www.it-ebooks.info www.it-ebooks.info Office 2010 THE MISSING MANUAL The book that should have been in the box ®ˇ Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info Office 2010 Beijing • Cambridge • Farnham • Köln • Sebastopol • Taipei • Tokyo Nancy Conner and Matthew MacDonald Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info Office 2010: The Missing Manual by Nancy Conner and Matthew MacDonald Copyright © 2010 Nancy Conner. All rights reserved. Printed in the United States of America. Published by O’Reilly Media, Inc., 1005 Gravenstein Highway North, Sebastopol, CA 95472. O’Reilly Media books may be purchased for educational, business, or sales promotional use. Online editions are also available for most titles: safari.oreilly.com. For more information, contact our corporate/institutional sales department: 800-998-9938 or corporate@oreilly.com. Printing History: July 2010: First Edition. Nutshell Handbook, the Nutshell Handbook logo, the O’Reilly logo, and “The book that should have been in the box” are registered trademarks of O’Reilly Media, Inc. Office 2010: The Missing Manual, The Missing Manual logo, Pogue Press, and the Pogue Press logo are trademarks of O’Reilly Media, Inc. Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and O’Reilly Media, Inc. was aware of a trademark claim, the designations have been printed in caps or initial caps. While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions, or for damages resulting from the use of the information contained herein. ISBN: 978-1-449-38240-7 [M] Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info v Table of Contents The Missing Credits . . . . . . . . . . . . . . . . . . . . . . . . . . xxiii Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Part One: Word Chapter 1: Basic Word Processing . . . . . . . . . . . . . . . . . . . 11 Opening Word. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 The Word 2010 Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Using Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Creating a New Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Creating a New Blank Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Creating a New Document from a Template . . . . . . . . . . . . . . . . . . . . . . . 18 Creating a New Document from an Existing Document . . . . . . . . . . . . . . . . . 19 Typing in Some Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Saving a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Saving a Document Using Your Mouse . . . . . . . . . . . . . . . . . . . . . . . . . 21 Saving a Document Using Keyboard Shortcuts . . . . . . . . . . . . . . . . . . . . . 22 Using the Save As Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Closing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Opening an Existing Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Different Ways to View Your Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Viewing a Document in the Navigation Pane . . . . . . . . . . . . . . . . . . . . . . 28 Zooming In and Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Working with Multiple Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Chapter 2: Editing and Formatting . . . . . . . . . . . . . . . . . . 35 Selecting and Moving Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Four Ways to Move Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Finding and Replacing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Searching with the Navigation Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Setting Search Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info vi Searching with the Traditional Find and Replace Dialog Box . . . . . . . . . . . . . . 44 Replacing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Text Formatting: Font, Size, and Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 The Home Tab’s Control Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Copy Formatting with Format Painter . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Quick Formatting with the Mini Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . 50 Formatting Power with Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Paragraph Formatting: Aligning, Indenting, Spacing . . . . . . . . . . . . . . . . . . . . . 54 Aligning Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Indenting Paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Spacing Within a Paragraph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Spacing Between Paragraphs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Working with Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Creating a List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Formatting a List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Formatting a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Using the Page Setup Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Using the Page Background Section . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Inserting Headers, Footers, and Page Numbers . . . . . . . . . . . . . . . . . . . . . 73 Chapter 3: Tables, Graphics, and Charts . . . . . . . . . . . . . . . . 81 Creating a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Creating a Table from Scratch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Creating a Table from Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Adding Information to a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Editing a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Selecting Part or All of a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 Inserting Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Moving Rows and Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Merging and Splitting Cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Deleting All or Part of a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Formatting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Save Time with Ready-to-Use Table Styles . . . . . . . . . . . . . . . . . . . . . . . . 