event management written report topic balance in work and study workshop

VIETNAM GENERAL CONFEDERATION OF LABORTON DUC THANG UNIVERSITY DEPARTMENT OF BUSINESS ADMINISTRATION EVENT MANAGEMENT WRITTEN REPORTBALANCE IN WORK AND STUDY WORKSHOPLecturers: Ms.. VIET

VIETNAM GENERAL CONFEDERATION OF LABORTON DUC THANG UNIVERSITY

DEPARTMENT OF BUSINESS ADMINISTRATION

EVENT MANAGEMENT WRITTEN REPORT

TOPIC:

BALANCE IN WORK AND STUDY WORKSHOP

Lecturers: Ms Dang Truong Thuy Anh Group: 04

VIETNAM GENERAL CONFEDERATION OF LABORTON DUC THANG UNIVERSITY

DEPARTMENT OF BUSINESS ADMINISTRATION

EVENT MANAGEMENT WRITTEN REPORT

TOPIC:

BALANCE IN WORK AND STUDY WORKSHOP

Lecturers: Ms Dang Truong Thuy Anh Group: 04

Group members:

10.Nguyễn Huỳnh Anh Như – 723K0023

11 Nguyễn Ngọc Hạnh Phương – 723K0025 12.Nguyễn Hồng Quang – 723K0021 13.Nguyễn Thị Hiếu Hạnh – 723V0018 14.Nguyễn Hồ Nam Phương – 723K0024 15.Phạm Như Uyên My – 723K0021 16.Huỳnh Ngọc Duyên – 723K0007 17.Võ Trương Ngọc Ngà – 723V0003 18.Bùi Nguyễn Minh Tâm – 723K0029

HCMC, MAY, 2024 DISTRIBUTION:

Commitment statement

We are Ton Duc Thang university’s students We confirm to follow the requirement of the report We commit all of the data, figure in this report to be collected in academic source and citated reference APA correctly and carefully It mustnot be copy in the previous report or the internet without citation If find out any incorrect information in this report, we will take responsibility and be disciplined fromthe university

Student’s name

Team Sting girls

The event we choose to do is “Be inspired” We have a speaker to share his experienceand answer all of the attendees’ question To prepare and conduct this event, we had many ideas and choose the aim of the event, event concept We also have a plan to organize the activities to be done for pre-event, on-event and post-event and distribute member’s work All of the event is still had risks could be happened We list all of the risks to prevent if they happen The budget is important which help us to control the money and spend it reasonably After doing the event, we have a lot of experience and lesson about how to organize an event, teamwork and connect with speaker

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We would like to express our gratitude to Ton Duc Thang university for supporting and providing us comfortable and modern environment to complete this event

We also would like to express our special thanks to Ms Dang Truong Thuy Anh for delivering new and useful knowledge of this course, creating opportunities to help us understand the lesson easily

Once again, thank you for your assistance and guidance

Sincerely,

9/5/2024

Sting girls

Table of content

Contents

Introduction 8

About our workshop 9

Body 10

1 Event plan: 10

1.1 Definition 10

2 “Balance in work and study” workshop plan: 10

3 Media plan: 10

4 MC script and Content brief for Speaker 11

5 Risk management: 13

6 Timeline for the workshop: 14

7 Detail agenda for the workshop: 15

8 Event checklist: 16

9 Event budget: 17

Conclusion 18

Reference 19

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The workshop “Balance in work and study” is a workshop sharing knowledge, understanding and experiments to people The workshop is conducted by our group named “Sting girls” which is a combination of two groups - 2 and 4 Moreover, this workshop is our final project for the subject “Event Management”

“Balance in work and study” is the topic that we chose for our workshop The context

of our topic is we are all students in university and need a part-time job to get experiments for the future as well as be independent in finance Due to those reasons, our life is always surrounded with a number of tasks from work and tons of exercise from school If we do not know how to spend time appropriately on each mission, it will reduce productivity and work efficiency

Furthermore, it can lead to many consequences such as stress, not finishing tasks on time, That is the reason why we started this topic There are a lot of students who meet all the difficulties we mention and cannot figure out a way to solve the problem Our workshop purpose is to press the idea of our speaker and help students figure out their problem which is to balance between work and study

The concept that we chose for our workshop is “Be inspired” As a student who just entered university, I understand how struggling they are and the number of questions they have for this new environment that are difficult to find the answer Therefore, to help young people - especially those who are just entering university, our speaker Mr Quy - a third-year student in Ton Duc Thang university and a full-time content creator for his own TikTok channel, talks about his experiments to help students who can be inspired by him

