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Book IV Chapter 1 E-Mailing and IMing in Linux E-Mailing in Linux 295 Table 1-1 Linux Mail Readers and IM Clients Software Description Kmail The KDE e-mail client that supports both POP3 and IMAP4 Mozilla Mail A mail client as well as a newsreader, part of the Mozilla open- source Web browser (open-source incarnation of Netscape Communicator) Ximian Evolution A personal information manager (PIM) that includes e-mail, calendar, contact management, and an online task list Gaim An IM client for GNOME that supports a number of instant- messaging protocols such as AIM, ICQ, Yahoo!, MSN, Gadu-Gadu, and Jabber Kopete An IM client for KDE that supports a number of messaging pro- tocols such as Jabber, ICQ, AIM, MSN, Yahoo!, IRC, Gadu-Gadu, and SMS If you don’t see a specific mail or IM client in your distribution, chances are that you can easily download and install it from the Internet. E-Mailing in Linux Each Linux distribution’s GUI desktop has one or two default e-mail clients. GNOME desktops typically offer Ximian Evolution, whereas KDE desktops go with KMail. Both GNOME and KDE desktops often come with Mozilla as the Web browser and Mozilla includes a mail client as well. Debian includes KMail and Ximian Evolution. Fedora Core offers Ximian Evolution as its default mail client. SUSE uses KMail as the default mail reader, and Xandros provides Mozilla Mail. In Debian, you can easily install the mail and news component of Mozilla and then use Mozilla Mail. In the following sections, I briefly introduce you to Ximian Evolution, Mozilla Mail, and KMail. All mail clients are intuitive to use, so you don’t need much more than an introduction to start using them effectively. Introducing Ximian Evolution I have heard so much about Ximian Evolution that I want to start with it. What better way than to just jump right in! In Fedora Core, you can start Evolution by selecting Main Menu➪Internet➪ Evolution Email from the GNOME or KDE desktop. (In Debian, I had to select Main Menu➪Debian➪Apps➪Net➪Evolution.) When you start Evolution for the first time, the Evolution Setup Assistant window appears, as shown in Figure 1-2. TEAM LinG - Live, Informative, Non-cost and Genuine ! E-Mailing in Linux 296 Click Forward in the Welcome screen and the Setup Assistant guides you through the following steps: 1. Enter your name and e-mail address in the Identity screen and click the Forward button. For example, if your e-mail address is jdoe@someplace.com, that’s what you enter. 2. Set up the options for receiving e-mail and click Forward. Select the type of mail download protocol — POP or IMAP. Then provide the name of the mail server (for example, mail.comcast.net). You are prompted for the password when Evolution connects to the mail server for the first time. 3. Provide further information about receiving e-mail — how often to check for mail and whether to leave messages on the server — and then click Forward. Typically, you want to download the messages and delete them from the server (otherwise the ISP complains when your mail piles up). 4. Set up the following options for sending e-mail and click Forward when you’re done: • Select the server type as SMTP. • Enter the name of the server, such as smtp.comcast.net. Figure 1-2: The Evolution Setup Assistant guides you through the initial setup. TEAM LinG - Live, Informative, Non-cost and Genuine ! Book IV Chapter 1 E-Mailing and IMing in Linux E-Mailing in Linux 297 • If the server requires you to log in, select the Server Requires Authentication check box. • Enter your username — the same username you use to log in to your ISP’s mail server. (Often, you don’t have to log in to send mail; you only log in when receiving — downloading — mail messages.) 5. Indicate whether you want this e-mail account to be your default account, and, if you want, give this e-mail account a descriptive name; click Forward. 6. Set your time zone by clicking a map; click Forward. 7. Click Apply to complete the Evolution setup. After you complete the setup, Evolution opens its main window, as shown in Figure 1-3. The main display area is vertically divided into two windows: a narrow window on the left (containing a number of shortcut icons), and a bigger window that’s further divided into two. In the right-hand window, Evolution displays information relevant to the currently selected shortcut icon. Initially, the Summary icon is selected by default. You can click the icons in the lower-left area to switch to different views. Table 1-2 describes what happens when you click each of the five shortcut icons in Evolution’s Shortcuts window. Figure 1-3: Evolution takes care of mail, calendar, contact manage- ment, and to-do lists. TEAM LinG - Live, Informative, Non-cost and Genuine ! E-Mailing in Linux 298 Table 1-2 Shortcut Icons in Ximian Evolution Name of Icon What It Does Summary Displays a summary of mail, appointments, and tasks. Inbox Switches to mail display, where you can read mail and send mail. Calendar Opens your calendar, where you can look up and add appointments. Tasks Shows your task (“to do”) list, where you can add new tasks and check what’s