Accounting information system assignment bravo accnet

NATIONAL ECONOMICS UNIVERSITY SCHOOL OF ACCOUNTING AND AUDITING ACCOUNTING INFORMATION SYSTEM ASSIGNMENT: BRAVO & ACCNET Group members: MSV 11183684: Nguyen Thi Hong Ngoc MSV 11181607: Nguyen Thi My Hanh MSV 11185340: Tran Thi Thu Trang MSV 11181103: Le Thuy Duong MSV 11181618: Tran Phuong Diem Hanh Hanoi, 2021 Table of Contents I Business Overview II BRAVO Software .2 Features and functions 2 Costs and benefits Training and implementation III ACCNET Software Features and functions Costs and benefits 10 Training and implementation 11 IV BRAVO’s SOLUTIONS FOR ABC CORP 12 Bravo's solution at ABC Corporation .12 Application efficiency of Bravo software .15 Why did ABC choose Bravo? 15 Why did ABC not use Accnet? .18 I Business Overview (Overview of ABC Corporation) - Is the leader in industrial production group in Vietnam - Currently, the company operates in areas:  Iron steel (construction steel, rolled steel)  Steel products (including steel pipe, galvanized steel, drawstring steel, prewinding steel)  Agriculture  Real estate  Household electronics - In particular, steel production is the core field, accounting for 90% of the Group's revenue and profit With a capacity of million tons of crude steel per year, ABC is the largest steel producer in Southeast Asia - ABC's market capitalization reached 11 billion USD, among the top 15 steel companies with the largest capitalization in the world steel industry II BRAVO Software Features and functions *) Features Features Technology Friendly, - 3-layer model software, developed on the NET Framework platform and Microsoft SQL database management system, using WinForms, WCF, SignalR, Xamarin, Angular… - Allows program access in intranets (LAN) and wide area networks (WAN) over an Internet/3G/4G, connections using the Microsoft Windows Communication Foundation (WCF) that support encryption, digital signature, ensuring data security with high performance - The interface is custom designed according to the "layout" and can be changed flexible interface accordingly to the individual or department Unicode languages Vietnamese, English, Japanese, Korean, Chinese… font with many - Search by types of information (Codes, names, characteristics, etc.) It's easy to export and receive data from Excel files - Update multi-currency accounting (VND, USD, YPJ, EUR ) Supports many methods for calculating book rate differences (Monthly average, name…) Convert all reports to any currency when the user enters conversion rate Import, edit - Import image data directly from Excel into the program Supports basic photo photos, and editing before storage (alternating, cutting, dark alignment, contrast, tones…) save photo - Photos and attachments may be limited maximum capacity to ensure efficiency data for servers and network systems Data, photos and documents can be downloaded and expressed in a thumbnail size and capacity Only when the user clicks on the details, the original photo/document is fully downloaded - Manage access by username and password Allows decentralization by user group System and function security - Allows to record the entire user's operation log, especially record both the old and the new value when modifying the data - Control remote access through the MAC address of the access computer The ability to - Directly connected to tax declaration support software of the General connect to Department of Taxation and other software through Excel, CSV, XML, another - Integrating other devices: Tracing data from external devices such as camera system support the identification of license plates, obtains data directly from system timekeepers, inventory machines, weighing Manage categories *) Functions Functions Cash accounting Purchasing accounting Sales accounting Warehouse accounting Asset Accounting Cost and production - Prepare and print Cash Book, Cash receipt journal, Cash disbursement journal… by computer Processing, tracking and accounting in many currencies such as VND, USD - Prepare and print Purchase Book, Payable Ledger account… Lookup, control and alerts such features which will help users have quick information about debts thereby making reasonable payment decisions - Prepare and print Sales book, Receivable ledger account… The software's lookup, control, and alert transactions which will help users manage and analyze debts and effectively manage cash flow, speeding up the collection of funds - Prepare Goods delivery note, Stock card, Materials book Monitor the quantity and value of import and export of supplies at all stages in the production system thereby propose planning for supply reservation - Manage and monitor assets Calculate depreciation in a variety of methods, in accordance with the issued accounting standards - Printing Report: Asset Book, Depreciation Account, Instrument Allocation Report - Prepare Finished product receipt or inherit data from the Production Management subsystem plus some accounting entry to calculate product cost - Printing