Alternatively, select Insert > Spreadsheet from the main menu bar. This opens a small spreadsheet in the middle of the slide. When a spreadsheet is inserted using this method, it is already in edit mode. It is also possible to insert a spreadsheet as an OLE object. To add a chart to a slide, select the corresponding layout in the list of predefined layouts in the task pane or use the Insert Chart feature. Impress offers the capability of inserting in a slide various other types of objects such as music or video clips, Writer documents, Math formulas, generic OLE objects and so on. A typical presentation may contain movie clips, sound clips, OLE objects and formulas; other objects are less frequently used since they do not appear during a slide show. For details on using spreadsheets, charts, and other objects in Impress, refer to Chapter 7 of the Impress Guide . Setting up the slide show Impress gives you the tools to organize and display a slide show, including: • Which slides to show and in what order • Whether to run the show automatically or manually • Transitions between slides • Animations on individual slides • Interactions: what happens when you click a button or link Chapter 9 of the Impress Guide describes these tools. Most tasks associated with putting together a show from your slides are best done in Slide Sorter view. Choose View > Slide Sorter from the menu bar or click the Slide Sorter tab at the top of the workspace. All of your slides appear in the workspace; you may need to scroll to see them all. Custom animations are found on the Tasks pane. This is an advanced technique and is explained in Chapter 9 (Slide Shows) in the Impress Guide . Your first slide show should probably have the same slide transition for all slides. Setting Advance slide to On mouse click is the default and a simple setting. If you want each slide to be shown for a specific amount of time, click Automatically after and enter the number of seconds. Click Apply to all slides. Chapter 6 Getting Started with Impress 201 Slide transition choices are also found on the Tasks pane. For more information about slide transitions, see Chapter 9 in the Impress Guide . Tip The Slide transition section has a very useful choice: Automatic preview . Select its checkbox. Then when you make any changes in a slide transition, the new slide is previewed in the Slide Design area, including its transition effect. Running the slide show To run the slide show, do one of the following: • Click Slide Show > Slide Show. • Click the Slide Show button on the Presentation toolbar. Figure 147: Presentation Toolbar • Press F5 or F9 . If the slide transition is Automatic after x seconds , let the slide show run by itself. If the slide transition is On mouse click , do one of the following to move from one slide to the next: • Use the arrow keys on the keyboard to go to the next slide or to go back to the previous one. • Click the mouse to move to the next slide. • Press the spacebar on the keyboard to advance to the next slide. Right-click anywhere on the screen to open a menu from which you can navigate the slides and set other options. To exit the slide show at any time including at the end, press the Esc key. 202 Getting Started with OpenOffice.org 3 Chapter 7 Getting Started with Draw Vector drawing in OpenOffice.org What is Draw? Draw is a vector graphics drawing program. It offers a series of powerful tools that enable you to quickly create all sorts of graphics. Vector graphics store and display an image as vectors (two points and a line) rather than a collections of pixels (dots on the screen). Vector graphics allow for easier storage and scaling of the image. Draw is perfectly integrated into the OpenOffice.org suite, and this makes exchanging graphics with all components of the suite very easy. For example, if you create an image in Draw, reusing it in a Writer document is as simple as copying and pasting. You can also work with drawings directly from within Writer and Impress, using a subset of the functions and tools from Draw. Draw’s functionality is very extensive and complete. Although it was not designed to rival high-end graphics applications, Draw possesses more functions than the majority of drawing tools that are integrated into office productivity suites. A few examples of drawing functions might whet your appetite: layer management, magnetic grid point system, dimensions and measurement display, connectors for making organization charts, 3D functions enabling small three-dimensional drawings to be created (with texture and lighting effects), drawing and page style integration, and Bézier curves, to name a few. This chapter introduces some of Draw’s features, but it does not attempt to cover all of the them. See the Draw Guide and the application Help for more information. The Draw workspace The main components of the Draw workspace are shown in Figure 148. You can surround the drawing area with toolbars and information areas. The number and position of the visible tools vary with the task at hand or user preferences. Therefore, your setup may appear a little different. For example, many people put the main Drawing toolbar on the left-hand side of the workspace, not at the bottom as shown here. You can split drawings in Draw over several pages. Multipage drawings are used mainly for presentations. The Pages pane, on the left side of the Draw window in Figure 148 gives an overview of the pages that you create. If the Pages pane is not visible on your setup,you can enable it from the View menu (View > Page Pane). 