Thủ thuật Sharepoint 2010 part 69 pot

Ratings  505 There’s one more step. How will you know when new comments are added to the blog? The com- ments have to be approved, so someone needs to know when to approve them. Set up an alert for yourself on the Comments list, to be notified when new items are added. To approve or reject an item, go to the Comments list and click the drop-down box on the item. Choose Approve/Reject, and then pick whether you approve or reject the item, and add optional comments. RATINGS In SharePoint 2010, you can rate content on a scale from zero (the lowest rating) to five (the highest). In addition to tags and notes, this is yet another way that people are encouraged to participate by giv- ing feedback in SharePoint. This section covers the rating setup steps, along with ways that this rating information can be utilized. Turning on Ratings In a list or library’s settings, click Rating Settings. Choose Yes to allow items in this list to be rated. Once this rating feature has been enabled, a new column called “Rating (0–5)” appears in the list. This field can be added to any views, and it is displayed on the View Properties and the Edit Properties form for each item in the list or library. Figure 17-28 shows an example of a document library view in which ratings have been enabled. FIGURE 1728 Hover over any individual item’s star rating to see text about your own rating of the item. Click to assign a rating is shown, along with My Rating, which reminds you, the logged-in user, of any rating that you have already assigned. As items are rated, they are listed in activity feeds. The Ratings Timer Job In order for current ratings to be displayed as the appropriate number of stars next to each rated item, there is a timer job on the server. The User Profile Service Application - Social Rating Synchronization Job runs hourly by default. This timer job aggregates all of the past hour’s ratings, and calculates totals and averages for each rated item. 506  CHAPTER 17 social comPUtiNg aNd sharePoiNt 2010 OUTLOOK 2010 SOCIAL CONNECTOR A new Outlook plug-in called the Social Connector enables connections to social networks to be created within Outlook. These social connections become apparent when reading and writing e-mails, and in the Outlook contacts lists. When you select an e-mail, the bottom of the screen displays icons of people, gray by default, each representing a person addressed in the e-mail. Clicking a small chevron button next to these icons expands what is called the People Pane. To connect SharePoint 2010 to the Social Connector in Outlook 2010 on a client desktop, follow these steps: 1. In Outlook 2010, click the View tab. 2. Click the People Pane button. 3. Click Account Settings. 4. On the Social Network Accounts screen, click the checkbox next to My Site. 5. Type the URL to your personal My Site site collection, and your username and password. 6. Click the Connect button. 7. Click Finish. 8. A “Congratulations!” screen will let you know that you have successfully connected. Click Close. Once SharePoint has been added to the list of social networks, the News Feed will appear in Outlook 2010, on the left side, in the list of folders. This is the continuous feed of all activities that are being fol- lowed on the user’s My Site in SharePoint. Profile settings on My Site enable each user to choose what types of activities to follow. This is the same list of activities that are displayed on the My Network page on the My Site. Now that SharePoint 2010 has been added as a social network, you can add individuals to your own network in order to add individuals from the SharePoint network to your own contacts list in Outlook. In an e-mail, each person’s image has an Add button below it, as shown in Figure 17-29. To add a person to your SharePoint 2010 social network in Outlook, click the green Add button and choose SharePoint. The person’s photo will be displayed after they’ve been added to your network. Also, a SharePoint icon will appear next to the Add button. After people have been added, they will appear in the Contacts list in Outlook, as a folder underneath the default Contacts list. This list will be called “SharePoint___,” with the name and URL of the SharePoint My Site at the end. Edit this contacts list to modify the people who have been added to your network. Tabs are listed next to each person’s image, to quickly view content related to that person, such as activities in the social network, e-mail, attachments, meetings, and status updates. FIGURE 1729 People Search  507 Other social networks are also available in the Social Connector, such as Facebook, MySpace, and LinkedIn, which are separately installed Outlook plug-ins. Each social network that is added includes its own separate contacts list in Outlook. PEOPLE SEARCH When searching for people in SharePoint 2010, the interface has advanced filtering capabilities, and interactivity with the search results. This capability brings into play the concept of knowledge mining, centered around the SharePoint tagging covered earlier in this chapter. There is a give-and-take with knowledge mining, centered around the following concepts: Everyone in the SharePoint community participates in tagging. This practice benefits yourself  and others in the organization, and the searching of content. Using the Ask Me About property, individuals indicate their areas of expertise.  