4-H Club Financial Audits doc

Demetria Woods Extension Educator 4-H Youth Development OSU Extension Miami County Top of Ohio EERA 201 W. Main Street Troy, Ohio 45373 937-440-3945 November/December 2011 North Central Region Volunteer e-Forum 2 Companion Animal Careers 3 Carving New Ideas Camp 3 Noseprint Card Information 4 Update on MyPlate 4 Calendar 5-6 2011 Project Book Changes 7 CARTEENS 7 Inside this issue: 4-H News 4-H Club Financial Audits 4-H Club Financial Audits have been scheduled. Your club’s Financial Review Packet is due in the Extension Office by 4 p.m. on Tuesday, January 3, 2012. In order to comply with State 4-H regula- tions and according to the Miami County 4-H Club Advisor Handbook and Guide- lines (Section 7, 7.2 Reporting and Com- pletion), clubs are required to prepare a financial review packet annually. A checklist will be emailed to Organizational Advisors who have emails listed by Novem- ber 15th. All other Organiza- tional Advisors will receive the checklist through the mail. This checklist will outline the steps needed to complete the annual Financial Review. Review will cover January 1, 2011 to December 31, 2011. (Please do not worry if you don’t have the bank statements for December 2011. Just submit what items you do have and they will be reviewed.) Please do not forget to include: bank statements and cancelled checks, secre- tary’s minutes from each meeting, re- ceipts/proof of deposits, your club treasur- er’s book and your club inventory sheet. The annual inventory report page can be printed from the 4-H Treasurer’s Manual. If unable to provide items needed, please indicate why in the “Additional Comments” space. Again, the Financial Review Packet for all Miami County clubs is due by Tuesday, January 3, 2012 in the Extension Office. Financial packets will be available for pick up no later than Friday, February 3rd, with the exception of clubs with specific ques- tions. If you have any questions, please don’t hesitate to give us a call. We’ll be glad to walk you through the process. 4-H eligibility begins when a child is age 5 and in Kindergarten as of January 1. Children age 5 and in Kindergarten through second grade may participate in the 4-H Cloverbud program. Youth age 8 and in 3rd grade to age 18 as of January 1 may enroll in individual 4-H projects. Organizational Advisors: 2012 Club Enrollment Packets will not be available for pick-up until January. We are in the process of transitioning to a new database from National 4-H and do not yet know what changes may need to be made to the enroll- ment forms. We appreciate your pa- tience during this transition. Scholarship Information Starting in November, all scholarship information the Extension Office receives will be posted on our website. We will no longer be sending out emails when a new scholarship becomes available. Please watch the website and newsletters for updated information. We are still in need of 2011 club completion reports from 7 Miami County clubs. If you have not al- ready done so, please turn these in A.S.A.P. so that we can gather your clubs’ pins and certificates. 2012 Dates to Remember Recruitment Night - February 23rd Project Pride Day - July 11th Miami County Fair - August 10th-16th This is trial version www.adultpdf.com North Central Region Volunteer e-Forum 2011 Page 2 The 2011 North Central Region 4-H Volunteer Forum will be an e-Forum broadcast from lo- cal county Extension Offices. Participation will be as simple as connecting with your lo- cal 4-H Youth Development Educator. This will allow greater access to the forum by 4-H volunteers in the 12 states of the North Cen- tral Region. Join with other 4-H Volunteers in your community to learn cutting edge infor- mation that will help you work with 4-H mem- bers. Session topics include Positive Youth Development, 4-H Program Management and New & Emerging Curriculum. Times: 7:30-9:30 p.m. Eastern Time Location: OSU Extension Meeting Room - Troy, OH Monday, November 7 - Positive Youth Devel- opment  The Teen Brain: A Work in Progress. Presenter: Annette Haas, University of Wisconsin-Extension While 95% of the human brain has developed by the age of six, it is now known that a young person’s brain expe- riences a growth spurt around adolescence and is not fully developed until well into the 20s. The still- developing brain has a great effect on a teen’s behavior, from the disorganization of the frontal cortex to the emo- tional reactions from the amygdala to the cerebellum’s lack of coordination. As adults who work with young people (ages 10 and older), it’s important to understand these brain changes, the resulting behaviors and the implications for providing supportive, safe, and meaning- ful experiences and opportunities.  