Laptops All-in-One Desk Reference For Dummies- P37 ppt

Taking PowerPoint Shortcuts 334 Table 3-1 (continued) Action Keyboard Restore the program window size Alt + F5 Move to the next pane F6 Move to the next presentation window Ctrl + F6 Move to the previous presentation window Ctrl + Shift + F6 Spelling command (Tools menu) F7 Move command (presentation Control menu) Ctrl + F7 Find next misspelling (If Automatic Spell Alt + F7 Checking enabled) Size command (presentation Control menu) Ctrl + F8 Activate the menu bar F10 Display a shortcut menu Shift + F10 Maximize the presentation window Ctrl + F10 Maximize the program window Alt + F10 Activate the menu bar Ctrl + Shift + F10 Display Visual Basic code Alt + F11 Open command (File menu) Ctrl + F12 Print command (File menu) Ctrl + Shift + F12 Table 3-2 Controlling a Slide Show * Action Keyboard Perform the next animation or advance to the Any of the following: next slide (same as if the mouse button had Enter Page Down been clicked) → ↓ spacebar Perform the previous animation or return to the Any of the following: previous slide P Page Up ← ↑ Backspace Go to slide <number> number + Enter Display a black screen, or return to the slide show B from a black screen or . (period) Display a white screen, or return to the slide show W from a white screen or , (comma) 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 334 Book IV Chapter 3 Presenting Yourself with PowerPoint Professionalism Taking PowerPoint Shortcuts 335 Action Keyboard Stop or restart an automatic slide show S or + (plus sign) End a slide show Any of the following: Esc Ctrl + Break - (hyphen) Erase on-screen annotations E Go to next hidden slide H Set new timings while rehearsing T Use original timings while rehearsing O Use mouse-click to advance while rehearsing M Return to the first slide Both mouse buttons for 2 seconds Redisplay hidden pointer and/or change the pointer Ctrl + P to a pen Redisplay hidden pointer and/or change the pointer Ctrl + A to an arrow Hide the pointer and button immediately Ctrl + H Hide the pointer and button in 15 seconds Ctrl + U Display the shortcut menu Shift + F10 or right-click Go to the first or next hyperlink on a slide Tab Go to the last or previous hyperlink on a slide Shift + Tab Perform the mouse-click behavior of the selected Enter while a hyperlink is hyperlink selected Perform the mouse-over behavior of the selected Shift + Enter while a hyperlink is hyperlink selected *These keyboard shortcuts work while a PowerPoint slide show is being presented in full-screen mode. You can press F1 during a slide show to see a list of controls. Table 3-3 Creating and Editing Presentations Action Keyboard Create a new presentation Ctrl + N Insert a new slide Ctrl + M Make a copy of the selected slide Ctrl + D Open a presentation Ctrl + O Save a presentation Ctrl + S (continued) 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 335 Taking PowerPoint Shortcuts 336 Table 3-3 (continued) Action Keyboard Close a presentation Ctrl + W Print a presentation Ctrl + P Run a presentation F5 Quit PowerPoint Alt + F4 Find text, formatting, and special items Ctrl + F Replace text, specific formatting, and special items Ctrl + H Insert a hyperlink Ctrl + K Check spelling F7 Cancel an action Esc Undo an action Ctrl + Z Redo or repeat an action Ctrl + Y Switch to the next pane (clockwise) F6 Switch to the previous pane (counterclockwise) Shift + F6 Table 3-4 Deleting and Copying Text and Objects Action Keyboard Delete one character to the left Backspace Delete one word to the left Ctrl + Backspace Delete one character to the right Delete Delete one word to the right Ctrl + Delete Cut selected object Ctrl + X Copy selected object Ctrl + C Paste cut or copied object Ctrl + V Undo the last action Ctrl + Z Table 3-5 Moving around in Text Action Keyboard Move one character to the left ← Move one character to the right → Move one line up ↑ Move one line down ↓ Move one word to the left Ctrl + ← Move one word to the right Ctrl + → 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 336 Book IV Chapter 3 Presenting Yourself with PowerPoint Professionalism Taking PowerPoint Shortcuts 337 Action Keyboard Move to end of a line End Move to beginning of a line Home Move up one paragraph Ctrl + ↑ Move down one paragraph Ctrl + ↓ Move to end of a text box Ctrl + End Move to beginning of a text box Ctrl + Home Move to the next title or body text placeholder* Ctrl + Enter Repeat the last Find action Shift + F4 * When the last placeholder on a slide is selected, press Ctrl + Enter to insert a new slide in the presentation. Table 3-6 Selecting Text and Objects Action Keyboard Select one character to the right Shift + → Select one character to the left Shift + ← Select to the end of a word Ctrl + Shift + → Select to the beginning of a word Ctrl + Shift + ← Select one line up Shift + ↑ Select one line down Shift + ↓ Select an object (with text selected inside the object) Esc Select an object (with an object selected) Tab or Shift + Tab until the object you want is selected Select text within an object Enter Select all objects in the slide pane Ctrl + A Select all slides in the slide sorter view Ctrl + A Select all text in the outline pane Ctrl + A Table 3-7 Changing or Resizing the Font Action Keyboard Change font Ctrl + Shift + F Change font