(Tiểu luận) topic accounting for payroll and the deductions

NATIONAL ECONOMICS UNIVERSITY SCHOOL OF ACCOUNTING AND AUDITING INDIVIDUAL ASSIGNMENT TOPIC: ACCOUNTING FOR PAYROLL AND THE DEDUCTIONS: A comparison between At PHAM VAN HAI Secondary School (a state unit) & Vinh An Investment And Service Joint Stock Company (a public entity) Name: Phạm Nam Khánh Class: Kiểm toán CFAB K62 ID: 11201944 Supervisor: Dr Nguyen Ha Linh Ha Noi, 11/05/2021 PHẠM NAM KHÁNH PUBLIC ACCOUNTING TABLE OF CONTENTS CHAPTER 1: THEORETICAL BASIS OF SALARY ACCOUNTING AND SALARY DECREES AT THE ADMINISTRATIVE NATIONAL UNIT 1.1 Concept, classification and characteristics of administrative and non-business units 1.2 Concepts, tasks and meanings of salary accounting 1.2.1 The concept, function and characteristics of salary 1.2.2 Duties of salary accountant 1.3 Salary payment form Non-production administrative and non-productive units apply the time-based salary payment method, the time-based forms of salary payment: 1.3.1 Simple time wage concept 1.3.2 Pay time with bonus 1.3.3 Time-based payment with consideration of work efficiency 1.3.4 How to calculate salary 1.4 Payroll accounting 1.4.1 Principles of lymphadenopathy 1.4.2 Use documents CHAPTER 2: OVERVIEW OF PHAM VAN HAI SECONDARY SCHOOL 2.1 Overview 2.1.1 History of formation 2.1.2 Mission of the school: 10 2.1.3 Total funding from the school's revenue sources for consecutive years: 10 2.2 Organization management apparatus 11 2.2.1 Basic functions and duties of each management department: 11 2.3 Organization of the accounting apparatus: 12 2.3.1 The organizational structure of the accounting apparatus 12 2.3.2 Functions and tasks 12 2.4 Applicable accounting regime: 13 CHAPTER 3: ACTUAL SITUATION OF ACCOUNTING FOR SALE AND THE DEDUCTIONS 14 3.1 Principle of salary calculation: 14 3.2 Salary deductions: 15 3.3 Accounting vouchers used: 15 3.4 Accounting book : Ledger 15 3.5 User accounts: 334, 3321, 3322,3323 16 Chapter 4: Comparison with accounting for payroll and the deductions in a public company 22 4.1 Accounting for salary and salary deductions 22 PHẠM NAM KHÁNH PUBLIC ACCOUNTING 4.1.1 Principles, requirements, and procedures for salary accounting 22 4.2 Accounting vouchers and accounts used 23 4.2.1 Proof of use 23 4.2.2 Accounting accounts used 23 4.3 Methods and diagrams for accounting payroll and deductions 27 4.3.1 Method of accounting for salary and salary deductions 27 References 32 PHẠM NAM KHÁNH PUBLIC ACCOUNTING CHAPTER 1: THEORETICAL BASIS OF SALARY ACCOUNTING AND SALARY DECREES AT THE ADMINISTRATIVE NATIONAL UNIT 1.1 Concept, classification and characteristics of administrative and nonbusiness units Administrative and non-business units are established by the State's decision to perform a certain professional task or perform state management of a certain activity The operating expenses at the unit are all paid by the state budget or from public funds on the principle of no direct reimbursement From a financial perspective, administrative and non-business units can be divided into the following categories: - Level I estimate unit is the unit that directly receives the annual budget estimates assigned by the authorities at all levels, allocates the budget to the subordinate units, is responsible before the State for the organization and implementation of public works accounting and budget settlement of their own level and the accounting and settlement work of their subordinate units, is responsible to the State for the organization and implementation of the accounting and budget settlement work of the subordinate units subordinate units Estimating unit level I is the unit responsible for managing the budget of the whole industry and directly dealing with issues related to funding with the financial agency Belonging to level I estimation units are central ministries, provincial and city departments or divisions at district and district levels - Level II estimate unit is the unit that receives the budget estimate of the level I estimate unit and allocates the budget estimate to the level III estimate unit, organizes the accounting and budget settlement activities and the accounting and settlement work of lower-level budgeting units Level II cost estimate units are units affiliated to level I budgeting units and intermediaries performing budget management tasks connecting level I budgeting units with level III cost estimate units PHẠM NAM KHÁNH PUBLIC ACCOUNTING - Level III cost estimate unit is a unit that directly uses capital and budget of a level II or level I estimate unit (if there is no level II) and is responsible for organizing the implementation and finalization of its budget themselves and the lower cost estimate units, if any Level III cost estimate units are basic cost estimating units that directly spend funds to satisfy their operational needs and at the same time perform budget management tasks at their units under their