Quality Matters: In Chocolate and 4-H Programs. Presenter: Brenda Shafer, University of Minnesota Quality matters when it comes to youth programs. In fact research has found that poor quality youth programs are not neutral but rather can have a negative effect on par- ticipants. Fortunately, there is a growing body of evi- dence revealing what "Quality" looks like, why young people in quality programs rate their experiences more positively and stay engaged longer, and how staff and volunteers can ensure they are offering experiences that truly engage young people. In addition to sharing research findings, participants in this session will identify elements of quality existing or lacking in their own clubs or groups and consider how they can improve quality to ensure positive outcomes for young people. Chocolate provided! Thursday, November 17 - 4-H Program Man- agement  Keeping Your Cool While Working with Youth. Presenters: Pat McGlaughlin and Sheri Seibold, University of Illinois 4-H volunteers bring their own skills and experiences in working with youth. When dealing with behavior management, there are many different ways that leaders can plan for and respond to situations to encourage cooperation within a group. A successful, cooperative group meeting is due in great part to proper planning. It also means taking an interest in and using positive behaviors to build relationships with youth. Participants will explore various, useful techniques that can be used when working with youth. Youth want to belong to a group and be valued for their contributions. Participants will learn how to create an environment where the essential elements of positive youth development are met.  Reducing the Risks of 4-H Club Meetings. Presenter: Vicki Schwartz, Ohio State University The learning environment of the 4-H club meeting is filled with challenges and risks. Is there adequate adult supervision? How are the members behaving today? Is the facility still a safe location? How do I prepare for 4-H club field trips and service activities? These are all valid questions that, when considered carefully, can help 4-H leaders prepare for the many “What ifs?” that could potentially happen. This session will focus on risk management as a process to help 4-H leaders prepare for meetings, and to be able to respond to the unexpected chal- lenges that arise in spite of the best plans. Partici- pants will identify potential risks, will determine what risks can be managed, will acquire resources for those decisions, and will conclude that some risks are too great and must be avoided. Participants must register one week prior to session. A minimum of three participants must be registered or the session will be cancelled. This is trial version www.adultpdf.com Page 3 For Your Information Companion Animal Careers Always wanted to work with dogs or cats or other animals, but not sure what you could do? The Companion Animal Community of Practice available through eXtension.org is providing a web series to help you learn more about potential careers and how you can get started on the path to the right one for you. This web series will be available online through www.extension.org/companion_animals. A dierent group of careers will be the focus of each webinar. The rst will be Oct. 20th at 8 PM EST/7 PM CST and will cover "Health care careers: What's it like to be a vet?" hosted by Dr. Nancy Dreschel from Penn State University. Future dates and topics are Nov. 3 on "Animal behavior careers: beyond dog training" hosted by Dr. Elizabeth Wells with Michigan State University Extension and Dr. Daniela Sharma from Rutgers University, Nov. 17 on "Shelter and welfare careers: Can you really make a living?" hosted by Dr. Amy Fischer from the University of Illinois at Urbana - Champaign, and Dec. 1 on "Working with exotics: What can you do?" hosted by Dr. Lisa Karr-Lilienthal from the Uni- versity of Nebraska-Lincoln and Dr. Perri Stark from Rutgers University. All webinars will occur live online lasting about 30 minutes and a question and answer period will be available at the end of each session. Ses- sions will be recorded and archived for future viewings online through eXtension.org. A second set of webi- nars will be available in the spring to focus on dierent career areas such as pet food industry, laboratory ani- mals, and more. In addition to the webinars, additional career infor- mation will be available with the start of the web se- ries. Within the Companion Animal Community of Practice site, you will be able to nd proles of people working at a variety of careers with companion and exotic animals, tips for preparing for a job with com- panion animals, and other information about the care, behavior, health, and nutrition of companion ani- mals. For additional information, please contact Dr. Lisa Karr -Lilienthal