91 Applying Shading and Borders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Shading a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Working with Borders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Inserting Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Inserting a Picture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Inserting Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Inserting a Screenshot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Editing an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Changing an Image’s Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Cropping an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Removing a Picture’s Background . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Moving and Rotating Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Adjusting an Image’s Appearance . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info vii Using Picture Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Wrapping Text Around an Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Searching for Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Fun with Fonts and Art That’s Smart . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Creating WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 Editing WordArt Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Inserting SmartArt into Word Documents . . . . . . . . . . . . . . . . . . . . . . . 112 Adding Charts and Diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Chapter 4: Proofing and Research Tools . . . . . . . . . . . . . . . 115 Checking Spelling and Grammar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Catching Spelling Mistakes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Word’s Grammar Checker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 Getting Things Right with AutoCorrect . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Undoing an AutoCorrect Change . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Setting AutoCorrect Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 AutoFormatting in Word . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Word’s Built-in Research Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 Looking Up a Word in the Dictionary . . . . . . . . . . . . . . . . . . . . . . . . . 129 Using the Thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Getting Information about a Subject . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Translating Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 Chapter 5: Printing Documents . . . . . . . . . . . . . . . . . . . . 135 Getting Started with Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 Previewing a Document Before You Print It . . . . . . . . . . . . . . . . . . . . . . 136 Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Selecting Print Options and Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Choosing a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Specifying Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Creating a Cover Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Formatting Envelope Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Selecting a Feed Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Adding Electronic Postage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Merging Names and Addresses with Documents . . . . . . . . . . . . . . . . . . . . . 148 Step 1: Select Document Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Step 2: Select Starting Document . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Step 3: Select Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150 Step 4: Write Your Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Step 5: Preview Your Letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Step 6: Complete the Merge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Do-It-Yourself Mail Merge with the Mailings Tab’s Buttons . . . . . . . . . . . . . . 154 Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info viii Chapter 6: Reports and Long Documents . . . . . . . . . . . . . . 155 Inserting Page Breaks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Breaking a Document into Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Kinds of Section Breaks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Inserting a Section Break . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Changing the Orientation of a New Section . . . . . . . . . . . . . . . . . . . . . . 157 Changing the Page Numbering of a New Section . . . . . . . . . . . . . . . . . . . 157 Footnotes and Endnotes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 Inserting a Footnote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Inserting an Endnote . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Editing a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Navigating Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160 Changing the Position of Footnotes or Endnotes . . . . . . . . . . . . . . . . . . . 161 Converting Footnotes to Endnotes (or Vice Versa) . . . . . . . . . . . . . . . . . . 162 Changing Footnote or Endnote Markers . . . . . . . . . . . . . . . . . . . . . . . . 162 Deleting a Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Citations and Bibliographies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Creating and Inserting a Citation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 Inserting an Existing Citation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 Inserting a Placeholder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Editing a Citation or Its Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Deleting a Citation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 Deleting a Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 Building a Bibliography . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 Updating a Bibliography . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Helping Readers Navigate Your Document . . . . . . . . . . . . . . . . . . . . . . . . . 