Report: Salary/Material Allocation Worksheet, Product Price Worksheet Tax and - Manage, prepare invoices and connect to electronic invoice systems - Calculating and recording "VAT", excise tax, corporate income tax: VAT payroll declaration, vouchers of goods and services bought/sold, Excise tax declaration accounting - Data Export with programs of the General Department of Taxation - Manage arising transactions through the declaration on the "List of fobs" Prepare Capital and manage Capital Report, Implementation/Settlement Report accountant General - Inherit data from other sections to implement auto functions at the end of the period - Preparing financial statements including Balance sheet, cash flow statement, Accountant Income statement… accounting Costs and benefits *) Costs  BRAVO does not have a fixed fee due to the product supply process  BRAVO determines its price by surveying the management and professional requirements of the enterprise *) Benefits Benefits Comprehensive governance on the same system (applicable to the group model, corporation) Reduce the cost of managing and running a business - BRAVO Software allows the management of a very large corporation with many subsidiaries, branches on the same software version - Software system has an open, flexible design, so it is easy to expand the scope of management, design new subsystems and features based on the development and expansion of the business - Improve management efficiency, maximize employee productivity by connecting departments and standardizing workflows - Reducing personnel involved in the management will save management costs Docum Discover more from: Hệ thống thông tin kế toán HTTTKT21 Đại học Kinh tế Quốc dân 214 documents Go to course Premium Đề 02 Lớp AIS Premium Bài 5.2 - bai Premium Hệ thống thông năm 2022… tap he thong… tin kế toán chu… Hệ thốn… 100% (3) Hệ thốn… 24 Hệ thốn… 100% (2) - All-in-One Management Software with integrate multiple management systems that help businesses save on software investment costs Cooperate with a reputable partner and have a good development foundation with many ing-up benefits - BRAVO is a reputable unit in the market For many years BRAVO has been voted and appreciated by prestigious organizations, such as "TOP 10 products won Sao Khue title for 05 consecutive years (2016-2020)"; "Top 50 LEADING IT enterprises in Vietnam, from 2015 to 2019" Below is a list of typical customers of BRAVO: - The software provided comes with the best deployment, after-sales and customer care service with an ISO-standard internal control system Training and implementation Software manual training (average sessions) - Provide and hand over training materials - General introduction of software interface and operations - Instructions for entering data at the beginning of the period, declaring system parameters - Instructions for performing work, daily and end-of-term operations, how to report and get data - Check the correctness of data entry - Signing the training acceptance "SOFTWARE TRAINING CONFIRMATION RECORD" Support for software use (average months) BRAVO experts will provide direct assistance in solving problems when they arise - Supports the conversion of available data into categories, documents And check the correctness - Forms of support: support through telephone or fax; or via Internet In some cases BRAVO specialist can directly support at the customer office 100% (2) Premium ĐỀ KIỂM T GIỮA KỲ K Hệ thốn… 10 You can talk to employees regularly for advice and answers to questions III ACCNET Software Features and functions *) Features Features Technology Specialist skills - Open and flexible system with various way to export and import data, making it easier to connect with other applications - Allow drill-down and drill-through to analyze data from general to specific - Run on web browser (Chrome, IE, Firefox) - Modern importing data display: multi-tasking and alerting by color - Strict security and rigid decentralisation organisation (in every functions) - Use Microsoft SQL Server for database management system allowing data processing to Terabytes Consistency between operating system and data allowing cost effectiveness and system error - Build up 100% on Microsoft technology => high integration with Microsoft Office applications: Excel, Word, Access, Outlook - AuditTrack system - control the entire process of working with data - In conformity with Vietnamese Accounting Standards (VAS), updated with the latest regulations of Ministry of Finance as well as International Accounting Standards (IAS) - Multi-currency: Allow accounting and recording, funds and debt management by a variety of currency - Multilevel and multi-branch: aggregate data from branches and subsidiaries, from detailed data to aggregated financial statements - Multi-tasking: allow users to work with different functions simultaneously - Flexible and easy-to-use: allow setting up customisation parameters in conformity with business’s activities and characteristics - Integration - Decision support system: support management in making decision quickly - Stabilization: over 20 years of experience *) Functions Functions Cash and - Strictly manage cash receipt, cash payment and cash balance to every bank accounts and cash in treasury funds - Report of transactions classified according to receipt and payment methods accounting - Show current balance when inputting data - Completely provide different receipt and payment forms and general ledger forms Printing report: Statement of Cash flows (direct, indirect, based on business’s purposes of usage), Budget for receipt/ disbursement of cash, Report comparing actual and budgeted data on a monthly and three-month basis - Follow up payables by invoice, contract, construction Purchasing accounting - - Calculate age of debts Payables - Automatically allocate purchase expense into COGS by purchase volume or value management - Calculate and automatically prepare input VAT list Printing report: Purchase Book (both goods and services) (classified by goods code, suppliers, contract…), Payable ledger account Inventory accounting - Calculate cost of inventory by many methods: FIFO, LIFO, AVCO, specific items… - Report outdated and slow moving items, calculate inventory age Asset Accounting Cost accounting General Accountant Sales accounting Receivables management - Multilevel warehouse management: Depot => Warehouse => BIN => Codes => Batch number => Size, color - Follow up minimum and maximum level of inventory, input warning when exceeding limit Printing report (automatically): Goods received notes, Goods delivery notes, Stock card, Materials book, Summary Sheet, - Manage detailed information on the life of each fixed asset from the time of return to the enterprise until it is liquidated; automatic extraction, depreciation allocation … - Manage fixed assets based on historical cost, wear and tear value, carrying amount, capital source, depreciation period, depreciated value, usage purpose, … - Follow up reasons for increase and decrease of fixed assets - Create Depreciation Table, create depreciation calculating entry and automatically transfer to general accounting - Manage NVL/Standard Price/Actual Price, print financial statements and bookkeeping - Setting up fiscal year - Automatically record closing and reversing entry, end-of-period entries: allocating entry, - Update general ledger - Provide accounting books from general to specific in ways: General Journal and Voucher Register Printing report: Income statement, Balance sheet, Income statement for tax purpose - Follow up receivables by invoice, contract, construction - Calculate age of receivables and interest for overdue receivables - Analyse sales by goods code, salesperson, customers, regions, cities … - Credit limit and credit term control - warning when sales are larger than credit limit set Printing report: Sales book (both goods and services), Receivable ledger account, Supplier statement to compare with customers’ balance Costs and benefits *) Costs *) Benefits        Access at anytime and anywhere Low cost and monthly payment Unlimited time of usage No upfront costs, no server, new equipment, and specialized IT department needed Personal customization makes it easy for users to adapt to software Time used to deploy the software is short Clear decentralization, accuracy and internal control, fraud detection and asset loss Besides these utilities, AccNet Cloud helps saving time and money needed for repetitive tasks, which allow managements and BOD to focus on decision-making and non routine tasks  Provide accurate corporate financial information to help management make right and timely decisions  Reduce the time to process documents, make the most of human resources for management  Strengthening cost control, finding the cause of profit and loss, detecting the trends of cost, identifying areas to reduce costs  Supporting the mobilization of capital thanks to clear and transparent financial information from aggregate to detailed data; help with financial estimating and planning  Help create a tax report quickly, accurately, in accordance with regulations 10 Training and implementation *) Training  Tutorials documents, Video Tutorials, Online or In-Person Training (both theory and practice manual)  Provide training course for new staffs at client’s site or at Lac Viet training centers *) Implementation Implementation process Deployment model Supporting and maintenance - Envisioning (objectives, scope, time and risk assessment of the project) - Planning (scheduling, specifying responsibilities, resources, management policy, prepare functions needed) - Developing (prepare hardware and software, manual, build data system, trial) - Stabilizing (function testing, design procedures, system approval, troubleshooting) - Deployment (operating, transferring to client, training users) - On cloud: Lac Viet provides resources and infrastructure (servers, access, ) clients pay monthly subscription - On client’s computers - Through