪ Shapes ➪ Visio Extras and choose the stencil you want. Visio Extras stencils include shapes for annotations, backgrounds, borders and titles, callouts, connec- tors, patterns, dimensioning, symbols, title blocks, and more. Cross- Reference For a complete list of Visio Extras stencils, see Chapter 41. 47 557246 ch39.qxd 4/2/04 10:55 AM Page 707 Chapter 39 ✦ Additional Resources for Templates and Stencils 707 Finding Templates and Samples at Microsoft Office Online Microsoft Office Online provides additional templates as well as Visio files that contain sample content to get you started. For example, Microsoft Office Online includes 2004 calendars, localized network diagrams, and a DMAIC Flowchart for Six Sigma projects. To obtain templates online at the Templates page on Microsoft Office Online, follow these steps: 1. In the New Drawing Task Pane, click Templates on Office Online. 2. Type Visio in the Search box and click the green arrow to initiate the search. The search results include links to download templates and a rating for the template based on user opinion. 3. To download a template, click the name of the template. The download page shows a large example of a diagram for the template, the download size, and the version of Visio required to use the template. 4. Click Download Now. Visio opens a new drawing based on the downloaded template and displays help topics for the template in the Template Help Task Pane. To download Visio files that contain sample diagrams that help you understand how to use those types of drawings, open the Downloads page at Microsoft Office Online by clicking Downloads in the Help Task Pane. To find Visio 2003 sample files, type Visio 2003 in the Search box. For example, you can download Visio 2003 Sample:20 Sample Diagrams file, which contains 20 diagrams with shapes already added, including a floor plan, flowchart, network diagram, calendar, electrical engi- neering control diagram, and a UML model. Use steps 3 and 4 above to download the file you want. Finding Third-party Visio Templates and Stencils Many equipment vendors offer Visio templates and stencils with shapes that repre- sent the equipment they sell. For example, you can build accurate equipment layouts and network diagrams that show exactly where cables connect by downloading and using Visio templates from companies such as Dell, Cisco, and Hewlett-Packard. These templates include shapes that look just like their real-world components and contain connection points where network cables plug into the devices in real life. In addition, third-party vendors and many service companies sell Visio templates for a variety of applications. If you are looking for a particular kind of template, enter keywords, such as “Visio,” “template,” and “networking” in your favorite search engine. 47 557246 ch39.qxd 4/2/04 10:55 AM Page 708 708 Part VII ✦ Quick Reference The following are a few online resources for finding, downloading, and purchasing templates and stencils: ✦ An overall Visio resource site — www.mvps.org/visio/ offers all kinds of helpful Visio resources, including the following: • Information about using Visio • The newsgroups that Microsoft created for Visio • Links to other informational Web sites • Links to Web sites with stencils and templates for download or purchase. Click Download Sites to open a page that lists categories in alphabetical order on the left, and links to sites for templates and stencils on the right. The list includes companies under each category of template that they offer. • Examples of VBA code for Visio tasks ✦ Visio Network Equipment — If you obtained Visio Enterprise Network Tools before it was discontinued on June 30, 2003, you can download network shapes from www.microsoft.com/office/visio/networkcenter/. ✦ Visimation.com — This site sells stencils for numerous applications such as manufacturing, firefighting, restaurant management, and biology. ✦ Templatesnext.com — This site sells thousands of templates for categories such as agriculture, dating, jewelry, medical, and transportation. ✦ Altimatech.com — This site sells Visio stencils for over 1,300 IT equipment manufacturers, such as Cisco, Sun, Hewlett-Packard, Dell, Texas Instruments, and StorageTek. ✦ Wireless Templates — Orinoco offers Visio templates for wireless networks at www.orinocowireless.com/about/imagebank/. ✦ Home-grown Sun Visio Templates — Bruce Pullig offers the templates he created for Sun equipment at www.visio.pullig.com. Summary You can find many templates and stencils within Visio or within Microsoft’s online resources. In addition, thousands of third-party vendors sell additional templates and stencils for a variety of specialized applications. You can also find templates and stencils that individuals or companies offer at no charge by searching the Internet. ✦ ✦ ✦ 48 557246 ch40.qxd 4/2/04 10:56 AM Page 709 CHAPTER Keyboard 40 40 Shortcuts ✦ ✦ ✦ ✦ Y ou can use keyboard shortcuts to increase your pro- ductivity and reduce fatigue. With keyboard shortcuts, you can keep your hands on the keyboard, saving the time it takes to switch between keyboard and mouse or to move the pointer to choose a command. Keyboard shortcuts can save significant time when you edit or format text, such as applying bold. They are equally effective for executing frequently used commands, such as Save. In addition, you can switch between using keyboard shortcuts and the mouse to give your fingers and muscles a break during long work sessions. This chapter explains how to use keyboard shortcuts and identifies some of the more useful keyboard shortcuts built into Visio. Using Keyboard Shortcuts Many commands and tasks have their own keyboard short- cuts, whether it’s a function key, such as F4 to repeat your last action, or some combination