About our workshop

Nguyen Minh Quy is the speaker of this workshop, also known as Tiktoker "Luôn VuiQuý" He is currently a student at Ton Duc Thang University, majoring in travel and tourism with 24,000 followers on his own TikTok channel

Through the videos that Mr Quy posted on TikTok, we can see his positivity, energy and content are also oriented towards learning, life and work, so that is the reason we chose Mr Quy as the speaker for this workshop Furthermore, we believe that what

Mr Quy conveys to you at the workshop will be the valuable experiences he has gained during his days of studying and working

Location: room F501, Ton Duc Thang University

Time: 12:45 - 14:30, Thursday, 23rd May, 2024

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1 Event plan:

1.1 Definition

An event plan simply defines how an event can be executed It includes the event

objective, start and end day of the event, budget, and more

2 “Balance in work and study” workshop plan:

Our workshop plan will include the aim, objective, budget, media plan, risk, MC script and more

 The long-term goals (workshop aim) for our workshop are to make everybody remember about the message and how we conducted the event Therefore, every member can build their own personal brand through the workshop

 The short-term goals (workshop objective): the posts on social media will have 1000 reactions and more than 20 students of TDT university will attend the workshop

3 Media plan:

For media planning, we mainly work on social media due to its benefits such aseasy to catch the attention of students because they spend most time on these platforms and control the viewers and reactions conveniently Because of its small scale, we just do advertising on specific platforms like Facebook, Instagram and TikTok for checking guest information easier

There are 3 main phrases which are pre-workshop, on-workshop and workshop In the first phrase, we mainly focus on how social media can help us getpeople’s attention and information about the workshop The second phrase is to ensure that the workshop is happening and receive the comments of participants to improve for our next workshop Finally, the last phrase is all about spreading the pictures to make remarks and memories for attendees

student’s attention as well as the workshop information

~ 500 reactions

Instagram Our speaker will post the poster make

more people knows about our workshop

~ 1000 likes

At the end of the workshop, attendees will answer some question about their feeling

20-30 response

the workshop and how he feels as a speaker

~ 1500 viewers

4 MC script and Content brief for Speaker

The first words, let me allow – Ngoc Nga- to send greetings to the teachers and

students present at today’s talk show, with the topic: “Balance between studying

and working”

Today's generation of young people is a dynamic, creative and eager to learn generation The trend of learning while creating content is increasingly popular, helping them both improve their knowledge and accumulate practical experience However, during that journey, they also face challenges when balancing study and work becomes not simple.

So how can we focus in learning but also can spend time on work

Let’s listen to the sharing of experiences from Tiktoker Luôn Vui Quý will share He will help us understand thoroughly the way of balancing between studying and working After that we can use in our work and personal life.

Through achievements and activities, he proves that becoming a master in English

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is very important and inspiriting to young people, that is also the main aim of TDTU to train global citizens, having adaptability, intergrating around the world (Show his profile in this part)

So, let’s listen to Nguyen Minh Quy share his balancing methods between learning and producing contents on social media, due to that we can learn and use in our life.

Quý’s speech:

1 Start with topic: how can we balance in work and study? (12 minutes)

(here are some hints that speaker can follow)

 List all the part-time jobs you have done before?

 Talk about the pros and cons when you work on your part-time jobs?

 What skills that a student need to having a part-time job?

2 Go in-depth about Mr Quy's experience when he start a content on tiktok

(here are some hints that speaker can follow)

 What fate brought you to Tik Tok and creating content?

 How you film and find content

 Do you learn from anyone when creating content or is it the result of your practice? (Can you point out some good apps or websites that you use to invest in your content)

 What are the regulations when you create content on social networks?

 How to balance, what pressures do you have to experience in the content field?

 Why did you choose to work on student life and TDTU?

 Does your family support what you are doing?

13:35-14:00

(Q&A)

Thank for your share about engaging stories, valuable experiences For the next, it will be the time for audience to ask Quy about your thinking, concerns and worries

Starting the Q&A:

“Before asking question, could you please to share a bit about yourself?”

“(Name) feel free to share your questions”

End the Q&A:

“Thank you for your questions We are delighted to receive your interest and active participation For one more time, thank tiktoker Luôn Vui Quý spend his time for

answering our question”

Ngà: So to end this sharing, I wonder if Mr Quy has any message for the students

sitting here about the topic of the workshop?