due when. Contacts Opens your contact list, where you can add new contacts or look up someone from your current list. As the icons listed in Table 1-2 show, Ximian Evolution has all the necessary components of a PIM — e-mail, calendar, task list, and contacts. To access your e-mail, click the Inbox icon. Evolution opens your Inbox, as shown in Figure 1-4. If you turn on the feature to automatically check for mail every so often, Evolution prompts you for your mail password and downloads your mail. The e-mail Inbox looks very much like any other mail reader’s inbox, such as the Outlook Express Inbox. To read a message, click the message in the upper window of the Inbox and the message text appears in the lower window. Figure 1-4: Read your e-mail in the Evolution Inbox. TEAM LinG - Live, Informative, Non-cost and Genuine ! Book IV Chapter 1 E-Mailing and IMing in Linux E-Mailing in Linux 299 To reply to the current message, click the Reply button on the toolbar. A message composition window pops up. You can write your reply and then click the Send button on the toolbar to send the reply. Simple, isn’t it? To send a new e-mail, click the New Message button on the Evolution toolbar. A new message composition window appears; you can type your message in that window, and when you’re finished composing the message, click Send. Ximian Evolution comes with extensive online help. Choose Help➪Contents from the Evolution menu and A User’s Guide to Ximian Evolution appears in a window. You can then read the user’s guide in that window. Introducing Mozilla Mail Mozilla Mail is the mail and newsreader that comes with Mozilla — the open source successor to Netscape Communicator. Mozilla is a Web browser that also includes a mail and newsreader. Mozilla is available on every Linux distribution. To use Mozilla Mail, start by running the Mozilla Web browser. You can typi- cally click an icon on the panel. Otherwise, look for the Web browser in the Main Menu under the Internet category. Some distributions provide a menu choice for directly accessing Mozilla Mail (instead of having to start it from the Mozilla Web browser window). Some distributions do not install Mozilla’s mail and news component by default. You can, however, install these components easily. For example, in Debian, type su - and enter the root password in a terminal window and then type apt-get install mozilla-mailnews to install the mail and news com- ponent of Mozilla. After you install this component, you can access Mozilla Mail from the Mozilla Web browser. To access the Mozilla Mail e-mail and newsreader from the Mozilla Web browser, choose Window➪Mail and Newsgroups. Mozilla Mail runs, starts the Account Wizard (shown in Figure 1-5), and prompts you for information about your e-mail account. Figure 1-5: Enter your e-mail account information in Mozilla Mail’s Account Wizard. TEAM LinG - Live, Informative, Non-cost and Genuine ! E-Mailing in Linux 300 Select the Email Account radio button and click Next. The Account Wizard then takes you through the following steps: 1. Enter your identity information — your name and your full e-mail address, such as jdoe@someplace.com — and then click Next. 2. Provide information about your ISP’s mail server — the protocol type (POP or IMAP) as well as the incoming and outgoing server names — and click Next. The incoming server is the POP or IMAP server, whereas the outgoing server is the one through which you send mail out. (It’s the SMTP server.) 3. Enter the username that your ISP has given you; click Next. 4. Enter a name that you want to use to identify this account and click Next. This name is just for Mozilla Mail, so you can pick anything you want, such as “My home account.” The Account Wizard then displays a summary of the information you entered. 5. Verify the information; if it’s correct, click Finish. Otherwise, click Back and fix the errors. After you set up the e-mail account, Mozilla Mail’s main window appears and shows you the contents of your Inbox. Soon a dialog box pops up and asks you for your e-mail password. Mozilla Mail needs your password to down- load your e-mail messages from your ISP. Enter your password and click OK. Mozilla Mail downloads your messages and displays them in a familiar format. To read a message, click that message, and the full text appears in the lower window, as shown in Figure 1-6. Mozilla Mail is intuitive to use. Most of the time, you can click the toolbar buttons to do most anything you want to do with the e-mail messages. Here’s what each toolbar button does: ✦ Get Msgs: Downloads messages from your e-mail accounts. (You can set up as many as you want.) ✦ Compose: Opens a window where you can compose and send a message. ✦ Reply: Opens a window where you can send back a reply to the person who sent you the message you are reading now. ✦ Reply All: Opens a window for sending a reply to everyone who was on the addressee list of the message you are reading now. ✦ Forward: Brings up the current message in a window so that you can forward it to someone else. ✦ Next: Shows the next unread message. TEAM LinG - Live, Informative, Non-cost and Genuine ! Book IV Chapter 1 E-Mailing