170 Inserting Bookmarks and Cross-References . . . . . . . . . . . . . . . . . . . . . . 170 Creating a Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Creating an Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Chapter 7: Customizing Your Documents with Themes, Templates, and Macros . . . . . . . . . . . . . . . . . . 181 Themes: The Way to Better Designs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Choosing a Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Customizing a Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Saving a Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Finding a Saved Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184 Templates: Reusable Document Blueprints . . . . . . . . . . . . . . . . . . . . . . . . . 185 Choosing a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Creating Your Own Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186 Customizing a Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188 Save Time with Macros . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 Recording a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 Running a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196 Copying a Macro Between Templates . . . . . . . . . . . . . . . . . . . . . . . . . 196 Deleting a Macro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info [...]... 2007: The Missing Manual by Matthew MacDonald Access 2010: The Missing Manual by Matthew MacDonald xxiv Office 2010: The Missing Manual Download from Wow! eBook www.it-ebooks.info The Missing Credits Buying a Home: The Missing Manual by Nancy Conner CSS: The Missing Manual, Second Edition, by David Sawyer McFarland Creating a Web Site: The Missing Manual, Second Edition, by Matthew... www.it-ebooks.info The Missing Credits Office 2007: The Missing Manual by Chris Grover, Matthew MacDonald, and E.A Vander Veer Office 2008 for Macintosh: The Missing Manual by Jim Elferdink Palm Pre: The Missing Manual by Ed Baig PCs: The Missing Manual by Andy Rathbone Personal Investing: The Missing Manual by Bonnie Biafore Photoshop CS4: The Missing Manual by Lesa Snider Photoshop CS5: The Missing Manual by... Pogue, Craig Zacker, and Linda Zacker Windows Vista: The Missing Manual by David Pogue Windows 7: The Missing Manual by David Pogue Word 2007: The Missing Manual by Chris Grover Your Body: The Missing Manual by Matthew MacDonald Your Brain: The Missing Manual by Matthew MacDonald Your Money: The Missing Manual by J.D Roth xxvi Office 2010: The Missing Manual Download from Wow! eBook ... Pogue’s Digital Photography: The Missing Manual by David Pogue Dreamweaver CS4: The Missing Manual by David Sawyer McFarland Dreamweaver CS5: The Missing Manual by David Sawyer McFarland Excel 2007: The Missing Manual by Matthew MacDonald Excel 2010: The Missing Manual by Matthew MacDonald Facebook: The Missing Manual, Second Edition by E.A Vander Veer FileMaker Pro 10: The Missing Manual by Susan Prosser... 2011: The Missing Manual by Bonnie Biafore Quicken 2009: The Missing Manual by Bonnie Biafore Switching to the Mac: The Missing Manual, Leopard Edition by David Pogue Switching to the Mac: The Missing Manual, Snow Leopard Edition by David Pogue Wikipedia: The Missing Manual by John Broughton Windows XP Home Edition: The Missing Manual, Second Edition, by David Pogue Windows XP Pro: The Missing Manual, ... FileMaker Pro 11: The Missing Manual by Susan Prosser and Stuart Gripman Flash CS4: The Missing Manual by Chris Grover with E.A Vander Veer Flash CS5: The Missing Manual by Chris Grover Google Apps: The Missing Manual by Nancy Conner The Internet: The Missing Manual by David Pogue and J.D Biersdorfer iMovie ’08 & iDVD: The Missing Manual by David Pogue iMovie ’09 & iDVD: The Missing Manual by David Pogue... Photoshop Elements 7: The Missing Manual by Barbara Brundage Photoshop Elements 8 for Mac: The Missing Manual by Barbara Brundage Photoshop Elements 8 for Windows: The Missing Manual by Barbara Brundage PowerPoint 2007: The Missing Manual by E.A Vander Veer Premiere Elements 8: The Missing Manual by Chris Grover QuickBase: The Missing Manual by Nancy Conner QuickBooks 2010: The Missing Manual by Bonnie... iPad: The Missing Manual by J.D Biersdorfer and David Pogue iPhone: The Missing Manual, Second Edition by David Pogue iPhone App Development: The Missing Manual by Craig Hockenberry iPhoto ’08: The Missing Manual by David Pogue iPhoto ’09: The Missing Manual by David Pogue and J.D Biersdorfer iPod: The Missing Manual, Eighth Edition by J.D Biersdorfer and David Pogue JavaScript: The Missing Manual. .. David Sawyer McFarland Living Green: The Missing Manual by Nancy Conner Mac OS X: The Missing Manual, Leopard Edition by David Pogue Mac OS X Snow Leopard: The Missing Manual by David Pogue Microsoft Project 2007: The Missing Manual by Bonnie Biafore Microsoft Project 2010: The Missing Manual by Bonnie Biafore Netbooks: The Missing Manual by J.D Biersdorfer the missing credits Download from Wow! eBook... form Office 2010 s core, and they come with all three packages Table I-1 has the full rundown Table I-1 The programs available in Office 2010 suites Office Home and Student Office Home and Business Office Professional Word 2010 X X X Excel 2010 X X X PowerPoint 2010 X X X OneNote 2010 X Outlook 2010 X X X X Publisher 2010 X Access 2010 X Note: This book covers Office 2010, which is for Windows only The . O’Reilly Media, Inc. Office 2010: The Missing Manual, The Missing Manual logo, Pogue Press, and the Pogue Press logo are trademarks of O’Reilly Media, Inc. Many of the designations used by manufacturers. <www.wowebook.com> www.it-ebooks.info Office 2010: The Missing Manual by Nancy Conner and Matthew MacDonald Copyright © 2010 Nancy Conner. All rights reserved. Printed in the United States of America. Published. www.it-ebooks.info www.it-ebooks.info Office 2010 THE MISSING MANUAL The book that should have been in the box ®ˇ Download from Wow! eBook <www.wowebook.com> www.it-ebooks.info Download