guidance superior budget 1.2 Concepts, tasks and meanings of salary accounting 1.2.1 The concept, function and characteristics of salary The complexity of wages is already evident in the philosophy of wages In fact, the concept of salary and salary structure is very diverse - Basic salary: Is the salary officially stated in labor contracts, salary decisions or through formal agreements The basic salary reflects the value of labor and the importance of the work that the employee undertakes In the State sector Basic salary is determined as follows: Basic salary = Minimum wage * Salary coefficient - Minimum wage: is the salary paid to the simplest worker in the normal conditions of society Minimum wages are protected by law Minimum wages have the following basic characteristics: - Determined corresponding to the simplest level of labor - Corresponds to the lightest labor intensity in normal working conditions Ensure consumer demand at the minimum necessary level - Corresponding to the cost of living materials mainly in the area with the average price level Minimum wages are the basis for determining wages for other types of workers It is also a tool for the state to manage and control the exchange and purchase of labor power PHẠM NAM KHÁNH PUBLIC ACCOUNTING 1.2.2 Duties of salary accountant The work of accountants is divided into small pieces for each responsible accountant And each accountant has its own duties associated with the accounting field that they undertake The responsibilities of a payroll accountant can be summarized as follows: - Know the staffing situation of the unit in terms of number, full name of each person, amount of salary paid for each person, receivables or deductions from salary and bonus - Accurate, timely and accurate calculation of salary, bonus and allowances payable to employees - Mastering and implementing regulations on salary fund management in the administrative and non-business sector such as: payroll registration, salary book making - Checking the compliance with policies and regimes on salary, social insurance, health insurance and labor union - Pay in full, on time and on time for officials and employees at the unit - Comply with the principles and regimes of labor management and wages 1.3 Salary payment form Non-production administrative and non-productive units apply the time-based salary payment method, the time-based forms of salary payment: 1.3.1 Simple time wage concept The time-based salary system is simply a salary system where the salary received by each worker is determined by the high or low salary level and the working time is more or less determined This form of payment has the disadvantage that it does not fully promote the principle of distribution according to labor because it does not take into account labor attitudes, this regime is average, does not encourage the rational use of working time job Document continues below Discover more from: Kế Tốn Cơng KTC Đại học Kinh tế Quốc dân 265 documents Go to course Bài tập kế tốn hành nghiệp có giải 49 Kế Tốn Cơng 100% (6) Tiểu luận Biện pháp quản lý sử dụng nguồn vốn ODA 26 Việt Nam (download tai tailieutuoi Kế Tốn Cơng 100% (5) Kế tốn cơng: Xác định kết hoạt động hành 17 nghiệp Kế Tốn Cơng 100% (3) Ơn tập kế tốn cơng Kế Tốn Cơng 100% (3) Định khoản kế tốn cơng 55 Kế Tốn Cơng 100% (3) Bài tập kế tốn cơng - Kế tốn cơng tập thực hành quan PHẠM NAMliên KHÁNH 39 PUBLIC ACCOUNTING Kế Tốn Cơng 100% (3) 1.3.2 Pay time with bonus This form is a combination of a simple time-based salary system with a salary when they meet the specified quantity or quality targets This pay scheme has many advantages over the simple time pay scheme Because it not only reflects the proficiency level and actual working time, but it is also closely linked to each person's work performance through the achieved reward criteria Therefore, it encourages employees to care about their responsibilities and work results Along with the influence of technical progress, this salary regime is expanding more and more 1.3.3 Time-based payment with consideration of work efficiency For this form, salary is paid in addition to the salary level that each person is entitled to, there is also a part of salary paid for the nature of work efficiency, which is shown in part salary according to each person's responsibility, which is the undertaking of work of an independent nature but determines the performance of that person's own work 1.3.4 How to calculate salary Salary and allowances (if any) of the subjects specified in Article of the Joint Circular No 01/2012/TTLT-BNV-BTC from May 1, 2012 are calculated as follows: Officials, civil servants, Public employees specified in Clauses 1, 2, 3, 4, and 6, Article of this Joint Circular, based on the current salary coefficient and allowances specified in Resolution No 730/2004/NQ-UBTVQH11 September 30, 2004, Resolution No 1003/2006/NQ-UBTVQH11 of March 3, 2006, Resolution No 794/2009/NQ-UBTVQH12 