and IMing in Linux E-Mailing in Linux 301 ✦ Junk: Marks the selected messages as junk. (You can mark selected messages as junk and select Tools➪Junk Mail Controls to block similar messages.) ✦ Delete: Deletes the selected message. If you use any GUI mail reader — from Microsoft Outlook Express to Novell GroupWise — you find a similar set of toolbar buttons. In the following sec- tions, I describe how to perform a few common e-mail-related tasks. Managing your Inbox Mozilla Mail downloads your incoming mail and stores it in the Inbox folder. You can see the folders organized along the narrow window on the left-hand side. (Refer to Figure 1-6.) Each e-mail account you have set up has a set of folders. You have the following folders by default: ✦ Inbox: Holds all your incoming messages for this e-mail account. ✦ Drafts: Contains the messages that you save as a draft. (Click the Save button on the message composition window to save something as a draft.) ✦ Templates: Contains the messages you save as templates. ✦ Sent: Holds all the messages you send. ✦ Trash: Contains the messages you delete. (To empty the Trash folder, choose File➪Empty Trash from the Mozilla Mail menu.) Figure 1-6: You can read and send e-mail messages from Mozilla Mail. TEAM LinG - Live, Informative, Non-cost and Genuine ! E-Mailing in Linux 302 You can create other folders to better organize your mail. To create a folder, do the following: 1. Choose File➪New➪Folder. The New Folder dialog box appears. 2. Fill in the folder name and select where you want to put the folder; then click OK. The new folder appears in the left window of Mozilla Mail. You can then drag and drop messages into the folder. When you select a folder from the left window, Mozilla Mail displays the con- tents of that folder in the upper window on the right-hand side. The list is normally sorted by date, with the latest messages shown at the end of the list. If you want to sort the list any other way — say, by sender or by subject — simply click that column heading and Mozilla Mail sorts the list according to that column. Composing and sending messages To send an e-mail message, you either write a new message or reply to a message you are reading. The general steps for sending an e-mail message are as follows: 1. To reply to a message, click the Reply or Reply All button on the tool- bar as you are reading the message. To write a new message, click the Compose button on the toolbar. To forward a message, click the Forward button. A message composition window appears, as shown in Figure 1-7. 2. In the message composition window, fill in the subject line and type your message. The message can include images as well as links to Web sites. To insert any of these items, choose Insert➪Image or Insert➪Link from the menu. 3. If you’re creating a new message or forwarding a message, type the e-mail addresses of the recipients. To select addressees from the Address Book, click the Address button on the toolbar. Your Address Book opens, from which you can select the addressees. 4. When you’re done composing the message, click the Send button. Mozilla Mail asks whether you want to send the message in HTML format or plain text or both. 5. Select a format and then click Send to send the message. If you inserted images and Web links and you know the recipient can read HTML mail, be sure to select HTML format; otherwise, choose plain text. TEAM LinG - Live, Informative, Non-cost and Genuine ! Book IV Chapter 1 E-Mailing and IMing in Linux E-Mailing in Linux 303 If you want to complete a message later, click Save in the message composi- tion window and then close the window. Mozilla Mail saves the message in the Drafts folder. When you’re ready to work on that message again, go to the Drafts folder and then double-click the saved message to open it. Introducing KMail KMail is a mail reader for KDE. When you first run KMail, you get its main window, but you cannot start using it to send and receive e-mail until you have configured the mail accounts in KMail. You can use KMail as your mail client in SUSE and Debian’s KDE desktop. To configure KMail, select Settings➪Configure KMail. In the Configure KMail window (see Figure 1-8), click Network on the left side of the window and then set up the information about your e-mail accounts. KMail uses this information to send and receive mail. For outgoing mail, click the Add button on the Sending tab (see Figure 1-8) and then select the mail transport agent. Typically, for an ISP-provided mail account, you should select SMTP and enter the mail server’s name (for exam- ple, smtp.comcast.net) that your ISP provided you. Figure 1-7: Compose your message and then enter the e-mail addresses of the recipients. TEAM LinG - Live, Informative, Non-cost and Genuine ! E-Mailing in Linux 304 To set up the incoming mail information, click Add on the Receiving tab, and then select the mail protocol such as POP3 or IMAP. Your ISP would have told you what protocol to use. (Typically, it’s POP3 or IMAP.) Then enter the mail server’s name (for example, mail.comcast.net) as well as the user- name and password of your ISP account. After the e-mail account information is set up, you can start using KMail. The user interface is intuitive, as shown in Figure 1-9. KMail periodically checks and downloads messages from your incoming mail accounts. You can view messages as they arrive in your Inbox. Figure 1-9: Read and manage your e-mail in KMail. Figure 1-8: Configure e-mail accounts in the Configure KMail window. TEAM LinG - Live, Informative, Non-cost and Genuine ! [...]