of Ctrl, Shift, and letters of the alphabet, such as Ctrl+S to save. When a command has an associated keyboard shortcut, any menu entry for that com- mand shows the keyboard shortcut after the command name. Note Keyboard shortcuts in Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. If the language for the keyboard layout you are using and the one you chose for Microsoft Office Visio or Visio Help are different, you might have to use different keys for your keyboard shortcuts. In addition, you can easily access commands on menus and submenus by holding the Alt key while you press the letter underlined in a menu entry. For example, on the menu bar, the F in File is underlined. You can open the File menu by pressing Alt+F. While the File menu is open and you are still holding the Alt key, you can save your file by pressing S. In This Chapter Using keyboard shortcuts File shortcuts Action shortcuts Editing and formatting shortcuts Window and viewing shortcuts Zoom shortcuts Tool shortcuts Shape shortcuts Dialog box shortcuts Edit box shortcuts Menu and toolbar shortcuts Help shortcuts ✦ ✦ ✦ ✦ [...]... diagrams), 326–327, 329 walls, 484–486 Connection Point tool, 101 102 connection points adding, 101 , 621 blue x indicator, 10, 96 changing types, 623 defined, 598 deleting, 101 102 , 621 illustration, 11 inward, 101 , 622 inward & outward, 101 , 622 moving, 101 102 , 621 outward, 101 , 622 valid connections, 622 connections dynamic, 102 shape-to-shape, 102 Connector tool, 98 connectors brainstorming diagrams,... creating, 97–98 curved, 104 defined, 12, 95 direction, 104 direction information, 96 Dotted Line Report, 256 dynamic, 98 dynamic connectors, 12–13 dynamic-static, 98 end point, 12, 96–97 glue, 13–14, 100 101 jumps, 38, 106 layout and routing settings, 37–38 line jumps, 38, 106 methods for using, 97 modifying path of, 105 routing styles, 104 105 sequence of shapes, 99 spacing, 105 106 Continued 735 ... Zoom to 100 percent magnification (View ➪ Zoom ➪ 100 %) Ctrl+W Zoom to show the whole page (View ➪ Zoom ➪ WholePage) Alt+F10 Maximize the Visio program window Alt+F5 Restore the Visio program window to its previous size after maximizing it Alt+Tab Switch to the next program window Alt+Shift+Tab Switch to the previous program window Ctrl+Tab Make the next open drawing the active drawing Ctrl+F10 Maximize... 273, 288, 718 uses, 288 author (file), 47 auto-height boxes, 229 automatic layout of shapes, 102 automating Visio additional resources, 686 COM add-ins, 684–685 developers’ tools, 682 macros, 682–684 Visio Drawing Control 2003, 685 Automation development environment, 684 auto-size boxes, 229 averaging shape size, 105 axis labels (bar/line graphs), 246–247 B background colors stencils, 592 text blocks,... 22 Software Web Diagram Chapter 721 722 Part VII ✦ Quick Reference Templates for Architecture and Engineering Visio Professional 2003 provides templates for numerous architecture and engineer­ ing plans You can build plans with Visio shapes or convert the contents of existing CAD drawings into Visio shapes Table 41-3 shows the architecture and engineering templates A few stencils for architecture and... Dimensioning–Engineering ✦ Drawing Tool Shapes ✦ Embellishments ✦ Symbols ✦ Title Blocks 725 726 Part VII ✦ Quick Reference Summary Visio Standard 2003 provides templates for basic diagramming tasks, but you’ll want to use Visio Professional if you create specialized diagrams Visio automatically opens stencils when you use a template to create a drawing, but you can open other stencils if you need different... masters, 583 Visual Basic Editor, 685 actions keyboard shortcuts, 710 redoing, 83 undoing, 83 Actions section (ShapeSheets), 650–651 activating layers, 473 new Visio installation, 694–695 Active Directory Active Directory Sites and Services stencil, 442 Active Directory template, 436, 720 ActiveX controls Visio Drawing Control, 682, 685 Visio Viewer, 208 adding appointments (calendars), 301–302 callouts... submenu is open, close only the submenu Help Shortcuts The Task Pane is a window within the Visio program window that provides access to all Visio help The Help window is a separate window that displays topics and other Help content F1 Display the Help Task Pane from a Visio window, or a context-sensitive topic from a Visio dialog box F6 Switch between the Help Task Pane and the active application Tab Select... templates are available in the Standard version The Basic Network Diagram template is the only informational technology template available in Visio Standard 2003 When you want to create a variety of specialized diagrams, you’ll want to use Visio Professional 2003 With the Professional version, you can create most of the common building plan dia­ grams, including electrical, HVAC, and mechanical plans... Reference Templates for Information Technology You can use Visio information technology templates to document, design, and model your IT infrastructure and services Whether you are working on software, hardware, or networks, you can find Visio templates to assist you Table 41-2 shows the templates for information technology If you are using Visio Standard 2003, you can access the Basic Network Diagram only . clicking Downloads in the Help Task Pane. To find Visio 2003 sample files, type Visio 2003 in the Search box. For example, you can download Visio 2003 Sample:20 Sample Diagrams file, which contains. Zoom to 100 percent magnification (View ➪ Zoom ➪ 100 %). Ctrl+W Zoom to show the whole page (View ➪ Zoom ➪ WholePage). Alt+F10 Maximize the Visio program window. Alt+F5 Restore the Visio program. site — www.mvps.org /visio/ offers all kinds of helpful Visio resources, including the following: • Information about using Visio • The newsgroups that Microsoft created for Visio • Links to