Anh Quý: (Here are some of our suggestions about this part)

• Set goals for yourself as motivation

• Just try it, the more you let yourself experience and try new things, the more valuable lessons you will learn later

14:15-14:30

(end the

workshop)

At the end of workshop:

Learning and working are two side of the coin If you can balance and combine both of them, you will develop comprehensively, not only have deep knowledge but also have practical skills.

In our life, nobody is perfect Everyone has advantages and disadvantages The important thing is realizing and leveraging your strength, also not stop improving your weakness.

I hope that you can always maintain the balance, the flexibility and know how to handle in every situation Because “knowledge and ability” is the sharpest weapon for you to reach success.

For the last word, Ngọc Ngà- thank all the special guests and audience for attending and feedbacking the workshop Specially, thank tiktoker Luôn Vui Quý spend precious time to join our talkshow.

5 Risk management:

On every event, having risk is a thing that staff have to calculate due to the

unpredictable and uncontrollable things that could happen In this planning, it has 2 phrases: before and on-event Our main concern before the event happens is

surrounding the guest During the event, there are many things we need to consider such as technical problems, guests and faculty

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Phrase Risk Level Solution

Event

Not have enough

welcome guests for

larger than expect

Medium Google form will close when it is

achieved Staff will write a post to say

about this

In

Event

Laptop has problems

(does not open, does

not open file…)

Medium Staffs bring from 2 to 3 more laptops to

change if need

Presentation device is

encountered errors

(Projector or

Television does not

turn on, does not

show files)

Medium Before the presentation 15 minutes,

staffs will check all files on presentationdevice If having any problems, staffswill contact with school device repairer

Sound of files do not

play on presentation

device

Low Staff will bring sound-speaker andconnect with this to play sound if need

Can not connect

Internet to open files

High Staff will share Wi-fi, unless can notconnect, staff will use downloaded files

for talk-showWelcome guests do

not come enough for

Medium Welcome guests who do not do the form

come and the hall does not have enoughchairs, staffs will immediately borrowchair from other halls and talk withguests If the hall does not have enoughspace, staffs will talk to guests and leadthem, then put up a post to say about this

situation

Welcome guests feel

sick or have health

problems in the

talk-show

Medium Staff will bring pain-killer pills and

wind oil If necessary, staff will leadwelcome guests to medical room

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6 Timeline for the workshop:

Pre-event: (17/05-22/05/2024)

Up load Media Post and Google Form through social media

 Instagram, Facebook, TikTok (add Google form for each post)

 TDT Facebook Page

On event: (23/05/2024)

Time: 12:30-12h45 Thursday, 30th May, 2024

Location: F501, Ton Duc Thang University

 12:30-13:00: Welcome and stable guest

 13:00-14:00: MC introduce the speaker, speaker talks about topic, Q&A for speaker

 14:00-14:30: Play minigame and end the talk, give present to speaker, take photos

Post-event: (24-25/5/2024)

 Upload pictures of the event, speaker and customer Thank you for everyone's appearance at the event and speaker

7 Detail agenda for the workshop:

Detail agenda is where we put each task that sticks with every minute In order

to follow the flow of the event, to ensure everything happens on time, therefore, if anyone who joins the workshop has a schedule after the workshop, they do not need to delay their work

For the first 30 minutes, it is to stabilize the guest to their own seat before doing a speech and prepare to introduce the speaker In the next one hour, the speaker shares his experiments and knowledge In the next section, the speaker and participants can interact with each other by asking questions For the last minutes, relax by playing a minigame and end the workshop after sending a big thank you

Lead everyone to seats

- Lead guest take the seats

13:00-13:05

MC introduce the speak and speaker

- Ngà will talk about the workshop’s concept and topic

- Reason for the choosing concept and topic

- Introduce our speaker Mr Quý and why he appeared at our event

13:05- Speaker talks about topic

- Let’s guest view the Mr Quý’s profile

- How he made those achievements in his profile

- Start to talk about the topic “Balance in work and study”

- How he can overcome the difficulties and balance his study and work

13:35-14:00

Have a question for speaker

- During the event, guest will put a question for the speaker or fill their question in the google form

- Mr Quý give advice for customer at event (especially freshman)

End the talk and give present to speaker, take photos

- Ngà (or Như) will said thank you for the guests and Mr Quý for attend

to our workshop

- Let everyone who appeared at the event take a picture with Mr Quý (staff will adjust the position for guests and take a picture with speaker and guests)

- Let guest scan QR Code to rate the workshop

- End of the workshop

3 Content for Media Post My 28/4 Done

4 Booking the Speaker, rehearsals Quang, Như 26/4 Done

5 Poster and Standee Minh Tâm 2/5 Done

Event Preparation:

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