... various aspects of Linux ✦ comp.os .linux. misc: Miscellaneous Linux- related topics ✦ comp.os .linux. networking: Networking under Linux ✦ comp.os .linux. redhat: Red Hat Linux- related topics ✦ comp.os .linux. setup: Linux setup and installation ✦ comp.os .linux. x: Discussions about setting up and running the X Window System under Linux ✦ linux. debian: Moderated newsgroup about Debian GNU /Linux ✦ linux. debian.news:... comp.os .linux. answers: Questions and answers about Linux All the Linux HOWTOs are posted in this moderated newsgroup ✦ comp.os .linux. development: Current Linux development work ✦ comp.os .linux. development.apps: Linux application development ✦ comp.os .linux. development.system: Linux operating system development ✦ comp.os .linux. hardware: Discussions about Linux and various types of hardware ✦ comp.os .linux. help:... service (See Figure 1- 15. ) Book IV Chapter 1 E-Mailing and IMing in Linux Figure 1-14: Enter information about your messaging accounts in this window TEAM LinG - Live, Informative, Non-cost and Genuine ! 308 Instant Messaging in Linux Figure 1- 15: Select your messaging service in this window Select the appropriate messaging service, such as AIM if you use AOL’s instant messaging service Then provide... newsgroup for news items about Debian GNU /Linux ✦ linux. redhat: Discussions about Red Hat Linux You have to be selective about what newsgroups you read because keeping up with all the news is impossible, even in a specific area such as Linux When you first install and set up Linux, you might read newsgroups such as comp.os .linux. help, comp.os .linux. setup, comp.os .linux. hardware, and comp.os .linux. x (especially... the new group in the Add Group window that appears and then click Add TEAM LinG - Live, Informative, Non-cost and Genuine ! E-Mailing and IMing in Linux After you enter account information, the Accounts window shows all currently defined accounts You can then select an account from the Gaim main window and click Sign On, as shown in Figure 1-12 Book IV Chapter 1 306 Instant Messaging in Linux Figure... have Linux up and running, you may want to find out about only new things happening in Linux For such information, read the comp.os .linux. announce newsgroup Reading Newsgroups from Your ISP TEAM LinG - Live, Informative, Non-cost and Genuine ! Reading Newsgroups If you sign up with an ISP for Internet access, it can provide you with access to a news server Such Internet news servers communicate by using... may not be installed by default on SUSE, but you can easily use YaST to search for mozilla and then install it You can install Mozilla Firefox the same way in SUSE In Debian, you can install Firefox by typing apt-get install mozilla-firefox in a terminal window Learning Mozilla’s user interface You can typically start Mozilla by clicking an icon on the panel or by selecting it from the Main Menu When... feel for the breadth of topics covered by the newsgroups, visit the Free Usenet Newsgroup News Web site at newsone.net Linux- related newsgroups Typically, you have to narrow your choice of newsgroups according to your interests If you’re interested in Linux, for example, you can pick one or more of these newsgroups: ✦ comp.os .linux. admin: Information about Linux system administration ✦ comp.os .linux. advocacy:... browse the Web, all you need is a Web browser and an Internet connection I assume that you’ve already taken care of the Internet connection (see Book III, Chapter 1 if you haven’t yet set up your Internet connection), so all you need to know are the Web browsers in Linux TEAM LinG - Live, Informative, Non-cost and Genuine ! Web Browsing in Linux 3 15 Checking out Web browsers for Linux Many Linux distributions... newsgroups (includes operating systems such as Linux and Microsoft Windows) ieee Newsgroups for the Institute of Electrical and Electronics Engineers (IEEE) k12 Newsgroups devoted to elementary and secondary education linux Newsgroups devoted to Linux (includes a linux. redhat hierarchy) Book IV Chapter 3 TEAM LinG - Live, Informative, Non-cost and Genuine ! Reading Newsgroups (continued) 326 Understanding . Genuine ! Book IV Chapter 1 E-Mailing and IMing in Linux Instant Messaging in Linux 3 05 Instant Messaging in Linux There are two major IM clients in Linux. In GNOME desktops, you can use Gaim, whereas. messaging service. (See Figure 1- 15. ) Figure 1-14: Enter information about your messaging accounts in this window. TEAM LinG - Live, Informative, Non-cost and Genuine ! Instant Messaging in Linux 308 Select. you through the initial setup. TEAM LinG - Live, Informative, Non-cost and Genuine ! Book IV Chapter 1 E-Mailing and IMing in Linux E-Mailing in Linux 297 • If the server requires you to log in, select