hotline, email, website, direct support at customer office - Warranty for first year, maintenance and upgrading for remaining years (on a three-month basis), keep pace with changes in regulations of Ministry of Finance and tax authorities) IV BRAVO’s SOLUTIONS FOR ABC CORP Bravo's solution at Hoa Phat Corporation 11 System data update As company has 10 geographic headquarters, Bravo needs to build a data and exploitation system that combines synchronous and distributed data solutions to ensure the organization model update of data and data continuity Grouping layers of In addition to receiving previous data arising in the system, each department user data at each has its own, independent and sometimes confidential operations with other departments Therefore, for users' convenience in operating and manipulating user location the software, BRAVO divides the user interface into layers (Layout) Handling specific - Quality management of steel billet products: The purpose is to control the operations of quality of finished steel billet products and trace data if having problems with production and product quality when selling it to the market business Update mac steel information 12 Update embryo batch information Update product specifications - Management of steel rolled finished products: As this product is bulky, from the time which it input in warehouse to the time which it out from warehouse, the products must be scientifically arranged according to the locations specified in the warehouse to enhance the efficiency and time of import and export, inventory of goods Manage Inventory Import and Export by location - Sales management: Software needs to meet the high requirements of accuracy of processing sales contracts, continuity in the export process so that 13 sale staffs can control and monitor the flow of manufactured goods (through the process of production statistics) and the available inventory (products that are likely to be sold) Orders Control and approval of offer to buy supplies Order making/purchasing contracts Application efficiency of Bravo software Business Departmen - Sales department always has accurate and immediate information on production progress, available inventory => optimal support for the transaction process, sales 14 t Warehouse negotiation - Continuously update and control information about the delivery process (cars in and out when receiving goods) - Be proactive in managing and operating warehouses related to materials and finished products - Respond well to the management and performance evaluation of the warehouse department - Reduce manipulating time and improve warehouse management efficiency - Minimizing data re-entering arising in departments and enhancing the control role of accountants - Maximum support for professional tasks that require high accuracy such as cost calculation, product cost calculation - Maximum support in analyzing and synthesizing production and business results of the whole system Board of - Provide the Board of Directors with the most complete, accurate and timely information on all issues related to production and business of the company Directors - Make comparative and evaluation reports based on criteria suitable to the characteristics of the business Accountin g department Why did ABC choose Bravo? Because:  BRAVO products are friendly and easy to use both in terms of features and interface Home screen of BRAVO Software (ERP-VN), In Vietnamese 15 BRAVO (ERP-VN) on mobile, Vietnamese English interface  During the survey, BRAVO had many solutions which are suitable for the characteristics of ABC Steel Company  In particular, in running the software, BRAVO properly and fully fulfills the requirements of customers, promptly meet the requirements of customers  BRAVO warranty/maintenance service: When customers have problems with the program, BRAVO staff would fix the problem enthusiastically and quickly *) Warranty method 16 *) Warranty content BRAVO software will be guaranteed for free for 18 months (this period may vary depending on the warranty terms) After the end of the warranty period, BRAVO will provide software maintenance packages for the next time During the warranty/maintenance period, if there is a change in the form, regime, state policy, software errors arise BRAVO will update and fix the error without additional charges to customers Why did ABC not use Accnet?  Cost of using the software (only free of charge for the first months)  Although Accnet could use for different sizes and types of businesses, AccNet software is best suited for small businesses or newly established businesses and self-printing invoices business  AccNet accounting software display is not good enough 17  The data processing system of AccNet accounting software is still fragmented because it has not been supported to connect from electronic transaction partners AccNet often crashes when the amount of access to the software is too large  Support language is Vietnamese only while Bravo has both English and Vietnamese 18