of June 22, 2009, Resolution No 823/2009/UBTVQH12 dated October 3, 2009, Resolution No 888NQ/2010/UBTVQH12 of March 5, 2010, Decision No 128-QD/TW of December 14, 2004, Decision No 275-QD/TW of December 4, 2009 , Decree No 204/2004/ND-CP dated December 14, 2004, Decree No 76/2009/ND-CP dated September 15, 2009, Decree No 92/2009/ND-CP dated October 22, 2009 2009, Decree No 116/2010/ND-CP dated December 24, 2010, Decree No 14/2012/ND-CP dated March 7, 2012 and the level General minimum wage as PHẠM NAM KHÁNH PUBLIC ACCOUNTING prescribed in Article of Decree No 31/2012/ND-CP dated April 12, 2012 stipulating the general minimum salary (hereinafter referred to as Decree No 31/2012/ND-CP) to calculate the salary, allowance and amount of the reserve difference coefficient (if any) as follows: - Salary calculation formula: Realized salary = Base salary x Current salary coefficient Decree No 66/2013/ND-CP of the government dated June 27, 2013 stipulating the base salary for employees ministries, civil servants, public employees and armed forces According to this Decree, the "base salary" will be substituted for the "general minimum wage" of 1,150,000 VND/month, an increase of 100,000 VND/month compared to the previous one and will be applied from July 1, 2020 two thousand and thirteen In addition, the Decree also stipulates measures to be taken to deduct funds for the salary fund - The formula for calculating the allowance level: Performance allowance = Base salary x Current allowance coefficient - For salary-based allowances % of current salary plus leadership allowance and intensive allowance Over-frame years (if any): Performance allowance = Performance salary + Leadership position allowance (if any) + Over-frame seniority allowance (if any) x Percentage of allowances according to the law 1.4 Payroll accounting 1.4.1 Principles of lymphadenopathy Salary has a very important role in cost accounting at the unit Timely and accurate accounting of wages and deductions will make employees feel secure in completing their assigned tasks Before that importance, the accounting of salary and salary deductions must strictly comply with the following principles: - Timely and accurately reflect the number of employees, the amount of time and labor results - Accurately and timely calculate and pay salary and salary deductions paid by the unit on behalf of employees PHẠM NAM KHÁNH PUBLIC ACCOUNTING - Providing information on salary, salary payment at the unit, helping leaders to operate and manage well labor, salary and salary deductions - Through the accounting records, check the compliance with the salary plan and labor plan, check the compliance with the salary regime, compliance with labor norms and discipline on salary payment for employees workers - Organize recording, reflecting and synthesizing data on the number of employees, time and labor results - Periodically analyze the situation of management, use of labor, labor costs, labor productivity, propose measures to fully exploit and effectively use all available labor potentials at unit 1.4.2 Use documents Samples of documents related to salary are issued together with Decision No 19/2006/QD-BTC dated March 30, 2006 of the Ministry of Finance and Circular No 185/2010/TT -BTC dated November 15, 2010, guiding the amendment and supplement of the administrative and non-business accounting regime Timesheet (Form C01-H) Used to track the actual working days, leave, enjoying social insurance of employees and is the basis for calculating salary, social insurance, health insurance and unemployment insurance paid on behalf of employees staff in the agency CHAPTER 2: OVERVIEW OF PHAM VAN HAI SECONDARY SCHOOL 2.1 Overview - Name of the school (according to the establishment decision): Pham Van Hai Secondary School - Former name: School PTC2 Pham Van Hai - Year of establishment: Decision No 623/QD – UB, 07/7/1994 PHẠM NAM KHÁNH - PUBLIC ACCOUNTING Tính số BHXH , BHYT , BHTN phải nộp , tính trừ lương , ghi : Debit 334 -Phải trả người lao động Credit 3321 , 3322 – Các khoản BHXH , BHYT phải nộp theo lương + Trích nộp BHXH , BHYT , BHTN , ghi : Debit 3321 , 3322 – khoản BHXH , BHYT phải nộp theo lương Credit 46121 – Nguồn kinh phí hoạt động + Kết chuyển khoản phải nộp trừ vào lương , ghi : Debit 66121 – Chi hoạt động thường xuyên Credit 334 – Phải trả người lao động , - Đơn vị chuyển nộp khoản phải nộp theo lương ( 16 % BHXH , % BHYT , % BHTN ) , ghi : Debit 332 – Các khoản phải nộp theo lương Credit 46121 – Nguồn kinh phí hoạt động - Kết chuyển khoản đóng góp vào chi hoạt động , ghi : Debit TK 66121 – Chi hoạt động thường xuyên Credit 332 – Các khoản phải nộp theo lương Thực tế phát sinh đơn vị: Căn vào BL01 / 2010 , ngày 03/01 , rút dự tốn tính lương trả cho nhân viên 92,070,274 Trong tiền hợp đồng 12,269,693 - Tính lương : Debit 334 20,197,710 ( Tiền lương ) Debit 66121 10,365,486 ( Tiền hợp đồng ) Credit 46121 30,563,196 Kết chuyển tiền lương 18