size Ctrl + Shift + P Increase font size Ctrl + Shift + > Decrease font size Ctrl + Shift + < 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 337 Taking PowerPoint Shortcuts 338 Table 3-8 Applying Character Formats Action Keyboard Change formatting of characters (Font command, Ctrl + T Format menu) Change case of letters Shift + F3 Apply bold formatting Ctrl + B Apply underline Ctrl + U Apply italic formatting Ctrl + I Apply subscript formatting (automatic spacing) Ctrl + = Apply superscript formatting (automatic spacing) Ctrl + Shift + + Remove manual character formatting Ctrl + spacebar Table 3-9 Copying Text Formats Action Keyboard Copy formats Ctrl + Shift + C Paste formats Ctrl + Shift + V Table 3-10 Aligning Paragraphs and Indents Action Keyboard Center a paragraph Ctrl + E Justify a paragraph Ctrl + J Left-align a paragraph Ctrl + L Right-align a paragraph Ctrl + R Table 3-11 Working in an Outline or Slide Pane Action Keyboard Promote a paragraph Alt + Shift + ← Demote a paragraph Alt + Shift + → Move selected paragraphs up Alt + Shift + ↑ Move selected paragraphs down Alt + Shift + ↓ Show heading level 1 Alt + Shift + 1 Expand text below a heading Alt + Shift + + Collapse text below a heading Alt + Shift + - Show all text or headings Alt + Shift + A Turn character formatting on or off / 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 338 Book IV Chapter 3 Presenting Yourself with PowerPoint Professionalism Taking PowerPoint Shortcuts 339 Table 3-12 Working in Windows Boxes Action Keyboard Switch to the next program in the window Alt + Tab Switch to the previous program in the window Alt + Shift + Tab Display the Windows Start menu Ctrl + Esc Close the active presentation window Ctrl + W Restore the active presentation window Ctrl + F5 Switch to the next presentation window Ctrl + F6 Switch to the previous presentation window Ctrl + Shift + F6 Switch to the next window pane in the clockwise F6 direction Switch to the next window pane in the Shift + F6 counterclockwise direction Move the window pane split in a maximized presentation Alt, ←, ↓, P to select the splits, window arrow keys to position the split, then Enter Move the window pane split in a presentation window Alt, -, P to select the splits, arrow that is not maximized keys to position the split, then Enter Carry out the Move command (Presentation icon Ctrl + F7 menu, menu bar) Carry out the Size command (Presentation icon menu, Ctrl + F8 menu bar) Minimize the presentation window Ctrl + F9 Maximize the presentation window Ctrl + F10 Select a toolbar button in the Open or Save As dialog Alt + number (1 for the leftmost box (File menu) button, 2 for the next, and so on) Update the files visible in the Open or Save As dialog F5 box (File menu) Table 3-13 Working in Dialog Boxes Action Keyboard Switch to next tab in dialog box Ctrl + Tab Switch to previous tab in dialog box Ctrl + Shift + Tab Move to next option or option group Tab Move to previous option or option group Shift + Tab Move between options in selected drop-down list box arrow keys or between some options in a group of options (continued) 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 339 Taking PowerPoint Shortcuts 340 Table 3-13 (continued) Action Keyboard Perform action assigned to selected button; select or spacebar clear the check box Move to option in a selected drop-down list box first letter of the option name Select option; select or clear a check box Alt + letter underlined in the option name Open selected drop-down list box Alt + ↓ Close selected drop-down list box; cancel command Esc and close dialog box Perform action assigned to default button in dialog box Enter Table 3-14 Working in Text Boxes Action Keyboard Move to beginning of the entry Home Move to end of the entry End Move one character to the left ← Move one character to the right → Move one word to the left Ctrl + ← Move one word to the right Ctrl + → Select from insertion point to the beginning of the entry Shift + Home Select from insertion point to the end of the entry Shift + End Select or cancel the selection one character to the left Shift + ← Select or cancel the selection one character to the right Shift + → Select or cancel the selection one word to the left Ctrl + Shift + ← Select or cancel the selection one word to the right Ctrl + Shift + → Table 3-15 Using the Open and Save As Dialog Boxes Action Keyboard Go to previous folder Alt + 1 Open the folder up one level from the open folder Alt + 2 Open Web search page Alt + 3 Delete selected folder or file Alt + 4 Create new subfolder in the open folder Alt + 5 Switch between List, Details, Properties, Alt + 6 and Preview views Show the Tools menu Alt + 7 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 340 Book IV Chapter 3 Presenting Yourself with PowerPoint Professionalism Taking PowerPoint Shortcuts 341 Table 3-16 Working with Menus* Action Keyboard Display a shortcut menu that shows a list of Shift + F10 commands relevant to the selected object Display the program Control menu Alt + spacebar Select the next or previous menu command ↓ or ↑ Select the menu to the left or right, or switch ← between a submenu and its main menu or → *To choose any menu command from the keyboard, press Alt followed by the letter underlined in the menu name to display the menu. Then press the