Using the Interest property, users can indicate their interests. As opposed to a topic of  expertise, an interest reflects something that the person would like to learn more about. In addition to responsibilities and interests, any profile properties that have been set by the admin- istrator as “indexed” are also searchable. Configuring properties as indexed in the Search Settings was covered in the “User Profiles and Properties” section at the beginning of this chapter. In knowledge mining, the idea is that when metadata associated with a person is accurate, they can be found easily. Consider the need to pull together a team of people when starting a new project. Knowledge mining enables you to search for people in the organization based on areas of expertise related to the skill sets needed for the project. This can save valuable time when search- ing for, discovering, and using people’s proficiencies. People Search Configuration In Search Administration there is a scope called People, in addition to the default scope of All Sites. The definition of this scope is that a property called contentclass is equal to urn:content-class:SPSPeople. As long as the user profiles exist and a full crawl has been performed, people searches are possible whether or not My Sites are used in the environment. By default, this People scope is available in the search drop-down box in site collections. Take a look at Chapter 14 for more information about configuring search scopes. Performing a People Search When site users would like to search for people, using keywords, the People scope can be selected next to the search box at the top of the SharePoint site, as shown in Figure 17-30. FIGURE 1730 508  CHAPTER 17 social comPUtiNg aNd sharePoiNt 2010 An advanced people search can also be performed. From the Search Center, click the People tab, and then the Search Options link, to see more options, as shown in Figure 17-31. FIGURE 1731 The search options enable specific properties to be searched. There is also another way to perform a search on a specific property. The syntax for a search on anyone who has the word “marketing” selected as one of their interests, for example, would be Interests:“marketing”. The People Search Results Page When searches for people are performed, the results page is highly integrated with the knowledge mining concept discussed in the last section. Figure 17-32 displays the People results page. The left side of the screen contains a Web Part called the People Refinement Panel. Use this panel to further filter the results that are displayed. Some examples of properties that can be used to filter are Focus, Job Title, School, Past projects, and Office Location. The Sort by drop-down box at the top right enables the results to be sorted on the page, and there are additional links to set up a search alert, view an RSS feed, or click to search from Windows, which enables the Search Connector to be added to Windows. FIGURE 1732 Summary  509 Several actions can be taken on each of the people profiles that are displayed in the results. As you can see in Figure 17-32, pertinent information about each user is displayed, with the search term in bold letters. Click any person’s name to view their profile.  The listed profiles of people who are not in the My Colleagues list of the currently logged-in  user will contain a link to Add as colleague. The relationship of each person to the currently logged-in user will be listed under their  photo, such as “My Colleague” or “My Colleague’s Colleague.” Click the Browse in organizational chart link for any person, to navigate to that person’s pro-  file within the Organization tab. Click “By person’s name,” which elicits a JavaScript control to view that person’s recent  content. By default, a tab is shown, About “keyword,” where the keyword is the search term that was used. There is also a tab under “By person’s name” called “More by person’s name,” where you can quickly view the most recent documents and pages that the person has worked on. When the currently logged-in user’s profile is displayed among the search results, something special happens. Detailed information is provided regarding searches that were performed that lead to that person, as displayed in Figure 17-33. Notice the section called Help People Find Me. You can see the number of times that searches led to your profile, and a list of the exact keywords that were used when people found you in search results and clicked on your name. There are also quick links to navigate to your own profile to modify it or add more keywords to it. FIGURE 1733 SUMMARY In this chapter, you learned about social computing concepts and how those concepts are now used in SharePoint 2010. Now you have the tools to be able to set up your own SharePoint implementation to take advantage of all of these new features, like tagging, notes, My Sites, and even rating content. . what is called the People Pane. To connect SharePoint 2010 to the Social Connector in Outlook 2010 on a client desktop, follow these steps: 1. In Outlook 2010, click the View tab. 2. Click the. your SharePoint 2010 social network in Outlook, click the green Add button and choose SharePoint. The person’s photo will be displayed after they’ve been added to your network. Also, a SharePoint. comments. RATINGS In SharePoint 2010, you can rate content on a scale from zero (the lowest rating) to five (the highest). In addition to tags and notes, this is yet another way that people are encouraged to participate