at lkarr-lilienthal2@unl.edu. Carving New Ideas Camp 2011 December 9-11, 2011 The Collegiate 4-H Club at The Ohio State University is holding their annual Carving New Ideas workshop (CNI) at Camp Ohio on December 9-11th. This year’s theme is “An Underwater Adventure.” The weekend will kick off between 6-8:00 p.m. on Friday, Decem- ber 9th and will conclude on Sunday, December 11th, around 11:00 a.m. The cost is $75. Join other 4-H youth from across the State of Ohio for a deep sea exploration. Learn how to be prepared for rough waters while having fun at a winter camp. Contact the Extension Office for registration information. Ohio 4-H Dairy Program Dates: November 6: NAILE 4-H Dairy Judging Contest November 12: 4-H Dairy Advisory Meeting *Check out http://4hansci.osu.edu/dairy.htm for all pro- gram details. Ohio Dairy Producers Associ- ation Fall Meetings: November 9: Four Henry Holsteins - Logan County November 10: Brownhaven Farm - Auglaize County November 11: Clardale Famrs, Inc. - Stark County *To register call 1-800-292-MILK or visit www.odpa.org This is trial version www.adultpdf.com Important Information Page 4 2012 Ohio State Fair Steer/Market Heifer Nose Print Card Information Nose prints will be the only form of identifica- tion required by Ohio State Fair officials for 4-H and FFA steers and/or market heifers that plan to be entered in the 2012 Ohio State Fair. One or two legible nose print cards per animal must be sent to Stacey French, Ohio State Fair, 717 East 17th Avenue, Columbus, Ohio 43211 by January 15, 2012. They will be reviewed for legibility by the officials at the State Fair office. If they are not clear and legible, Stacey will be in touch with you for a re-print. This will replace the electronic ID tags that were used in 2011. Update on MyPlate and Project Books MyPlate, the revised food guidance system intro- duced by USDA earlier this year, is an important update for youth enrolled in Ohio 4-H food and nutrition projects. Depending on a project book’s publication date, it may refer instead to the older MyPyramid or Food Guide Pyramid, but 4-H members should still know the MyPlate recommendations. (They are being incorporated into state fair events.) Copies of a flyer will be inserted into each project book by the Extension Office once they become available. If you purchase one of these books and do not receive a copy, please let the Extension Office know so we can get one to you. Rate Your 4-H Project RateMyProject, an ongoing survey of 4-H members and project helpers about their project experiences, has been up and run- ning for two years. In 2009, just 14 4-H mem- bers and 16 project helpers responded. In 2010, those numbers almost doubled, with responses from 36 members and 29 project helpers. The State 4-H office would like to get even more participation with this effort in 2011. We encourage you to visit www.ohio4h.org/ratemyproject and rate the project(s) that you completed. 4-H Yearly Calendar We are asking committees and clubs to please submit any dates you would like included in the 4-H yearly calendar by November 30th. Attention Cloverbud Advisors! There is a new publication available in the 2012 Family Guide for use with Cloverbuds. The publication is called Connect to College (712GPM). This new 4-H Cloverbud curriculum raises awareness of college among 4-H’s youngest members through a series of engaging group activities. It includes twelve activities, supporting materials, and On Campus with Cornelius, an original, full-color storybook about an adventurous hedgehog who visits a college. The cost for this publication is $16.50 and can be ordered through the Extension Office. 2012 4-H Family Guides are now available online at: www.ohio4h.org/familyguide Hard copies will be available in the Extension Office by November 7th. The 2011 Animal Project Audit has been completed. We would like to thank the clubs selected for their cooperation and success in getting their members’ books to the office in a timely manner. This is trial version www.adultpdf.com November 2011 Mon Tue Wed Thu Fri Sat Sun 1 2 3 4 5 6 7 North Central Region Volunteer e- Forum, 7:30-9:30pm, Ext. Mtg. Room 2012 Family Guides available! 