letter underlined in the command name. As an example, to check spelling, press Alt + T to open the Tools menu, and then press S. Table 3-17 Working with Toolbars Action Keyboard Make the menu bar active F10 Select the next toolbar Ctrl + Tab Select the previous toolbar Ctrl + Shift + Tab Select the next or previous button or menu Tab on the active toolbar or Shift + Tab As appropriate: Enter Open the selected menu; Perform the action assigned to the selected button; Select an option in a list box or on a menu; Enter text in the selected text box. Move through options in a list box or on a menu arrow keys Table 3-18 Browsing Web Presentations* Action Keyboard Move forward through the hyperlinks in a Web Tab presentation, the address bar, and the links bar Move back through the hyperlinks in a Web Shift + Tab presentation, the Address bar, and the Links bar Perform the assigned “mouse click” behavior of the Enter selected hyperlink Go to the next slide spacebar Go to the previous slide Backspace *These keyboard shortcuts can be used to view a Web presentation using Microsoft Internet Explorer 4.0 or later. 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 341 Taking PowerPoint Shortcuts 342 Table 3-19 Browsing Hyperlinks in a Slide Show Action Keyboard Go to the first or next hyperlink Tab Go to the last or previous hyperlink Shift + Tab Perform the mouse-click behavior of the selected Enter while a hyperlink is hyperlink selected Perform the mouse-over behavior of the selected Shift + Enter while a hyperlink hyperlink is selected Table 3-20 E-mail Messages* Action Keyboard Send current presentation as an e-mail message Alt + S Open the Address Book Ctrl + Shift + B Check names on the To, Cc, and Bcc lines against the Alt + K Address Book Select the next box in the e-mail header or the body Tab of the message Select the previous field or button in the e-mail header Shift + Tab *To send the presentation as the body of a message, activate the E-mail header by pressing Shift + Tab as many times as necessary. If text within a text box is selected, press F2 to select the text box before pressing Shift + Tab. Table 3-21 Getting to Help Action Keyboard Move between the navigation pane and topic pane F6 Display the Options menu in Help Alt + O Display the program control menu Alt + spacebar In navigation pane, switch to the next tab Ctrl + Tab In navigation pane, switch to the Contents tab Alt + C In navigation pane, switch to the Answer Wizard tab Alt + A In navigation pane, switch to the Index tab Alt + I In navigation pane, open a selected book or Help topic Enter In navigation pane, select the next book or Help topic ↓ In navigation pane, select the previous book or Help topic ↑ In the topic pane, go to the next Help topic Alt + → In the topic pane, go to the previous Help topic Alt + ← In the topic pane, go to the first or next hyperlink Tab In the topic pane, go to the last or previous hyperlink Shift + Tab 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 342 Book IV Chapter 3 Presenting Yourself with PowerPoint Professionalism Taking PowerPoint Shortcuts 343 Action Keyboard In the topic pane, follow a selected hyperlink Enter In the topic pane, display a topic from a thumbnail F6, Tab, Enter In the topic pane, scroll toward the beginning of a ↑ Help topic In the topic pane, scroll toward the end of a Help topic ↓ In the topic pane, scroll toward the beginning of a Help Page Up topic in larger increments In the topic pane, scroll toward the end of a Help topic Page Down in larger increments In the topic pane, go to the beginning of a Help topic Home In the topic pane, go to the end of a Help topic End In the topic pane, print the current Help topic Ctrl + P In the topic pane, select the entire Help topic Ctrl + A In the topic pane, copy the selected items to the Ctrl + C Clipboard Table 3-22 Using the Office Assistant* Action Keyboard Display the Assistant balloon F1, if the Assistant balloon is showing Select a Help topic from the list the Assistant displays Alt + number (Alt + 1 is the first topic, Alt + 2 is the second, and so on) See more Help topics Alt + ↓ See previous Help topics Alt + ↑ Close an Assistant message Esc Get Help from the Assistant F1 (Assistant must be turned on) Close a tip Esc Show the Assistant in a wizard, or turn off Help Tab, spacebar with the wizard *To perform most of these actions, the Office Assistant must be turned on and visible. To turn on the Assistant at any time, click Show the Office Assistant on the Help menu. To temporarily hide the tool, go to the Help menu and click the Hide the Office Assistant. Note: Not all wizards have Help provided by the Assistant. 22 140925-bk04ch03.qxp 4/8/08 12:47 PM Page 343 . Shortcuts 338 Table 3-8 Applying Character Formats Action Keyboard Change formatting of characters (Font command, Ctrl + T Format menu) Change case of letters Shift + F3 Apply bold formatting Ctrl + B Apply underline. U Apply italic formatting Ctrl + I Apply subscript formatting (automatic spacing) Ctrl + = Apply superscript formatting (automatic spacing) Ctrl + Shift + + Remove manual character formatting Ctrl. manual character formatting Ctrl + spacebar Table 3-9 Copying Text Formats Action Keyboard Copy formats Ctrl + Shift + C Paste formats Ctrl + Shift + V Table 3-10 Aligning Paragraphs and Indents Action