204 Getting Started with OpenOffice.org 3 Figure 148. Initial Draw window Rulers You should see rulers (bars with numbers) on the upper and left-hand side of the workspace. These show the size of a selected object on the page (see the gray double lines, highlighted in Figure 149). When no object is selected, they show the location of the mouse pointer, which helps to accurately position drawing objects. You can also use the rulers to manage object handles and guide lines, making it easier to position objects. The page margins in the drawing area are also represented on the rulers. You can change the margins directly on the rulers by dragging them with the mouse. Chapter 7 Getting Started with Draw 205 Figure 149: Rulers show the size of the selected object To modify the units of measurement of the rulers, right-click on one of the rulers. The two rulers can have different units. Status bar The Status bar is located at the bottom of the workspace. The middle part of the Status bar shows Draw-specific fields, as identified in Figure 151. For details on the contents and use of these fields, please refer to the Draw Guide . Note The sizes are given in the current measurement unit (not to be confused with the ruler units). This unit is defined in Tools > Options > OpenOffice.org Draw > General, where you can also change the scale of the page. Another way to change the scale is to double-click on the number shown in the status bar. Figure 151: Items on the Draw status bar Toolbars The various Draw toolbars can be displayed or hidden according to your needs. To display or hide the toolbars, click View > Toolbars. On the menu that appears, choose which toolbars you want to display. 206 Getting Started with OpenOffice.org 3 Figure 150. Ruler units You can also select the buttons that you wish to appear on the corresponding toolbar. On the View > Toolbars menu, select Customize, click on the Toolbars tab, select the toolbar you want to change, and then select the desired buttons for that toolbar. Many toolbar buttons are marked with a small arrow beside the button. The arrow indicates that this button has additional functions. Click the arrow and a submenu or toolbar appears, showing its additional functions (see Figure 152). Most buttons marked with the small arrow can become floating toolbars . To make a submenu into a floating toolbar, click the area at the top of the submenu, drag it across the screen, and then release the mouse button. Floating toolbars can be docked on an edge of the screen or within one of the existing toolbar areas at the top of the screen, as described in Chapter 1. Figure 152. An arrow next to a button indicates additional functions Click the arrow on the title bar of a floating toolbar to display additional functions (see Figure 153). Figure 153. An arrow on a floating toolbar indicates additional functions Chapter 7 Getting Started with Draw 207 The tools available in the various toolbars are explained in the following sections. The appearance of the toolbar icons may vary with your operating system and the selection of icon size and style in Tools > Options > OpenOffice.org > View. Standard toolbar The Standard toolbar looks like this: It is the same for all parts of OpenOffice.org. Line and Filling toolbar The Line and Filling toolbar lets you modify the main properties of a drawing object. See page 227 for details. If the selected object is text, the toolbar changes to the one shown below, which is similar to the Formatting toolbar in Writer. Drawing toolbar The Drawing toolbar is the most important toolbar in Draw. It contains all the necessary functions for drawing various geometric and freehand shapes and organizing them on the page. Color Bar To display the Color Bar, use View > Toolbars > Color Bar. The toolbar then appears at the bottom of the workspace. This toolbar lets you rapidly choose the color of the objects in your drawing. The first box in the panel corresponds to transparency (no color). You can access several specialized color palettes in Draw, as well as change individual colors to your own taste. This is done using the Area dialog, reached by choosing Format > Area or the pouring can icon on the Line and Filling toolbar. On the Area dialog, choose the tab marked Colors. 208 Getting Started with OpenOffice.org 3 Figure 154. Changing the color palette To load another palette, click on the Load Color List button (circled). The file selector dialog asks you to choose one of the standard OOo palettes (files bearing the file extension *.soc). For example, web.soc is a color palette that is adapted to creating drawings that are going to appear in Web pages. The colors will correctly display on workstations with screens displaying at least 256 colors. The color selection box also lets you individually change any color by modifying the numerical values in the fields provided to the right of the color palette. You can use the color schemes known as CMYK (Cyan, Magenta, Yellow, Black), RGB (Red, Green, Blue) or HSB (Hue, Saturation, Brightness). Clicking on the Edit button opens a special dialog to allow setting individual colors (see Figure 155). Many more input possibilities are available in this dialog. In the lower area you can enter values in the RGB and CMYK models as well as the HSB (Hue, Saturation and Brightness) model. The two color fields at lower right show the value of the color as selected (left) and the currently set value from the color value fields (right). For a more detailed description of color palettes and their options, see Chapter 8 (Tips and Tricks) in the Draw Guide . Chapter 7 Getting Started with Draw 209 Figure 155. Defining color schemes Options toolbar The Options toolbar lets you activate or deactivate various drawing aids. The Options toolbar is not displayed by default. To display it, select View > Toolbars > Options. The most important options to learn when starting to work in Draw are enclosed in red. The functions of the various icons are described in Table 2. Figure 156: Options toolbar Table 2: Functions on the Options toolbar Icon Function Rotation mode after clicking object Display (or hide) the grid Display (or hide) the guides Display (or hide) guides when moving Snap to grid Snap to guides Snap to page margins 210 Getting Started with OpenOffice.org 3 Color schemes . from the View menu (View > Page Pane). 204 Getting Started with OpenOffice .org 3 Figure 148. Initial Draw window Rulers You should see rulers (bars with numbers) on the upper and left-hand side. (or hide) guides when moving Snap to grid Snap to guides Snap to page margins 210 Getting Started with OpenOffice .org 3 Color schemes . to open a menu from which you can navigate the slides and set other options. To exit the slide show at any time including at the end, press the Esc key. 202 Getting Started with OpenOffice.org