8 9 Dog Committee Mtg., 7:30pm, Hayner Cultural Center 10 11 Veteran’s Day— Ext. Office closed 12 Jr. Camp Coun- selor Interviews, 10am-5pm, Ext. Mtg. Room 13 14 15 Rabbit Advisors Committee 7 pm Hayner 16 Horse Advisors Committee 7 pm Hayner Camp Board 7 pm Indi- an Hills 4H Camp 17 4-H Advisory Com- mittee 7pm, Hayner Cultural Center North Central Region Volunteer e-Forum, 7:30 -9:30pm, Ext. Mtg. Room 18 19 Carteens, 9-11am, Ext. Mtg. Room Jr. Camp Counselor Interviews, 12-5pm, Ext. Mtg. Room 20 21 National Family Volunteer Day 22 23 24 25 26 27 28 29 30 Dates for the 2012 4-H Yearly Calendar due to the Extension Office Thanksgiving—Ext. Office closed This is trial version www.adultpdf.com December 2011 Mon Tue Wed Thu Fri Sat Sun 1 Volunteer Award Nominations Due to State 4-H Office AND 4-H Hall of Fame & Friend of 4-H Award Nominations due to State 4-H Office 2 3 4 5 6 Jr. Camp Counse- lor Training, 5:30- 8:30pm, Ext. Mtg. Room 7 Food & Fashion Board Mtg., 6:30- 8pm, Ext. Mtg. Room 8 9 10 11 12 13 14 15 16 17 18 Carteens, 9- 11am, Ext. Mtg. Room 19 20 21 22 23 24 25 Christmas Day 26 27 28 29 30 31 New Year’s Eve Extension Office closed— observance of Christmas Holiday Merry Christmas! From your Friends at Ohio State University Extension, Mi- ami County Carving New Ideas Camp This is trial version www.adultpdf.com Page 7 Miscellaneous New Classes for 2012 State Fair Horse Show Stakes Race and Keyhole Race will be added to the 2012 4-H State Fair Horse Show. These events will replace Speed and Control and Cones and Bar- rels which will be removed from the show bill. Pat- terns and rules for the two new events can be found on our resources page: http://4hansci.osu.edu/horse/horseResources.php PAS qualifying times will be announced in January 2012. 2011 Project Book Changes Discontinued Books: 365.15 - Cake Decorating Idea Starter 507 - Robotics Explorer, Level 1 (RCX) 508 - Robotics Probe, Level 2 (RCX) Revised Books: 179 - Uniform Rules for Horse Shows 215 - Cavy Project and Record Book 357 - Alcohol and Drug Abuse 490 - Science Fun with Dairy Foods: The Case of the Missing Milk 592 - Get Started in Art 494 - Makeover My Space New Books: 215R - Cavy Resource Handbook: A 4-H Guide to Guinea Pigs 365.06 - American Sign Language Idea Starter 365.21 - Skateboarding Idea Starter 365.22 - Pigeons 365.23 - Native American Artifacts 378M - Leadership Master 380GPM - Project Citizen, Level 1 381GPM - Project Citizen, Level 2 411 - em•bell•ish: A 4-H Guide to Wearable Art 431M - Clothing Master 432M - Sewing (non-Clothing) Master 486 - Dashboard Dining: A 4-H Guide to Healthful Fast Food Choices 492 - Cake Decorating Project and Record Book 501GPM - Rockets Away!: Exploring the Science of Forces and Motion (Teacher Guide) 501RI - Rocket Away Logbook 501RS - Rockets Away Logbook (set of 25) 510 - Robotics 2: NeXT Steps 670 - Canning and Freezing 712GPM - Connect to College (Cloverbud Curriculum) CARTEENS Distracted driving can be deadly, particularly to teens. In fact, motor vehicle crashes are the No. 1 cause of death for U.S. teens, according to the Centers for Disease Control and Preven- tion, and drivers ages 16 to 19 are four times more likely than older drivers to crash. But thanks to a $25,000 grant from State Farm Insurance, teens around the state will have access to a new tool to learn about the dangers of distracted driving. In Ohio, 48 counties offer the 4-H CARTEENS program, a safe-driving intervention program coordinated by Ohio State University Extension's 4-H Youth Development Program. Of those, 38 counties participated in the State Farm grant that purchased the "BRDrivingSimExm" simulators to use in CARTEENS. James L. Jordan, Extension educator based in Butler Coun- ty, examined the effectiveness of 4-H CARTEENS last year as part of his Ph.D. program. More than 8,400 Ohio teens participate each year in 4-H CARTEENS, which is taught by teenage volunteers primarily to first-time juvenile traffic of- fenders. Most of the teen instructors have gone through 4-H CARTEENS program themselves; they're mentored by juve- nile court judges, Ohio State Highway Patrol officers and 4-H youth development educators. The driving simulators, which consist of software that con- nects a computer screen with the simulator's steering wheel, accelerator and stick shift, offer 28 different distracted-driving scenarios in both urban and rural settings. *Information above taken from an October 13, 2011 press release by Martha Filipic. Miami County is estimated to receive their driving simulator in early November. The Miami County 4-H CARTEENS program is currently looking for youth ages 16 to 18 that are interested in becom- ing CARTEENS volunteers. For more information, please contact O.S.U. Extension, Miami County at 937-440-3945. This is trial version www.adultpdf.com . Book Changes 7 CARTEENS 7 Inside this issue: 4-H News 4-H Club Financial Audits 4-H Club Financial Audits have been scheduled. Your club s Financial Review Packet is due in the Extension. with State 4-H regula- tions and according to the Miami County 4-H Club Advisor Handbook and Guide- lines (Section 7, 7.2 Reporting and Com- pletion), clubs are required to prepare a financial. development are met.  Reducing the Risks of 4-H Club Meetings. Presenter: Vicki Schwartz, Ohio State University The learning environment of the 4-H club meeting is filled with challenges and